Indian River Board Minutes

Venture Out at Indian River, Inc.

Regular Board Meeting

Monday, April 16, 2018

A regular board meeting of the Board of Directors of Venture Out at Indian River Inc. occurred on April 16, 2018 with 32 members in attendance.   President Jerry Herod called the Meeting to order at 10:30 AM.  Roll call was taken and eight of nine board members were present for a quorum. In attendance were President Herod, Bev Baran, Jan Walterick, Donna Kurtzman, Don Edwards, Denis Lebel, Rick Mount and Karen Nadeau were in attendance.  Matt Orr unable to attend.  Quorum

Minutes:  It was noted by President Herod that the minutes of our March 19, 2018 Meeting, need correction to the third rule.  Corrections:  “open wood…”fires are” instead of “flame is”.   Also add “close proximity of structures in the community”. 

Paul Nicolaisen raised his hand and asked that the entire minutes be read aloud because the previously posted copy is missing.  Donna Kurtzman read the minutes in entirety.  Mr. Nicolaisen read from a copy of the rules that because we had not notified everyone in the community by email or letter and had no affidavit of such notification, the rule changes could not be implemented.  President Herod commented that the agenda was posted in the round room and online 14 days prior to the meeting.  Mr. Nicoliasen repeated that there was no email or affidavit, so the vote would be null and void.  He also said the 2018-19 Budget could not be honored due to the lack of notification and affidavit.

The March 19, 2018 minutes will be amended.

Treasure’s Report:  Jan Walterick

                                  Balance at Seacoast Bank          April 12, 2018:  $2372.63   corrected to read $2369.63

Having had no deposits or withdrawals the balance remained as it was in March.

Paul Nicolaisen corrected her by saying the balance of April 16, 2018 was $2369.63.   Jan Walterick asked that the amount be recorded as $2369.63

***While Mr. Nicolaisen stated that the 2018-19 Budget vote was also null and void, upon investigation we found that no affidavit was needed as notification and affidavit were obtained by the VIII Board.  The Yes vote by the Indian River Board to accept the 2018-19 VIII Budget stands.   

STANDING COMMITTEE REPORTS:

Building Committee:  Jan Walterick brought the following 101s approved by the committee.  They are ready for Board approval:

852- storm shutters

880- modified porch and trees

852- shutters and storage box

923- requires county permits for replacement of slab and dock

924- back porch

818- storm shutters front and back

802- replace roof with county permit

823- arbor, no gate

913- artificial turf

847- now permitted to install modular     Discussion.

Jan motioned that the board approve the 101s .  Second Don EdwardsVote:  Yes 7 ( Denis Lelel, Don Edwards, Donna Kurtzman, Jerry Herod, Jan Walterick, Karen Nadeau and Rick Mount).  No 1 ( Bev Baran).  Motion passed.

Street Lights Committee: Rick Mount

At this time, most of our lights are on and working properly.  Rick said he will replace the 1 broken masthead as soon as he receives permission from the owner.  847 light will be reinstalled as soon as the home is permanently installed.  923 needs new electric to the light.

We need to clarify in our rules as to the location of the street lights. This will be placed on the agenda for our next meeting.

Declaration of Condominium Committee: Jerry Herod

Mr. Herod announced that while the documents are almost complete, Paul Nicolaisen has decided to continue heading up the project and will remain until the project’s completion.

Rules and Regulations:    Karen Nadeau

President Herod stated that there have been a few rules that have been considered for modification.  He explained that the rules are a living document and can be changed by the Board, unlike the Declaration of Condominium which is a legal document. We did not notify all unit owners by email, letter or hand delivery, a minimum of fourteen (14) days before the meeting. These changes will be on the agenda

 at our November meeting.

President’s Report:

As you know, hurricane cleanup has been a challenging and difficult for the year-round residents who do much of the work themselves.  Much of the process can be eliminated if each property owner does their share by clearing his/her lot of dangerous projectiles before leaving the park for the season.  Year-round homeowners must also put away their items as well.  A great checklist has been hand delivered to each unit after the March VIII meeting.  This checklist is on the website.  Copies are also available in the VIII Office.

Unfinished Business:

  1. 1.      Unit 888:  President read the most current letter from our lawyer stating that we do nothing to the Fishing area at this time.  Once Wilco completes the repairs to the area we will reopen the fishing area and rehang the sign.
  2. 2.     Dog Walk:  Mr. Ted Stevens (Unit 861) has volunteered to pay for the revegetation of the dog walk as per the diagram and proposal provided by the committee.  Discussion.   The vegetation should be planted 5’ from the fence.                                                                        

New Business:

Surface Drains:

 925:  It has been determined that the surface drain in front of 925 exits on his walkway.  Therefore, an extension needs to be installed on the existing pipe. The issue will be reported to Elvis as it must be corrected by a plumber.

921:  Canvas wind-breaks have been installed to protect plantings on the road and water sides of the property.  President Herod motioned to send a letter to the owners of unit 921 stating:  Wind barrier fencing is not an Association approved architectural item.  Therefore, the windbreaks are not allowed.

Vote:  8 yes   (all members present)  No 0    Motion passed

Jan Walterick motioned to adjourn at 11:50 a.m.   Seconded by Denis Lebel.

Respectfully submitted,

Donna Kurtzman       April 25,2018 

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Venture Out at Indian River, Inc.

Regular Board Meeting

Monday, March 19, 2018

 

A regular board meeting of the Board of Directors of Venture Out at Indian River Inc. occurred on March 19, 2018 with 26 members in attendance.   President Jerry Herod called the Meeting to order at 10:32 AM.  Roll call was taken and nine of nine board members were present for a quorum. In attendance were President Herod, Bev Baran, Jan Walterick, Donna Kurtzman, Don Edwards, Matthew Orr, Denis Lebel, Rick Mount and Karen Nadeau were in attendance.  Quorum

Minutes:  It was noted by President Herod that the minutes of our February 19, 2018 Meeting, having no additions or corrections were posted and distributed, reading of the minutes may be waived. The minutes were approved and committed to the record.

Treasure’s Report:  

                                  Balance at Seacoast Bank          March 19, 2018:  $2303.63

                                       Withdrawal for State of FL Annual Condo fee:    ( 552.00)

                                                              Seacoast Bank balance to date:   $2372.63            

STANDING COMMITTEE REPORTS:

Building Committee:  Karen Nadeau 

Newly submitted 101s have not been studied and signed by the committee.  They will be ready for Board approval at the April meeting.

Street Lights Committee: Rick Mount

At this time, most of our lights are on and working properly.  Rick said he will replace the 1 broken masthead as soon as he receives permission from the owner.  844 has no light on; will have a new outlet installed by FPL.  849 had to remove the light while placing the new unit on the existing pad.  Jerry has spoken to the new owners and they assured him that the post light will be reinstalled as soon as the permits are finished for the home installation.  913 has no porch light on.

Declaration of Condominium Committee: Jerry Herod

Mr. Herod announced that while the documents are almost complete, Paul Nicholiasen has declined to continue heading up the project. No one has volunteered to complete the revision of the 30+ year old document. Therefore, we will not give a monthly report on the project until we have an active committee.  Anyone wishing to volunteer, please see me after the meeting.

Rules and Regulations:  President Herod stated that there have been a few rules that have been considered for modification.  He explained that the rules are a living document and can be changed by the Board, unlike the Declaration of Condominium which is a legal document. Since this will be time consuming, we will come back to the issue later in the meeting.

President’s Report:

As you know, hurricane cleanup has been a challenging and difficult for the year-round residents who do much of the work themselves.  Much of the process can be eliminated if each property owner does their share by clearing his/her lot of dangerous projectiles before leaving the park for the season.  Year-round homeowners must also put away their items as well.  Thanks to Joan Clark, we have a great checklist to remind us of things to put inside and/or securely tie down.  We will complete updating this list and have it for you at our next meeting.  For those who do not attend, there will be copies in the office and on the website.

The sewer inspection project will begin in the south end because they seem to have the most severe leaking and a pump that runs all the time.  The project, to be funded from a contingency fund, will use cameras through the system.  The plan is to blow out the pipes and vacuum them.  Repairs will be made by “sleeving” cracks and breaks in the lines.  The malfunctioning pump will also be checked and repaired.

New unit on 849 is basically being stored on the unit until all permits have been issued.  Permits are currently being processed.  The property has exactly 8’ on one side and 4” on the other.  The surveyor will be on the property when the unit is set. 

Unfinished Business:

  1. 1.      Unit 888:  President read the most current letter from our lawyer stating that we do nothing to the Fishing area at this time.  Once Wilco completes the repairs to the area we will reopen the fishing area and rehang the signs.
  2. 2.     Dog Walk:  Mike Persons read the proposal the “Replanting committee” prepared after their research and cost comparison.  The committee has put tape on the fence to show the placement of the new hibiscus and pigmy palms they suggest we plant in the area.  The plants have been researched and have been approved as dog and human friendly.                                                                          18 small hibiscus plants @ $20        $360

4 dwarf pigmy palms    @$125       $500

22 bags compost manure@$2         $ 44     

Labor (volunteers)                         $  0   

6% state tax                                      $ 55  

Total expense                                   $959

The board asked if they could provide a simple diagram for our next meeting.  President Herod said that he would talk to Ted Stevens (861), the gentleman who brought the problem with oleander in the dog walk area to our attention, to determine the amount Ted is willing to contribute to help with the cost of the replanting. We will be ready to vote on the proposal at the April meeting.

  1. 3.     Budget:  The budget for the next year must be passed by each of the three components of Venture III.  The new dues will be $199/per month.  Matt Orr has been included on the finance committee for next year in an advisory capacity.
  2. Motion.  President Herod motioned that we approve the 2018-19 budget.  Seconded by Bev Baran

All nine members voted yes.      9 yes    0 no.   Motion Passed

New Business:

Rules:  Rules and Regulations, Article XVI Section 3 Venture Out at Indian River, Inc (March 4, 2016)  TheRules of Venture Out at Indian River is a living document that can be changed as needed by the Board.  We have four rules that the Board wants to change.  * All Rules references below are abbreviated from the name of the Official Document: Rules and Regulations, Article XVI Section 3 Venture Out at Indian River, Inc (March 4, 2016) 

  1. 1.     Add to rule #9 of the *Rules and Regulations of Venture Out at Indian River, Inc. a clarification about fences and/or gates in the 8’ setback.  Discussion.    Rule #9 begins with a statement: No fences are allowed other than safety fences that meet county code.  We feel we need to add specifics about fences and/or gates in the 8’ setback area so there will be no question in anyone’s mind about the rule.                                                                                                       Jan  Walterick made a motion :  I want to make a motion to add to the Rules and Regulation, Article XVI Section 3 Venture Out at Indian River,Inc.  #9 to include “ A fence and/or gate may not be constructed across the eight foot (8) setback of the permanently sited dwelling or across any side setbacks of an undeveloped lot.

  Seconded by Rick Mount.  Vote:  8 Yes (Jerry Herod, Bev Baran, Jan Walterick, Donna Kurtzman, Karen      Nadeau, Rick Mount, Denis Lebel and Matt Orr)  0 no  1 abstain (Don Edwards).  Motion Passed

 

  1.  Parking and Loading RV Rule (*section B.1 to rule #3 of the Rules and Regulations of Indian River, Inc.)

currently allows a member to park their RV in their driveway on the street in front of their unit for 48 hours.  We believe this is excessive time to unload.  It causes a safety issue for vehicles (autos, bicycles, golf carts and bicycles) as well as walkers going around them.  Discussion.

Don Edwards made a motion to rewrite the rule to limit parking to a maximum of twenty-four (24) continuous hours and the owner has obtained a parking pass from the VIII Office showing the starting time for the continuous 24 hour period.  The VIII Office shall only grant two (2) such parking passes in a thirty (30) day period.  Rick Mount seconded.  Vote   4 Yes  (Don Edwards, Jan Walterick, Rick Mount and Bev Baran)  5 No  ( Denis Lebel, Jerry Herod, Matt Orr, Donna Kurtzman and Karen Nadeau)             Motion denied.

  1. Questions about the fact that the Venture III Office has abbreviated Monday through Friday hours. 

 

Denis Lebel motioned to rewrite the rule to limit parking to a maximum of one (1) overnight stay for each instance of loading or unloading.    Seconded by Rick Mount         Vote 7 Yes  ( Matt Orr, Karen Nadeau, Denis  Lebel, Bev Baran, Jerry Herod, Donna Kurtzman )   2 No  ( Jan Walterick and Don Edwards ).  Motion  Passed.

 

  1. 3.     Open Wood Fires (*2.A.21.a of the Rules and Regulations of Indian River, Inc).  Because of the closeness of our units, we are always worried about the incidence of fire.  In addition to that, we have learned of the carcinogenic damages of wood smoke.We would like to update the wood fire rule. Karen Nadeau motioned to rewrite the current wording of rule*2.A.21.a to say, “ Open wood fires in fire pits, even if the flame is covered by a screen, are prohibited at all times because of the close proximity of structures in the community and because of harmful effects on people’s health and the carcinogenic properties of wood smoke.  This applies to all units and the Common Elements of Venture out at Indian River, Inc.  Seconded by Jan Walterick.     Discussion     Vote:  9 Yes  (All Board Members)   0 No      Motion passed

 

  1. 4.     Hurricane Season  (*6.G.14  of the Rules and Regulations of Venture Out at Indian River, Inc.)

 We have talked a lot about hurricane damage due to flying debris not properly stored or anchored securely. Currently, the rule states that the Association might charge owners for the collection of these items.  We feel that the word MIGHT should be deleted.  After conferencing with the other organizations, we would like to adopt more firm language.  Those who live here during the summer and office personal do all the inspections and removal of items from units. We are rewriting a checklist of items to be removed.  We will have a copy for you at the April Meeting.

 

Denis Lebel motioned to change the current item, 6.G.14, to read:  Each unit owner/renter shall properly secure all personal property at their respective unit against the hazard of high velocity winds.  During hurricane season if an owner/renter has left personal property on their unit that may be considered a threat to properties during a high velocity wind storm or hurricane, Venture III will remove and dispose of that personal property at a cost to the unit owner”.   Seconded by Matt Orr.  Vote:  9 Yes   0 No

Motion passed.

 

President Herod asked if there were any other questions.  Items to be added to the agenda for the next meeting:

  1.  Don asked that we go around the park and look at vegetation that obstructs the road for large trucks and RVs or limit vision in any way for safe passage around Indian River.
  2. Denis suggests that we discuss the surface of drains.

    Karen Nadeau made a motion to adjourn.  Seconded by Rick Mount.  All in favor. Meeting adjourned at     11:38 A.M.

                      

Respectfully submitted by

Donna Kurtzman                           3/25/18  

 

                                              

Venture Out at Indian River, Inc.

Regular Board Meeting   Revised

Monday, February 19, 2018

 

A regular board meeting of the Board of Directors of Venture Out at Indian River Inc. occurred on February 19, 2018 with 30 members in attendance.   President Jerry Herod called the Meeting to order at 10:30 AM.  Roll call was taken and nine of nine board members were present for a quorum. In attendance were President Herod, Bev Baran, Jan Walterick, Donna  Kurtzman, Don Edwards, Matthew Orr, John Bordwick, Rick Mount and Karen Nadeau were in attendance.  Quorum met.

Minutes:  It was noted by President Herod that since the minutes January 15, 2018, of January 2018 Annual Meeting and the 2018 Annual Organizational Meeting of the Directors meetings, having no additions or corrections were posted and distributed, reading of the minutes may be waived. The minutes were approved and committed to the record.

Treasure’s Report:  

                                  Balance at Seacoast Bank      January 31, 2018:  $2303.63

                                                                                        VIII Deposits:             621.00

                                                              Seacoast Bank balance to date:   $2924.63            

COMMITTEE REPORTS:

Building Committee:  Karen Nadeau 

Pending 101s

  • Lebel- Update seawall and update dock
  • 802    - roof repair
  • 913    - exterior windows and door
  • 818    - storm shutters

Street Lights Committee: Rick Mount

Most of our lights are on and working properly at this time.  We have 1 affected breaker and 1 broken masthead.  844 will have a new outlet installed by FPL.  One owner has left already.  Rick will get the unit number to Elvis.

Declaration of Condominium Committee: Jerry Herod

Mr. Herod announced that they are almost finished.  We have already paid Mary Harvey a considerable amount.  We anticipate completion by our next meeting.

Rules and Regulations:  President Herod stated that there were a few rules that were being considered for modification.  He explained that the rules are a living document and can be changed by the Board, unlike the Declaration of Condominium which is a legal document. Intent to make changes must be posted 14 days before the next meeting.  Modifications will be discussed at the March meeting after meeting with the rules committee of St. Lucie.  Our goal is to standardize our rules as much as possible (example, number of dogs) making it easier for everyone. Ann Barrell wishes to join this committee.

President’s Report:

The office has been diligent about cleaning up the storage area.  They have already made great strides in their cleanup efforts. Mr. Herod dispelled the rumor that we are double charging for the spaces during the summer.  He also addressed the lack of lighting in the overflow parking area as being due to prior wiring without encasing the wire in PCV  or similar pipe.

Unfinished Business:

  1. Gates:

If no 101 was issued, there can be no gates on the 8’ section of unit property.  Elvis said they cannot be grandfathered.  Jim Ormiston thinks the issue is dealt with in the Articles of Incorporation.  Jerry Herod, we will check into the matter.

  1.  Dog Walk:  Jan Walterick

We have checked the newspaper and called the SPCA.  It is suggested that we plant indigenous plants.  Hybiscus was one mentioned.  VIII payed to have the oleander removed.  They will not pay to replant.  Mike Persons offered to organize diggers and some of the cost of small bushes.  We will also approach other dog owners and neighbors to help pay for plants.

New Business:

Don Edwards wanted to bring up two issues.

  1. Cars and RVs are on the streets over-night, especially during the summer.  Don would like to have the issue put on the agenda for our March meeting.  Discussion.  According to our rules, no cars are permitted to park on the street overnight and RVs are allowed 48 hours to unload and load only.  We will look at the rule and discuss this at the next meeting.
  2. People are staying on boats overnight.  Apparently, we need to clarfy the wording of the marina rules because current wording allows exceptions.  Don also wants to bring this up at the agenda next month.  If we need to change the wording it will be have to be brought to the board next month.

President Herod held an unofficial straw pole of the Directors on both items.  He determined that we need to study both issues.  Both issues will on the agenda for March 2018 meeting.

Elvis addressed parking in the overflow area.  On weekends, use of the overflow parking area is allowed by those arriving while the storage area and office are closed.

John Bordwick tendered his resignation as a Board member.  He explained that his schedule does not allow him to attend many meetings.  President Herod accepted his resignation with regret and thanked John for past service.

President Herod addressed the rules for resignation during the year.   In the Articles of Incorporation, section 4 page 33, it is stated that in order to maintain a full Board, the Board may seek a replacement.  The election of this new member may be done at any board meeting. 

Jerry Herod motioned that Denis Lebel be nominated to fill the Board seat vacated by John Bordwick.  Seconded by Don Edwards.  Vote:  Unanimous “Yea”.  No nos.  Motion approved.  Denis Lebel has been elected, by acclamation, to the board.

President Herod recognized Rosealie Hoffman ( Unit 919 ).  The green utility box on her property is sinking.  To whom does she address this problem?  Elvis told her it is not the responsibility of VIII.  He advised her to call FPL and request that they address this problem.

Ron Fisher, Unit 870, was recognized by the Board.  Mr. Fisher stated that he was reimbursed, with interest,  by the handyman he named last meeting for not completing a project.

Motion to close the meeting made by Rick Mount and seconded by Denis Lebel.  Vote: Unanimous approval.  Motion passed

Meeting Adjourned at 11:30 AM

Respectfully submitted by

Donna Kurtzman                           2/25/18                                                 

 

VENTURE OUT AT INDIAN RIVER, INC.

ANNUAL ORGANIZATIONAL MEETING OF THE BOARD OF DIRECTORS

WEDNESDAY, JANUARY 31, 2018

WELCOME

Jerry Herod welcomed everyone in attendance to the 2018 Annual Organizational   Meeting of the Board of Directors.  The meeting was called to order at 11:02 A.M. with 32 members present.

ROLL CALL AND DETERMINATION OF QUORUM

Mr.  Herod asked the newly appointed Directors, as elected at our Annual Meeting, be participate in a roll call.  Present:  Jerry Herod, Bev Baran, Jan Walterick, Donna Kurtzman, Karen Nadeau, Don Edwards, Matthew Orr and Rick present.  John Bordwick absent     Quorum present.

DISPOSITION OF MINUTES JANUARY 25, 2017 ANNUAL ORGANIZATIONAL MEETING OF THE BOARD OF DIRECTORS

The minutes from the 2017 Annual Meeting of the Organizational Meeting of Wednesday, January 25, 2017 have been posted on the bulletin board and the VIII website.  Since there are no corrections or additions, nor reading requested, the minutes are approved as written and posted .  They will be retained on file.

ELECTION OF OFFICERS

Mr. Herod announced the nomination for officers Bev Baran, chair of the nominating committee, nominated Jerry Herod  for President, Bev Baran for V.P., Jan Walterick for Treasurer and Donna Kurtzman for Secretary.  Seconded by Rick Mount.  No further nominations were suggested.  Nominations closed. The slate of officers, as nominated, with no opposition or further discussion are elected by acclamation.

COMMITTEE APPOINTMENTS

The Venture Out at Indian River, Inc. by-laws within Article IV Directors,Section 12 Powers and Duties, and item 12h allows us to designate committees.  Each committee will have at least three members with a director being one of the members.

President Herod suggested that we approve the following committees, committee members and committee chairpersons.

LIGHT COMMITTEE:  Rick Mount-Chairperson, Karen Nadeau and John Bordwick

BUILDING COMMITTEE: Jan Walterick – Chairperson, Bev Baran, Don Edwards

DECLARATION OF CONDOMINIUM: updating: Paul Nicolaisen, Ann Barrell and Jerry Herod, Chairperson

RULES COMMITTEE:  Karen Nadeau – Chairperson, Jerry Herod and Jim Ormiston

President Herod asked if there was any discussion regarding these committee members. There was no discussion or opposition to any of the appointments, therefore the nominated appointees are confirmed.

ELECTION OF DELEGATES TOVENTURE THREE BOARD:

Pres. Herod opened nominations for Venture Three delegates.

Bev Baran nominated Donna Kurtzman, Bev Baran and Jerry Herod.  Seconded by Jan Walterick.  Hearing no discussion or opposition, the slate of proposed delegates to the VIII Board are elected by acclamation.

ADJOURN:

President Herod announced that the agenda is complete.  He moved that the meeting be adjourned.  Seconded by Donna Kurtzman  Vote: unanimous   Meeting adjourned at 11:46 A.M.

 

Respectfully submitted by Donna Kurtzman

 

 

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Venture Out at Indian River, Inc.

Annual Meeting of the Owners

Wednesday, January 31,2018

Welcome:

Mr. Herod welcomed all 32 participants here today and thanked the voluntary contributors of the refreshments provided for the meeting.  We also want to thank Barb Fuggazotta for organizing the signs.

Call to Order:

The 2018 Annual Meeting was called to order by Jerry Herod at 10:30 A.M.  Mr. Herod explained that there were no Board Members seated at the table because this is a meeting of owners and we are bound to this structure by the Condominium Act and our by-laws which specify that the last Wednesday in January is the Day for the Annual Meeting to be held.

As owners we have two objectives for this meeting-   1.)  Elect Directors to replace those whose terms are expiring or vacant 2.)  Speak to issues that you would like to bring to the members attention.

Election of Chairman:

The first order of business is to elect our chairman for today.  Nominations open: Bev Baran nominates the honorable Jerry Herod as Chairman for the meeting.  Second Rick Mount.  No further nominations were offered.  Hearing none, nominations closed.  All those in favor of having Jerry Herod as Chairman of this meeting, said “Aye”.   There were none opposed.  Motion Passed.  Jerry Herod served as the Chairman for this meeting.

Proof of Notice & Determination of Quorum

There were 12 Designated Voters who submitted valid proxies for the meeting and we are required to reach 69 in order to achieve a quorum.  Therefore a quorum has not been established and this meeting may not conduct business, but it may continue with an election.

Disposition of Minutes of January 25,  2017 Owners’ Meeting

Mr. Herod established that there were no corrections or additions, nor rereading requested, the reading of the January 25, 2017 minutes was waived.  The minutes, which were posted and published on the website were committed to record.

Election of Directors

The Chairman states that the number of seats open is nine (9).  The nomination process ended on December 22, 2017 with nine candidates for those seats.  Mr. Herod explained the Florida statute and our Venture Out at Indian River by-laws concerning elections.

Motion: As Chairman, Mr. Herod moved that Venture Out at Indian River, Inc. elect the nine candidates who have submitted their forms for members of the Board of Venture Out at Indian River, Inc. by acclimation.  Jerry Herod, Bev Baran, Donna Kurtzman, Karen Nadeau, Jan Walterick, Rick Mount, Don Edwards, John Bordwick and Matthew Orr.  Seconded  by Bev Baran.  Motion Passed  32 Yes, 0 No

With no further discussion regarding these candidates, Chairman Herod asked that the candidates be elected as Directors by acclimation.

Unfinished Business: None

New Business :  None

Unit Owners’ Comments and Questions:

  • Rosealie Hoffman, Unit 919 – Rosealie let the group know that Member Kaye Bovaird, unit 805, was in a serious auto accident and is currently at Martin Mem’l Hospital.
  • Ron Fisher, Unit 870 – what should we do if someone takes advantage of you by not completing contracted work?  Discussion.  Suggested solution:  Notify the office
  • Jan Walterick, Unit 835 – Is there a policy that tells you when utilities are to come and work on your property?
  • Tammy Lebel, Unit 932 – I’ve noticed that one of my neighbors has blocked the entire front of their property with a large canvas.  Can we stop this?  Suggested Solution:  Go to the office and fill out a complaint form.
  • Vickie  Szczuka, Unit 936 – I saw a delivery van trying to make a delivery to the same property .  It is dangerous as well as an eyesore. Suggested Solution: Go to the office and fill out a complaint form.
  • Judy Esposito, Unit 903 – Are we allowed to put up a storage shed on our property?  Suggested Solution:  Yes, it is allowed. Fill out a 101.

Adjourn:

The agenda is now complete.  Mr. Herod motioned that we adjourn.  Seconded by Donna Kurtzman. 

Vote:  32 Aye,  0 No         Motion Passed  Meeting adjourned.

 

Respectfully submitted by Donna Kurtzman

 

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Venture Out at Indian River, Inc.

Regular Board Meeting

Monday, January 15, 2018

 

A regular board meeting of the Board of Directors of Venture Out at Indian River Inc. occurred on Monday JANUARY 15, 2018. President Jerry Herod called the Meeting to order at 10:30 AM.  Roll call was taken and seven of nine board members were present for a quorum. In attendance were President Herod, Bev Baran, Donna Kurtzman, Paul Nicolaisen, Mick Saunders, Jan Walterick and Don Edwards.  John Bordwick and Ann Barrell absent.    18 members were also in attendance.

Minutes:  It was noted by President Herod that since the minutes of Monday November 13, 2017 meeting were posted and distributed reading of the minutes may be waived. The minutes were approved and committed to the record.

Treasure’s Report:      November  2017 final balance                     $2567.82         

                                              Income                                                                $       0.00

                                              Expenses:  Tax Preparation                           ($175.00)

                                                                    Office                                                ($ 89.19)

                                                Total Expenses                                                  ($264.19)

                                                January 15, 2018                                              $2303.63

Paul Nicolaisen concluded his report and then tendered his resignation as treasurer and Board member.  He turned in records since 2006, the Seacoast checkbook and accumulated receipts. President Herod accepted his resignation with regret and thanked him for his efforts as President and then Treasurer of the Indian River Board. Paul will be missed.

President Herod then announced the resignations of Board members Mick Saunders and Ann Barell with regret.

Standing Committee Reports:

            Building Committee:  101’s             817  arbor, no gate

823  arbor, no gate                                                                          913   windows and doors, will need county permits for exterior windows and doors .                           Motion by Mick Saunders to accept the 101s from

 units 817, 823 and 913.  SECONDED BY Paul Nicoliasen.  Vote:  Unanimous.  Motion passed                                                                                    

              Streetlight Committee:  Still quite a few lights out.  Some appear to be electrical.   Appreciate those neighbors who have changed bulbs so friends are in compliance.

                                       Unit 843 power out due to FPL, no repair by FPL at this time.

                                       Discussion about rules for streetlights. 

                                       We updated our rules from 1973.

              Declaration of Condominium;  Paul Nicolaisen, Edwards and Barrell.  Both Paul Nicolaisen and Ann Barrell have agreed to continue with the project

               Rules and Regulations:  President Herod will discuss the rule changes at a later meeting.  Effort in continuing to make the rules as close as possible in the St. Lucie and Indian River communities within the VIII umbrella.                                                                      

President’s Report: President Herod praised the website designed and maintained by Bob McAllister  It contained pictures after the hurricane, information concerning the storm, photos and information on current /past special events, meeting minutes, phone directory for the park. Call office for password. 

A committee has been formed to look at the workout room and suggest updates and/or changes to the betterment of the facility.

Marina:  there is to be NO overnight staying on the boat.

Unfinished Business:  Fishing area…current legal fees paid to date $4011.50 

                                             Insurance Co.  CHUBS has investigated and found no police reports and no complaints.  Last complaint 6/17, therefore they are closing the file.       

                                             We are unable to open the fishing area until Wilco has the contracted work completed

New Business:              Annual meeting is Wednesday January 31, 2018.  At this time we do not have enough proxies to conduct business at the meeting

                                              NO ONE should take the cover off the pool by themselves.  People have been designated to remove the cover.

Unfinished  Business:  Jerry Herod made a motion to accept the resignations of Paul Nicolaisen, Mick Saunders and Ann Barrell.  Seconded by Bev Baran  Vote: all in favor.  Motion Passed.

                                              Mr. Herod made a motion to recommend Rick Mount  to fill one of the three vacancies on the board.  Seconded by Paul Nicolaisen   Vote: All in favor.  Motion Passes

                                                Storage area owners are asked to clean up their area

                                                Discussion about lack of shaded areas in dog walk area.  Committee formed to propose a solution.  Mick Saunders, Jan Walterick and Karen Nadeau.

                                                Questions about shutting off water if there is a night time leak.  Try to shut off water in the meter box.  Emergency procedure:  call Elvis

President Herod thanked everyone for coming and participating.

Jan Walterick motioned to adjourn todays meeting.  Seconded by Bev Baran .  Vote: all in Favor.  Meeting adjourned.

Meeting Adjourned at 11:30 AM

Respectfully submitted by

Donna Kurtzman

 

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Venture Out at Indian River, Inc.

Regular Board Meeting

Monday, November 13, 2017

 

A regular board meeting of the Board of Directors of Venture Out at Indian River Inc. occurred on February 13.. President Jerry Herod called the Meeting to order at 10:30 AM.  Roll call was taken and six of nine board members were present for a quorum. In attendance were President Herod, Bev Baran, Paul Nicoliasen, Donna  Kurtzman, Mick Saunders and Don Edwards were in attendance.  Quorum met.

Minutes:  It was noted by President Herod that since the minutes of April 16, 2017 meeting were posted and distributed, reading of the minutes may be waived. The minutes were approved and committed to the record.

Treasure’s Report:  Balance at Seacoast Bank       April 7, 2017:  $4386.70

                                                                              Total VIII Deposits:   $ 1363.00

                                                                                   Legal Expenses:   $4011.50  (Not Resolved)

                                                                                   Office Supplies:   $   63.88

                                              Seacoast Bank balance Nov. 1,2017:    $2567.82

  • Explanation of legal expenses by Paul and then Jerry Herod.  Some discussion by Members.
  • There are no safety issues at the fishing area at this time, according to CHUB (legal).
  • Don Edwards asked whether our insurance was through VIII or do we have our own?  We have our own.
  • Bev Baran suggested we close the fishing area.  That would require a 60% vote by members as it changes use of common property
  • Joe Baran:  can we turn it over to VIII?  Jerry Herod said he will check into it with the lawyers.
  • Wilco has been permitted to repair damages to the fishing area. .  The work will start Jan., Feb., or March.
  • Paul Nicoliasen asked for volunteers to help clean up wind debris in the fishing area.. This was not a motion.  Members and board members agreed to help..

COMMITTEE REPORTS:

Building Committee:  Mick Saunders reported that there were seven 101s submitted and approved by Board Members during the summer (Many concerning hurricane repairs). 

MOTION:  Paul Nicoliasen   motioned to accept the 101s as approved by the committee during the summer. Mick Saunders seconded.     Vote:  Unanimous   approval.    Motion Passed                                                                                                                                                        

We have two current 101s. Unit 860, sold by Pat Murray, is asking for installation of a temporary ramp for an aging dog. Upon review of the committee we feel that the ramp falls under the category of “structural member”  (page 44F) and must therefore be permitted by the county.  At this time all we have is a plot map with measurements.  We need a survey showing the footprint of the unit with setbacks clearly noted.  County has specific guidelines for human ramps, but pet structural members are unclear.  We need to get a county decision on this because of the setbacks…it appears to be into the rear setback area.

MOTION:  Paul Nicoliasen proposed that we write a letter to the new residents of unit 860 about their proposed ramp requiring them to attain county approval and permit for the ramp.  Seconded by Jerry Herod.  Vote:  Unanimous approval.  Motion Passed

Donna Kurtzman presented the 101 submitted by Sepe in unit 867 to repair hail and storm damage by painting and repairing skirting.

MOTION;  Paul Nicoliasen motioned that we accept The painting and skirting requested by the Sepes in unit 867.  Mick Saunders seconded.  Vote:  Unanimous approvel.   Motion passed

Discussion on unit 924 101.  Want to rebuild deck and dock.  Nothing back from the contractor.  Not approved by us at this time.

Discussion aboutthe lighting.  President Herod suggested that anyone choosing to help a neighbor by replacing a bulb would be appreciated. Currently approximately 40% of lights out.  President Herod mentioned that some, including his own, was due to breakers going off during the heavy storms and winds.  Member discussions on the difficulty finding John Law to do these repairs.. President Herod suggested trying to find someone else as Mr. Law is so busy with other park issues.

Rules and Regulations:  President Herod stated that rules being considered for modification will be discussed at the January meeting.

President’s Report:

New  Business:   President Herod suggested we go to the VIII meeting on Wednesday.  One of the topics being discussed is the new marina.  It looks so much better with many improvements.  The manina contracts, okayed by our legal team for compliance with FL laws, rules and statutes,  discuss slip sizes, different pricing structure for Venture and Holiday Out and pricing for different sized slips.

                               Another issue to be discussed at the VIII meeting is the possible charging for pick up of personal property left out on units before hurricanes.  This is a continuous problem left for a few permanent members who are year-round and take care of these items every hurricane season.

                               Parking lot lights have been a problem.

                               President Herod reminded everyone that the Operations Committee meets between 8:30 and 9:30 or so Monday mornings in the conference room are open to any member of VIII who wants to attend.

President Herod said this had been a great meeting and thanked the participants.

Motion to close the meeting made by JERRY Herod and seconded by PAUL NICOLIASEN.  Vote: Unanimous approval.  Motion passed

Meeting Adjourned at 11:30 AM

Respectfully submitted by

Donna Kurtzman                                                                             12/9/17 

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Venture Out at Indian River, Inc.

Regular Board Meeting

Monday, April 17, 2017

 

A regular board meeting of the Board of Directors of Venture Out at Indian River Inc. occurred on Monday, April 17, 2017. President Jerry Herod called the Meeting to order at 10:30 AM.  Roll call was taken and nine of nine board members were present, with Jan Walterick present by phone, for a quorum. In attendance were President Herod, Paul Nicoliasen, Beverly Baran, Donna Kurtzman, Ann Barrell, Mick Saunders, John Bordwick, Jan Walterick and Don Edwards.  Twenty-four members were also in attendance.

Minutes:  It was noted by President Herod that since the minutes of the March, 2017 meeting were posted and distributed reading of the minutes may be waived. The minutes were amended by President Herod to remove “Cost for removing oleander plants $4,000.00”.  The actual price estimate is $1300.00.  The sentence should be stricken.  Motion to strike the money reference made by President Herod and seconded by Donna Kurtzman.  Nine of nine members approved and it will be committed to the record.

Treasure’s Report:  .  Treasurer’s report was read by Paul Nicolaisen.  Balance at Seacoast Bank on March 3, 2017 was $4561.70.  There were no deposits.  Income Tax accounting fee of $175.00 was our only operating expense, so the April 7, 2017 balance was $4386.70.   The Annual Treasurer’s Report for April 1, 2016 to March 31, 2017 shows an opening balance $4528.01.  Four quarterly VIII payments of $ 621.00, totaling $2484.00 in income.  Expenses: State of FL Condo license fee $552.00, CPA’s services  $175.00, Legal expenses $1753.50, and Indian River office supplies $144.81.  Total expenses $2625.31. Balance as of March 31, 2017 $4386.70

President’s Report:  Welcomed our members and suggested we move on to the committee reports

Building Committee:  Mick Saunders reported that 101 forms had been turned in and signed by the committee for pavers on lots 823 and 866 and a child safety fence on 922.  Board approved the 101s previously signed and okayed by the committee. Vote  Passed:  9 yes, 0 no 

*Street Lighting:    Bulbs have been replaced where possible. Unit  804 has had the bad box replaced by John Law.  Unit 844 is in the process of installing a new pedestal. Bulbs will be changed as need, but letters will be sent to those owners needing repair and those who need to add lighting to their units. Ann Barrell mentioned that two units on Stingray with solar lighting are using less than the required 40 watt bulbs.  Jerry Herod will meet with Ann about this matter.  Discussion about all of the lights being on a pole (in the statutes) rather than some on poles while others are on the entries.

Declaration of Condominium Committee:  Paul Nicoliasen reported that we need to check with our lawyer about her charges due to the fishing area.  Other than this, the Declaration of Condominium is complete.  The 20 + pages will need to be sent to the membership along with a stamped return envelope.

 Rules Committee:  President Herod informed the members that he knew the changes are a lot of information, so we will discuss each change as necessary and vote on the changes at our January 2018 meeting.

 

Unfinished  Business: 

*Fishing area:  The owner of unit 888, Larry Bonfontani, has met with Jerry Herod, Bill Lambach and both lawyers.  The group met at the property.   The lawyers will determine a resolution to the question of whether the owner will be able to build a planter on our fishing property.

*Foreclosure of unit 812:  All monies due have been paid.  Foreclosure cancelled.

*Some units still require repair after Hurricane Matthew.  President Herod will send letters stating the need to have the repairs finished. If repairs are in progress or the owner has contracted for repairs we ask that they inform us of the progress. 

 

New Business:

  • Discussion about dog walk.  Concern about changing the size of the dog walk area.  Change of use.
  • Jerry Herod makes a motionI make a motion rescinding the March motion made by Mick Saunders to reduce the size of the dog walk.  Seconded by Bev Baron. Vote: Yes 6 (Herod, Baron, Kurtzman, Nicoliasen,  Bordwick, Walterick)  No 2 (Saunders and Edwards)  Abstain: 1  (Barrell}  Motion Passed
  • Discussion about the signs research done by John Griffen.  John  suggested writing to all members notifying them of the toxicity of Oleander He also suggested two signs.  The first sign is one to be posted in the Rec room and to be read at all board meetings (ASPCA WARNING AND HOTLINE). The second is specifically for the dog walk.  (WARNING)
  • Jerry Herod makes a motionI make a motion that we accept the warning sign proposed by John Griffen to be posted in the dog walk.. “WARNING”   “WALK PETS AT YOUR OWN RISK.  PLANTS, SHRUBS, BRANCHES, FLOWERS, BERRIES IN THE DOG WALK MAY, IF INGESTED, BE POISONOUS ( TOXIC ) TO YOUR PETS.  DO NOT ALLOW PETS TO INGEST ANYTHING FOUND IN THE DOGWALK.”  Seconded Jan Walterick.  Vote:  YES  7 (Herod, Baran, Kurtzman, Walterick, Bordwick, Saunders, Nicoliasen)  NO: 0  Abstain: 2  (Barrell and Edwards)  Motion passed.
  • Discussion about the ASPCA WARNING AND HOTLINE.  Suggestion to also put warning on channel 63.  Posting in the club house and reading at board meetings , as suggested by John Griffen.   “ASPCA WARNING AND HOTLINE”  MANY PLANTS HAVE BEEN REPORTED AS HAVING SYSTEMIC EFFECTS ON ANIMALS AND/OR INTENSE EFFECTS ON THE GASTROINTSTINAL TRACT.  THE INFORMATION CONTAINED IN THE ASPCA TOXIC PLANT LIST IS NOT MEANT TO BE ALL INCLUSIVE, BUT RATHER A COMPILATION OF THE MOST FREQUENTLY ENCOUNTERED PLANTS.  IF YOU THINK THAT YOUR ANIMAL IS ILL OR MAY HAVE INGESTED A POISONOUS SUBSTANCE, CONTACT YOUR LOCAL VERTERINARIAN  OR                                                                                                                                         ASPCA 24-HOUR POISON HOTLINE DIRECTLY AT 1-888-426-4435.
  • Don Edwards made a motion.  I make a motion to go to VIII asking them to remove the Oleander from the dog walk with VIII incurring the cost.  Seconded by John Bordwick,  Vote:  Yes 7 ( Edwards, Baran, Kurtzman, Saunders,  Bordwick, Barrell, Nicoliasen)  N0: 2  (Herod and Walterick)  Motion Passed

    

Meeting Adjourned at 11:40 AM   Jerry Herod motioned for adjournment.  Jan Walterick seconded.  All in favor

Respectfully submitted by

Donna Kurtzman

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Venture Out at Indian River, Inc.

Regular Board Meeting

Monday, February 13, 2017

 

A regular board meeting of the Board of Directors of Venture Out at Indian River Inc. occurred on February 13.. President Jerry Herod called the Meeting to order at 10:30 AM.  Roll call was taken and eight of nine board members were present for a quorum. In attendance were President Herod, Bev Baran Donna Kurtzman, Jan Walterick, Mick Saunders, Lee Bodiford, Ann Barrell and Don Edwards.  Twenty members were also in attendance.

Minutes:  It was noted by President Herod that since the minutes of January 16, 2017 meeting were posted and distributed, reading of the minutes may be waived. The minutes were approved and committed to the record.

Treasure’s Report:  Balance at Seacoast Bank January 7, 2017:  $4321.13

                                                                              Total VIII Deposits:   $ 621.00

                                                                   Total Operating Expense:   $ 380.43

                                                               Balance as of Feb. 09, 2017:  $4561.70

Treasurer’s report committed to record.                                    See Attached Building Committee:  Mick

Building Committee:  Mick Saunders reported that unit 866 has submitted the only 101 last month for siding.  Street lights were discussed at length.  1.)  We keep repairing  2.)Sonya Ormiston reported that there 5 lights out in 900’s  3.)West side of Tuna no lights since October  4.) 844 off due to exposed wire and a letter was sent to the owner to get the light fixed.   5.) Rick Mount volunteered to go around and check lights in order to have an updated list of units without lights.  6.) President Herod thanked Rick.  He suggested that anyone choosing to help a neighbor by replacing a bulb would be appreciated.  Once notified of an infraction, it is up to the owner to repair the light or an electrician will be called at the owner’s expense

Declaration of Condominium Committee:  Committee still reviewing and will have the document ready as soon as possible.  The cost was $2,000.00 which was paid up front.

Rules and Regulations:  President Herod stated that there were a few rules that were being considered for modification.  He explained that the rules are a living document and can be changed, unlike the Declaration of Condominium which is a legal document.  Modifications will be discussed at the next meeting.

President’s Report: President Herod told the group about the death of Jim Murray and told everyone that the address for condolences to Pat and family are posted at the recreation area.  He also told us that Pat may well put the unit up for sale and live in Kansas closer to family.  President Herod addressed the $300.00 expense on the treasurer’s report.  He explained that the owner of unit 888 has retained a new lawyer to argue his case for changes to his property along the fishing area.  He said he could not give specifics because it is still in the hands of the lawyers, but will tell us when a decision has been made.  He did say that $1300.00 has been spent on this controversy at this time.  He reminded everyone about the pot luck tonight with home-made chicken lasagna and said there was room if anyone wanted to sign up.

Unfinished Business:  The fishing area was damaged during the Matthew hurricane by washing out under the fence adjoining the neighbor’s property.  It has been fenced off to protect fishermen and our liability.  Wilco has been contracted to do the repairs, they are waiting for permits.  There is no damage to the sea wall.

New Business: Board members have no new business. Audience none.  President Herod opened the floor for member discussion.

  1. Mick Saunders shared information that the Sheriff has been handing out warnings to people with dogs on our beach.  After a warning, ticket will be given for second offense.  There is a dog run at Walton Run.  Jan Walterick will check on both St. Lucie and Martin rules about dogs on the beaches and will report next meeting.
  2. Money has been allocated through the Recreation Committee to acquire renderings for a bathroom on the beach.  This project may cost as much as $200,000.00.  An alternative has come to our attention, a portable unit is a possibility.  These units are air conditioned, very nice inside and can be pumped out.  A unit having handicapped access would run about $40,000.00.  At this time we have water through Holiday Out for our washing station and there may be sewer access on our property.  This will be looked into for possibility.
  3. Barrie Welch introduced a question about 101’s.  Do owners receive a copy once they are signed and approved.  Yes.  Barrie stated that he has a contract with Wilco to repair his property after Matthew and is waiting for the work to be done.  He maintained he is being harassed about the materials stored for the project and the VIII won’t talk to him.  President Herod told him that the storage of the materials is unsightly and must be placed under his ramp and house.
  4. Don Edwards suggested some of the good ideas were suggested at the yearly meeting and we might want to share them at this meeting.
  • Joan Clark requested clarification on the dog/pet situation in Indian River.  We currently have a three pet (including two dogs)  St. Lucie three dogs, Harbor 3 pets, two of which can be dogs.
  • Dave Mowery mentioned the lights out on the second island.  There’s a broken line under the road.  Electrician, John Law, has been contacted to fix the lighting
  • Suggestion to open more dog walk areas. One on the way to the storage area is being considered as well as the roadway along the pickle ball courts.
  • Speeding in the park by cars, golf carts and even bikers.  Will be addressed at the VIII meeting on Wednesday.  Others vehicles mentioned were UPS, FedEx and fire trucks.
  • Mike Persons requested upgrade of porta potty was submitted.  Photos of the portable bathrooms was requested.  Jerry will get one.
  • Some concern that renters were allowed to attend Rec. Meetings and have the right to vote.  It was explained that the owner transfers his/her right on the property except to vote at our regular stated meetings.
  • A member shared that she had received an unsigned “hate letter” about the color of her house.  She was told that it was unfortunate that someone wrote it but didn’t have the nerve to sign it and Jerry apologized on behalf of the Board.  It was suggested that she show it to the office and perhaps sign a complaint form.
  • Jan Walterick felt that the bushes on the north end need grooming so that they don’t push the fence over along the dog walk.  This issue as well as the poor quality of the grass and the broken sprinklers are Operations’ Team projects.
  • What are the modifications to the rules being considered?  Jerry told us the changes will be presented next month.   Some examples are misuse of vehicles parked in the dog walk area…people park for 48 hrs., drive around the block and stay for another 48 hrs.
  • Vehicle from the south end has been removed from the overflow parking area to be                                                  repaired by owner.
  • Vehicles (R.V.) parking on their lots inconsistent with the lot limits.  South end has this in their rules but we don’t.

President Herod said this had been a great meeting and thanked the participants.

Motion to close the meeting made by Mick Saunders, seconded by Jan Walterick.

Meeting Adjourned at 11:30 AM

Respectfully submitted by

Donna Kurtzman                                                                             2/15/17

 

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Venture Out at Indian River, Inc.

Annual Meeting

Wednesday, January 25, 2017

 

The annual meeting for the members of Venture Out at Indian River, Inc. occurred on Wednesday, January 25, 2017.  Jerry Herod called the meeting to order at 10:30 a.m. and with no one volunteering to chair the meeting, it was decided that Jerry would do so.  The number of members present and signed proxies necessary for a quorum was not attained, so no official business could be conducted during this meeting.  That being the case, Jerry opened the meeting to the membership for their comments/input/questions.

 

Joan Clark, Lot 818 asked what the rules were regarding dogs.  Jerry Herod responded that in Indian River we could have a total of 3 pets with 2 of them being dogs; in St. Lucie, you could have 3 dogs; in the Harbour you could have 2 dogs.

 

Dave Mowry, Lot 910 mentioned that the street light was out at the second island area near the 900 block and that it has been out for some time.  Jerry Herod responded that the problem has been reported to the office and they aware of the it.  Apparently, the wire under the paved street has broken and it’s not going to be an easy fix.  Dave also mentioned that some pet owners have been using the island where our sign is located as a dog walk and suggested that signs be placed in the area reminding residents that they need to use the designated dog walk on the north end of the park.  Jerry responded that he would take that suggestion to the office for their consideration.

 

Ron Fester, Lot 870 mentioned that both vehicles and golf carts are exceeding the 10 miles per hour speed limit.  Ron asked about the possibility of getting speed limit signs that blink to remind residents of the speed limit.

 

Paul Niolaisen, Lot 871 wanted members to know that at the Recreation Committee Meeting held yesterday the beach bathroom issue as being revisited.  They are considering spending $2,500 on an architectural picture rendering that would reflect what the beach bathroom might look like.  This rendering would be used to get cost estimates from contractors if/when it was decided to move forward with this project.  Both pros and cons of this project was discussed.  In the end, Mike Persons, Lot 858, volunteered to get cost estimates on what an upgraded port-a-potty might be and Jerry invited Mike to attend the Operations Meeting on Monday.  Paul Nicolaisen encouraged members to attend the Recreational Committee Meetings to learn more about this project.

 

With no other members wishing to comment or have questions, Jerry closed the meeting at 10:45 a.m.

 Respectfully submitted:

Diana L. Edwards

Acting Secretary

Posted: ___________________________________

 

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Venture Out at Indian River, Inc.

Regular Board Meeting

Monday, January 16, 2017

 

A regular board meeting of the Board of Directors of Venture Out at Indian River,

Inc. occurred on Monday, January 16, 2017.  President Jerry Herod called the meeting to order at 10:30 a.m.  Roll call was taken and seven of nine board members were present for a quorum.  In attendance were President Herod, Paul Nicolaisen, Beverly Baran, Mick Saunders, Ann Barrell, Jim Ormiston, and Don Edwards.  Donna Kurtzman and John Bordwick were absent.  Diane Edwards was designated as the acting secretary for the meeting.  Approximately 20 members were also in attendance.

 

Minutes:  It was noted by President Herod that since the minutes of November 2016 meeting were posted and distributed, and there were no corrections or additions to the minutes, the reading of the minutes would be waived and committed to the record. 

Treasure’s Report:  See attached 

Standing Committee Reports: 

  • Building Committee – (Saunders, Nicholaisen) – The following list represents all 101s submitted from summer 2016 to the present: 
  • Lot 839 (Skrupsky) – Seawall, finger pier, boat lift
  • Lot 876 (Welch) – Replace air conditioner, replace steps
  • Lot 851 (Walsh) – Replace siding
  • Lot 865 (Pierkarskie) – Reroof
  • Lot 886 (Aherns) – Replace electrical pedestal, replace pavers
  • Lot 892 – (Butts) – New modular home
  • Lot 855 (Kurtzman – Install Street Lights
  • Lot 854 (Harris) – Install pavers

Per our rules, all 101s need to be approved by the Indian River Board.  Motion was made and seconded to ratify/approve all 101s listed. Motion was passed 7 - 0. 

  • Street Light Committee – (Saunders) – It was reported that the street lights on the 800 block were all ok; however, the street lights on the 900 block are not.  The light at the fishing area is also not working.  It was reported that that the Park Patrol is only checking on street lights once a month.  President Herod monitors the lights on the 800 block and asked for a volunteer to monitor the lights on the 900 block.  Dave Mowry volunteered to take care of the 900 block.  Note that that Jerry Herod and Dave Mowry are only responsible for reporting to the office when a street light is not working. The Indian River rule regarding unit owners being responsible for maintaining street lights is still in effect.
  •  
  • Declaration of Condominium/Bylaws Committee (Nicolaisen, Barrell) – This has been put on hold pending other issues (specifically the foreclosure – see President’s Report below for details).  Nicolaisen noted that the attorney has been paid for the work they are doing on our Declaration of Condominium project.  However, once finalized, we will still be responsible for paying for copying and mailing the finalized package out to our membership.  Sixty percent (60% ) of the membership will need to approve the new Declaration of Condominium document to put it into effect.  A real push will be needed to get members to respond.  Nicolaisen indicated that he planned on including a stamped return envelope in the package in hopes of getting a better response.  Other suggestions included posting a notice on Channel 63 to alert our membership of the vote and, if the timing is right and many of our members are still here in the community, to hand deliver the packages, if possible.

   

  • Indian River Rules Committee (Ormiston, Barrell) – Copies of the updated of the rules passed last season are available in the office to members wishing copies.

President’s ReportForeclosure – The unit owner for Lot 812 is still not paying condo fees and did not respond to certified letters/notices sent to them by the office.  Owner currently owes approximately $4,000 in condo fees and late fees.  This doesn’t include any attorney fees.  The issue has been turned over to our attorney and it is President Herod’s understanding that the unit owner has now hired their own attorney.

 

Unfinished Business:  At the November meeting, President Herod asked for ideas on dealing with issues relating to summer rentals.  Because of that request, President Herod met with a unit owner and was presented with a list of issues/questions they had (see attached).  President Herod asked that the board review the list.  He also would like to form an ad hoc committee made up of board members as well as unit owners.  President Herod and Susan Matteson will be on the committee and Edna Geller also volunteered.  If anyone else is interested in being a member of this committee, contact President Herod. 

President Herod also announced that the 2017 Florida legislative session may be introducing a bill that would change the law to limit the ability of HOAs to adopt amendments that prohibit rentals, alter the duration of the rental term, or limit the number of time unit owners are entitled to rent their units.  Since an Indian River rule already passed and in place would trump anything the Florida legislature may pass during their 2017 legislative session, it may be in our best interest to pass a rule now on how we wish to handle rentals.

 New Business:  None

 Open Forum

  • Status of Fishing Area – The fishing area is closed due to damage caused by Hurricane Matthew.  We have an estimate from Wilco and they will be installing a new fiberglass/concrete seawall.  We are currently waiting on the county to issue the permit so that work can begin.  Until these repairs are completed, the fishing area will remain closed. 
  • Question on seawall setbacks was discussed. 
  • CORRECTION – Our annual meeting is JANUARY 25 – not FEBRUARY 25 as indicated on today’s agenda.  Also, please remember to sign your proxy – especially if you don’t plan on attending the annual meeting. 

There being no further business, it was moved and seconded that we adjourn at

11:21 a.m.  Motion was passed 7 - 0. 

Respectfully submitted:

Diana L. Edwards

Acting Secretary

Posted:  _______________________________

 

Attachments:

     Treasurer’s Report

     1/15/17 Park Issues

     Community Assoc. Leadership Lobby Flyer

View Attachments

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Venture Out at Indian River, Inc.
Regular Board Meeting
Monday, November 14, 2016

A regular board meeting of the Board of Directors of Venture Out at Indian River Inc. occurred on Monday, November 14. President Jerry Herod called the Meeting to order at 10:30 AM. Roll call was taken and seven of nine board members were present for a quorum. In attendance were President Herod, Paul Nicolaisen, Beverly Baran, Mick Saunders, Ann Barrell, Donna Kurtzman and Don Edwards. Twenty members were also in attendance.  

Minutes:It was noted by President Herod that since the minutes of April-2016 meeting were posted and distributed reading of the minutes may be waived. The minutes were approved and committed to the record.

 

Treasure’s Report: See Attached

 

Reports:

• Building Committee — (Saunders Nicolaisen) Sale of unit 842

• Indian River Rules update (Ormiston, Barrel!) Ongoing

• Street light Committee (Saunders) Notification to office, they will contact owners.

• Declaration of Condominium/Bylaws (Nicolaisen, Barrell) Draft was given to all to he double- checked. Until we find out how much money we have we should put it on hold

 

President’s Report: President Herod welcomed everyone and accepted the April 2016 minutes as posted. He discussed the issues of the fishing area, hurricane damage and the foreclosure on Unit 83.2.

Resulting Motions: Paul Nicolaisen motioned “The Indian River Board gives VIII permission to represent us as they move forward on the foreclosure of Unit 812.” Seconded by Con Edwards Accepted 7/0

Paul Nicolaisen motioned; “The Indian River Board reverses our previous decision to erect a N-S fence in the fishing area.” Seconded by 8ev Baran Accepted 7/0

 

Unfinished Business: Discussions were held about the fishing area. We have erosion of the slab and some of the walled areas.

 

New Business: Discussions were held about dog walk fence. It is leaning due to trees leaning against them from neighboring properties. President Herod volunteered to check into the fence problem and possible solution/s.

 

• Operations Mtg.: (Don Edwards) $117,000 was paid for professional help to clean-up after the hurricane. NO contingency fund to cover the sea wall in the marina. Do we have insurance on the piers?

• Unit 812 has cost us and VIII over $4,000.00 trying to recoup monthly condo fees. Motion and acceptance to have VIII proceed with the foreclosure of Unit 812.

• Fences on properties during the summer were temporary, but something definitive is needed. Committee to investigate and report in January.

Meeting  Adjourned at 11:20 AM

Respectfully submitted by

Donna Kurtzman

 

Enclosure 1

Venture Out At Indian River. Inc.
Treasurer’s Report
April 10, 2016 to Nov. 12. 2016

Balance at Seacoast Bank

Checking Acct..April 10,1016                                                                         $4528.01

Income

Total V3 Deposits                                                                                          $1263.00

Bank Refund                                                                                       $           .00

Total                                                                                                               $6391.01

Operating Expenses

State of Florida Cond. Fee                                                                             $            .00

Income Tax Acct Fee                                                                          $             00

County Acct. Fee                                                                                            $            .00

Bank Charges                                                                                     $            .00

Indian River Office Supplies                                                              $       41.24

VIII Expenses(Postage • Copies                                                                     $            .00

Misc Expenses                                                                                                $            .00

Legal Expense                                                                                                 $1453.5O

Total Operation Expense                                                                              $1494.74

 

Balance as of Nov. 12, 2016                                                              $4896.27

 

 

 

 

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Venture Out at Indian River, Inc.
Regular Board Meeting
Monday April 18, 2016

 

A regular meeting of the Board of Directors of Venture Out at Indian River, Inc. was held on Monday, April 18, 2016 in the Venture Three Recreation Hall. President Jerry Herod welcomed the board and 33 other members present.  The meeting was called to order at 10:30 AM. President Herod introduced the new owners of Unit 935, Lynn and Bruce Naylor.

The acting secretary called the roll.  Board members present were: John Bordick, Jerry Herod, Paul Nicolaisen, Jim Ormiston, Mick Saunders, Ann Barrell, Donna Kurtzman and Bev Baran. Don Edwards was absent. A quorum was declared and the meeting was opened.

 

Minutes:  President Herod noted that since the minutes of the meeting on 3/14/2016 have been posted and distributed, the reading of the minutes may be waived.  With no additions or corrections, the minutes were approved by general consent and were committed to record.

 

Treasure’s Report: Treasurer Paul Nicolaisen reported that as of April 10, 2016, our checking account balance was $4528.01.  

 

Building Committee Report:

  • 101”s: The following 101’s had been reviewed and signed by three Board members:

- Unit 935 - Naylor (Pavers)

- Unit 892 - Butts (Patio blocks)

- Unit 858 - Persons (Deck)

Paul Nicolaisen moved that these 101’s be approved.  Motion seconded by Mick Saunders.  Passed unanimously. 

Declaration of Condominium Report:

Paul Nicolaisen had received the final draft of the declaration from our lawyer and handed out copies to the Board members for their review.  After review the document will need to be accepted by 60 % of our unit owners. 

Rules and Regulations Report:

Jim Ormiston handed out to each Board member the final and approved version of our Rules and Regulation document dated March 4, 2016.  He explained to the members present that copies would be available for them at the end of this meeting. 

President’s Report:

  • Fishing Area Status:  Our attorney sent a letter (3/18/2016) to Unit 888 owner’s (Mr. Bonfantini) attorney.  No response has been received.  The Board indicated that Mr. Bonafantini was advised that he could install a safety fence on his property, as per our Rules and Regulations.  In addition, a proxy will be sent to the members for their approval to make a material alteration of adding a fence to the common element on the dog walk.
  • Front Gate:  As per the meeting with Holiday Out, the front gate of the property will be open from 7:30 to 9:30 AM and 12:30 to 1:30 PM.  This is for contractor access.
  • Woodshop: Cameras have been installed in the Woodshop
  • Library:  Lights have been installed in the Library soffit by the pool
  • Water Project: The Summer water main replacement project will be done on the west finger of St Lucie from June 1 to July 1 2016.
  • Pickleball:  A request has been submitted to V3 Operations for a second pickleball court with private financing.
  • Pumps:  New heavy duty pumps have been installed in the north lift station.
  • Bathrooms at the beach:  A survey is being circulated to unit owners to determine if there is interest for bathrooms at the beach. 

Unfinished Business: 

  • None 

New Business:

Parking at the Dog Walk Area.  President Herod asked the Board members to think about whether we should continue to allow parking in this area.   This item will be addressed in our next meeting in November 2016. 

With no further business, President Herod opened the meeting for questions and/or comments from the membership. 

Questions:  

When is the November meeting?  11/14/2016

Status of pavilion at the beach?  This project is terminated.

What to do about barking dog problem?  Complete a complaint form at the V3 office.

When will the hurricane notices be available?   Dates of season are June 1st to December 1st.  Please refer to the Rules and Regulations, Section 6, for detailed guidance. 

Comments:

The lawn contractor is not mowing all of the grass in the storage area.  Also the clippings are not being handled properly. This should be brought up at the V3 meeting on Wednesday.

Bike riders are riding too fast.  We need to identify who the offenders are so we can address this issue.

Lighting at the Dog Walk.  One light post is leaning badly and needs to be fixed.  Also the light intensity varies

Words of appreciation were given to the Board for their efforts and time spent serving the community.

With no further business, the meeting was adjourned at 11:17AM. 

Respectfully submitted, 

JIm Ormiston, Acting Secretary

 

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Venture Out At Indian River, Inc.

Special Board Meeting

Friday, March 4, 2016 

 

 

A special meeting of the Board of Directors of Venture Out at Indian River, Inc. was held on Friday, March 4, 2016, in the Venture Three Recreation Hall.  Notice of the meeting was distributed and posted in the Round Room.  The meeting was called to order at 1:00 PM.  

Secretary Don Edwards called the roll.  Board members present were:  Jerry Herod, Paul Nicolaisen, Ann Barrell, Don Edwards, Donna Kurtzman, John Bordwick, Mick Sanders, Bev Boran and Jim Ormiston.  A quorum was declared and the meeting was opened. 

 The purpose of the meeting was to review the Venture Out at Indian River Rules and Regulations updates, as recommended by the Rules Committee.  

Minutes:  Minutes of the last regular meeting held on February 15, 2016 had been distributed and posted in the Round Room and were accepted as distributed.  

Unfinished Business:  Rules and Regulations 

President Jerry Herod asked Jim Ormiston to lead the discussion.  The recommended changes had been distributed to the Board members at the February meeting.  Jim asked that we discuss each change and determine Board approval for each item.  After all discussion, Jim moved that we accept the changes with modifications as discussed.  Motion seconded by Paul Nicolaisen.  Motion passed unanimously.   

 

*******************************

AGENDA

A Special Board Meeting of Venture Out at Indian River, Inc.

To Act Upon Proposed Rule Changes

Will Be Held on Friday March 4, 2016 at 1 PM   

                                             

 A meeting of the Board of Directors of Venture Out at Indian River, Inc. will be held on Friday March 4, 2016 in the Venture Three Recreation Hall. The meeting will be called to order at 1 PM.  Once a role call has established a quorum, proposed rules will be discussed and voted on by the Board. An open forum will occur at the end of the meeting to hear from individual lot owners.

 

Respectfully Posted,

Don Edwards, Secretary

Venture Out at Indian River, Inc.

 

*******************************

Venture Out at Indian River, Inc.

Board of Directors Meeting Agenda for

Monday, March 14, 2016

 A Regular Board of Director Meeting of Venture Out at Indian River Inc. will occurred on Monday March 14, 2016 In the Venture Out Recreational Hall at 10:30 AM.  The following is a tentative agenda:

 

Roll Call / Establish Quorum:

Minutes:  

Treasure’s Report:

Standing Committee Reports:

  • Building – Nicolaisen,&  Saunders
  • Street Lights – Saunders
  • Declaration of Condominium , By-Laws – Nicolaisen , Edwards,  & Barrell
  • Rules and Regulations – Ormiston,  & Barrell 

Unfinished Business;

Review of Lot 888 – Planter proposal

 

New Business:

V3 Budget Approval

IR Budget Approval

 

Respectfully Posted by

 

 

Don Edwards                                                                                   2/27/2016

 

*******************************

Venture Out at Indian River, Inc.

Board of Directors Meeting

Monday, March 14, 2016

 

The Regular Board of Directors Meeting of Venture Out at Indian River, Inc. occurred on Monday, March 14, 2016. President Jerry Herod called the meeting to order at 10:30 a.m.  Roll call was taken, and all nine board members were present.  In attendance were President Herod, Bev Baran, Paul Nicolaisen, Jim Ormiston (via phone), Ann Barrell, John Bordwick, Mick Saunders, Donna Kurtzman and Don Edwards.  Numerous owners were also in attendance in the audience. Since all nine board members were present, a quorum was reached and a regular meeting was held.

 

Minutes: 

The minutes of the March 4, 2016 were distributed to all board members by e-mail previously and a hard copy provided to board member today. These minutes will be approved at our April Regular Board Meeting once they have been posted.

 

 Treasurer’s Report:

 

See attachment 1 Treasurer’s Report 2/12/16 - 3/8/16

 

 Standing Committee Reports:

 

  • Building – 101 for shutters submitted by Joan Clark was recommended by committee and approved by the board.
  • Street Lights –No report
  • Declaration of Condominium, By-Laws – Nicolaisen, Edwards, Barrell – No Report
  • Rules and Regulations – Ormiston, Barrell – Jim Ormiston presented the board with the Minutes of the March 4, 2016 meeting as well as a Copy of the Rules and Regulations for Venture Out at Indian River Inc. These will be posted on Venture Web Site.

  President’s Report:   

  • President Herod announced an Indian River Board Meeting Audience Conduct Policy which will be effective immediately. (see attachment #2)
  • President Herod gave special thanks to Bob Gent for the resurfacing of Stingray. A yellow poster board was in the back of the room and everyone is encouraged to sign it as a thank you to Bob.
  • Help is needed with tonight’s potluck – specifically, setting up the tables and chairs and then also tearing them down after the event.
  • The pool fence needs to be replaced and this also will be paid using Venture III monies.

 Unfinished Business: 

Fishing Area – President Herod presented a two page History and Actions Pertaining to the Fish Area and Lot # 888 in Indian River Condominium (see attachment 3). President Herod advised the he had met with our attorney and that since the fishing area is a “common area,” she felt that the building of a fence or planter should go out for a vote to the owners in Venture Out at Indian River Inc. This issue was tabled on advice of our attorney.

 New Business:    

  • Venture 3 budget for FY 2016-2017 was approved unanimously by the board.
  • Paul Nicolaisen presented FY 2016-2017 budget for Venture Out at Indian River Inc. (see attachment 4). A motion was made and seconded to approve and the board approved unanimously.
  • A discussion on the way form 101 would be reported in the minutes and handled with regard to approval was discussed. The need for a rule change to handle this issue was tabled until the next meeting.

  Meeting Adjourned at 11:55 A.M.

 Respectfully submitted by

 Don Edwards               3/16/16

 Attachments 1-3 Mar162016attach.pdf 

 

*******************************

AGENDA

A Special Board Meeting of Venture Out at Indian River, Inc.

To Act Upon Proposed Rule Changes

Will Be Held on Friday March 4, 2016 at 1 PM 

                                   

                                             

 A meeting of the Board of Directors of Venture Out at Indian River, Inc. will be held on Friday March 4, 2016 in the Venture Three Recreation Hall. The meeting will be called to order at 1 PM.  Once a role call has established a quorum, proposed rules will be discussed and voted on by the Board. An open forum will occur at the end of the meeting to hear from individual lot owners.

 

Respectfully Posted,

Don Edwards, Secretary

Venture Out at Indian River, Inc.

 

*******************************

AGENDA

A Special Board Meeting of Venture Out at Indian River, Inc.

To Act Upon Proposed Rule Changes

Will Be Held on February 23, 2016 at 2 PM 

                                             

 A meeting of the Board of Directors of Venture Out at Indian River, Inc. will be held on Tuesday February 23, 2016 in the Venture Three Recreation Hall. The meeting will be called to order at 2 PM.  Once a role call has established a quorum, proposed rules will be discussed and voted on by the Board. An open forum will occur at the end of the meeting to hear from individual lot owners.

 

Respectfully Posted,

Don Edwards, Secretary

Venture Out at Indian River, Inc.

 

*******************************

 Venture Out at Indian River, Inc.

Board of Directors Meeting

Monday, February 15, 2016

The Regular Board of Directors Meeting of Venture Out at Indian River, Inc. occurred on Monday, February 15, 2016. President Jerry Herod called the meeting to order at 10:30 a.m.  Roll call was taken, and eight board members were present.  In attendance were President Herod, Bev Baran, Paul Nicolaisen, Jim Ormiston, Ann Barrell, John Bordwick, Mick Saunders and Don Edwards.  Numerous owners were also in attendance in the audience. Since eight board members were present, a quorum was reached and a regular meeting was held. 

Minutes: 

It was noted by President Herod that in addition to meeting minutes being posted on the bulletin board in the round room, they are now also posted to the Venture III website.  President Herod also stated that corrections had made to the Organizational Meeting notes that occurred in January and the corrected minutes were posted.  President Herod clarified the process of Dave Garver’s resignation from the board and Ann Barrell being nominated and elected to the board. Secretary Don Edwards apologized for using word “appointed” rather than “nominated” in the initial Organizational Meeting minutes. Since the minutes of both the January 27, 2016 Annual Meeting and Organizational Meeting both were posted and distributed, reading of the minutes would be waived.  These minutes were approved and committed to the record.

President Herod welcomed Ann Barrell to the board.

President Herod announced that Donna Kurtzman was elected as secretary to the Indian River Board during the Organizational Meeting in January.  However, for personal reasons, Donna has elected to resign as secretary but will remain on the board as a regular board member.  It was moved and seconded that Don Edwards be the Indian River Secretary.  During the discussion, Don Edwards indicated that he has agreed to step in to be secretary until the end of April, but he really isn’t interested in being the secretary for the entire term. President Herod mentioned that any Indian River resident can step in to be the secretary – it doesn’t need to be a board member.  Duties of the position were discussed. The motion passed and Don Edwards was elected to be secretary to the Indian River board until the end of April. 

Treasurer’s Report:

See attached. 

Standing Committee Reports:

  • Building –No report
  • Street Lights –No report
  • Declaration of Condominium, By-Laws – Nicolaisen, Edwards, Barrell – Paul Nicolaisen reported that he and Ann Barrell continue to work with the attorney on the Declaration of Condominium. They are in receipt of the final draft and it is being reviewed. Nicolaisen reported that it is likely that the final version won’t be presented to Indian River residents for their approval until next season.
  • Rules and Regulations – Ormiston, Barrell – Because of the time element involved with reviewing/approving the new Rules and Regulation document, instead taking on this task at this meeting, President Herod announced that a special board meeting will be held to go through the new Rules and Regulation document line-by-line. This meeting is tentatively scheduled for Wednesday, February 24, 2016 at 2 p.m. in the conference room next to the round room.  If interested, this is an open meeting and Indian River residents may attend, if they wish.

 President’s Report: 

  • President Herod announced that on Thursday, February 18 a Holiday Out/Venture III meeting is scheduled for 8:30 a.m. It was suggested that lights on the flag at the entrance to the park be discussed.
  • A new insert to the Venture III Residents and Renters Directory has been finalized and copies are available at the Venture III office.
  • President Herod gave special thanks to Bob Gent for the resurfacing of Stingray. A yellow poster board was in the back of the room and everyone is encouraged to sign it as a thank you to Bob.
  • Community Channel 63 is up and running.
  • Two air conditioning units are on their last leg and Venture III will be replacing them.
  • A back up sanitation lift pump will also be replaced using Venture III monies.
  • Dogs on the beach – if you see dogs on our beach you are to call 911 to report it.
  • Help is needed with tonight’s potluck – specifically, setting up the tables and chairs and then also tearing them down after the event.
  • The pool fence needs to be replaced and this also will be paid using Venture III monies.
  • The entrance to the park has two dips, and the county is coming out to take a look at the issue.
  • Informed everyone that the survey of the fishing area was complete. A letter had been sent to the owner of Lot 888. The owner still wishes to get permission to construct a permanent,  trough-like planter on Indian River property (and at his expense) so he can plant trees beside his deck area to help block fishing hooks from hitting individuals when fishing lines are being casted.  The lot owner is working on an updated proposal for the board to consider.  This matter was tabled to give time for the owner to submit his revised plan, which will include details such as the type of trees he wishes to plant, how high the planter and the trees will be, etc.
  • President Herod discussed a raccoon issue on north side of Indian River; county government is no longer involved; need to call 1-800-Critter and individuals will be charged by private firm $175 to trap and relocate the raccoons.
  • President Herod brought up the summer safety issues/problems presentation that was made at the Venture III annual meeting; Jim Ormiston read a letter he and Sonia wrote, which conveyed they are responsible landlords when they rent out their property and no problems were reported to them by either the office or neighbors. An informative discussion followed. 

Unfinished Business: 

Fishing Area – Extensive discussion occurred over procedural issues surrounding the fishing area issue. The motion was made and seconded that, for safety reasons, we proceed with construction of a fence at the fishing area on Indian River property with a gate and a lock, which will paid for by Venture III.  More discussion followed and in the end this motion passed 6 to 2. 

Since the fishing area is a “common area,” President Herod questioned whether the installation of the fishing area fence needed to also be presented and voted on by the Indian River residents.  A motion was made to check with an attorney about whether or not this needed membership approval. Discussion followed. The motion failed with a vote of 1 to 7. 

Meeting Adjourned at 11:50 A.M. 

Respectfully submitted by

Don Edwards                                                                                  2 /16/16

See Attachment 1

 

******************************

AGENDA

Venture Out at Indian River, Inc.

Regular Board Meeting

Monday, February 15, 2016

 

A regular meeting of the Board of Directors of Venture Out at Indian River, Inc. will be held on Monday, February 15th, 2016 in the Venture Three Recreation Hall. The meeting will be called to order at 10:30 AM.

 

Call to Order

 Roll Call for Quorum

Minutes:  Review of previous meetings January 2016 minutes

Treasure’s Report:  Paul Nicolaisen

Committee Reports: 

Building - Nicolaisen, Saunders

Street Lights - Saunders, Mowry

Declaration of Condominium/By-Laws - Nicolaisen, Edwards, Ann Barrell

Rules and Regulations - Ormiston, Bordwick, Ann Barrell

President’s Report:  Update Fishing Area

Unfinished Business: Passing of Rules

New Business: 

Respectfully Posted, 

Don Edwards,

Secretary

Venture Out at Indian River, Inc.  

 

******************************

Venture Out at Indian River, Inc.

Organizational Meeting

Wednesday, January 27, 2016

The Board of Directors Organizational Meeting of Venture Out at Indian River, Inc. was held on Wednesday, January 27, 2016. Jerry Herod called the meeting to order at 11:41 a.m., immediately after the annual meeting.  Roll call was taken and eight of nine board members were present.  In attendance were Jerry Herod, John Bordwick, Bev Baran, Donna Kurtzman, Paul Nicolaisen, Jim Ormiston, Mick Saunders and Don Edwards. 

Minutes:  

It was noted by Jerry Herod that since the minutes of the last organizational meeting, which occurred on January 28th 2015, were posted and distributed, reading of the minutes would be waived. These minutes were approved and committed to the record.

New Business:

Jim Ormiston, chairman of the recruiting committee for new officers, reported on the efforts of his committee and moved that the committee’s recommendation be approved. The motion was seconded. The Board voted and unanimously approved the motion.  The following is a list of new officers for the next year:

  • President Jerry Herod
  • Vice- President Bev Baran
  • Treasurer Paul Nicolaisen
  • Secretary Donna Kurtzman

Jim further made nominations for VIII Board Delegates.  The motion was seconded. and the board approved unanimously the following for 2016.

  • Venture III Board Delegates are Jerry Herod / Bev Baran/ Don Edwards

President Herod explained that he accepted the resignation of Dave Garver and we had a vacancy because of the resignation. Ann Barrell was nominated to fill the vacancy on our board. The current board voted 8 to 0 to elect Ann Barrell.

 

With no further business, President Herod moved to adjourn the meeting and it was seconded. The meeting was adjourned at 11:10 a.m.

Respectfully submitted by

Don Edwards                                                                                   2/2/16

 

 

******************************

Venture Out at Indian River, Inc.

Annual Meeting

Wednesday, January 27, 2016

 

 The Annual Meeting of Venture Out at Indian River Inc. occurred on Wednesday, January 27, 2016. The Meeting was called to order at 10:30 AM. 

Minutes:  

It was noted that since the minutes of last year’s meeting were posted and distributed, reading of the minutes would be waived. These minutes were approved and committed to the record.

Establishment of Quorum:

A quorum of members was not reached for this annual meeting, so further business was not conducted.  Only 35 proxies where received prior to the meeting and not enough members in the audience to reach the 60% needed for a quorum.

Introduction of the Board:

As noted in the” Second Notice of the Annual Meeting” only nine members applied for membership on the board.  The nine members of the board are Jerry Herod, Bev Baran, Donna Kurtzman, Paul Nicolaisen, Jim Ormiston, Mick Saunders, John Bordwick, Dave Garver and Don Edwards.

Membership Discussions:

The following was discussed among the membership present:

  • Placing shrubs in the fishing area was discussed
  • Asked that we have clarification on the different types of cross walks on the Island by the Sheriff’s Office
  • Discussed need to get channel 63 up and running for information dissemination
  • Asked that 101’s become part of the building committee report and captured in the minutes of meetings

Meeting Adjourned at 10:45 AM

Respectfully submitted by

 

Don Edwards                                                                                   2/2/16

 

******************************

Venture Out at Indian River, Inc.

Board of Directors Meeting

Monday, April 13, 2015

  

The Regular Board of Director Meeting of Venture Out at Indian River, Inc. occurred on Monday, April 13, 2015. President Jerry Herod called the Meeting to order at 10:30 a.m. Roll call was taken. Eight of nine board members were present. In attendance were President Herod, John Bordwick, Bev Baran, Michael Kurtzman, Paul Nicolaisen, Jim Ormiston, Mick Saunders, and Don Edwards. Numerous members were also in attendance in the audience. 

 

Minutes: 

 

It was noted by President Herod that since the minutes of the Board of Directors meeting of March 26, 2015 were posted and distributed, reading of the minutes would be waived. These minutes were approved and committed to the record. 

 

Treasurer’s Report:

See attached.

 

Standing Committee Reports:

  • Building – Nicolaisen, Saunders, Garver – numerous lots in the park have been sold
  • Street Lights – Garver, Saunders, Mowry – Dave Mowry will again be replacing burned out bulbs over the summer at nominal charge of ten dollars. Dave Mowry will be paid by the Indian River Board and then the Board will, in turn, bill the lot owners receiving this service.
  • Declaration of Condominium, By-Laws – Nicolaisen, Edwards, Barrell – Ann Barrell and Paul Nicolaisen have met again with Mary Harvey and continue to make progress in this important endeavor. We now have the first draft of the Declaration of Condominium.
  • Rules and Regulations – Ormiston, Barrell – Jim Ormiston provided a single document listing of the rules and regulation as they currently exist. These still need to be updated which will be done when the Bylaws and Articles of Incorporation have been finalized. Anyone wishing a copy can pick it up at the V3 Office.

 

Presidents Report:

  • Beach Project - We are hoping to get approval from the county to proceed with the building for the beach project. If the project is approved it will be limited to the west side of the dunes due to turtle season. This means any work on the crossover would be delayed until fall after the turtle season.
  • There is a low spot in tennis court, which was caused by a sink hole, is in the process of being repaired.
  • New wood shop door is being installed today.
  • The kitchen fire suppression system needs to be replaced at a cost of $4,600.
  • Staples has a coupon on its website that offers up to two pounds of free shredding. Coupon can be printed out or saved on your cell phone. Coupon is good from April 15th to May 3rd. 

 

Unfinished Business:

Fishing Area Sign – Mick Saunders has designed and installed the sign.

Overflow parking policy along the dog walk was discussed. Further discussion on this is needed. Most people expressed the opinion that they felt the dog walk should not be made into a parking lot and the V3 lot across from the recreation hall should be used rather than encroaching on the dog walk.

 

 New Business: 

The dog rule was discussed. A motion was made to keep the present rule and have the rules committee review this rule in the fall and make any recommendations. The motion passed 5 for 2 against and one abstained. A letter will be sent out to all owners to inform them of our pet rule. 

 

Open Forum:

 President Herod opened up the meeting to the audience.  A general discussion was held regarding what to do about renters in the park that aren’t obeying the rules.  Comments included that more than one family is living in a one bedroom, single family unit and these folks are disruptive during quiet evening hours with loud motorcycle races.  It was reported that this is now having a financial impact on others owners in the neighborhood, as they are having problems renting out their units because new renters don’t want to be next door to the “bad renters.”  President Herod responded that for the late night races, the best thing to do is to call “911” and let law enforcement officials resolve the issue. A COMPLAINT FORM SHOULD ALSO BE FILLED OUT AND FILED IN THE OFFICE SO WE CAN DOCUMENT WHAT PROBLEMS WE ARE EXPERIENCING. A LETTER WILL BE SENT TO THE OWNER INFORMING THEM OF SOME OF THE PROBLEMS SO THEY KNOW WHAT IS HAPPENING IN THEIR UNIT. 

There was also some discussion on the possibility of making IR a “55 and over” park.  Paul Nicolaisen responded that this would not only require a vote, but would also be very costly, as all of the work were doing on the Declaration of Condominium, the Articles of Incorporation, and Bylaws would have to be redone and this would cost thousands and thousands of dollars. 

 

Meeting Adjourned at 11:50 a.m. 

Respectfully submitted by

 Don Edwards 4/13/2015

 

******************************

Venture Out at Indian River, Inc.

Board of Directors Meeting

Monday, March 16, 2015

 

The Regular Board of Director Meeting of Venture Out at Indian River, Inc. occurred on Monday, March 16, 2015. President Jerry Herod called the Meeting to order at 10:30 a.m. Roll call was taken and all nine board members were present. In attendance were President Herod, John Bordwick, Bev Baran, Dave Garver, Michael Kurtzman, Paul Nicolaisen, Jim Ormiston, Mick Saunders, and Don Edwards. Numerous members were also in attendance. 

 

Minutes: 

It was noted by President Herod that since the minutes of the Board of Directors meeting of February 16, 2015 were posted and distributed, reading of the minutes would be waived. These minutes were approved and committed to the record. 

 

Treasurer’s Report:

See attached.

 

Standing Committee Reports:

  • Building – Nicolaisen, Saunders, Garver – no report
  • Street Lights – Garver, Saunders, Mowry – letters have gone out to Lots 822 & 897
  • Declaration of Condominium, By-Laws – Nicolaisen, Edwards, Barrell – Attorney Harvey has supplied a cost estimate on updating Declaration, Bylaws, & Articles (see attached). It was moved and seconded to go forward with Ms. Harvey to update these documents as per her letter to Paul Nicolaisen 2/26/15. The motion was passed unanimously.
  • Rules and Regulations – Ormiston, Barrell – Still working on getting the documents digitized. 

 

Unfinished Business: 

Fishing Area Sign – Mick Saunders lead a discussion on proposed changes to the fishing area sign. A motion was passed unanimously to approve of the sign and incur cost with only minor changes to the wording and display. This lead to a discussion that only a few people are disregarding the rights of the residents and that most of these are renters. A motion was made and approved that the Rental Offices and private individuals renting in the park be required to pass out a copy of park rules and show documentation that such has been accomplished. Further owners need to be held accountable for renters following the park rules. IR likewise needs to set fines accordingly and have in place a legal system for removal of renters. 

Parking policy along the dog walk was discussed. Further discussion on this is needed. 

 

New Business: 

VIII and IR Budgets approved unanimously by the board. 

President’s Report: 

  • Letter was sent to Lot 892 over two sign rule.
  • Beach project construction start is still waiting for St. Lucie County approval.
  • VIII is still looking at the possibility of bathrooms at the beach. Once cost is known, VIII will be asking for help with construction cost. Bathrooms would be required to have handicap access as well as separation for sexes.
  • $2,500 needed for wood workers door replacement.
  • $1,200-$4,000 needed for new dishwasher.
  • New table saw was purchased and has been set up in the wood shop. The saw was purchased using money made available by fees that the wood workers collect each year.
  • President Herod advised of a letter scam he and his wife received in the mail.

 

Meeting Adjourned at 11:29 a.m.

Respectfully submitted by

Don Edwards 3/17/2015

 

******************************

Venture Out at Indian River, Inc. 

Board of Directors Meeting 

Monday, February 16, 2015 

 

February 16, 2015. President Jerry Herod called the Meeting to order at 10:30 AM. Roll call was taken and all nine board members were present. In attendance were President Herod, John Bordwick, Bev Baran, Dave Garver, Michael Kurtzman, Paul Nicolaisen, Jim Ormiston, Mick Saunders, and Don Edwards. Numerous members were also in attendance.

 

Minutes: 

 

 It was noted by President Herod that since the minutes of the Annual Meeting and Board of Directors Organizational meeting were posted and distributed, reading of the minutes would be waived. These minutes were approved and committed to the record. 

 

Treasure’s Report: 

See attached 

Standing Committee Reports: 

  • Building – Nicolaisen, Saunders, Garver – no report
  • Street Lights – Garver, Saunders, Mowry – Improved since the beginning of the season
  • Declaration of Condominium , By-Laws – Nicolaisen , Edwards, Barrell – Attorney Harvey has not had a chance to finish review due to illness
  • Rules and Regulations – Ormiston, Barrell – working on getting the documents digitized 

Membership Discussions Organizational Meeting ////Responses of Board of Directors: 

The following was noted among the membership present at the Annual Meeting and responded to by the Board of Directors at today’s meeting: 

  1. Construction going into neighboring properties and Venture III not reacting to this encroachment was discussed. The example of a portable potty in a neighbor’s yard was given as well as construction materials. //// Board of Directors agree this is not an acceptable practice and should not be allowed without the written permission of the effected property owner. Written permission should be on file in the Venture III Office.
  2. Report of water gurgling up in front of Lot #835 was checked by management, but the cause could not be determined. ////This turned out to be a sewage line damaged by another utility.
  3. The idea of always respecting the property of others was discussed. This still appears to be a problem around the fishing area. //// Discussion point was tabled until unfinished Business later in the meeting.
  4. The suggestion was made that Venture III look into cost of storage lockers being built in the RV and boat storage area on the south side of the park. These could be rented out to Venture III owners and would generate additional revenue for the park. //// Issue brought up at the Venture III Operations meeting and determined to be costly for the benefits received.
  5. President Herod discussed the status of the beach project. The county has approved the project and the builder is putting together an affidavit required by the county that no trees will be cut. A bathroom is not part of this project. If a bathroom is to be built at the beach, new funding will need to be established.//// We are still waiting for county approval which is expected any day. 

Unfinished Business; 

The Fishing Area in Indian River continues to be an ongoing problem. The sign design is being worked on by Mick Saunders. Jerry Herod has installed post to prevent golf carts from going back into the area and disturbing the privacy of the adjacent home owner. The possibility of closing the area all together or while dark was discussed by the board but was not considered a viable option. Mick Saunders will continue to look into the restriction the Board needs to have in place to meet the needs of our residents. 

New Business: 

Owner of lot 864 Discussed picnic table he would like to build on his property. Board advised to go to county for approval. 

President Herod appointed Jim Ormiston and Michael Kurtzman to look into the parking policy along the dog walk and make recommendations to the board at the next meeting. 

New phone book is in the process of being printed. You can expect it will be passed out later this week. 

Venture Out Indian River shirts are on sale at the end of the meeting in the back of the meeting room.

 

Meeting Adjourned at 11:40 AM

Respectfully submitted by

Don Edwards 2/17/2015

 

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Venture Out at Indian River, Inc. 

Annual Meeting 

Wednesday, January 28, 2015

 

The Annual Meeting of Venture Out at Indian River Inc. occurred on Wednesday, January 28, 2015. President Jerry Herod called the Meeting to order at 10:30 AM. Roll call was taken and eight of nine board members were present. In attendance were President Herod, John Bordwick, Bev Baran, Dave Garver, Michael Kurtzman, Paul Nicolaisen, Jim Ormiston, and Don Edwards. Mick Saunders was absent due to illness. Numerous members were also in attendance. 

 

Minutes: 

It was noted by President Herod that since the minutes of last year’s meeting were posted and distributed, reading of the minutes would be waived. These minutes were approved and committed to the record. 

 

Establishment of Quorum: 

A quorum of members was not reached for this annual meeting, so further business was not conducted. Only 58 proxies where received prior to the meeting and only 5 members were in attendance, who had already not voted by proxy. This does not met the threshold of 70 needed for a simple majority for the 138 units in Venture out at Indian River. 

 

Membership Discussions: 

The following was discussed among the membership present: 

  1. Construction going into neighboring properties and Venture III not reacting to this encroachment was discussed. The example of a portable potty in a neighbor’s yard was given as well as construction materials.
  2. Report of water gurgling up in front of Lot #835 was checked by management, but the cause could not be determined.
  3. The idea of always respecting the property of others was discussed. This still appears to be a problem around the fishing area.
  4. The suggestion was made that Venture III look into cost of storage lockers being built in the RV and boat storage area on the south side of the park. These could be rented out to Venture III owners and would generate additional revenue for the park.
  5. President Herod discussed the status of the beach project. The county has approved the project and the builder is putting together an affidavit required by the county that no trees will be cut. A bathroom is not part of this project. If a bathroom is to be built at the beach, new funding will need to be established. 

Meeting Adjourned at 11:07 AM

Respectfully submitted by

Don Edwards 1/29/2015

 

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Venture Out at Indian River, Inc. 

Board of Directors Meeting 

Wednesday, January 28, 2015 

The Board of Directors Meeting of Venture Out at Indian River, Inc. was held on Wednesday, January 28, 2015. President Jerry Herod called the meeting to order at 11:09 a.m., immediately after the annual meeting. Roll call was taken and eight of nine board members were present. In attendance were President Herod, John Bordwick, Bev Baran, Dave Garver, Michael Kurtzman, Paul Nicolaisen, Jim Ormiston, and Don Edwards. Mick Saunders was absent due to illness. Numerous members were also in attendance.

 

Minutes:

It was noted by President Herod that since the minutes of last meeting, which occurred on January 19th, were posted and distributed, reading of the minutes would be waived. These minutes were approved and committed to the record. 

 

New Business: 

Jim Ormiston, chairman of the recruiting committee for new officers, reported on the efforts of his committee and moved that the committee’s recommendation be approved. Paul Nicolaisen seconded the motion. The Board voted and unanimously approved the motion. The following is a list of new officers for the next year: 

  • President Jerry Herod
  • Vice- President Dave Garver
  • Treasurer Paul Nicolaisen
  • Secretary Don Edwards
  • Venture III Board Representatives Jerry Herod / Dave Garver / Michael Kurtzman 

Paul Nicolaisen then reported on his efforts with updating the ”Declaration of Condominium”, the “Articles of Incorporation” and the “By-Laws” of Venture Out at Indian River, Inc. Mary Harvey, our lawyer, provided us with a cost estimate totaling $4,500 for reviewing these documents. Mr. Nicolaisen motioned to incur the cost and update these important documents. After discussion, the motion was seconded by Jim Ormiston and approved unanimously. Mr. Nicolaisen will move forward with this continuing effort. 

With no further business, President Herod moved to adjourn the meeting and Paul Nicolaisen seconded the motion. The meeting was adjourned at 11:25 a.m. 

Respectfully submitted by

 

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Venture Out at Indian River, Inc. 

Regular Board Meeting 

Monday, November 17, 2014  

A regular board meeting of the Board of Directors of Venture Out at Indian River Inc. occurred on Monday, November 17, 2014. President Jerry Herod called the Meeting to order at 10:30 AM. Roll call was taken and five of nine board members were present for a quorum. In attendance were President Herod, Mick Saunders, Paul Nicolaisen, Jim Ormiston, and Don Edwards. Numerous members were also in attendance. 

 

Minutes: 

It was noted by President Herod that since the minutes of April 14, 2014 meeting were posted and distributed reading of the minutes may be waived. These minutes were approved and committed to the record. 

 

Treasure’s Report: See Attached 

 

Building Committee Report: 

Mick Saunders reported the following 101’s over the summer: 

  • Lot 936 A/C replacement
  • Lot 841 plant 6 palm trees
  • Lot 801 plant shade tree
  • Lot 885 deck and sidewalk repair
  • Lot 833 demo mobile home and build new home 

 

President’s Report: 

President Herod discussed numerous happenings in the Park over the summer. Water line update of the 900 block as well as road paving was discussed. Entrance paving of which we in Venture III paid 60% and Holiday Out paid 40% was noted by President Herod. Other information supplied included that from 11/13/13 to 9/19/14 we had a total of 6 new owners joined the condominium. President Herod also reported that new sea wall regulations were being put into effect by St. Lucie Co. but have not yet be published by the county. The annual budget is being finalized to be reported and voted on in January. 

Standing Committees: 

Building – Nicolaisen, Garver, and Saunders 

Street Lights - Garver, Saunders, and Mowry 

By-Laws / Rules – Nicolaisen, Saunders, and Edwards 

Rules & Regulations Nicolaisen, Ann Barrell and Jim Ormiston

 

Unfinished Business:

Paul Nicolaisen motioned that the board look into the cost of having a lawyer write the Declaration of Condominium for the board. The board seconded and voted unanimously on the motion.

Don Edwards reported on Proxy count for beach bathroom and sign. Of 106 eligible votes 104 said yes for the bathroom and 99 have said yes for the sign at the entrance into Venture III. This is over the 60% needed for Venture Out at Indian River approval.

 

New Business:

Bev Baran was nominated to the board by President Herod and unanimously approved by the Board of Directors.

The fishing area on the north Side of the park was discussed. President Herod will appoint a committee of three to report back to the board.

 

Meeting Adjourned at 11:31 AM

Respectfully submitted by

Don Edwards 11/18/14

 

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Venture Out at Indian River

Regular Board Meeting

Monday, April 14th, 2014 

 

A regular board meeting of the Board of Directors of Venture Out at Indian River Inc. occurred on Monday April 14th, 2014. President Jerry Herod called the Meeting to order at 10:30 AM. Roll call was taken and all nine board members were present for a quorum. In attendance were President Herod, Michael Kurtzman, Paul Nicolaisen, John Bordwick, Dave Garver, Jim Ormiston, Jeff Austin, Mick Saunders and Don Edwards. Numerous members were also in attendance. 

 

Minutes: It was noted by President Herod that since the minutes of Monday March 17th, 2014 meeting were posted and distributed reading of the minutes may be waived. The minutes were approved and committed to the record. 

 

Treasure’s Report: See Attached 

 

President’s Report: 

-Numerous Seawalls are in the process of being replaced. 

-Indian River rules and regulations will be taken up in the fall. 

-Dave Garver reported that in January forty-six lights were noted as being out now the total is fifteen. Only three were reported in Indian River. Mick Saunders and Dave Mowry will replace light bulbs at owners request this summer and bill the owners directly. 

-Dave Garver motioned to amend the Indian River by-laws by removing three lines saying the VIII maintenance department would repair broken or inoperative lights and bill the unit owner. This remains solely the unit owner’s responsibility! It was also clarified that a minimum of 40 watts was required at the fixture. Motion passed unanimously. 

- Units 864 and 926 are in the process of being sold. 

Venture III operations 

1. / Hand dryers in bathrooms are a no go do to lack of access in concrete walls. 

2. / Pool cast iron values are being replaced with plastic. 

3. / Voted not to replace basketball light due to lack of use at night. 

4. / Operations is looking into sign at pool area identifying going into Venture Out also looking into bathroom at the beach. A proxy vote will have to occur on both of these issues of all of the designated voting unit owners. This will be decided at Wednesday’s Venture III meeting. 

5. / Operations is investigating Proximity cards. 

6. / Water project and repaving 900 blocks are set for this summer. 

7. / Basketball and shuffleboard courts will be repaved. 

8. / Pumps at south end of property are not functioning correctly. Will be corrected and a new emergency warning system will be installed. 

 

Unfinished Business: 

-Owner of lot 826 has agreed to correction of lamp. Will provide them the quote and telephone # of John Law to correct this issue. 

-Motion to accept Venture III by-law changes was made and passed by all the board members. 

 

New Business: 

President Herod discussed Q&A Sheet which he completed and supplied office. 

Members discussed need to keep drains free of debris and free flowing. Elvis Rock will look into this issue and report what can be done about routine maintenance. 

St. Lucie Co. has received grant to install up to two fire alarms/smoke detectors in homes. Call Catherine Chaney @ 772-621-3333 to set up installation. You will need a local 772 land line for a contact and must sign a waiver once installed. 

Sonia Ormiston requested of Elvis Rock that the repaving of the 900 block street next summer  be laid out so that the pitch of the roadway allows for proper drainage.  This would eliminate ponding in front of the units.  Elvis agreed. 

 

Meeting Adjourned at 11:30 AM 

Respectfully submitted by 

Don Edwards 

 

 

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Venture Out at Indian River, Inc

Special Board Meeting

Tuesday, March 4, 2014

A special meeting of the Board of Directors of Venture Out at Indian River, Inc. was held on Tuesday, March 4, 2014, in the Venture Three Recreation Hall. The meeting was called to order by President Jerry Herod at 9:00 AM.

Acting Secretary Jim Ormiston called the roll. Board members present were: John Bordwick, Dave Garver, Jerry Herod, Mike Kurtzman, Paul Nicolaisen, Jim Ormiston and Mick Saunders. Jeff Austin and Don Edwards were absent. A quorum of seven was declared and the meeting was opened. Notice of the meeting was posted greater than 48 hours prior to the meeting as per Florida Statute.

New Business:

President Jerry Herod moved the we accept the Beach Access Improvement Project proposed by the Board of Directors of Venture Three Inc. John Bordwick seconded. Paul Nicolaisen noted that the vote of the membership in Venture Out at Indian River for this project would require a 60% favorable vote to pass. With no further discussion, the motion passed unanimously.

With no further business, Paul Nicolaisen moved we adjourn. John Bordwick seconded. Motion passed unanimously. The meeting was adjourned at 9:05 AM. 

Respectfully submitted, 

Jim Ormiston, Acting Secretary  

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Venture Out at Indian River, Inc. 

Regular Board Meeting 

Monday, March 17th, 2014 

 

A regular board meeting of the Board of Directors of Venture Out at Indian River Inc. occurred on Monday March 17th, 2014. President Jerry Herod called the Meeting to order at 10:30 AM. Roll call was taken and eight of nine board members were present for a quorum. In attendance were President Herod, Michael Kurtzman, Paul Nicolaisen, John Bordwick, Dave Garver, Jim Ormiston, Jeff Austin, and Don Edwards. Numerous members were also in attendance in the audience.

 

Minutes: It was noted by President Herod that since the minutes of Monday February 17th, 2014 meeting were posted and distributed; reading of the minutes may be waived. The minutes were approved and committed to the record. 

Treasure’s Report: See Attached  

President’s Report: 

- President Herod mentioned several individuals in condominium that needed our thoughts and prays. 

- The by-laws update is at our Lawyers; once this is complete we will start the work on a rules update. 

- V3 is getting pricing on replacing lights on the basketball courts. 

- The drive way for the storage lot has been completed. 

- President Herod has filled spots on the following standing committees: 

Building – Nicolaisen, Garver, and Saunders; 

Street Light - Garver, Saunders, and Mowry; and 

By-Laws/Rules – Nicolaisen, Saunders, and Edwards. 

 

Unfinished Business: 

IR by-laws as reported above are at the lawyers. 

 

New Business: 

President Herod discussed the beach project has two phases. Phase 2 is the bathroom access which will not be addressed unless monies are still available after Phase 1 is completed. At the meeting Phase 1 drawings by the architect were available for all to view of the beach gazebo and viewing platform. Don Edwards reported currently IR has voted overwhelming to proceed with the project with all 88 proxy votes received; voting yes for the project. 

After a discussion led by Jim Ormiston a motion to accept the V3 Budget was passed with all eight of the board members present voting yes. 

 

Meeting Adjourned at 11:30 AM 

Respectfully submitted by 

Don Edwards

 

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Venture Out at Indian River, Inc.

Organizational Board of Directors Meeting

Monday February 17, 2014

The organizational meeting of the Board of Directors of Venture Out at Indian River, Inc. was held on Monday, February 17, 2014 in the Venture Three Recreation Hall. Board members present were: Jeff Austin, John Bordwick, Don Edwards,Dave Garver, Jerry Herod, Paul Nicolaisen, Jim Ormiston and Mick Saunders. Mike Kurtzman was absent. A quorum was declared and the meeting was opened at 10:45 AM. Paul Nicoliasen noted the proof of notice of the meeting.

Election of Officers: John Bordwick and Mick Saunders co-chaired the nominating committee. Mick Saunders moved that the following slate of officers be elected:

President Jerry Herod

Vice President Dave Garver

Treasurer Jeff Austin

Secretary Don Edwards

Motion seconded by John Bordwick. Passed unanimously.

Election of Venture Three Delegates: Mick Saunders moved that Jerry Herod, Dave Garver and Mike Kurtzman be elected as our delegates to the Venture Three Board of Directors. John Bordwick seconded. Passed unanimously. 

With no further business, Paul Nicolaisen moved we adjourn. Jim Ormiston seconded. Passed unanimously. The meeting was adjourned at 10:50 AM.

Respectfully submitted, 

Don Edwards, Secretary

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Venture Out at Indian River, Inc.

Annual Owners Meeting

Monday, February 17, 2014

The Annual meeting of Owners of Venture Out at Indian River, Inc. was held on Monday, February 17, 2014 at 10:30 AM in the West Room of the Venture Three Recreation Hall. Jerry Herod welcomed 38 owners in attendance.

Jerry Herod offered to chair the meeting and asked Jim Ormiston to record the minutes.

Notice of Meeting: Chairman Herod noted that the first and second notices of the meeting had been sent to the owners and posted in the round room. Affidavits of such have been sworn by Jim Ormiston.

 

Minutes: With the minutes of the last annual meeting on January 30, 2013 having been posted and distributed and with no additions or corrections, the minutes will be committed to record.

 

Election of Directors: The Chairman noted that there are nine seats expiring this year yet only nine candidates submitted documents for election to the Board. With no nominations from the floor, Jeff Austin, John Bordwick, Don Edwards, Dave Garver, Jerry Herod, Mike Kurtzman, Paul Nicolaisen, Jim Ormiston and Mick Saunders will each serve one year terms as no election is required.

 

Unit Owner Input / Comments: Items brought up for discussion were as follows:

- When will the repair of N Marlin be completed? The asphalt company has been closed due to the cold weather. Completion is expected this week.

- The key lock on the gate at the beach needs repair. This will be addressed.

- Is the condominium or Venture Three responsible for rodent control for individual units? Our attorney has advised us that it is a unit owner’s responsibility.

- Should neighbors be notified when construction work will be done in their area? This will be taken under advisement.

- The co-mingling of recycle items should not include bicycles.

- Lights should be worn when walking in the early hours of the morning.

- The door on Unit 814 needs repair. The owner will be notified.

With no other topics for discussion, Jerry Herod moved we adjourn. Paul Nicolaisen seconded. The meeting was adjourned by general consent at 10:45 AM.

Respectfully submitted,

Jim Ormiston, Secretary 

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Venture Out at Indian River, Inc.

Regular Board Meeting

Monday, February 17, 2014

A regular meeting of the Board of Directors of Venture Out at Indian River, Inc. was held on Monday, February 17, 2014 in the Venture Three Recreation Hall. President Jerry Herod welcomed the board and 30 other members present. The meeting was called to order at 10:50 AM.

The secretary called the roll. Board members present were: Jeff Austin, John Bordwick, Don Edwards, Dave Garver, Jerry Herod, Paul Nicolaisen, Jim Ormiston and Mick Saunders. Mike Kurtzman was absent. A quorum was declared and the meeting was opened.

Minutes: President Herod noted that since the minutes of the meeting on January 13, 2014 have been posted and distributed, the reading of the minutes may be waived. With no additions or corrections, the minutes were approved by general consent and were committed to record.

 

Treasure’s Report: Treasurer Paul Nicolaisen reported that as of January 9, 2014, our checking account balance was $9,351.54. Since then we have had income of $621 and expenses of $1,403.36 leaving a balance of $8,569.18 as of February 17, 2014.

 

Building Committee Report: - Wecurrently have a Form 101 for a two story home on Lot 925. Paul Nicolaisen stated that in his review of the plans, no measurement is shown on the floor to lintel height for the exterior door openings which must not exceed nine feet. Paul moved that we accept the Form 101 pending determination that this measurement meets our requirements. John Bordwick seconded. Passed unanimously.

- Dave Garver noted that the contractors for recently built homes are not building neat and are using the roads as construction sites. President Herod will pursue this with the V3 Park Manager, Elvis Rock.

President’s Report:

- The front entrance roadway will be resurfaced next summer. Due to expense, asphalt will be used rather than pavers.

- Within the next month, the storage lot roadway will be graded and surfaced with rock/gravel material.

- V3 Operations is looking into replacing the towel dispensers in the three common bathrooms with hand dryers. The cost for the dryers is approximately $1,950.

- A rake was purchased for the volley ball court but additional sand is required. Estimated cost is $1,300.

- V3 Operations is obtaining quotes to re-surface the shuffle board surface.

- The county is pursuing with the property owners on the other side of the dog walk to properly maintain the vegetation that is knocking down the fence.

Unfinished Business:

- Venture Three Amended By-Laws. Paul Nicolaisen moved that we do not accept the amended By-Laws package dated January 15, 2014 as a revised package will be presented next month. Dave Garver seconded. Passed unanimously.

- Unit 826 solar light is not operational throughout the night. Two notices have been sent to the owners. Paul Nicolaisen moved that we have Elvis Rock, the V3 Park Manager, send a certified letter to the owners stating that the fining process will commence as of a certain date if this issue is not corrected.

- Indian River By-Law update. Paul Nicolaisen reported that he plans to have his review completed by the end of the year and thanked Ann Barrell for her assistance. He will use our attorney as an advisor when necessary.

- Light bulb problem during the off season. After discussion, a proposal will be put forth in our March meeting.

New Business:

- Venture Three Complaint Form. Jerry Herod moved that we accept the new V3 Complaint Form. Don Edwards seconded. Passed unanimously.

- Venture Three Statement of Corporation Policy for the Complaint Process. Jerry Herod moved we do not accept this document as it is deemed unnecessary. Paul Nicolaisen seconded. Passed unanimously.

With no further business, Paul Nicolaisen moved we adjourn. Jim Ormiston seconded. Passed unanimously. The meeting was adjourned at 11:45 AM. 

Respectfully submitted, 

Don Edwards, Secretary 

 

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Venture Out at Indian River, Inc.

Regular Board Meeting

Monday, January 13, 2014

A regular meeting of the Board of Directors of Venture Out at Indian River, Inc. was held on Monday, January 13, 2014 in the Venture Three Recreation Hall. President Jerry Herod welcomed the board and 23 other members present. The meeting was called to order at 10:30 AM.

Secretary Jim Ormiston called the roll. Board members present were: Jeff Austin, John Bordwick, Don Edwards, Dave Garver, Jerry Herod, Mike Kurtzman, Paul Nicolaisen, Jim Ormiston and Mick Saunders. A quorum was declared and the meeting was opened.

Minutes: President Herod noted that since the minutes of the meeting on November 18, 2013 have been posted and distributed, the reading of the minutes may be waived. With no additions or corrections, the minutes were approved by general consent and were committed to record.

 

Treasure’s Report: Treasurer Jeff Austin reported that as of September 30, 2013, our checking account balance was $9,474.58. Since then we have had income of $646 and expenses of $769.04 leaving a balance of $9,351.54 as of January 9, 2014.

President’s Report:

 

- Building Committee: We currently have five seawalls being constructed within Indian River.

 

- Annual Meeting: While our By-Laws state that our annual meeting is to be held on the last Wednesday of January, the election of the Board of Directors meeting requires a sixty day notice to the membership as per Florida statute. Since both meetings are held on the same day, in early December it was determined that the sixty day requirement could not be met. After conferring with our attorney, it was decided that both meetings should be held on Monday, February 17, 2014. Notice of the meetings was sent to the membership on December 13, 2013.

- Venture Three Operations:

- Non Operating Lights: Violation notices have been sent to unit owners that have non-working lights.

- Keyless system: Operations is looking into keyless door entry system for V3 Common Areas.

- North Marlin blacktop patch repair. V3 President Lembach sent a letter to the contractor stating our dissatisfaction with the job. The owner of the business has scheduled a meeting with the V3 President for resolution.

- Solar light issue. President Herod received a letter from a unit owner that had received a non-operating light violation stating that they do have a solar light. The problem however is that the light does not stay on throughout the night. Dave Garver moved that we notify the unit owner of the over-night requirement. Paul Nicolaisen seconded. Passed unanimously.

- Tennis Court: The re-furbish job is expected to be completed this week.

- V3 Budget: The 2014 – 2015 Venture Three proposed budget has been mailed to all unit owners.

 

- V3 Amended By-Laws: Proposed V3 By-Law changes have been distributed to all Indian River Board members and will be discussed at next month’s meeting.

 

Unfinished Business:

Paul Nicolaisen has been researching the Indian River Declaration of Condominium as filed with the county to determine if our own documents are correct and up to date. He thanked Ann Barrell for her assistance with his research. Paul made a motion that his documents be reviewed by our attorney for a legal opinion. Dave Garver seconded. Passed unanimously.

New Business:

President Herod mentioned that there is a rodent problem in our community. Pest control firms are available although unit owners can handle it themselves as long as it is done in a safe manner.

With no further business, Paul Nicolaisen moved we adjourn. John Bordwick seconded. Passed unanimously. The meeting was adjourned at 11:40 AM.

 Respectfully submitted,

 Jim Ormiston, Secretary