Venture 3 Minutes

The following minutes are currently posted for information only and are PENDING APPROVAL.  In accordance with established procedure, they will NOT be deemed “OFFICIAL” until read and approved by the board at its next regularly scheduled meeting. At that time this heading will be amended to read “OFFICIAL MINUTES " 

****************************************

VENTURE THREE, INC.

REGULAR MEETING of the BOARD of DIRECTORS

WEDNESDAY, APRIL 18, 2018

The Regular Meeting for March of the Board of Directors of Venture Three, Inc. was held on Wednesday 18 April 2018 in the Venture Three Recreation Hall and was called to order by President Snodgrass at 10:30 a.m.

 

WELCOME President Snodgrass welcomed the 69 (including the board) people who were in attendance and thanked Carolyn and Bill Tranmer for making the coffee and the following people for providing cookies for the social before the meeting: Carolyn Tranmer and Linda Puckett.  He also thanked Barbara Fugazzotto for the signage.

CALL TO ORDER

ST. LUCIE COUNTY SHERIFF’S OFFICEPresident Snodgrass welcomed Russ Cullum from The St. Lucie County Sheriff’s Office. Officer Cullum informed us a way we can help fight crime if we have a home security camera.  This program is called “Eye Watch” and you can register for it at www.StLucieSheriff.com.   Officer Cullum encouraged us once again to lock our autos when at the beach.  He had green cards to give out to help us gain access to the island after a storm.  You need a license and proof of home ownership to obtain one. 

Venture Harbor, Inc.

Directors in Attendance: Bob McAllister, Don Snodgrass, and Chuck Eichacker sitting in for Bob Woodhull.

Venture Out at St. Lucie

Directors in Attendance: Cheryl Bryson, Roberta Kuegler, and Mike Richards.

Venture Out at Indian River

Directors in Attendance:  Beverly Baran, Jerry Herod, and Donna Kurtzman.

A quorum was declared.

DISPOSITION OF MINUTES:  March 21, 2018 Regular V3 Board Meeting: President Snodgrass noted “The Minutes of the Regular Monthly Meeting of the Venture Three, Inc. Board of Directors of 21 March 2018 have been posted on the bulletin board in the Recreation Hall and on the website. Does anyone wish to have those Minutes read? Are there errors or corrections? Then, if there are no corrections or additions, nor reading requested, the reading of the minutes is waived, and the Minutes are approved by consensus and will be retained on file.”

REPORTS

Presidents Report- President Snodgrass reported that the south seawall project is nearing completion with some cleanup and sodding to be done.  The area to the left of the storage entrance will not be sodded until after the water and paving projects completion since that area will be used for a dumpster.  The contract was signed with Cobra Environmental for the cleaning and videoing of the sewer and it will begin in May.  This will allow for identification of needed repairs and these will be prioritized.  The directional boring for the overflow parking lot lighting has been completed and it is anticipated that Law Electric will begin that work in May.  After obtaining two more bids for lawn service it was found that the bid from our present company was in line with one of those and about half of the other.  A three-year contract for $53,000 per year with a 3% increase each year was signed with our present company.  This takes us into 2021. The summer projects for water and paving have been signed as well as the contract to refinish the recreation hall’s floor.  The floor contractor gave us a 20% discount if he could do the work beginning April 20th, so work will begin on Friday morning.

Treasurers Report – Cheryl Bryson, Copy retained on file.

Motions

Cheryl Bryson made a motion that the Board authorize the expenditure of up to $40,000 from the Road Re-Pavement Reserve Fund for the repaving of Swordfish Dr. after the water line project is completed. This motion was seconded by Mike Richards and passed 9/0.

Cheryl Bryson made a motion that the Board authorize the expenditure of up to $62,000 from the Water Line Reserve Fund for the repair of the water lines on Swordfish Dr. This motion was seconded by Mike Richards and passed 9/0.

Cheryl Bryson made a motion that the Board authorize the expenditure of up to $4,400 from the Rec Hall Paint Reserve Fund for interior painting of the Clubhouse. This motion was also seconded by Mike Richards and passed 9/0.

Cheryl Bryson made a motion that the Board authorize the expenditure of up to $22,000 from the Sewer Line Reserve Fund for the vacuuming and camera inspection into the sewer lines of Venture Out at St. Lucie. This motion was seconded by Mike Richards and passed 9/0.

Cheryl also announced that due to the cost of payment booklets, those owners who use one will be charged $3.15 for the booklet.

Finance Committee Report – Mike said that the Finance Committee which is made up of the same people as the Operations Committee would be working carefully this summer to keep the budget in line as the projects are completed.  Their next big activity will be to work on the 2019 Budget which will be presented in January.

Recreation Committee Report –Terry Baxter said that it had been a busy year with many events and that there are still openings to sign-up for events for the 2018-2019 season.  There are also Mondays open for pot luck.  He gave a report on the monies that were spent or obligated this spring.  At the end of the fiscal year there was $15,951.48 in the rec account along with $10,000 in the money market account.  Obligations and spending of these were for two new sheds along with the repair of the third, refurbishing projects for the rec hall, and an upgrade of the sound system.  There will still be several thousand left over to start the new season. 

Operations/Property Managers Report- Elvis said that the rec hall floor will be done on Friday, the 20th beginning at 8 a.m.  Activities can be resumed on Monday. The rear door going out to the restrooms has been replaced and will have some minor adjustments made after the meeting today.  The sheds have been removed and the area prepped.  Bob Quinn thanked Elvis for getting this done at no cost. The new sheds will come in about 3 to 5 weeks.  The dog walk lights were out but are fixed now.  Please let him know if it happens again.  The sink hole by the dog walk is still a problem, but the FPL person who was in charge did not give his replacement the facts when he was transferred.  After a few phone calls FPL is again investigating this so they can repair it.  In the meantime, please do not dump anything there.  Jerry Geller asked about the hole where a transformer is sinking, and Elvis said FPL is aware of it. Elvis said the window on that is probably 30 days. Jim Ormiston asked about the sink hole on the beach side of A1A and Elvis said that DOT has been there finally, but it will be a while.  FPL has finished on Stingray, he reported.

Park Patrol Report – Jim Skeoch: Jim thanked all the volunteers.  He also thanked the owners and renters for making their job easier.  The Park Patrol can also lend aid if you need someone to meet an ambulance, etc. at the gate.  Just call them.  He has given a copy of our rules to the St. Lucie Sheriff’s Department and they are to get back to him if any are in conflict.

Legislative Report – Mike Richards: There is no update currently.  Once Becker and Poliakoff publish their collective report, he will have more for us.

Volunteer Report – Don Snodgrass read Bill Lembach’s report, Copy retained on file.  Bill thanked the volunteers for all the work completed over the last six months. 

Website Report – Bob McAllister, Copy retained on file. Bob mentioned the scroll bar that has significant information for us.  He noted that agendas and minutes are posted on the website.  He encouraged us to check the directory to be sure our information is correct and available.  If not please see Lily or Elvis to correct or sign an authorization form. Ted Stevens has taken aerial pictures of Venture with his drone and these are on the website.

UNFINISHED BUSINESS: President Snodgrass asked owners to please remember to check the hurricane checklist before they leave for the summer.

NEW BUSINESS – President Snodgrass noted that at the Recreation Meetings there have been lengthy discussions about how much money can be held over.  As a result, the Operations Committee felt they needed to get together with our auditor/accountant and our insurance agent to go over these items. He said that they discovered that monies can be raised and held by the Rec Committee and spent as they choose, however, taxes must be paid on this money.  In doing this investigation, he said that they also discovered that we have insurance liability exposures that require changes to limit the exposure of Venture Three, Inc as well as the Board of Directors. One is that we cannot sell or distribute alcohol beverages without a license.  President Snodgrass then made the following motions:

Motion #1. That under Venture Three Inc. Rules and Regulations, Appendix D Pool Hall Rules Paragraph 3.G.3 Restrictions on Alcohol be changed to read: “Alcohol beverages are not permitted at any time in the Pool Hall except at a BYOB event sponsored by the Pool Players’ Committee” and that 3.G.1 be deleted in its entirety. Cheryl Bryson seconded this motion. During discussion, Mike Richards noted that our insurance agent said that the coverage for this is excluded from our policy because according to Florida Statute you must have a liquor permit to sell or dispense alcohol. Questions were raised about the Baskets of Cheer and President Snodgrass answered that if a person were to win one of those baskets, drink some of it in his car, and then have an accident we would be held liable. This means that all events must be BYOB because to purchase a license and an insurance policy for one event would be costly and not worth it according to our agent Ric Carroll.  Mike Richards said that as the budget is prepared we will need to look for ways to compensate the loss that will be incurred from this change.  Bob Quinn urged anyone with new ideas to replace these funds to see him or Tai.  Mike also said that we are considered non-profit, but we are taxable by the federal government as a federal entity. Sales tax will also be addressed next year. The state considers HOAs nonprofit and will not tax monies we make.  It was noted by Terry Baxter that the Rec Chairman needs to approve events and so will be sure this is known by the event hosts.

At this point, Mike Richards made a motion to excuse Cheryl from staying for the rest of the meeting.  This was seconded by President Snodgrass and passed 8/0.  It was noted that a quorum of 8 was now present.

The motion passed 8/0.

The next motion was made by President Snodgrass on recommendation of our insurance agent also.

Motion #2. That Appendix F. Marina Rules 3.1 The Venture Three Inc. Marina Paragraph 3.1.9 be changed to read “All persons leasing a Marina Slip shall maintain comprehensive bodily injury and property damage liability insurance with a minimum of $300,000 per person per occurrence during the entire lease period.  Proof of insurance shall be submitted by the lessee to the Office prior at the beginning of each new lease and upon each renewal of the insurance policy. 

Chuck Eichacker seconded this motion and it passed 8/0 with no discussion.

Motion #3. Appendix F. Marina Rules 3.1.17 The Venture Three Inc. Marina, Conduct and Behavior, 3.1.17 President Snodgrass moved that this be changed to read’ “Vessels in a Marina slip shall not be used for any live-aboard purposes including overnight stays.”

Chuck Eichacker seconded this motion and it passed 8/0 with no discussion

Members Forum:

Sonya Ormiston, Unit 922, asked if these rules changes had to be sent to all owners and the answer was yes.  She also thanked the Board for their work.

Berry Welch, Unit 758, 876, suggested that when an owner borrows an item from Venture Three there should be a paper trail as this lack of a paper trail caused him some trouble recently.

Bob Killeen, Unit 709, asked if canal boats were governed by the rule that we changed about liability insurance.  He was told that that it is a home owner’s responsibility to have coverage in those cases.

Mick Saunders, Unit 845, spoke about the recycling dumpster, and the need for more pickups.  President Snodgrass said that this would be looked at over the summer.

Barbara Fugazzotto, Unit 728, asked how the Marina rule was going to be monitored and if owners should report people who are living on boats.  President Snodgrass said that while there isn’t a formal way to monitor, it is evident when someone is living on board. He said that we all need to watch and help monitor these things. She also mentioned that someone was parking near the rec field.  It was noted that perhaps we need to have cars parked illegally towed as this worked with one that was parked out by the tennis courts for days.

Vicki Stickrod, Unit A15, asked if 50/50’s were also illegal.  Mike Richards said that the Board can not endorse these.

Betsy Drinkard, Unit 725, B18 asked if it would be legal for her to supply the wine for the Fashion Show.  The answer was only for your table.

Rosalie Hoffman, Unit 919, asked why we couldn’t serve alcohol if we weren’t charging for it. The answer was that it is in the price of the ticket.

Terry Baxter, Unit 612, noted that it was one less thing for the rec committee to do.

Mike Richards noted that the state does not consider HOAs for-profit, so no corporate taxes are paid.

Donna Kurtzman said that a woman from Holiday Out has complained to her about unsupervised children on the volleyball court and that children have run out as a neighbor was backing up.  She asked that this be put on the agenda for fall.

Edna Geller, Unit 890, asked about the danger near the north side fishing area.  Don and Mike will look at it.

President Snodgrass noted that the next meeting would be held on November 21, 2018 which is the day before Thanksgiving.

Adjourn: With no further business, the meeting was adjourned at 12:15 P.M.

Respectfully Submitted,

Roberta Kuegler, Secretary Venture Three

****************************************

VENTURE THREE, INC.

REGULAR MEETING of the BOARD of DIRECTORS

WEDNESDAY, MARCH 21, 2018

  The Regular Meeting for March of the Board of Directors of Venture Three, Inc. was held on Wednesday 21 March 2018 in the Venture Three Recreation Hall and was called to order by President Snodgrass at 10:30 a.m.

 

WELCOME President Snodgrass welcomed the eighty-five (including the board) people who were in attendance and thanked Carolyn and Bill Tranmer and Arlene Miller for making the coffee and the following people for providing cookies for the social before the meeting: Carolyn Tranmer, Patty Snodgrass, and Margaret Larson.  He also thanked Barbara Fugazzotto for the signage.

CALL TO ORDER

ST. LUCIE COUNTY SHERIFF’S OFFICEPresident Snodgrass welcomed Russ Cullum from The St. Lucie County Sheriff’s Office.  He brought with him, Lieutenant John Parow and Sergeant Sue Woodward.  Officer Cullum encouraged us once again to lock our autos when at the beach.  He said that they are looking into some problems at Holiday Out and that he will let us know the outcome. He encouraged us to be careful not to speed.  He had green cards with him to help us gain access to the island after a storm.  To get one, you must have ID and proof of residency with you.  Another time will be arranged since most did not have those items with them.  Questions were asked about crossing A1A with a golf cart at a crosswalk.  The answer was that you must do what you think is the safest but be sure to wait until cars stop as often they do not stop for golf carts and bicyclists.

Venture Harbor, Inc.

Directors in Attendance: Bob McAllister, Don Snodgrass, and Bob Woodhull.

Venture Out at St. Lucie

Directors in Attendance: Cheryl Bryson, Roberta Kuegler, and Mike Richards.

Venture Out at Indian River

Directors in Attendance:  Beverly Baran, Jerry Herod, and Donna Kurtzman.

President Snodgrass made a motion to add an item, Management Agreement, to the agenda.  The motion was seconded by Jerry Herod. There was no discussion and the motion passed 9/0.

DISPOSITION OF MINUTES: 

February 21, 2018 Regular V3 Board Meeting: President Snodgrass noted “The Minutes of the Regular Monthly Meeting of the Venture Three, Inc. Board of Directors of 21 February 2018 have been posted on the bulletin board in the Recreation Hall and on the website. Does anyone wish to have those Minutes read? Are there errors or corrections? Then, if there are no corrections or additions, nor reading requested, the reading of the minutes is waived, and the Minutes are approved by consensus and will be retained on file.”

REPORTS

Treasurers Report – Cheryl Bryson, Copy retained on file.

Finance Committee Report – Mike Richards, Copy retained on file. Mike informed the Board and the audience that Natures’ Grounds in a letter dated March 13th informed us that the new contract would cost $53,808, an increase of $11,748 or 27.9% from our contract that expired 12/31/2017.  They would like our decision by April 1st but will service us until May 1st.  They had previously told V3 that the price would remain the same and so upon receiving this letter Elvis called the president of the company for a revised quote.  We are also putting the contract out to bid. He recommended that we discuss this topic under the 2018/2019 Budget later in the meeting. 

Operations/Property Managers Report- Copy retained on file. President Snodgrass said that three of the pilot lights for the ovens have been repaired and the fourth will be done this week... The back door that leads to the restrooms needs to be replaced.  It will cost about $3,000.

Recreation Committee Report – Wally Ambrose, Copy retained on file.  Because he will have left before the April meeting, Wally gave the End of the Year Report for the Recreation Committee.  He said that it had been a very active year with our usual activities and some highlighted ones.  He thanked all the volunteers without whom these events would not be possible.  Three ad hoc committees are actively involved in preparing recommendations for the repair/replacement of the house sound system, freshening the Recreation Hall including updating the light fixtures, and repair/replacement of a Flea Market shed in the Storage Area.

Park Patrol Report – Jim Skeoch: Jim thanked all the volunteers.  He also thanked the owners and renters for adhering to the speed limit, making their job easier.  He said monthly reports are filed in the office and can be seen if desired. He has given a copy of our rules to the St. Lucie Sheriff’s Department and they are to get back to him if any are in conflict.

Legislative Report – Mike Richards, Copy retained on file. Mike went over the different bills that were adopted during the Legislature session that ended on March 11th.  These will be posted on the Website.

Volunteer Report – Bill Lembach, Copy retained on file. Bill went over the projects that were recently completed and thanked the volunteers.

Website Report – Bob McAllister, Copy retained on file. Bob mentioned that he has added a scroll bar with recent updates.  He asked that you inform him of any events scheduled for next year. If you have any suggestions or questions you can email him.

Presidents Report- President Snodgrass said that the overflow parking lot lighting will be taken care of soon.  Law Electric needs to finish a residential project and then they will be better able to start this.  The south seawall is nearing completion and the area will be graded and turfed, closing the area for another month for the turf to take root. The soil at the entrance to the Storage area is being used and that area will be graded and turfed also. There is no start date yet for the north seawall repair. There will be cleaning and video of the south sewer system to determine where the intrusion is so that we can repair that.  The cleaning and videoing will cost about $19,000.  After major problem areas are repaired there will be plans created to repair the complete system throughout the park.  Sleeving the sewer pipes in the problem areas would cost about $34 a foot.  Bill Lembach asked if they had considered the water project for this year with the timing of the sewer inspection.  President Snodgrass said that the sewer inspection will be done before that begins.  President Snodgrass also answered questions form the audience, explaining the process.  

UNFINISHED BUSINESS 

Management Agreement: President Snodgrass said that Venture Three was created for the three constituent associations and holds the license.  Each year we must sign the agreement.  He said that they had talked and reviewed it during Operations and saw no changes that were needed. President Snodgrass made a motion to approve the Management Agreement as presented on the website and by request in the office.  Jerry Herod seconded the motion and it passed 9/0 with no discussion.

2018-2019 Budget: President Snodgrass brought up the topic of the new quote from the landscape company.  It has been discussed in Operations and now he opened it to the Board.  Cheryl Bryson pointed out that it is not an unusual event and that is what the V3 Contingency Funds are for.  She said she was not in favor of revising the budget. After the seawall projects are done there will be about $40,000 left in Contingency and $37,908 will be added soon. So, there will be enough there to fund the increase even though there could be other expenses.  Jerry Herod concurred with that. He said it has just come up and that there are other areas where we are underbudget.  It is good he said to inform people.  Beverly Baran asked about changing landscapers since she has heard many complaints about them.  President Snodgrass said that we had not been contemplating a change since we thought the price would be the same.  Mike Richards also said that when they were first hired they were substantially lower than any other company. We have two other bids coming in, but we are not expecting them to be lower.  So, our decision is whether we accept the damage versus the cost. We cannot be sure that even a new company will be better at controlling damage.  We are looking at a multi-year contract.  Holiday Out has just entered into a four-year agreement for about $70,000 a year, but we will not be trying to enter a joint agreement with them anyway. Elvis explained that with any company there will be damage.  Natures Grounds is committed to us until May 1st

Mike Richards addressed the swimming pool label in the budget explaining that there could be other items that would come under that Reserve and that it why it was thought to be better to change the title.

Cheryl Bryson noted that there is currently $7,957 in the swimming pool Contingency so that will roll over into the Reserves. She also said that the year-end Reserve Forecast matches the Budget and is on track. 

President Snodgrass then made a motion to approve the Budget as presented with one change in the language from “Swimming Pool Tile” to “Swimming Pool Complex”.  Jerry Herod seconded the motion and it passed 9/0 with no further discussion.

Donna Kurtzman complimented the Finance Committee and especially Cheryl Bryson for the work on the Budget saying that it is a monumental task. 

NEW BUSINESS –

Departure Checklist: President Snodgrass said that Operations had come up with a new checklist for owners to use as they prepare their homes for the summer. These will be distributed today. He hopes that everyone takes this preparation seriously so that those who live here full time can spend their time preparing the common areas and their own homes rather than doing prep work that others neglected.  Operations will be looking at ways to address those items that owners leave out.  Jerry Herod said that Indian River has also adopted the same language as VOSL to address those who leave items out. Bob McAllister said that the checklist will be posted under the Community Information Tab on the Website.

Rules Changes: Cheryl Bryson brought up the fact that some people who have boats in the Marina are using them overnight which is against our rules and she feels this should be addressed by the Board.  Operations discussed this but there wasn’t a clear decision. These rules are being challenged by several people as they are unclear.  She mentioned liability, use of electric and water, and noise as problems.  It was setup as storage.  President Snodgrass mentioned we have no pump out station so that is a problem too.  “A live aboard” is someone who gets their mail delivered to that address.  A discussion followed, and it was determined that further investigation needs to be doneJerry Herod suggested that we defer this topic to the April meeting with new language to vote upon.

Members Forum:

Barbara Fugazzotto, Unit 728, said that a person had entered a boat to try to retrieve a flip flop.  When he went on her boat she asked him not to and he was rude.  It was suggested that if one has that problem they should call 911 since it is trespassing.

Vicki Stickrod, Unit A15, asked if Elvis had given his report and President Snodgrass said that he had delivered that report.

Board Member, Beverly Baran asked that President Snodgrass ask people to silence their phones before the meetings start.

Board Member, Bob McAllister suggested that a webcam be installed to view the Marina.

Robert Kaufman, Unit 930, thanked the Board for their work and complimented Bob Mc Allister on the Website.

Adjourn: With no further business, the meeting was adjourned at 12:14 P.M.

Respectfully Submitted,

Roberta Kuegler, Secretary Venture Three

****************************************

VENTURE THREE, INC.

Annual Meeting of The MEMBERSHIP

Wednesday, February 14, 2018

 

WELCOME

The Annual Meeting of the Membership of Venture Three, Inc. was held on Wednesday, 14 February 2018 in the Venture Three Recreation Hall. The meeting started at 10:30 a.m. with Chairman pro tem, Don Snodgrass, welcoming the 85 people in attendance.

Prior to the start of the meeting, appreciation was expressed to these folks, Carolyn and Bill Tranmer, Arlene Miller, and Patty Snodgrass the volunteers who provided the coffee and goodies for the social.  He also thanked Barb Fugazzotto for organizing the signs.

CALL TO ORDER

A brief explanation was given as to why the Board members were not seated at the table. Chairman pro tem explained that this is a meeting of the owners and that we are bound to this structure by the Condominium Act and our By-Laws which specify that the Annual Meeting of the Owners will be held on the second Wednesday in February. As owners we have one objective for this meeting - to speak to issues that we would like to bring to the members attention.

Election of the Chairman for the Meeting

The Chairman Pro tem declared the nominations for Chairman were open. Don Snodgrass was nominated by Mike Richards. There being no further nominations, the nominations were closed. The Chairman Pro tem stated “All those in favor of Don Snodgrass serving as Chairman, say Aye. Opposed, Nay. The Ayes have it and Don Snodgrass is elected as Chairman.”

PROOF OF NOTICE & DETERMINATION OF QUORUM

Chairman Snodgrass, by a reading of an Affidavit provided by the Secretary & herewith attached, attested to notice requirements having been met in accordance with Florida Statutes and that The Secretary had further deposed that if the only item of business was the Meeting of the Members under the provisions of The By-Laws and Florida Statute 718.2(D)(5), a quorum for said meeting was not required.

DISPOSITION OF MINUTES OF February 8, 2017 ANNUAL OWNER’S MEETING 

Chairman Snodgrass noted “The Minutes of the Annual Meeting of the Members of 08 February 2017 have been posted on the bulletin board in the Recreation Hall. Does anyone wish to have those Minutes read? Then, if there are no corrections or additions, nor reading requested, the reading of the minutes is waived, and the Minutes are approved as written & posted and will be retained on file.”

 

UNFINISHED BUSINESS - None

NEW BUSINESS - None

UNIT OWNERS’ COMMENTS & QUESTIONS

Alan Sewall, Unit 641, thanked the people responsible for the new Marina.  He expressed a desire that interpretation of the Marina By-Laws be evaluated regarding sleeping aboard overnight.  When toilets were dumped into the water this was a problem, he noted.  Now that that isn’t a problem, however, he thinks the county laws should be examined to see what the statute says.  He also spoke about the limit on the length of a trailer or motor home that can be parked on a lot. Limiting the length to 38” presents a problem and loss of money to people who rent out their lots and he would hope that rule would be looked at again.

Nettie Bromhall, Unit 733, noted that the speed of cars has been addressed, but not that of golf carts.  She expressed the need for the speed limit to be impressed upon these drivers.  She added that many times a parent and/or grandparent is letting a child drive these. Nettie also asked about the public access to the seawall at Sailfish and the river.  Don Snodgrass and Mike Richards answered that other than the 20’ easement area that begins by the storage lot driveway, there is no access.  There is also a problem with the easement as not all of it is accessible due to porches or houses having been built there in years past.

Sally Cousino, Unit 714, read a letter expressing her gratitude for the work that was done by so many before and after the hurricane this fall. 

Bill Tranmer, Unit 678, said that the concrete pad near the pickle ball court needs repair or replacing and should be evaluated.

Pat Wiencke, Unit B, thanked the operations committee and the Board for the two new pool heaters noting that they make the pool wonderful for the early morning exercise class.

Pat Fosnaugh, Unit 659, asked that long distance be restored to the phone in the round room because many people use only a cell phone with a long-distance number.  She noted that there are many contracts where long distance is included.

Sue Mazur, Unit A4, asked about handholes saying that a neighbor had fallen into one of them. Don Snodgrass said that two had been filled in and that if there were others, the office should be notified so they can call FPL.

David Mowry, Unit 910, has an issue with a diesel truck that makes a lot of noise leaving between 2:30 a.m. and 4:30 a.m. and waking them up. The truck is also leaking oil in the driveway and on the road.

Tammy Lebel, Unit 932, said that there are multiple noisy diesel trucks in that neighborhood and that they are noisy at night too. She also expressed concern with the lawn contractors saying that they are not careful when blowing the grass and have often blown the debris into peoples faces.  Their car has also been hit because the guys back around in their driveway. 

George Driscoll, Unit 703, had questions about the 2018-2019 budget.  Mike Richards offered to get together with him to go over his concerns. He also wanted to know why we were paying more this year for the lawn work when they do less.  

Edna Geller, Unit 890, asked about the North seawall and its access.  Don Snodgrass said that the repairs are scheduled for March and when they are complete The Indian River Board will decide when it will be opened to Members again. She also had concerns about the yard guys saying they let the debris hit windows, siding, and decks. 

Bob Larson, Unit 864, expressed a desire for each lot to be looked at individually when it comes to putting an RV on it.  He noted money is lost by owners because of the limits.  Bill Tranmer offered to explain that saying that he, Dick Thompson, and John Griffen were instrumental in making up those limits.  He noted that it is a VOSL rule and that each lot was looked at individually.  He said it came up because those owners with houses need to abide by county laws as to placement of their home in the buildable area so in fairness, RVs should have to also. 

ADJOURN

With the agenda complete Chairman Snodgrass moved that the meeting be adjourned.  This was seconded by Jerry Herod and with no discussion, the meeting was adjourned at 10:55 a.m.

 Respectfully Submitted, 

Roberta Kuegler, Secretary Venture Three

 *************************************************************

VENTURE THREE, INC.

REGULAR MEETING of the BOARD of DIRECTORS

WEDNESDAY, FEBRUARY 21, 2018

  The Regular Meeting for November of the Board of Directors of Venture Three, Inc. was held on Wednesday 21 February 2018 in the Venture Three Recreation Hall and was called to order by President Snodgrass at 10:30 a.m.

 

WELCOME President Snodgrass welcomed the fifty-eight people who were in attendance and thanked Carolyn and Bill Tranmer for making the coffee and the following people for providing cookies for the social before the meeting: Carolyn Tranmer, Fran Buden, and Joan Clark.  He also thanked Barbara Fugazzotto for the signage.

CALL TO ORDER

ST. LUCIE COUNTY SHERIFF’S OFFICEPresident Snodgrass welcomed Russ Cullum from The St. Lucie County Sheriff’s Office.  Officer Cullum encouraged us not to post items on Facebook and My Space that show that you are away giving thieves the opportunity to break-in.   He also spoke about the car break-ins at the beaches.  Please put your valuables in your trunk before you leave rather than when you are at the beach because the thieves watch. Also, be careful of the IRS telephone scam. He also said it is a good idea to photocopy your car registration and keep track of your plates and the stickers as those are being stolen.  Next month he will bring the green cards that enable us to get to our home after a hurricane.  Phone calls from the police for charities are scams.   IRS scam call numbers can be given to the Crime Prevention Dept. and they will forward them to the Federal Trade Commission. Sergeant Pettit, the new Crime Prevention Superintendent, spoke about “Alert St. Lucie” which is a text system which will alert your cell phone when there is an emergency. You can set this up by going to the St. Lucie Sheriff’s website.

Venture Harbor, Inc.

Directors in Attendance: Bob McAllister, Don Snodgrass, and Bob Woodhull.

Venture Out at St. Lucie

Directors in Attendance: Cheryl Bryson, Roberta Kuegler, and Mike Richards.

Venture Out at Indian River

Directors in Attendance:  Beverly Baran, Jerry Herod, and Donna Kurtzman.

The Secretary reported that a quorum was present.

President Snodgrass then made a motion to add an emergency item to today’s agenda, “The emergency closure of the South Seawall Area.”  The motion was seconded by Jerry Herod and with no discussion passed 9/0.

DISPOSITION OF MINUTES: 

January 17, 2018 Regular V3 Board Meeting: President Snodgrass noted “The Minutes of the Regular Monthly Meeting of the Venture Three, Inc. Board of Directors of 17 January 2018 have been posted on the bulletin board in the Recreation Hall and on the website. Does anyone wish to have those Minutes read? Are there errors or corrections? Then, if there are no corrections or additions, nor reading requested, the reading of the minutes is waived, and the Minutes are approved by consensus and will be retained on file.”

REPORTS

Treasurers Report – Cheryl Bryson, During her report, Cheryl noted that The VOSL and VOIR Seawalls Reserve Fund that we started has accumulated $20,800. She then moved that the Board authorize the expenditure of $20,800 from the VOSL and VOIR Seawalls Reserve Fund to partially fund construction of the new north and south end seawalls, with the balance of needed funds to come from the V-III Contingency Fund.  The motion was seconded by Donna Kurtzman and passed 9/0 with no discussion. Copy retained on file

Finance Committee Report – Mike Richards, Mike said that Operations is looking into ways to replace the mailboxes which are deteriorating.  He said the Finance Committee will be meeting at least one more time to look at the Budget for 2018-2019 again before the March meeting and thanked all who had given suggestions. Copy retained on file

Operations/Property Managers Report- Elvis Rock, Elvis reported that there is still a problem at the north lift station with people still flushing items that should not be flushed.  Most of these incidences happen after hours and that is costlier.  He said that if you have a problem with “ground straps: that is an FPL item and you need to call them.  He can provide the number to contact them.  The storage area is looking better but some people have not yet complied, and they will receive a noncompliance letter after he and Don Snodgrass inspect the area., Copy retained on file

Recreation Committee Report – Terry Baxter, Copy retained on file

Park Patrol Report – Jim Skeoch: Jim said that it is going well, and he thanked the volunteers and said that there was one new person, Tim McCarthy.  He said that they can still use more people so see him if you want to volunteer. The V3 Park Patrol will also be working in cooperation with Holiday Out. He also reminded us that we should wear lights when walking at night.

Legislative Report – Mike Richards, Mike noted that we are still looking for a volunteer to monitor the legislation. Copy retained on file

Volunteer Report – Bill Lembach, Copy retained on file

Website Report – Bob McAllister, Copy retained on file

Presidents Report            

President Snodgrass said that Terry Baxter had been instrumental to the continued operations of the Rec Committee during the past year.  He added that as Chairman, Terry had facilitated many weekly meetings while hosting or co-hosting and supporting many activities of the Rec Committee.  He said that he was sorry to report that Terry was stepping down as Rec Committee Chairman.  He asked those in attendance to please join him in thanking Terry for his service to our community.  On a more positive note, he said he had found someone to step in as Rec Committee Chairman and that he didn’t think we would miss a step.  With that he appointed Wally Ambrass as Chairman of the Rec Committee.  With no discussion or opposition to the appointment, the nominated appointee was confirmed.

President Snodgrass noted that the south seawall should be completed by Mid-March with the north seawall beginning about then.  The overflow parking lot lighting has been made a priority with Law Electric. Heaters have been replaced in the pool. Operations will report next month regarding the shuffleboard lights. 

UNIT OWNERS’ COMMENTS & QUESTIONS AT THE ANNUAL MEETING

Regarding diesel trucks, President Snodgrass said there are no rules governing or limiting vehicles particularly diesel trucks from being used at any time of the day or night.  There is a quiet time but starting and driving a diesel truck isn’t something that is covered by this rule.  Commercial vehicles are allowed on a homeowner’s property if they are not parked in the street. He said they will be working with the renter on the oil leaks in the driveway and on the road. Copy retained on file

With that, President Snodgrass asked Cheryl Bryson to make a motion regarding authorization for the different bank accounts.  Cheryl made this motion: “That Don Snodgrass and Cheryl Bryson be the designated signers for the two Seacoast Bank Accounts, the PNC Investment Account, and the United Bank Money Market Accounts and that Don Snodgrass, Cheryl Bryson, Sally Cousino, Chuck Eichacker be the designated signers for the Seacoast Operating Account. “The motion was seconded by Bob McAllister and passed 9/0 with no discussion.

UNFINISHED BUSINESS 

2018-2019 Budget: President Snodgrass opened the floor for questions but there were none. 

NEW BUSINESS -

Emergency Closure of the South Seawall Area.

President Snodgrass said that people have been going to this site and shouldn’t be because it is a worksite and a hardhat area. President Snodgrass made the following motion, “that the South Seawall Area be closed until construction is completed and sod has taken place.” The motion was seconded by Beverly Baran. Mike Richards made a motion to do a friendly amendment to this motion: “that we temporarily close the VOSL common property located at the southwest corner of Venture Three until all construction elements are complete and the sod has had at least thirty days to root before reopening and removing the temporary barriers.  This closure will begin at the western end of Lot 629 and include the entire common area to the west bounded by Lots 630 and 631.”  Jerry Herod seconded this motion.  President Snodgrass withdrew his original motion leaving the motion stated by Vice-President Richards standing. This motion passed 9/0 with no further discussion.

Members Forum:

Jim Ormiston, Unit 922, asked if anyone else was having trouble with TV reception on Comcast. Elvis suggested that Jim contact Comcast.  President Snodgrass suggested that Jim check channel 1999 or so where they will tell you if you need an update.

Gail Lembach, Unit 647, reminded us about taking care of the weeds as they are still a problem on private properties.

ADJOURN: With no further business to conduct and no objection the meeting was adjourned at 11:40 a.m.

 Respectfully Submitted,

Roberta Kuegler

Secretary Venture Three, Inc.

****************************************

VENTURE THREE, INC.

Annual Meeting of The MEMBERSHIP

Wednesday, February 14, 2018

AMENDED  MINUTES

 

WELCOME

The Annual Meeting of the Membership of Venture Three, Inc. was held on Wednesday, 14 February 2018 in the Venture Three Recreation Hall. The meeting started at 10:30 a.m. with Chairman pro tem, Don Snodgrass, welcoming the 85 people in attendance.

Prior to the start of the meeting, appreciation was expressed to these folks, Carolyn and Bill Tranmer, Arlene Miller, and Patty Snodgrass the volunteers who provided the coffee and goodies for the social.  He also thanked Barb Fugazzotto for organizing the signs.

CALL TO ORDER

A brief explanation was given as to why the Board members were not seated at the table. Chairman pro tem explained that this is a meeting of the owners and that we are bound to this structure by the Condominium Act and our By-Laws which specify that the Annual Meeting of the Owners will be held on the second Wednesday in February. As owners we have one objective for this meeting - to speak to issues that we would like to bring to the members attention.

Election of the Chairman for the Meeting

The Chairman Pro tem declared the nominations for Chairman were open. Don Snodgrass was nominated by Mike Richards. There being no further nominations, the nominations were closed. The Chairman Pro tem stated “All those in favor of Don Snodgrass serving as Chairman, say Aye. Opposed, Nay. The Ayes have it and Don Snodgrass is elected as Chairman.”

PROOF OF NOTICE & DETERMINATION OF QUORUM

Chairman Snodgrass, by a reading of an Affidavit provided by the Secretary & herewith attached, attested to notice requirements having been met in accordance with Florida Statutes and that The Secretary had further deposed that if the only item of business was the Meeting of the Members under the provisions of The By-Laws and Florida Statute 718.2(D)(5), a quorum for said meeting was not required.

DISPOSITION OF MINUTES OF February 8, 2017 ANNUAL OWNER’S MEETING

 

Chairman Snodgrass noted “The Minutes of the Annual Meeting of the Members of 08 February 2017 have been posted on the bulletin board in the Recreation Hall. Does anyone wish to have those Minutes read? Then, if there are no corrections or additions, nor reading requested, the reading of the minutes is waived, and the Minutes are approved as written & posted and will be retained on file.”

 

UNFINISHED BUSINESS - None

NEW BUSINESS - None

UNIT OWNERS’ COMMENTS & QUESTIONS

Alan Sewall, Unit 641, thanked the people responsible for the new Marina.  He expressed a desire that interpretation of the Marina By-Laws be evaluated regarding sleeping aboard overnight.  When toilets were dumped into the water this was a problem, he noted.  Now that that isn’t a problem, however, he thinks the county laws should be examined to see what the statute says.  He also spoke about the limit on the length of a trailer or motor home that can be parked on a lot. Limiting the length to 38” presents a problem and loss of money to people who rent out their lots and he would hope that rule would be looked at again.

Nettie Bromhall, Unit 733, noted that the speed of cars has been addressed, but not that of golf carts.  She expressed the need for the speed limit to be impressed upon these drivers.  She added that many times a parent and/or grandparent is letting a child drive these. Nettie also asked about the public access to the seawall at Sailfish and the river.  Don Snodgrass and Mike Richards answered that other than the 20’ easement area that begins by the storage lot driveway, there is no access.  There is also a problem with the easement as not all of it is accessible due to porches or houses having been built there in years past.

Sally Cousino, Unit 714, read a letter expressing her gratitude for the work that was done by so many before and after the hurricane this fall. 

Bill Tranmer, Unit 678, said that the concrete pad near the pickle ball court needs repair or replacing and should be evaluated.

Pat Wiencke, Unit B4, thanked the operations committee and the Board for the two new pool heaters noting that they make the pool wonderful for the early morning exercise class.

Pat Fosnaugh, Unit 659, asked that long distance be restored to the phone in the round room because many people use only a cell phone with a long-distance number.  She noted that there are many contracts where long distance is included.

Sue Mazur, Unit A4, asked about handholes saying that a neighbor had fallen into one of them. Don Snodgrass said that two had been filled in and that if there were others, the office should be notified so they can call FPL.

David Mowry, Unit 910, has an issue with a diesel truck that makes a lot of noise leaving between 2:30 a.m. and 4:30 a.m. and waking them up. The truck is also leaking oil in the driveway and on the road.

Tammy Lebel, Unit 932, said that there are multiple noisy diesel trucks in that neighborhood and that they are noisy at night too. She also expressed concern with the lawn contractors saying that they are not careful when blowing the grass and have often blown the debris into peoples faces.  Their car has also been hit because the guys back around in their driveway. 

George Driscoll, Unit 703, had questions about the 2018-2019 budget.  Mike Richards offered to get together with him to go over his concerns. He also wanted to know why we were paying more this year for the lawn work when they do less.  

Edna Geller, Unit 890, asked about the North seawall and its access.  Don Snodgrass said that the repairs are scheduled for March and when they are complete The Indian River Board will decide when it will be opened to Members again. She also had concerns about the yard guys saying they let the debris hit windows, siding, and decks. 

Bob Larson, Unit 864, expressed a desire for each lot to be looked at individually when it comes to putting an RV on it.  He noted money is lost by owners because of the limits.  Bill Tranmer offered to explain that saying that he, Dick Thompson, and John Griffen were instrumental in making up those limits.  He noted that it is a VOSL rule and that each lot was looked at individually.  He said it came up because those owners with houses need to abide by county laws as to placement of their home in the buildable area so in fairness, RVs should have to also. 

ADJOURN

With the agenda complete Chairman Snodgrass moved that the meeting be adjourned.  This was seconded by Jerry Herod and with no discussion, the meeting was adjourned at 10:55 a.m. 

Respectfully Submitted, 

Roberta Kuegler, Secretary Venture Three 

****************************************

VENTURE THREE, INC.

Annual ORGANIZATIONAL MEETING

of the BOARD OF DIRECTORS

Wednesday, February 14, 2018

 

The Annual Organizational Meeting of the Board of Directors of Venture Three, Inc. was held on Wednesday, 14 February 2018 in the Venture Three Recreation Hall.

WELCOME

Don Snodgrass welcomed the 85 members in attendance to the 2018 Annual Organizational Meeting of the Board of Directors Venture Out at St Lucie, Inc.

CALL TO ORDER

Don Snodgrass called the meeting to order at 10:55 a.m.  He invited the eight (8) returning board members, Don Snodgrass, Bob Woodhull, Bob McAllister, Jerry Herod, (Karen Nadeau) for Bev Baron, Mike Richards, Cheryl Bryson and Roberta Kuegler to convene at the board table.  He also noted that Donna Kurtzman was a newly elected member of the Board and that Jan Walterick was sitting in for her today.

ROLL CALL & DETERMINATION OF QUORUM

The Secretary called the roll call and noted that a quorum was present.

ELECTION OF CHAIRMAN

Nominations were then opened to elect a Chairman for this meeting with Cheryl Bryson nominating Don Snodgrass and Bob Woodhull seconding the nomination.  With no further nominations, the nominations were closed, and Don Snodgrass was elected to serve as Chairman.

DISPOSITION OF MINUTES February 8, 2017 Annual ORGANIZATIONAL MEETING OF THE BOARD OF DIRECTORS 

Chairman Snodgrass noted, “The Minutes of the Annual Organizational Meeting of Wednesday February 8, 2017 have been posted on the bulletin board in the Recreation Hall and on the V3 website. Does anyone wish to have those minutes read? If there are no corrections or additions, nor reading requested, the reading of the Minutes is waived, and the Minutes are approved as written and posted and will be retained on file.

ELECTION OF OFFICERS

Chairman Snodgrass stated: “Under the provision of Venture Three, Inc. by-laws Article IV Officers, Section1, (EXECUTIVE OFFICERS) The Executive Officers of the Board of Directors of the corporation shall consist of a President, a Vice-President, a Treasurer, and a Secretary, all of whom shall be elected by and from the Board of Directors.  One person may not hold more than one of the aforesaid offices.

Under the provisions of Sections 2, (ELECTION) The officers of the corporation designated in Section 1, above shall be elected annually by the Board of Directors at the annual meeting of each new Board following the meeting of the members.”

With this he declared thenomination for officers to be open. 

Jerry Herod nominated the following slate of Officers:

President: Don Snodgrass

Vice President: Mike Richards

Treasurer: Cheryl Bryson

Secretary: Roberta Kuegler.

With no further nominations, the nominations were closed.

With no discussion or opposition to any of the nominations for officers, the nominated officers were elected by acclamation. 

Transition to Board

Chairman Snodgrass said that with the election of officers complete his tenure as Chairman of this meeting had ended, and he relinquished control of the meeting to the President of the Board.

Committee Appointments -  2018-2019

President Snodgrass noted that: “The Venture Three, Inc. By-Laws within Article IV Directors, Section 12 Powers & Duties, and item D.4.b. provides - The Board of Directors has the power “To designate one or more advisory committees which, to the extent provided in the resolution designating such committees, shall have the power to administer and manage the business and affairs of the committee, including expending self-generated funds.  The committee or committees shall have such names(s) as may be determined from time to time by the Board of Directors and said committee shall keep regular minutes of their proceedings and report the same to the Board of Directors as required.”

Under item D.4.c.  “The President, if so empowered by the Board of Directors by resolution or other action, shall have the power to appoint committee chairs and members from the membership to conduct the business of the committee(s) to which they are appointed.    

COMMITTEE CHAIRS & APPOINTMENTS – 2018-2019

President Snodgrass nominated the following slate of Committees and Committee Chairs:

Park Patrol -  Jim Skeoch

Volunteers -   Bill Lembach

Pool Players -  Joe Baran

Wood Worms -  Jim Wiencke & Bob Woodhull, Co-Chairs

Legislative affairs – Mike Richards

Venture Three Website -  Bob McAllister

Fitness Center -  Jerry Herod

He also nominated for the position of Assistant Treasurers - Sally Cousino & Chuck Eichacker – noting that during the summer when people are gone, checks still need two signatures and that this was the only responsibility of these people.

He also nominated Matt Orr as an advisor to the Finance Committee.

Hearing no discussion or opposition to any of the appointments, the nominated appointees were hereby confirmed.

STANDING COMMITTEE CHAIRS & APPOINTMENTS

President Snodgrass said, “There are two Standing Committees in our By Laws which specify the makeup of its members.  The Finance Committee, which is chaired by the Vice President (Mike Richards) and consists of the Venture Three Treasurer (Cheryl Bryson), and the Presidents of each constituent Organization (Jerry Herod and Don Snodgrass).”

He then went on to say, “A Chair must be elected by the Venture Three Inc, Board of Directors each year for The Operations Committee which includes the Presidents of each Constituent Organization, and the Treasurer of Venture Three. Inc. “ 

He then declared nominations open for the position of Chairman of the Operations Committee.

Jerry Herod nominated Don Snodgrass as Chairman of the Operations Committee with Vice-President Richards seconding the nomination.

With no further nominations, the nominations were closed. Hearing no discussion or opposition to the nominations for Operations Committee Chairman, President Snodgrass was elected Chairman by acclamation. 

 ADJOURN

With the agenda complete, President Snodgrass moved to adjourn.  The meeting was adjourned at 11:22 a.m.

 

Respectfully Submitted,

Roberta Kuegler, Secretary, Venture Three Inc.

***************************************************

Venture Three, Inc.

Annual ORGANIZATIONAL MEETING

of the BOARD OF DIRECTORS

Wednesday, February 14, 2018

Amended minutes

 

The Annual Organizational Meeting of the Board of Directors of Venture Three, Inc. was held on Wednesday, 14 February 2018 in the Venture Three Recreation Hall.

WELCOME

Don Snodgrass welcomed the 85 members in attendance to the 2018 Annual Organizational Meeting of the Board of Directors Venture Out at St Lucie, Inc.

CALL TO ORDER

Don Snodgrass called the meeting to order at 10:55 a.m.  He invited the eight (8) returning board members, Don Snodgrass, Bob Woodhull, Bob McAllister, Jerry Herod, (Karen Nadeau) for Bev Baron, Mike Richards, Cheryl Bryson and Roberta Kuegler to convene at the board table.  He also noted that Donna Kurtzman was a newly elected member of the Board and that Jan Walterick was sitting in for her today.

ROLL CALL & DETERMINATION OF QUORUM

The Secretary called the roll call and noted that a quorum was present.

ELECTION OF CHAIRMAN

Nominations were then opened to elect a Chairman for this meeting with Cheryl Bryson nominating Don Snodgrass and Bob Woodhull seconding the nomination.  With no further nominations, the nominations were closed, and Don Snodgrass was elected to serve as Chairman.

DISPOSITION OF MINUTES February 8, 2017 Annual ORGANIZATIONAL MEETING OF THE BOARD OF DIRECTORS

 

Chairman Snodgrass noted, “The Minutes of the Annual Organizational Meeting of Wednesday February 8, 2017 have been posted on the bulletin board in the Recreation Hall and on the V3 website. Does anyone wish to have those minutes read? If there are no corrections or additions, nor reading requested, the reading of the Minutes is waived, and the Minutes are approved as written and posted and will be retained on file.

ELECTION OF OFFICERS

Chairman Snodgrass stated: “Under the provision of Venture Three, Inc. by-laws Article IV Officers, Section1, (EXECUTIVE OFFICERS) The Executive Officers of the Board of Directors of the corporation shall consist of a President, a Vice-President, a Treasurer, and a Secretary, all of whom shall be elected by and from the Board of Directors.  One person may not hold more than one of the aforesaid offices.

Under the provisions of Sections 2, (ELECTION) The officers of the corporation designated in Section 1, above shall be elected annually by the Board of Directors at the annual meeting of each new Board following the meeting of the members.”

With this he declared thenomination for officers to be open. 

Jerry Herod nominated the following slate of Officers:

President: Don Snodgrass

Vice President: Mike Richards

Treasurer: Cheryl Bryson

Secretary: Roberta Kuegler.

With no further nominations, the nominations were closed.

With no discussion or opposition to any of the nominations for officers, the nominated officers were elected by acclamation. 

Transition to Board

Chairman Snodgrass said that with the election of officers complete his tenure as Chairman of this meeting had ended, and he relinquished control of the meeting to the President of the Board.

Committee Appointments -  2018-2019

President Snodgrass noted that: “The Venture Three, Inc. By-Laws within Article IV Directors, Section 12 Powers & Duties, and item D.4.b. provides - The Board of Directors has the power “To designate one or more advisory committees which, to the extent provided in the resolution designating such committees, shall have the power to administer and manage the business and affairs of the committee, including expending self-generated funds.  The committee or committees shall have such names(s) as may be determined from time to time by the Board of Directors and said committee shall keep regular minutes of their proceedings and report the same to the Board of Directors as required.”

Under item D.4.c.  “The President, if so empowered by the Board of Directors by resolution or other action, shall have the power to appoint committee chairs and members from the membership to conduct the business of the committee(s) to which they are appointed.    

COMMITTEE CHAIRS & APPOINTMENTS – 2018-2019

President Snodgrass nominated the following slate of Committees and Committee Chairs:

Park Patrol -  Jim Skeoch

Volunteers -   Bill Lembach

Pool Players -  Joe Baran

Wood Worms -  Jim Wiencke & Bob Woodhull, Co-Chairs

Legislative affairs – Mike Richards

Venture Three Website -  Bob McAllister

Recreation -  Terry Baxter

Fitness Center -  Jerry Herod

 

He also nominated for the position of Assistant Treasurers - Sally Cousino & Chuck Eichacker – noting that during the summer when people are gone, checks still need two signatures and that this was the only responsibility of these people.

He also nominated Matt Orr as an advisor to the Finance Committee.

Hearing no discussion or opposition to any of the appointments, the nominated appointees were hereby confirmed.

STANDING COMMITTEE CHAIRS & APPOINTMENTS

President Snodgrass said, “There are two Standing Committees in our By Laws which specify the makeup of its members.  The Finance Committee, which is chaired by the Vice President (Mike Richards) and consists of the Venture Three Treasurer (Cheryl Bryson), and the Presidents of each constituent Organization (Jerry Herod and Don Snodgrass).”

He then went on to say, “A Chair must be elected by the Venture Three Inc, Board of Directors each year for The Operations Committee which includes the Presidents of each Constituent Organization, and the Treasurer of Venture Three. Inc. “ 

He then declared nominations open for the position of Chairman of the Operations Committee.

Jerry Herod nominated Don Snodgrass as Chairman of the Operations Committee with Vice-President Richards seconding the nomination.

With no further nominations, the nominations were closed. Hearing no discussion or opposition to the nominations for Operations Committee Chairman, President Snodgrass was elected Chairman by acclamation. 

 ADJOURN

With the agenda complete, President Snodgrass moved to adjourn.  The meeting was adjourned at 11:22 a.m.

 Respectfully Submitted,

Roberta Kuegler, Secretary, Venture Three Inc.

 

****************************************

VENTURE THREE, INC.

REGULAR MEETING of the BOARD OF DIRECTORS

WEDNESDAY, 18 JANUARY 2017

 

NOTICE IS HEREBY GIVEN that a Regular Meeting of the Board of Directors of Venture Three, Inc. will be held on Wednesday, 18 January 2017 in the Recreation Hall of Venture Three, Inc. starting promptly at 10:30 AM.

AGENDA

WELCOME

CALL TO ORDER

ROLL CALL & DETERMINATION OF QUORUM

ST. LUCIE COUNTY SHERIFF’S OFFICE

DISPOSITION OF MINUTES OF THE REGULAR MEETING OF 16 NOVEMBER 2016

REPORTS

  • TREASURER'S REPORT & MOTION TO RESCIND RESERVE INTEREST APPROVAL
  • OPERATIONS/PROPERTY MANAGER'S REPORT
  • RECREATION COMMITTEE REPORT
  • VOLUNTEERS COMMITTEE REPORT
  • LEGISLATIVE AFFAIRS REPORT
  • WEBSITE COMMITTEE REPORT
  • PRESIDENT’S REPORT
  • SUMMER PROJECTS
  • RATIFICATION OF ACTIONS OF THE OPERATIONS COMMITTEE
  • RATIFICATION OF ACTIONS OF THE RECREATION COMMITTEE & MOTION TO ACCEPT ITEMS INTO INVENTORY & MOTIONS TO APPROVE ALL PLANNED COMMON ELEMENT CLOSURES FOR SPECIFIC EVENTS

UNFINISHED BUSINESS

  • POOL FENCE PROJECT
  • VANDALISM UPDATE 
  • FORECLOSURE UNIT #812
  • RETURN OF THE PROXIES FOR THE ANNUAL MEETING
    • ST. LUCIE’S LIMITED COMMON AREA SEAWALL DAMAGE & REPAIR - Status

The President circulated pictures of the damage to the seawall at the west end of the Limited Common Element (Buffer Zone). As a preliminary estimate the projected cost to repair/replace is $28k for 56 feet of seawall and another $9k for backfill & concrete pad.

  • UNIT OWNERS WHO DO NOT MAINTAIN THEIR LOTS DURING THE OFF-SEASON

There was a lengthy discussion regarding the omnipresent concerns about weed growth, especially in the summer when owners are not in residence. There were a number of suggestions made, but the issue was left that Bill Lembach would obtain a cost quote for a park wide spraying program for the January meeting.

NEW BUSINESS

  • MOTIONS TO RESCIND & REPLACE SPECIAL ASSESSMENT PLAN

Cheryl Bryson moved to authorize the accumulated interest from the Reserve/Contingency Funds to be credited to the Venture III Contingency Fund. (2nd – Bill Tranmer), limited discussion, motion approved unanimously (9-0).

  • RESTROOM SURVEY - REVISITED
  • PROPOSED 2017-2018 V-3 BUDGET

MEMBERS’ FORUM

  • OPEN QUESTIONS FROM 04/20/2016 – None.
  • NEW QUESTIONS/COMMENTS/SUGGESTED AGENDA ITEMS

ADJOURN (“With no further business to conduct, and, if there is no objection to adjournment, this meeting is adjourned”.)

N.B. – For clarification, the yellow highlight is information from a prior meeting.

 

*****************************************

VENTURE THREE, INC.

REGULAR MEETING of the BOARD of DIRECTORS

WEDNESDAY, JANUARY 17, 2018

  The Regular Meeting for November of the Board of Directors of Venture Three, Inc. was held on Wednesday 17 January 2018 in the Venture Three Recreation Hall and was called to order by President Snodgrass at 10:30 a.m.

 

WELCOME President Snodgrass welcomed the sixty-eight people who were in attendance and thanked Carolyn and Bill Tranmer for making the coffee and the following people for providing cookies for the social before the meeting: Carolyn Tranmer, Arlene Miller, and Ginny Mutschler.

CALL TO ORDER

ST. LUCIE COUNTY SHERIFF’S OFFICEPresident Snodgrass welcomed Russ Cullum from The St. Lucie County Sheriff’s Office.  Officer Cullum spoke about the car break-ins at the beaches.  Please put your valuables in your trunk before you leave rather than when you are at the beach because the thieves watch. There were two suicides on the island recently. Publishing Clearing House is a scam being run lately so beware. Also, be careful of the IRS telephone scam. 

ROLL CALL & DETERMINATION OF QUORUM:

 Venture Harbor, Inc.

Directors in Attendance: Chuck Eichacker for Bob McAllister, Don Snodgrass, and Bob Woodhull.

Venture Out at St. Lucie

Directors in Attendance: Cheryl Bryson, Mike Richards and Jerry Fosnaugh for Roberta Kuegler.

Venture Out at Indian River

Directors in Attendance:  Beverly Baran, Donna Kurtzman for Don Edwards, and Jerry Herod.

DISPOSITION OF MINUTES: 

                                                             

November 15, 2017 Regular V3 Board Meeting: President Snodgrass noted “The Minutes of the Regular Monthly Meeting of the Venture Three, Inc. Board of Directors of 15 November 2017 have been posted on the bulletin board in the Recreation Hall and on the website. Does anyone wish to have those Minutes read? Are there errors or corrections? Then, if there are no corrections or additions, nor reading requested, the reading of the minutes is waived, and the Minutes are approved by consensus and will be retained on file.”

REPORTS: 

Operations Committee Report: Elvis Rock/Don Snodgrass: In Elvis’ absence due to a problem in the park, President Snodgrass reported that the North and South seawalls are scheduled by Wilco for February and March respectively.  There is still a problem with lighting in the overflow parking lot and it is being addressed by John Law. The gate to the storage lot needs to be realigned and once that is done, the electronics will be repaired so that the gate is operational again.  The marina project is complete.  There is no overnighting allowed on the boats.

Treasurers Report: Cheryl Bryson: Copy retained on file.

Cheryl also reported that the budget for 2018-2019 had already been given to the board and would be available for all residents either today or by email. Cheryl made a motion that the board approve acceptance of the new ice machine purchased by the recreational committee into inventory. Jerry Herod seconded the motion which passed 9/0 with no discussion.

Finance Committee Report: Mike Richards: Mike explained the highlights of the proposed budget put together by the Finance Committee which is comprised of the Presidents of each association and the Treasurer of Venture Three. He explained that the budget had been given to the board in a timely manner and that now each property owner would receive it today.  Now it will be the Board’s responsibility to take it in hand with the Association Boards ratifying it in early March and the Venture Three Board voting on it following that.  Mike went over the highlights of the budget which are outlined in the accompanying letter. Income looks like it will be up about 18 %.  Administrative costs will increase because of insurance especially since we have had two storms in two years. Operational costs are up also because of increases such as tree trimming and outside contractors.  The Reserve Funds are in good shape and a new one has been added for swimming pool resurfacing since it was found that that could cost around $20,000. 

Recreational Committee Report: Terry Baxter, no report

Legislative Report: Mike Richards: Vice President Richards reported that there are a handful of bills in the legislature that have to do with condominiums.  One that impacts us is the one that says that official records need to be posted on the website by July 1, 2018.  We are 95% in compliance with this already.  Others have to do with criminal penalties for fraud by board members, bullying and harassment in communities of over 55, and House Bill 625 having to do with a change from using arbitration to settle a dispute to being able to bring disputes to a professional office to be settled.

Park Patrol Report: Jim Skeoch: Jim asked for applause for the drivers present

Volunteers Report: None

Website Committee Report: Bob McAllister: reported by Don Snodgrass: Copy retained on file.

Presidents Report: President Don Snodgrass: Copy retained on file.

Associations Rules pertaining to Hurricane prep: President Snodgrass noted that there was much prep work done by the people who stayed behind during Irma this fall.  He urged owners to take the responsibility to prep before they leave this spring.  The following were ways owners should prep outside their homes.

Prior to leaving your property (for any extended time), whether it be for an extended vacation, returning to your summer home, unit being vacated for the summer, or because of a mandatory evacuation, it is each owner’s responsibility to secure their property and all items inside and out, at their residence, the marina and storage areas.  At a minimum:

  1. Tie down all trailers, fifth-wheels, boats and trailers with approved tie down augers.  (Tying these items to a storage fence is not acceptable
  2. Barbecue Grills: Store inside or under unit.
  3. Tables and chairs:  Store inside or under unit
  4. Plants, Potted or containers:  Store inside or under unit
  5. Hoses:  Store inside or under unit
  6. Bicycles:  Store inside or under unit
  7. Outdoor storage boxes: Tie Down to concrete.  Tying to side of unit is unacceptable
  8. Golf carts:  Tie down to concrete.
  9. Central Air Conditioners must be secured per county code
  10. Outside lights must be “ON” dusk to dawn
  11. Store all other materials that can become dangerous missiles during hurricanes or high winds
  12. All affixed awning-type shutters must be in a down secured position when leaving the park
  13. If items are left behind and are considered a threat to the properties, the Associations will remove said item or items at a cost to the owner.

RV Storage Lot:  President Snodgrass also spoke about the RV Storage Lot saying that it was originally purchased to store RV’s when owners returned to their summer homes and that to some extent it still serves this purpose although we have added boats and trailers and other vehicles.  However, this area was never intended to be a facility that an owner/renter/lessee could store garden pots, lumber, hot tubs, bricks & blocks, kayaks (on the ground), along with vehicles (as many and you can get in one space) that is some cases haven’t moved in 10-15 years.  In many cases these items prevent Venture Three contractors from maintaining the property i.e. cutting grass, and fence trimming not to mention what it looks like to your neighbors in Holiday Out and Windmill Village.   Additionally, there has always been a 1 vehicle to one space rule.  There was a deviation a few years back, but the rules have never changed.  Multiple vehicles on a single lot are not permitted.  Finally, vehicles that park away from the fence/ close to the road, prevent or limit the ability of others to park and or depart their space.  Soon, Venture III Inc. with be reviewing our rules and regulations pertaining to the RV Storage facilities and making rules changes as needed, in the meantime, please police your spaces and make appropriate changes.  You will be notified if you don’t.

President Snodgrass also urged owners to make use of the online documents rather than ask for printed copies.  Since we are required to have these on the website and that has a cost already, it is a further cost to print them. 

Chain of Command and Operations

President Snodgrass noted that any issues a home owner has, should be first addressed to your board of directors and if they cannot solve the issue it will be brought to Venture III.  This way the boards will be aware of the issues.  By circumventing this process, you prevent your board from knowing what issues are in their community and more importantly, prevent them from solving them at their level.  He said that the Management Agreement with Venture Three is very clear, the Venture III, Inc. employees work for the Boards of Directors and therefore they do not have the authority to address each individual home owner issues unless they are directed by the board of directors. 

Associations and Venture III Inc. Rules and Regulations: He also noted that it is a good idea to try to work the issue out with your neighbor if possible.  They may not even know that there is a rule against the issue that is bothering you.

RATIFICATIONS OF ACTIONS BY COMMITTEE: 

Operations:

Motion:  President Snodgrass made a motionthat the board of directors approve the request for closure of the pool, the library, the north parking lot, the office parking lot, and the entire south recreation area (2/3/18) and the clubhouse, the north patio (2/1/18-2/4/17), and to allow the gates to remain open but manned on 2/3/18 and to allow parking along the road (unless otherwise posted) and in the south recreation area on 2/3/18 for the flea market. The motion was seconded by Jerry Herod and passed 9/0 with no discussion.

Motion:  President Snodgrass made a motionthat the board of directors approve the closure of the clubhouse and/or the south recreation area for the following scheduled Recreation Committee events:

2/14 Valentine Dance                                    3/15 Arts and Crafts Show

2/22 Fashion Show                                        3/3 Uptown Jazz Club                                   

3/22 Bocce/Shuffleboard Lunch                    3/10 Classic Rock                                           

3/24 Pool Players’ Dinner

3/16 Poolside Party (to also include the exercise room and the pool)

3/31 Music in the Park (closure south side recreation area)

The motion was seconded by               and passed 9/0 with no discussion.

             

UNFINISHED BUSINESS:

North and South Seawall Project: (Covered above)

 

NEW BUSINESS:  

Sewer Project: President Snodgrass said that the breach in the sewer on the south side is being investigated.  The Operations Committee has gotten prices to scope the system.  Now they will determine the approach that is needed.  Flooding of the roads into the systems is also a problem and that will be considered as well.

Venture Three Budget 2018-2019: Covered above in Finance. Cheryl Bryson wanted to clarify for owners that a new column had been added this year to the budget that shows the variance between the current fiscal year and the new budget. The annual variance is shown along with the percentage of difference, with a decrease enclosed in parentheses.  

                       

MEMBER FORUM:

Open Questions from 11/15/2018 None

New Questions from 11/15/2018:  None

President Snodgrass asked for comments or questions on any of the items that had been discussed as he had been remiss in not asking for these after each point.

Brian Budin, Lot 657, asked if we had fewer drains now than in previous years.  The answer was no.

Barry Welch, Lot 876, asked why owners cannot go to the property manager with problems. The manager sends us letters he said, but we can’t go to him. Elvis Rock asked if anyone had had a problem when coming to him and Barry said yes.  He said he had a problem finding out where his property went after the storm.  President Snodgrass said that the bottom line is that the manager takes direction from the boards, not individual owners. President Snodgrass suggested he would talk to Barry outside the meeting.Vice President Richards gave the rules for speaking which is a three-minute limit and said the Board has a right to address any question outside the meeting and that they would do so for this question.

Beverly Baran, Lot 802, said that an owner came to her and said that he was upset because cars were parked in the golf cart parking.  President Snodgrass said that yes those should be used for that.  Jerry Herod said the same holds true for the ones along the woodshop and pool room too.

Barb Fugazzotto, Lot 728, asked for clarification for the rule about staying on a boat overnight.  President Snodgrass said there is no overnighting on boats unless you take it out into the river and anchor.  If some one is, he asked that it be pointed out. He also said that he was aware of one case.

Barbara Suchan, Lot A17, asked about trucks parking on the street overnight.  Two renters down the street from her have been parking on the street. She was told that there should be no parking on the street. Jerry Herod said that it should be parked on their property or in the overflow parking lot.  Elvis said he hadn’t heard about it before.

Netty Bromhall, Lot 733, asked about having the information only available on line as there are people who do not use computers. President Snodgrass said that he understood that and that he was only encouraging those who do use computers to use the online resources.

Joe Helhoski, Lot 689/691, asked if there was any rule against a boat being left on a boat lift during a storm. President Snodgrass said that the only rule was that they be secured. Joe then asked if there had been any problems with boats left during the storm and the answer was no.  He also asked if many had been left on boat lifts and that answer was yes.

Wally Ambrass, Lot 688, asked about the construction equipment in the overflow.  President Snodgrass said they had been given permission because there was no other place.  Hopefully, he said it will be gone in the next couple of weeks.

Carolyn Tranmer, Lot 678, asked about recycling and mentioned the overflow.  She asked if we shouldn’t have our own and Elvis said that we just have no space and would be difficult to police.  We also are not in charge of the recycling and it is a Holiday Out responsibility with us paying half the cost.  The complaints should go to Holiday Out, not Venture Three.  Some Holiday Out people were using the two dumpsters near the storage until they were locked.  Jerry Herod said that in season its picked up twice a week and once a week during the summer. Chuck Eichacker said that breaking down cardboard is needed too, as people don’t do that.  Others added examples of people who do not recycle correctly.  Mike Richards said that we are obligated to use recycling but we need to look at this whole matter.

Board Member, Bob Woodhull, asked about the bump in the road at the entrance.  Don said it has been pointed out to state, but they haven’t done anything.  The company is in Fort Pierce and Elvis will call the dispatcher again.  They don’t roll it or anything. There is one at the entrance to the beach too.  Elvis will look at that.

Vice President Mike Richards said that as for rules and complaints, the board has responsibilities that are wide ranging. He said that they are being discussed and they will be sitting with Elvis to go over his responsibilities.  He said he volunteered to be a board member to help manage our community, but not to handle all the little complaints.  We are working together and will share that as we get there. 

Cheryl Bryson reminded people to pick up their budgets. 

ADJOURN: With no further business to conduct and no objection the meeting was adjourned at 12:00 Noon.

 Respectfully Submitted,

Roberta Kuegler

Secretary Venture Three, Inc. 

******************************************

VENTURE THREE, INC.

REGULAR MEETING of the BOARD of DIRECTORS

WEDNESDAY, NOVEMBER 15, 2017

 

  The Regular Meeting for November of the Board of Directors of Venture Three, Inc. was held on Wednesday 15 November 2017 in the Venture Three Recreation Hall and was called to order by President Snodgrass at 10:30 a.m.

 

WELCOME: President Snodgrass welcomed the seventy-two who were in attendance and thanked Carolyn and Bill Tranmer for making the coffee and the following people for providing cookies for the social before the meeting: Carolyn Tranmer, Joan Clark, Arlene Miller, Linda Puckett, and Patty Snodgrass.

 

CALL TO ORDER

President Snodgrass welcomed Russ Cullum from The St. Lucie County Sheriff’s Office.  Officer Cullum spoke about the car break-ins at the beaches.  There were 19 in the last three months.  Please do not leave valuables in view and be sure to lock your car. There was a homicide at a beach north of us, so he cautioned us to always be aware of our surroundings including the people in them.  Scams are up nation-wide and the number one crime is identity theft so be sure to shred your papers.  Also, be careful of the IRS telephone scam. Another scam is called the “missionary scam” where a person comes up to you at the store and says they have some money that they will share if you help them out, but you need to put some cash up front to get the transfer going. One person gave a man $8,000 in this scam.  Be cautious as we get into the holiday season especially. 

ROLL CALL & DETERMINATION OF QUORUM:

Venture Harbor, Inc.

Directors in Attendance: Chuck Eichacker (for Bob McAllister), Don Snodgrass, and Bob Woodhull.

Venture Out at St. Lucie

Directors in Attendance: Cheryl Bryson, Roberta Kuegler, and Mike Richards.

Venture Out at Indian River

Directors in Attendance:  Beverly Baran, Don Edwards, and Jerry Herod.

The secretary stated that a quorum (of 9) was present and the meeting was declared open.

 

DISPOSITION OF MINUTES

April 19, 2017 Regular V3 Board Meeting

President Snodgrass noted “The Minutes of the Regular Monthly Meeting of the Venture Three, Inc. Board of Directors of 19 April 2017 have been posted on the bulletin board in the Recreation Hall and on the website. Does anyone wish to have those Minutes read? Are there errors or corrections? Then, if there are no corrections or additions, nor reading requested, the reading of the minutes is waived, and the Minutes are approved by consensus and will be retained on file.”

September 30, 2017 Special V3 Board Meeting:  President Snodgrass noted “The Minutes of the Special Meeting of the Venture Three, Inc. Board of Directors of 30 October 2017 have been posted on the bulletin board in the Recreation Hall and on the website. Does anyone wish to have those Minutes read?” Mike Richards suggested that these minutes be read to help people understand why there was a different board sitting today. The secretary read these minutes.  With no corrections or additions, the Minutes were approved by consensus and retained on file.

President Snodgrass then made a motion that the order of the reports be changed with the Operations Committee Report being presented before the Treasurer’s Report.  Hearing no objections, the motion was passed. 

 

REPORTS: 

Operations Committee Report: Elvis Rock: Copy retained on file.

    Elvis reported that the permits for the north and south seawalls are now secured and the responsibility lies with the contractor to complete the work.  He reminded the audience that Form 101’s are internal documents and do not take the place of a county building permit.  County is very active in our community and spending more time here.  We should also be careful to check the contractor’s license. After the storm there were contractors who came in and promised work and took money, but did not complete the work.  The lights in the overflow parking lot will soon be upgraded.  High tides have been interfering with the south side sewage lift station.  There is an intrusion of the canal water into the system somewhere which will be investigated. 

Operations Committee Report: President Snodgrass, Copy retained on file

     President Snodgrass reported on the summer projects. Beforehand he went over the powers given to the Board that allow such projects to be completed under their supervision.  He quoted Venture Three Inc., By-Laws Article III, Section 12: Powers and Duties and Section 2, Operations Committee Duties.   He noted that the water project on Sheepshead went much smoother this year.  The Water Line Reserve Cost was $60,735.53. The paving project on Sheepshead was completed with a cost of $33,978.00. Venture Harbour Island Lights were repaired with new conduit and lines installed at a cost of $3,217. President Snodgrass also reported on the Marina Maintenance Repair that was needed because of Hurricane Matthew.  The project was completed in October having been hampered by heavy rains, flooding and high tides. The Marina lease agreement was also rewritten and then reviewed by our lawyer, Mary Harvey. He then made several motions:

“I move that The Venture Three, Inc. Board of Directors approve the expenditure of $60,735.53 for the Water Project on Sheepshead and the marina.”  The motion was seconded by Cheryl Bryson.  There was no discussion and the motion passed 9/0.

“I move that the Venture Three, Inc. Board of Directors approve the expenditure of $33, 978.00 for the repaving of Sheepshead.”  The motion was seconded by Chuck Eichacker.  There was no discussion and the motion passed 9/0.

“I move that The Venture Three, Inc. Board of Directors approve the expenditure of $3,217 for the repair of the Venture Harbour Island electric lights.”  The motion was seconded by Cheryl Bryson. There was no discussion and the motion passed 9/0

“I move that The Venture Three, Inc. Board of Directors approve the expenditure of $169, 517 for the Maintenance and Repair of the Venture Three Inc. Marina.” The motion was seconded by Chuck Eichacker.  There was no discussion and the motion passed 9/0.

“I move that The Venture Three, Inc. Board of Directors approve the New Marina Lease as written.”  The motion was seconded by Bob Woodhull. Following discussion, the motion passed 9/0.

Treasurers Report: Cheryl Bryson:  Copy retained on file.

     Following her reports, Cheryl made 2 motions:

“I move that the Board authorize the following transfers from the Reserve Funds to the Operating Fund:

  • $33,978 from the Road Re-pavement Reserve Fund for the paving of Sheepshead Drive
  • $21,420 for the Marina Seawall Section 1 Reserve Fund for seawall cap replacement.
  • $21,420 for the Marina Seawall Section 2 Reserve Fund for seawall cap replacement.
  • $21,419 for the Marina Seawall Section 3 Reserve Fund for seawall cap replacement.
  • $2,548 from the Marina Piers and Pile Reserve Fund for new finger piers ands pilings for marina repairs.
  • $60,735.53 from the Water Line Reserve Fund for water line repair projects on Sheepshead Drive and in the Marina.”

The motion was seconded by Jerry Herod.  There was no discussion.  The motion passed 9/0.

“I move that the Board authorize the following transfers from the Contingency Funds to the Operating Fund:

  •  $31,139.60 from the V-III Contingency Fund for Maria Repair
  •  $2,600.00 from the Swimming Pool Contingency Fund for a new pool pump motor.”

The motion was seconded by Jerry Herod.  There was no discussion.  The motion passed 9/0.

 

Finance Committee Report: Mike Richards: As part of his report, Mike explained the make-up of the committee and its responsibilities.  They are in the middle of looking at the new budget which will be presented in March of 2018.  He also explained the Marina Lease Rates and the proposed slight modifications to the such. Following this, Mike Richards made a motion that the Board accept the new rates as published effective December 1, 2017.   The motion was seconded by Cheryl Bryson.  There was no discussion and the motion passed 9/0. Copy retained on file. 

Recreational Committee Report: Terry Baxter: During his report, Terry encouraged all to come to the recreation committee Meetings on Tuesdays. Copy retained on file

Legislative Report: Mike Richards: Mike mentioned the highlights of the legislature as it applies to condominiums. Websites will be required as of July 2018.  Ours has had many additions and improvements and we will be watching to be sure we meet all requirements. Board term limits of 4 two-year terms in a row became effective July 2017, but the law is not retroactive.  Financial reporting has changed in that for a condominium of our finances you may have a vote each year as to whether an audit should be done.  They no longer require one at 4 years, but Venture Three by-laws do, so that will continue for Venture Three.  The fourth item noted was estoppel which the office is guided by when a property changes owner. Copy retained on file 

Park Patrol Report: Jim Skeoch:  Jim thanked all the volunteers and encouraged anyone who would like volunteer to contact him.

Volunteers Report: Bob McAllister, read by Don Snodgrass: President Snodgrass noted that Bill Reader is a very busy volunteer who among other projects, rakes the beach each day. He also worked on the hurricane prep and clean-up.  Volunteers are needed for this year.  Copy retained on file.

Website Committee Report: Bob McAllister, read by Don Snodgrass Highlights of the report include the fact that less than half our residents have an online access to the Website which contains so much information for us. It noted too, that if you desire to be included in the online directory you must give authorization. The main page of the Website has been improved to make it easier for navigation.  Copy retained on file

Presidents Report: Don Snodgrass:  President Snodgrass gave a review of Hurricane Irma noting that about 8-10 full time residents worked feverishly to prepare the common areas, in addition to trying to pick-up all that was haphazardly left out and unsecured on owners’ property. He said that he will address that in upcoming meetings.  We experienced winds sustained at 70+ mph and gusts over 100 mph out of the east.  Several homes sustained major damage, roofs were blown off, and many homes lost skirting, trees etc.  Flooding in the Indian River area was extensive with home debris blocking all the major drains in the dog walk area.  Then the same 8-10 individuals tried to put all the common areas back in their proper place.  We again were lucky.  Suggestion for this season:  If you have extensive pots, get rid of them or put them in your house. Tying patio furniture to the exterior of your house will not hold up in 100+ mph winds. Tying boats to the fence in the storage lot, will not hold.   Remember hurricanes usually spin off tornados, which can produce 200+ mph winds.  A program will be started in February to advise owners on their property and storage requirements. This will extend to the Marina as well as the Storage Lot.  Please be aware Venture Three Inc. has NO responsibility to manage your property or clean up your property.  Our responsibility is to commonly owned and managed property and utilities (water and Sewer).  Keep in mind Martin County will shut off water prior to a hurricane.   President Snodgrass suggested that in hurricane prep for upcoming years, owners should hire a contractor or individual to manage your property and prepare it for a Hurricane prior to leaving Venture Three.  You should also read the Rules and Regulations on our webpage.               

UNFINISHED BUSINESS: Beach Restroom Project: President Snodgrass: President Snodgrass said that they met with the only contractor who had any interest in doing the project.  They asked what kind of money we were talking about.  He was very knowledgeable, and his estimate was approaching $300,000.  They were floored as it is a very basic building.  The permits, requirements, and water and sewer are what drive the price up this high.

President Snodgrass made a motion “to cease further exploration on building a Beach restroom at this moment.”  It was seconded by Cheryl Bryson. Discussion followed.  The motion passed 9/0.  

 

NEW BUSINESS:  Venture Three Marina Rules:

President Snodgrass made a motion “to approve the Venture Three Marina Rules and   Regulations as amended.”  Jerry Herod seconded the motion.  Following discussion, the motion passed, 9/0.

 

MEMBER FORUM:

Open Questions from 04/19/2017: None 

New Questions from 04/19/2017: None

Barbara Fugazzotto, Lot 728: She said that she noted an absence of expressing gratitude to Bill Lembach for his many years of activity.  She suggested we send cards, etc. to him to express our thanks.  President Snodgrass replied that we were amiss and that there is no way to express our gratitude to Bill for all the hours he put in.

Robert Kauffman, Lot #930. Robert said that he thought the Website was fantastic.

Gail Lembach, Lot 647, Gail said thank you to the people who stepped up to help Bill out this summer.

Cheryl Bryson, Lot #657, said that we need to take Bill Lembach off “speed dial”.

Jerry Fosnaugh, Lot #659, Jerry said that 90% of info on the Website is available without a password.  Elvis answered that if you want a password, just ask him and he will give you a temporary one.

Beverly Baran, Lot #802, Bev said that the Meet and Greet will be held on January 14th.  You do not need to bring any thing and the cost is $2 per person.  

ADJOURN:With no further business and no objection, the meeting was adjourned at 12:23 p.m.

Respectfully Submitted,

Roberta Kuegler, Secretary Venture Three, Inc.

****************************************

VENTURE THREE, INC.

MINUTES SPECIAL MEETING

of THE BOARD OF DIRECTORS

MONDAY, OCTOBER 30, 2017

 

A Special Meeting of the Board of Directors of Venture Three, Inc. was held on Monday, October 30, 2017 in the Conference Room of Venture Three and started promptly at 10:02 a.m. with Vice-President Don Snodgrass calling the meeting to order.

The Secretary read the roll call and determined that a quorum was present. Those present were Beverly Baran, Cheryl Bryson, Don Edwards, Jerry Herod (via phone), Roberta Kuegler, Bob McAllister, Mike Richards, Don Snodgrass, and Bob Woodhull. 

Vice- President Snodgrass declared nominations open to elect a President for Venture Three, Inc. to complete Bill Lembach’s unexpired term. Mike Richards nominated Don Snodgrass and Beverly Baran seconded the nomination.  With no other nominations, Vice President Snodgrass declared nominations closed and called for the vote. The vote was 9 for and 0 against, unanimously voting Don Snodgrass in as President of Venture Three for the remainder of the term.

President Snodgrass then declared nominations open to nominate and elect a Vice President for the Venture Three Board to serve the remainder of his term. Cheryl Bryson nominated Mike Richards and Don Snodgrass seconded this. With no other nominations heard, nominations were closed, and the board voted.  The vote was unanimous (9/0) with Mike Richards being voted to the position of Vice President of Venture Three, Inc.

ADJOURN With no further business to conduct and with no objection to adjournment, the meeting was adjourned at 10:04 a.m.

Respectively Submitted,

Roberta Kuegler, Secretary Venture Three

 

****************************************

VENTURE THREE, INC.

REGULAR MEETING of the BOARD of DIRECTORS

WEDNESDAY, MARCH 15, 2017

The Regular Meeting for March of the Board of Directors of Venture Three, Inc. was held on Wednesday, 15 March 2017 in the Venture Three Recreation Hall. The meeting started at 10:30 AM. President William Lembach welcomed the 79 people who were in attendance.

WELCOME: President Lembach thanked Carol and Bill Tranmer for making the coffee and Carolyn Tranmer and Arlene Miller for the cookies.  He also thanked Barbara Fugazzotto for the signage announcing the meetings. 

CALL TO ORDER

ST. LUCIE COUNTY SHERIFF’S OFFICE: President Lembach welcomed Russ Cullum of the St. Lucie County Sherriff’s Office.  Russ handed out flyers and spoke about a shredding opportunity called “Shred It” on May 6th that is being sponsored by the St. Lucie Sheriff’s Dept. He said that this is a good way to avoid identity theft which is the leading crime in America.  He warned us that banks are the best place to keep large amounts of money, not your shaving kit! There have been burglaries in Nettles’ storage area so beware if you own a boat and store it in our storage area for they are stealing boat motors.   The beach burglars have gotten more brazen and are now breaking windows to obtain access into cars.  If you must bring a purse to the beach, place it in your trunk before you leave home.  Please tell your friends and relatives these warnings.

ROLL CALL & DETERMINATION OF QUORUM

Venture Harbour, Inc.

Directors in attendance: Don Snodgrass, Bob McAllister, and Bob Woodhull

Venture Out at Indian River, Inc.

Directors in attendance: Jerry Herod, Beverly Baran, and Don Edwards

Venture Out at St. Lucie, Inc.

Directors in attendance: Bill Lembach, Cheryl Bryson, and Roberta Kuegler

The Secretary stated that a quorum (of 9) was present and the meeting was declared open.

DISPOSITION OF MINUTES OF REGULAR BOARD MEETING OF FEBRUARY 15, 2017

President Lembach noted “The Minutes of the Regular Monthly Meeting of the Venture Three, Inc. Board of Directors of 15 February 2017 have been posted on the bulletin board in the Recreation Hall and on the website. Does anyone wish to have those Minutes read? Are there errors or corrections? Then, if there are no corrections or additions, nor reading requested, the reading of the minutes is waived and the Minutes are approved by general consensus and will be retained on file.”

REPORTS

TREASURER’S REPORT by Cheryl Bryson (report on file)

OPERATIONS/PROPERTY MANAGER’S REPORT: by Elvis Rock:

Elvis reminded us that we should use only licensed contractors and said to beware of a company called “Marathon Restoration” for they are not licensed by the state or the county and do poor work.  The owners name is George.  President Lembach reiterated Elvis’ warning and said to call the sheriff or 911 or the office if you see this contractor in the park.

RECREATION COMMITTEE REPORT: None

PARK PATROL REPORT: by Jim Skeoch:  Jim thanked the people who volunteer for this and had those who were present stand.  He also said that anyone who would like to do patrol should contact him at his home, Lot #A18.

VOLUNTEERS REPORT: None

LEGISLATIVE AFFAIRS REPORT: by John Griffen (report on file) John was not at the meeting but President Lembach noted some important legislation that is before the legislature that could impact Venture Three.  He highlighted the proposed changes to the Estoppel Bill: Associations would have only 10 days to issue the certificate which is a change from 15.  They would have about 25 items to be responsible for and failure to submit within the 10 days would result in loss of fees which for us is $100.  House Bill 1001 Provides fines for officers and directors.  It provides that any officer or director who willingly violates any bylaw or provision of a condominium act shall pay a fine to the Association with fines being $250 for the first offense, $500 for the second, and $1,000 for the third.  The board member is also subject to removal from the board of directors.  Additionally, any officer or director charged with felony theft or embezzlement MUST be removed from the office, and/or board positions.

WEBSITE COMMITTEE REPORT: Bob McAllister (report on file)

In his report, Bob mentioned that there is a link to the owners’ directory on the website.  You need to be logged in to access this and your information is only listed if you signed an authorization release.  He also said that he may offer a basic computer class next year if there is an interest. 

           

PRESIDENT’S REPORT:  Bill Lembach (report on file)

    President Lembach noted that although 21 people had signed up for the defibrillator training the cost was prohibitive.  He thanked Bob McAllister who has put a link on the website that shows training for the same model that we have.  He also said that if you need the defibrillator just open the box and it is pretty self-explanatory and talks you through its use.  Be sure to have someone else call 911, however!

   President Lembach applauded the actions of the recreation committee noting the different projects that were recently completed in the park area with examples of the new lines on the shuffle board courts and the rebuilt bocce courts.  He said he was impressed and that it is a tribute to the recreation committee and the different social events because that is where we get the funds to do these items.  He said we should not wait for a time when our activity is up for consideration of funds but rather come to the recreation meetings each week to support the park.  Don Snodgrass added that these meetings are where the decisions are made and that right now they are made by about 20 people who choose to participate and show up each week so it would be helpful if all of us came out. 

    President Lembach’s third point was that anyone on the board who has a financial or family interest in a board topic needs to step aside.  He is not aware of any such conflicts but wants the boards to be aware of this.  

RATIFICATION OF ACTIONS OF THE OPERATIONS COMMITTEE: None

UNFINISHED BUSINESS

 Approval of the extraordinary vote of the Board to add an agenda item concerning the letter from the lawyer of the owner of Unit #812

President Lembach made a motion to approve the vote of the Board at the February 15, 2017 Board Meeting to allow in the adoption of a non-listed agenda item.  This motion was seconded by Cheryl Bryson and passed 9/0.

Foreclosure Update

                        Interest

                        Redemption Period

Up until 9:18 this morning President Lembach said he was to speak about this foreclosure in a very different manner.  This morning, however, the money owed including attorney fees were paid in full.  Now it is a matter if we receive the March HOA fees by the 18th of this month and if the owner agrees to authorize an ACH payment for their HOA fees.  If not, the foreclosure may still go through.  Bev Baran asked if the checks were certified and the answer was yes.  Jerry Herod said that the whole thing didn’t make sense as the owner had not paid HOA fees for 2 years which only accounted for $4,000 of the $6,000 owed.  If they had paid there would have been no attorney fees and interest to worry about!

Vote to Approve the 2017/2018 Venture Three Budget    

A motion was made by President Lembach and seconded by Cheryl Bryson to approve the Venture Three, Inc. Budget for 2017-2018.  It passed 9/0 with no discussion.

Beach Restrooms Update:

President Lembach noted that we have hit a slight snag because we thought we could save money by using the same documentation as we used for the beach project of two years ago.  The restroom, however, does not fit that footprint so it needs to be situated in a different place.  He said that it is a slow process, but that hopefully he will have more information next month.

Speeding Committee Update:

In his observations, President Lembach has noticed that we all seem to be slowing down and paying attention to our speed.  He showed us a Tracer speed gun that the Bill and Carolyn Tranmer bought for Venture Three which will help us to monitor speed.  The first effort will be to check contractors and delivery people.  The letter concerning speeding will be distributed to summer residents also as it was to those here now.  He mentioned a letter that he had had from an owner who had a different opinion about the speeding issue and the letter which was sent out.  Board members received a copy of the owner’s letter.  Bev Baran asked if campers can park in the overflow parking lot and President Lembach said no.  He noted that there is a shortage of parking in the storage area so that could be the reason, but it should be reported to the office if noted.  Two additional spaces have been added to the storage area but it is very popular with a waiting list of 20. 

Cheryl Bryson made a motion to accept the Tracer Speed Gun into the inventory of Venture Three.  The motion was seconded by Don Snodgrass and passed 9/0.

           

NEW BUSINESS

Dogs on Beach: Jerry Herod

Jerry turned this over to Jan Walterick, Board Member of Indian River at St. Lucie who reported what she had found in research.  Dogs are not allowed on the beach in St Lucie County except at the “mean high water line” other than Walton Rocks Beach and Pepper Cove.  If a dog is brought on to the beach in Martin County where they are allowed as long as on a leash, then you could see them walking at the “mean high water line” in our county.   Although, issues are addressed when seen, the rules are not always enforced but if you walk your dog on the beach in St Lucie County you do so at your own risk.  

Marina Committee

This is a new ad hoc committee recently formed to address recommendations for the reconstruction of the marina said President Lembach.  The members are Bob Woodhull, Mike Richards, Don Snodgrass, and Kevin Floyd.  Since all the docks and underpinnings will be replaced, now is a good time to reconfigure so that there might be some wider slips for larger boats along with narrower ones for small fishing boats.  At one time until gas prices rose, the marina was always full.  Now larger boats are looking for dockage so ways to accommodate them will be looked at as well as other construction points.  The proposed contract is already signed but the committee will work within those parameters as well as being cognizant of the monies allotted for the project. The only project that the Army Corp of Engineers has approved is the “fishing station” at the north end of the park. We are still waiting for approval for the south end and for the marina.  Hopefully these projects will be done by fall when people come back.  President Lembach and Mike Richards put up a barrier at the south end as there was a danger of someone falling. 

MEMBER FORUM

            OPEN QUESTIONS FROM 02/15/2017: None

            NEW QUESTIONS/COMMENTS/SUGGESTED AGENDA ITEMS

Jim Weincke, Lot A03, alerted people who have unpaid, but locked lockers in the workshop.

They need to speak to him by April 1st or the locks will be cut off. 

Mick Saunders, Lot 845, reminded us that dogs on the beach can also be a problem for turtle nests not just for people on the beach.  Dogs have been known to dig up the nests.

Dave Mowry, Lot 910, said that he doesn’t click his seat belt until he reaches the A1A because his car has a chime that rings to remind him to do so once he goes over 10 miles an hour. 

Barbara Fugazzotto, Lot 728, reminded us of the Arts and Craft Show tomorrow from 1 to 3 p.m. Refreshments will be served and some arts and crafts will be on sale while others are just for show. 

Bev Baran asked if it was opened to the public. The answer was yes, but it is not advertised.

Sue Mazur, Lot A04, said that she believes that golf carts are a big speeding problem as they have no speedometers.

Gail Southhall, Lot 623, wanted bocce players to know that they may want to practice throwing a few balls down the new courts to get a feeling for them.

Karl Ratti, Lot 856, asked if there were storage area cameras.  President Lembach replied that there is sign stating such. 

Jim Peters, Lot 15, asked if we belong to any lobbyists groups.  We belong to the President’s Council on the South Hutchinson Island.  Elvis and Sally Cousino were our representatives.  The minutes will be posted on the website.  He also wanted to know if there was a contractor list available.  One can be found on the Better Business Website or the Sheriff’s Website.  The office will also give people names of licensed contractors.  Jim asked if the marina could be dredged deeper to allow larger boats.  Don Snodgrass said that that would be quite an undertaking so probably no.

Bill Lembach mentioned that Fish and Wildlife have been out here a few times.  It is illegal to feed wildlife except for squirrels.  Feeding squirrels, however, presents problems within the park with the example of the golf cart store’s problem a  couple of years ago.

Ed Cehelnik, Lot 697, asked if feeding the pelicans at the fishing station at the marina was also illegal.  It is illegal to feed brown pelicans.

Jerry Fosnaugh, Lot 659, said that he wanted to thank Elvis Rock and Bill Lembach for all their work with recreation projects.  He said that they spend many hours making sure projects are completed and done well.

Barbara Suchan, Lot A17, mentioned that one of the grass cutters had knocked over her bird bath, but hadn’t picked it up.  After reporting it it was, however.  Bill Lembach said that we need to report things like this and they will be fixed. 

Barbara Fugazzotto, Lot 728, asked about hurricane prep for those leaving. President Lembach thanked Barbara for the reminder and told us to secure garbage cans, put hoses under the house, and put furniture away.  Hurricane Matthew was really only a minor event and we need to be prepared, he said.

President Lembach wished all who would be leaving before the next meeting good luck and a good and healthy summer.

 

ADJOURNMENT:

With no further business to conduct and with no objections, the meeting was adjourned at 12 noon.

Respectively Submitted,

Roberta Kuegler, Secretary

For Your Information: Readers of these Minutes, please note that Minutes by their defined format of content are a record of what happened and they are NOT a transcript of the meeting. It is, has been, and will be my intent to follow this protocol.

 

****************************************

VENTURE THREE, INC.

REGULAR FEBRUARY MEETING

of the BOARD OF DIRECTORS

WEDNESDAY, 15 FEBRUARY 2017

The Regular Meeting for February of the Board of Directors of Venture Three, Inc. was held on Wednesday, 15 February 2017 in the Venture Three Recreation Hall. The meeting started at 10:30 AM. President William Lembach welcomed the sixty-seven who were in attendance.

WELCOME: President Lembach thanked Carol and Bill Tranmer and Arlene Miller for making the coffee and Carolyn Tranmer, Arlene Miller, and Patty Snodgrass for the cookies.

CALL TO ORDER

ST. LUCIE COUNTY SHERIFF’S OFFICE

In the absence of Russ Cullum, there were three representatives from The St. Lucie County Sherriff’s Office: Deputy Jose Estrada, Sergeant John Parow, and Sheriff Hutchinson. Deputy Estrada gave the stats on recent incidents near and in Venture Three. The only one in Venture Three was a reported car burglary where the person had left her car unlocked. He also cautioned us to lock our cars at the beach and to beware of our surroundings. The scams being used are the grandparent scam, The IRS scam, the sweepstakes scam, and the “Can you hear me?” scam. The last one records your yes or no and then orders items for you using your “consent”. He recommends hanging up on these calls and then blocking their numbers. He also read the St. Lucie County ordinance concerning dogs on the beach, stating that there are two beaches where dogs are permitted, Walton and Wildcat Cove. 

President Lembach thanked the officers for their help and told them to “stay safe”.  Jerry Fossnaugh also expressed thanks for their help at the flea market.

ROLL CALL & DETERMINATION OF QUORUM

Venture Harbour, Inc.

Directors in attendance: Don Snodgrass, Bob McAllister, and Bob Woodhull

Venture Out at Indian River, Inc.

Directors in attendance: Jerry Herod, Beverly Baran, and Don Edwards

Venture Out at St. Lucie, Inc.

Directors in attendance: Bill Lembach, Cheryl Bryson, and Roberta Kuegler

The Secretary stated that a quorum (of 9) was present and the meeting was declared open.

DISPOSITION OF MINUTES OF THE REGULAR MEETING OF 18 JANUARY 2017

President Lembach noted “The Minutes of the Regular Monthly Meeting of the Venture Three, Inc. Board of Directors of 18 January 2017 have been posted on the bulletin board in the Recreation Hall and on the website. Does anyone wish to have those Minutes read? Are there errors or corrections? Then, if there are no corrections or additions, nor reading requested, the reading of the minutes is waived and the Minutes are approved by general consensus and will be retained on file.”

President Lembach, because of an emergency situation, made a motion to amend the agenda in order to respond to a letter from the attorney of the owner of Lot # 812. Jerry Herod seconded the motion and it passed 9 to 0.

REPORTS

TREASURER'S REPORT – by Cheryl Bryson (report on file)

After going over the report, Cheryl made two motions.

Motion #1: That the board authorizes the following transfers from a Contingency Fund to the Operating Fund:

  1. $12,667 from the V-III Contingency Fund to cover the new pool lighting.
  2. $7,700 from V-III Contingency Fund for two new AC units in the club house.

             This motion was seconded by Don Snodgrass and passed 9 to 0 with no discussion.

Motion #2: “I move that the Venture Three Board of Directors accept the new pickleball court into the inventory of property of Venture-III, Inc. “

The motion was seconded by Bill Lembach and passed 9 to 0.

Jerry Herod thanked Cheryl for all the hours she puts in as our treasurer.

OPERATIONS/PROPERTY MANAGER'S REPORT – by Elvis Rock

Elvis reminded us that we must use contractors licensed by the county or face fines for not doing so.  Two owners were recently fined for not using licensed contractors and the work was stopped.  If you need a list of people, you can ask the office for suggestions or look on the county’s website.

Elvis also added two more scams to the list.  One involves a caller saying that someone ordered you a medical alert button and that they need information from you.  The other is one they use on people who rent their property where they ask for information for a 1099 form.

RECREATION COMMITTEE REPORT: None

VOLUNTEERS COMMITTEE REPORT: Bob McAllister (report on file)

LEGISLATIVE AFFAIRS REPORT John Griffen: John reported that of the 30 bills in the Legislature referring to condominiums or community associations there were only 3 that could possibly affect us.  One has to do with estoppel certificates used when a house is being sold, another with the marketable record title act, and the third with adopting rules for posting on websites.

WEBSITE COMMITTEE REPORT Bob McAllister (report on file) Bob also had handouts available on how to use the site.

PRESIDENT’S REPORT: Bill Lembach (report on file)

President Lembach also answered questions from the Venture Three Annual members meeting:

  • Island lights: The project to repair the lights on the second island in Venture Harbor will be done in May or June so that the road paving can be coordinated with the summer water project.
  • Lights out on Tuna Drive referred to Indian River.
  • Lot #907 noisy truck referred to Indian River.
  • Lot #800 problem with Comcast referred to Elvis’ contact at Comcast and the owner and Comcast were put together.
  • A sign-up sheet was put up for defibrillator training to determine interest.
  • Recycle bin issues were referred to Holiday Out who is responsible for asking for pick-up.

UNFINISHED BUSINESS

Speeding Committee: The ad hoc committee made up of Bill Lembach, Janet Sigler, Jim Ormiston and Bob McAllister looked at what other communities similar to ours do about speeding and found that they do not recommend more stop signs or speed bumps.   Rather the better way to reach people is through communication.  Therefore the action plan that has already begun is:

  1. 1.     To read the one sentence reminder about speeding and stopping at every stop sign at every potluck and other meetings.
  2. 2.     Installed blinking lights at the east/west intersection to remind people to stop.
  3. 3.     To place a letter at each lot whether rented or owner occupied reminding them of the speeding problem and asking for help in obeying the rules.  These will also be mailed to absentee owners. In addition they will be distributed to contractors, delivery people and mailed to the owners of such companies.

The renter who was the “speed demon” is gone after a joint effort by President Lembach, Elvis, the owner of the lot she was renting, and the St. Lucie County Sheriff.  President Lembach said this was an example where the community, the sheriff, and the owner worked together.  

2017/2018 BUDGET: We will vote on the budget in March.  President Lembach asked members to take any questions they may have regarding the budget to the Finance Committee. 

NEW BUSINESS

BEACH RESTROOMS: President Lembach explained that with the $2,500 from the Recreation Committee architectural drawings are being done and these will be sent to contractors for bids.  There are pictures of a similar facility taken by Gail Lembach displayed in the round room.  Venture Three will need to meet with the county which means about 25 different agencies to see what they require.  Our largest unknown costs are sewer and water.  Electricity should be about $5,000 and insurance will only be $1,000 a year. Karl Ratti, Lot 856, asked if we could get a “luxury porta potty”, but President Lembach said that these cost almost as much as a building (about $42,000) and if rented have to be emptied often.  If used as a permanent building they would still need water and sewer connection so it would be just as costly.  Proxies with the costs will need to be sent after bids are in and county requirements known. He will keep us apprised.

FORECLOSURE UNIT #812: A letter came to the office yesterday from the owner’s attorney concerning this property which is near foreclosure.  The amount due to date was $6,930.68 and a partial payment of $4,480 was made.  The lawyer was asking for the late fees and interest to be waved.  President Lembach, Cheryl Bryson, Jerry Herod and Elvis Rock met and decided that we could wave the interest, but they wanted to come to the board about the late fees.  Don Edwards asked what each was and was told that the interest was $413 while the late fees were $175.  There was further discussion involving the fact that to forgive the late fees would set precedence for all owners who are late with HOA fees. There is also the fact that our attorney is close to filing the foreclosure and so there may be additional costs from that. It was noted she would have spent less if she had paid all along.  It was decided that we will need full payment including the late fees before February 28th or we will move forward with the foreclosure.

MEMBERS’ FORUM

NEW QUESTIONS:

Bob Woodhull, Lot B4, asked when the repairs to the marina would be repaired.  President Lembach answered that the marina, the seawall, and the fishing station repairs are on hold until we get answers back from the county as all the permits have been applied for.  Plans are written, but there are no drawings as yet.  The county needs to approve.

Bill Foster, Lot 664, asked whether the camera at the front gate was working and President Lembach answered that the quality is poor so better cameras are really needed.  Bill Foster said it seems we are always repairing or buying new gates!  His second question was about the liability of Venture III when owners use unlicensed contractors.  The answer was that VIII has no liability as it is all on the homeowner.

Gary Preece, Lot 607, asked if dogs were allowed on our beach as it seemed that the deputy had said that.  President Lembach said it was confusing and he would check into that.

Chuck Eichacker, Lot B13, asked if the interest charges would be reinstated if a situation arose where the owner of the lot in foreclosure did not pay up by the 28th.  President Lembach answered that they will check with the lawyer about this.

Barbara Fugazzotto, Lot 728 asked how the foreclosure would work and was told that the court sells the property to recover the liens against the property.  It is a bid process and there is usually a minimum bid.

John Griffen, Lot 685, asked if Florida has a redemption period after the sale for the property owner.  This will be checked into by him.

Bill Tranmer, Lot 678, asked if the letters to people about hurricane damage was only regarding yards and was told no, there were other items too.

Vicky Stickrod Lots 765 and A15 inquired about whether the common area behind the 600 block was the responsibility of Venture III as far as restoring the grass.  President Lembach said he intends to take the restoration of the grass to the VOSL Board as he believes the intent of the responsibility is for cutting the grass and nothing more. 

Theresa Dove, Lot 622 asked if the owner was living in 812 and the answer was yes.

Joe Helhoski , Lot 689/691 recommended that we check our Comcast bills as he got one that was much too high.  He also noted that it is hard to pass bicyclists when you are driving 10mph.

,

There were no suggested agenda items.

ADJOURNMENT:

With no further business to conduct and with no objections, the meeting was adjourned at 12:00p.m.

 

Respectively Submitted,

Roberta Kuegler, Secretary

For Your Information: Readers of these Minutes, please note that Minutes by their defined format of content are a record of what happened and they are NOT a transcript of the meeting. It is, has been, and will be my intent to follow this protocol.

****************************************

VENTURE THREE, INC.

ANNUAL ORGANIZATIONAL MEETING

of the BOARD OF DIRECTORS

WEDNESDAY, 08 FEBRUARY 2017

 

The Annual Organizational Meeting of the Board of Directors of Venture Three, Inc. was held on Wednesday, 08 February 2017 in the Venture Three Recreation Hall. The meeting started immediately following the Annual Meeting of the Membership of Venture Three, Inc. Bill Lembach continued as Chairman of this meeting.

WELCOME

CALL TO ORDER

INTRODUCE AND SEAT NEWLY APPOINTED BOARD MEMBERS

Venture Harbour, Inc.

Delegates: Donald Snodgrass, Bob McAllister, and Bob Woodhull

Venture Out at Indian River, Inc.

Delegates: Jerry Herod, Beverly Baran, and Donald Edwards

Venture Out at St. Lucie, Inc.

Delegates: Bill Lembach, Cheryl Bryson, and Roberta Kuegler

ROLL CALL

Directors in attendance were: Bob Woodhull, Bob McAllister, Donald Snodgrass, Jerry Herod, Beverly Baran, Don Edwards, Bill Lembach, Cheryl Bryson, and Roberta Kuegler. A quorum of 9 was present and the meeting was declared open.

DISPOSITION OF MINUTES OF THE ANNUAL ORGANIZATIONAL MEETING OF THE VENTURE THREE, INC. BOARD OF DIRECTORS OF 10 FEBRUARY 2016

Bill Lembach noted “The Minutes of the Annual Organizational Meeting of the Venture Three, Inc. Board of Directors of 10 February 2016 have been posted on the bulletin board in the Recreation Hall. Does anyone wish to have those Minutes read? Then, if there are no corrections or additions, nor reading requested, the reading of the minutes is waived and the Minutes are approved as written & posted and will be retained on file.”

ANNUAL REPORTS

TREASURER'S REPORT–none

RECREATION COMMITTEE REPORT – by Patty Snodgrass, report retained on file.

PARK PATROL COMMITTEE REPORT– none

LEGISLATIVE AFFAIRS REPORT – with John Griffin’s absence, Bill Lembach read his report. Retained on file.

POOL HALL COMMITTEE REPORT- no report.

WOODWORMS COMMITTEE REPORT– Jim Weinke reported that there are close to 100 users which makes it difficult on the tools.  His committee consists of Janet Sigler, Dick Thompson, Bob Woodhull, Jerry Yukaben, and Jerry Herod.  He was especially grateful to Dick Thompson and Bob Woodhull who saved the Woodworms from having to replace a chop saw at a cost of $700 because the replace the bearings in the old one and rebuilt it.  Someone had cut metal with it causing the problem.  He also thanked Bob McAllister who along with help installed cameras in the workshop so that monitoring occurs.  He urged users to please follow the signs and to ask for help if you need it.  Also he said there is no metal cutting as it is too dangerous.   

FITNESS CENTER COMMITTEE REPORT– by Bill Lembach, who stated that a new treadmill has been added while a dangerous piece of equipment was removed.

VOLUNTEERS COMMITTEE REPORT– no report.

WEBSITE COMMITTEE REPORT  - no report

UNFINISHED BUSINESS (if any) – None.

NEW BUSINESS (if any) – None.

ELECTION OF OFFICERS & OPERATIONS CHAIR

Officers:

The nominations for the election of Officers was declared opened by the Chairman.

Terry Baxter presented the recommendations of the Search Committee for each of the Officers.

In summary, recommendations were as follows:

President – Bill Lembach

Vice-President – Don Snodgrass

Treasurer – Cheryl Bryson

Secretary – Roberta Kuegler

The Chairman asked if there were any other nominations and there were none and the nominations were declared closed.

Jerry Herod seconded the nominated slate of Officers as recommended by the Search Committee.

The nominated slate of Officers and Assistants were elected unanimously by the Board (9-0).

COMMITTEE CHAIRS  & APPOINTMENTS – 2017-2018

Park Patrol – Jim Skeoch

Volunteers – Bob McAllister

Pool Players – Joe Baran

Wood Worms – Jim Wiencke & Bob Woodhull, Co-Chairs

Legislative Affairs – John Griffen

Parliamentarian –John Griffen

Venture Three Website- Bob McAllister

Recreation-Terry Baxter, Chairperson, Donna D’Aloia, Treasurer, & Donna Ambrass, Secretary.

Fitness Center-Gail and Bill Lembach

Bill Lembach then nominated for the positions of Assistant Treasurers – Sally Cousino & Chuck Eichacker noting that during the summer when people are gone checks still need two signatures and that this was the only responsibility of these people.  This was seconded by Cheryl Bryson.  There were no other nominations and the board approved this motion 9 to 0.

Operations – Chairman

Bill Lembach, nominated by Jerry Herod, was elected as the Chairman of the Operation Committee for 2017-2018 unanimously.

ADJOURN

With the agenda items completed & no further business to conduct and, there being no objection, President Lembach declared the meeting adjourned at 11:20 AM.

Respectfully submitted,

Roberta Kuegler, Secretary

 

****************************************

VENTURE THREE, INC.

ANNUAL MEETING of the MEMBERSHIP

WEDNESDAY, 8 FEBRUARY 2017

MINUTES

Welcome

Call to Order

The Annual Meeting of the Membership of Venture Three, Inc. was held on Wednesday, 08 February 2017 in the Venture Three Recreation Hall. The meeting started at 10:30 AM. Chairman Pro tem, Bill Lembach welcomed the 92 people in attendance.

Prior to the start of the meeting, appreciation was expressed to these folks – Harry, Susan, Diane, & Pauline - from Hutchinson Island Realty who provided the donuts for the social and to Carolyn and Bill Tranmer and Arlene Miller, the volunteers who provided the coffee for the social.

Election of the Chairman for the Meeting

The Chairman Pro tem declared the nominations for Chairman open. Bill Lembach was nominated by Cheryl Bryson. There being no further nominations, the nominations were closed. The Chairman Pro tem stated “All those in favor of Bill Lembach serving as Chairman, say Aye. Opposed, Nay. The Ayes have it and Bill Lembach is elected as Chairman.”

Proof of Notice of Meeting & Verification of a Quorum

The Chairman, by a reading of an Affidavit provided by the Secretary & herewith attached, attested to notice requirements having been met in accordance with Florida Statutes and that a quorum of 183 (minimum required: 179) was present by proxy, noting that business may be conducted.

Disposition of Minutes of V-III Annual Meeting of the Membership of 10 February 2016

The Secretary noted “The Minutes of the Annual Meeting of the Members of 10 February 2016 have been posted on the bulletin board in the Recreation Hall. Does anyone wish to have those Minutes read? Then, if there are no corrections or additions, nor reading requested, the reading of the minutes is waived and the Minutes are approved as written & posted and will be retained on file.”

Reports of Officers, if any – None.

Reports of Committees, if any – None (deferred to the Organizational Meeting which directly follows this meeting).

Unfinished Business -None

New Business –None.

Members Input, Questions, and Comments

  • § Jim Skeoch, #A18 stated that as chairman of the park patrol he wanted to thank all of the volunteers who ride Patrol.  He had them stand so we could see who they are.
  • § Dave Mowry,#910, had a complaint about a renter on # 907 who has a very loud diesel truck and leaves at 4:30 a.m. each morning slamming his truck door as he starts off. His truck is also leaving an oil stain on the concrete at the lot.
  • § Mick Saunders, #845, Stated that at times, especially this time of near maximum resident capacity that the recycling bin gets full to overflowing rapidly and that he would like to see it emptied more often than it is presently. Last week there were five or six people waiting in line. Dave Mowry added that he was there after the bin had been replaced and had to pick up much recycling that people had just left on the ground even though the sign states not to do so.  Donna Ambrose, #688, added that many people do not collapse their boxes so that the cardboard takes up more room than necessary.
  • § Libby McAllister, #A16, asked if it would be possible to do a survey to see if anyone was interested in having a First Aid class, CPR class, or lessons in using the defibrillators.  Bill Lembach answered that the fire department will come to conduct those classes.
  • § Barry Welch, #876, asked if Holiday Out were responsible for the recycling and Bill Lembach answered yes they were and that he would have Elvis contact them this afternoon.
  • § Karen Nadeau, #829, stated that she had received a letter from Comcast about upgrading equipment and wanted to know if that should be handled by her or does she need to go through the office.  Bill Lembach said that he would have Elvis contact our Comcast representative to find out about this.  Nettie Bromhall, #733 added that she had called and was told there was an $85 charge to come out, but you would receive postage to send the old box back. Roberta Kuegler, #753, said that she had been contacted via her TV and ordered the new parts and that Comcast had told her there was no charge to install since they were requiring the change.  John Bordwick, #840, added that he picks up a new box each year when he arrives and that he had no trouble installing said box.  Bob McAllister said that using the bulk account telephone number saves time when calling Comcast.
  • § Jan Mount, #800, asked if anyone else was having problems with their cable as she was.  Bill Lembach said that there had been a broken line the other day but that he wasn’t aware of any ongoing problems.  He will have Elvis call to check on that.
  • § Barry Welch, #876, asked if Channel 63 could be expanded to include such items as the potluck schedule and menu.  He also noted that some items need to be removed or revised.  Bill Lembach stated that the recreational content of channel 63 is controlled by the recreation department and that other items come from consult of him with Elvis. Bob McAllister noted that the VIII website contains the info on all the events including the potlucks and menus.  Barry then asked if the minutes were on the website and the answer was yes, but you need to be signed in to see those.  If you do not have an account with which to sign in, you can register for one at the bottom of the website page.  Terry Baxter, #612, added that if you go to the “Events Calendar” you are able to click on an event and obtain even more info on that event. Bill Lembach noted that the website has been well upgraded by Bob McAllister and Wally Ambrose said you should sign in to see how good it is.
  • § Barry also wanted to know the status of the weed problem.  Bill Lembach said that this needed to be taken care of on an individual basis as there was nothing put in the new budget for this year. 
  • § Jerry Fosnaugh - #659 said that Holiday Out sends out an email each month with information and wondered if VIII has considered doing such. Bill Lembach answered that we have had little success with email and that the response rate is poor.
  • § Tammy Lebel, #932 asked about lights on Tuna Drive being out for so long.  Bill Lembach told her that she needs to bring that up at an Indian River meeting since each association handles lights in a different way. He also said that there is a problem in that area with a broken line, but that it would mean digging up the road to repair it so they are working with the electrician to find another way to fix it.  If it requires digging the road up that will happen in the summer.
  • § Jerry Fossnaugh, #659, said to check the table outside the meeting room as there were lost and found items from the flea market.
  • § Dave Mowry, #910, wanted to thank his flea market parking crew for the wonderful job on Saturday.  Jerry noted that parking 500 to 600 cars in 4 hours was nothing short of magical! 

ADJOURN

The Chairman stated that with the agenda items completed & no further business to conduct and with no objection to adjournment, this meeting is adjourned, occurring at 11:01 AM.

Respectfully submitted,

Roberta Kuegler, Secretary

 

  ****************************************

VENTURE THREE, INC.

REGULAR JANUARY MEETING

of the BOARD OF DIRECTORS

WEDNESDAY, 18 JANUARY 2017

MINUTES(Amended 2/13/2017)

The Regular Meeting for January of the Board of Directors of Venture Three, Inc. was held on Wednesday, 18 January 2017 in the Venture Three Recreation Hall. The meeting started at 10:30 AM. President William Lembach welcomed the seventy-one who were in attendance.

WELCOME

CALL TO ORDER

ST. LUCIE COUNTY SHERIFF’S OFFICE

Russ Cullum of the St. Lucie County Sherriff’s Office spoke on the subjects of the beach burglaries, the grandparent scam, and false alarms. He said that while the beach burglar has been caught we need to continue to be locking our cars and not leaving valuables in them.  LT. Signam of the St Lucie County Sheriff’s Department who was with Russ also noted that while you may think nothing has been taken, these thieves are looking for information and will make copies of your registration, checkbook, etc and then use that to reproduce your documents. He said to report any break-in even if it looks like nothing was taken. Remember if you get a call about “your grandchild being in jail” to refrain from giving out any information, even their name as it is a scam to get you to send money.  If you have an alarm system be sure to contact your alarm company if you have any false alarms so that they can fix this.  The county is charging for false alarms at the rate of $100 each time and raising $100 for subsequent ones. You also need a county permit for your alarm.

Jerry Fosnaugh told of a scam that was tried against Venture 3 when he tried to sell an item on Craig’s List ahead of the flea market.  A “buyer” sent a check for a certain amount covering the cost and the transport and then wanted us to send an amount of it back for the transportation.  If Venture had cashed the check we would have lost the total amount as it was a bogus cashier’s check!  

Venture Three, Inc. wishes to express thanks to the St. Lucie County Sheriff’s Office for their continued support of our Associations.

President Bill Lembach made a motion to have Roberta Kuegler be acting Secretary today, replacing Bill Tranmer.

The motion was seconded by Jerry Herod. There was no discussion and the motion passed 9 to 0.

President Bill Lembach explained that “Mr. Tranmer has rendered his resignation to Terry Baxter, President of Venture Out at St. Lucie.  With Mr. Tranmer’s resignation, it makes him ineligible to be on the Venture Three Board as a delegate from St. Lucie and thus he is no longer secretary of the Venture Three Board.

The Annual Members meeting and Organizational Meeting of Venture Three will take place next month and we will vote on the new officers of Venture Three for the 2017-2018 term, including secretary. “

He then thanked Mr. Tranmer saying, “I want to publicly thank Bill Tranmer for his many years of service to the V-3 Community.  Bill has been Secretary for a long as I have been President which is many more than either of us want to admit. The secretary position is critical in assisting the President in meeting all the obligations of an association as outlined in the Florida statutes. Bill has acted in his capacity as secretary in a highly professional manner and did a tremendous service to the community.  It will be strange not having him on my right shoulder.”

ROLL CALL & DETERMINATION OF QUORUM

Venture Harbour, Inc.

Directors in attendance: Don Snodgrass, Bob McAllister, and Bob Woodhull

Venture Out at Indian River, Inc.

Directors in attendance: Jerry Herod, Beverly Baran, and Don Edwards

Venture Out at St. Lucie, Inc.

Directors in attendance: Bill Lembach, Cheryl Bryson, and Roberta Kuegler replacing Bill Tranmer

The Secretary stated that a quorum (of 9) was present and the meeting was declared open.

President Bill Lembach welcomed new delegates Bob McAllister and Bob Woodhull from Venture Harbour noting that he looked forward to working with them. 

He then greatly thanked as President and as their friend, both Bill Dwyer and Chuck Eichacker, long time members of the Venture Harbour and Venture Three Boards for their service.

DISPOSITION OF MINUTES OF THE REGULAR MEETING OF 16 NOVEMBER 2016

President Lembach noted “The Minutes of the Regular Monthly Meeting of the Venture Three, Inc. Board of Directors of 16 November 2016 have been posted on the bulletin board in the Recreation Hall and on the website. Does anyone wish to have those Minutes read? Are there errors or corrections? Then, if there are no corrections or additions, nor reading requested, the reading of the minutes is waived and the Minutes are approved by general consensus and will be retained on file.”

  • MOTION TO RESCIND & REPLACE SPECIAL ASSESSMENT PLAN
  • President Bill Lembach said that when we met in November to construct the hurricane damage payment we made and approved a motion that put the interest money into the Venture-III Contingency Fund.  Since then a statute was looked at that says any money allocated to reserve and contingency funds needs to be allocated based on the funds the monies went into.  Therefore he made a motion to rescind the authorization to move the accumulated funds to be credited to the Venture III Contingency Fund.  The motion was seconded by Cheryl Bryson.  There was no discussion and the motion passed 9 to 0.

REPORTS

  • TREASURER'S REPORT – by Cheryl Bryson (report on file)

After going over the report, Cheryl made two motions.

Motion #1: That the board authorize the following transfers from Contingency Funds to the Operating Fund:

  • $9, 631.82 from the V-III Contingency Fund to cover Hurricane Matthew Expenses.
  • $2,800 from the V-III Contingency Fund for pool motor.

             This motion was seconded by Bev Barran and passed 9 to 0 with no discussion.

     Motion #2: Transfers from Reserves: That the board authorize the following transfer from  the Reserve Funds to the Operating Fund.

  • $1,150 from the Golf Cart Store Roof Reserve for roof repair.
  • $2,323.26 from the Accumulated Contingency Funds Interest to the V-III Contingency Fund.

            This motion was seconded by Don Snodgrass and passed 9 to 0 with no discussion.

John Griffen suggested that with a vote of the owners the Board could move interest to the Contingency Fund.  Since an annual meeting is coming up that motion could be put on the agenda.  President Lembach agreed but is concerned we will not have a quorum. 

  • OPERATIONS/PROPERTY MANAGER'S REPORT – by Elvis Rock (report on file)
  • RECREATION COMMITTEE REPORT: Patty Snodgrass ((report on file)
  • VOLUNTEERS COMMITTEE REPORT: Bob McAllister (report on file)
  • LEGISLATIVE AFFAIRS REPORT John Griffen (report on file)
  • WEBSITE COMMITTEE REPORT Bob McAllister (report on file) Bob also thanked Dixie Hile for all her work with pictures on the website in the past saying that she was stepping down from that position. 
  • PRESIDENT’S REPORT: Bill Lembach (report on file)

President Lembach thanked Bob Woodhull for organizing the boat parade at Christmas time. 

President Lembach asked owners to please clean out their water meter boxes since the hurricane deposited mud and debris in many of them.

Speeding in V-III will be looked at by an ad hoc committee made up by Bill Lembach, Janet Siegler, Jim Ormiston and Bob McAllister.

President Lembach made a motion for the expenditure of $8,040 to pay for two new A/C units for the west room. The motion was seconded by Don Edwards and passed 9 to 0.

  • SUMMER PROJECTS: no report
  • RATIFICATION OF ACTIONS OF THE RECREATION COMMITTEE & MOTION TO ACCEPT ITEMS INTO INVENTORY & MOTIONS TO APPROVE ALL PLANNED COMMON ELEMENT CLOSURES FOR SPECIFIC EVENTS : Copy supplied of the list.

Motion: Ratify the recreation committee’s having closed the pool, the library, the north parking lot, the office parking lot, and the entire south recreation area (2/1/17) and the clubhouse, the north patio (2/1/17-2/5/17), and to allow the gates to remain open but manned on 2/4/17 and to allow parking along the road (unless otherwise posted)  and in the south recreation area on 2/4/17 for the flea market.

The motion was seconded by Cheryl Bryson and passed 9 to 0 with no discussion.

Motion: Ratify the Recreation Committee having closed the clubhouse for the following (see list attached).

This was seconded by Don Snodgrass and passed 9 to 0 with no discussion.

UNFINISHED BUSINESS

  • POOL FENCE PROJECT: The pool fence is completed and the only problem is learning how to open the lock. The project went well and is all approved by the county.
  • VANDALISM UPDATE: We continue to have vandalism. Measures have been taken to see who has been doing damage in the restrooms. Even a garbage can was stolen from storage. 
  • FORECLOSURE UNIT #812: This is in process and we have a lawyer working on it as does the owner.  Our lawyer has had contact with their lawyer. There is $4,300 owed to Venture Three as well as lawyer fees.  It looks like we will be getting our money, but the legal fees are already $2,500 and could go as high as $5,000.
  • RETURN OF THE PROXIES FOR THE ANNUAL MEETING : President Bill Lembach asked that we please return these if we haven’t done so yet. All sub associations need theirs also.
  • ST. LUCIE’S LIMITED COMMON AREA SEAWALL DAMAGE & REPAIR – Projects are in process, but county is asking us to jump through hoops to get the permits.  May be spring before activity.  Rick Harmon and Bob Quinn went through marina to try to temporarily fix some of the damage so no one gets hurt.
  • UNIT OWNERS WHO DO NOT MAINTAIN THEIR LOTS DURING THE OFF-SEASON

At the November meeting there was a lengthy discussion regarding the omnipresent concerns about weed growth, especially in the summer when owners are not in residence. There were a number of suggestions made, but the issue was left that Bill Lembach would obtain a cost quote for a park wide spraying program for the January meeting.

President Lembach went over the cost that he procured from the landscaper. It would be about $9,600 a year which comes to about $2.30 per month per owner. There are 53 lots with no grass, only pavers so they would be the only ones to fit having the weeds sprayed because if there is grass there is overspray and the herbicide will kill plants or grass nearby. The Finance Committee chose to take no action on this.  It will be referred to the Operations team and they will make a proposal with which to come back to this board. You may also contact the landscaper on an individual basis to have your own lot sprayed. Some discussion followed about the fact that people who don’t have pavers would pay for those who do.  Jerry Herod mentioned that even doing just lots with pavers could cause a neighbor’s plants or grass to be harmed so spraying could just create more problems.

NEW BUSINESS

  • RESTROOM SURVEY – REVISITED: People have asked President Lembach to revisit this topic since more than half of the owners were in favor of them. 58% wanted the bathrooms so President Lembach has revisited the survey.  He had hoped to have a cost proposal from the architect for plans to send out to contractors to get prices.  The board would have to approve the cost of the drawings first however.  This will be on the agenda next month and will also be brought to the Operations Committee. Questions were asked about other costs and the answer was this would only be for proposal drawings to go to contactors.  There would be major landscape drawings, etc. as well. Bathrooms will be ADA approved with one for men and one for women. The architect has three designs that the county will approve.
  • PROPOSED 2017-2018 V-3 BUDGET: Last year the cable provider gave us a bonus which was used to drop the condo fee to $180 per month.  The new proposed budget goes up $10 to $190. Every $4,212 expense means $1 increase in condo fee. Increases in insurance, software support, a full audit required this year, and operation and repairs of the pool as well as grounds have made some of the difference.  Utilities have gone up also.  Cheryl talked about the reserves where money has been decreased in the new budget.  Water project needed funds have decreased as we have continued to do such each year.  The Contingency Fund has a large increase $21,060 in the budget so increases $5 per unit per month. $1 of this will go to the contingency fund for the pool while the other $4 will go to the Venture Three Contingency Fund to replenish the monies taken out for hurricane damage.  This fund is extremely important because it helps pay for unbudgeted items. The Finance Committee worked very hard at the same time they were working on the Hurricane Matthew budget.
  • If you have any questions please ask Cheryl Bryson or someone else on the Finance Committee.
  • President Lembach reminded us that if you take money out of the savings account you need to replenish it!  So that is why half the increase comes from the hurricane.  Once the monies are replenished to $100, 000 and there are no large expenditures, it will be backed off the condo fee.
  • Jerry Herod explained that contingency funds may be used for any expenditure while reserves are only for the costs of the specific reserve fund.
  • All owners will have copies of this available today after the meeting. Others will be hand delivered or mailed.

MEMBERS’ FORUM

  • OPEN QUESTIONS FROM 04/20/2016 – None.

 (Please note that responses highlighted in blue are today’s responses.)

  • QUESTIONS, ETC. FROM 18 JANUARY 2017:

Ron Pfister Lot # 870 asked why there was a special assessment and increase in the dues.  Why was it not all an assessment?  Cheryl said she thought he means why not a larger assessment. She said that was much discussed.  Don Snodgrass said that delaying it over 2 years lessened the impact on people. Bill Lembach said it could be done either way.  There are folks on fixed incomes said Don Snodgrass.  It would have been about $400 instead of $200.  There were people even with the $200 who could not pay all at once.

Jerry Fosnaugh #659: Wouldn’t landscapers be responsible for weed whacking lots where weeds are growing?  Cheryl answered that the contract takes into consideration the number of lots with lawns.  Bill said we will ask the question.Jerry said there also weeds growing on pickle ball court.  Bev Baran said my landscaper doesn’t do mine weeds.

Barry Welch #876: He questioned the cost of letters for weeds and asked what the criteria for weeds is.  Bill answered this is a condominium and you need to understand that this is how it works. We are trying to address the weeds. Come in the summer and see what it looks like!  Most letters are emailed.

Vicky Stickrod Lots 765 and A 15: Vicky said that you can compare it to cable because some people have Dish or Direct TV, but still pay for cable.  They made that choice just as people with pavers choose pavers. If we budget for 53 lots with pavers and more are added the cost may go up.

Barry WelcH Lot #876  We hired grounds company not grass cutting company.  Isn’t it  inclusive?  Bill said not sure of distinction, but they are lawn maintenance.  We can spend anything we want.  It’s purely a cost issue.

There were no suggested agenda items.

ADJOURNMENT:

With no further business to conduct and with no objections, the meeting was adjourned at 12:10p.m.

Respectively Submitted,

Roberta Kuegler, Acting Secretary

For Your Information: Readers of these Minutes, please note that Minutes by their defined format of content are a record of what happened and they are NOT a transcript of the meeting. It is, has been, and will be my intent to follow this protocol.

 

  ****************************************

VENTURE THREE, INC.

REGULAR JANUARY MEETING

of the BOARD OF DIRECTORS

WEDNESDAY, 18 JANUARY 2017

MINUTES

The Regular Meeting for January of the Board of Directors of Venture Three, Inc. was held on Wednesday, 18 January 2017 in the Venture Three Recreation Hall. The meeting started at 10:30 AM. President William Lembach welcomed the seventy-one who were in attendance.

WELCOME

CALL TO ORDER

ST. LUCIE COUNTY SHERIFF’S OFFICE

Russ Cullum of the St. Lucie County Sherriff’s Office spoke on the subjects of the beach burglaries, the grandparent scam, and false alarms. He said that while the beach burglar has been caught we need to continue to be locking our cars and not leaving valuables in them.  LT. Signam of the St Lucie County Sheriff’s Department who was with Russ also noted that while you may think nothing has been taken, these thieves are looking for information and will make copies of your registration, checkbook, etc and then use that to reproduce your documents. He said to report any break-in even if it looks like nothing was taken. Remember if you get a call about “your grandchild being in jail” to refrain from giving out any information, even their name as it is a scam to get you to send money.  If you have an alarm system be sure to contact your alarm company if you have any false alarms so that they can fix this.  The county is charging for false alarms at the rate of $100 each time and raising $100 for subsequent ones. You also need a county permit for your alarm.

Jerry Fosnaugh told of a scam that was tried against Venture 3 when he tried to sell an item on Craig’s List ahead of the flea market.  A “buyer” sent a check for a certain amount covering the cost and the transport and then wanted us to send an amount of it back for the transportation.  If Venture had cashed the check we would have lost the total amount as it was a bogus cashier’s check!  

Venture Three, Inc. wishes to express thanks to the St. Lucie County Sheriff’s Office for their continued support of our Associations.

President Bill Lembach made a motion to have Roberta Kuegler be acting Secretary today, replacing Bill Tranmer.

The motion was seconded by Jerry Herod. There was no discussion and the motion passed 9 to 0.

President Bill Lembach explained that “Mr. Tranmer has rendered his resignation to Terry Baxter, President of Venture Out at St. Lucie.  With Mr. Tranmer’s resignation, it makes him ineligible to be on the Venture Three Board as a delegate from St. Lucie and thus he is no longer secretary of the Venture Three Board.

The Annual Members meeting and Organizational Meeting of Venture Three will take place next month and we will vote on the new officers of Venture Three for the 2017-2018 term, including secretary. “

He then thanked Mr. Tranmer saying, “I want to publicly thank Bill Tranmer for his many years of service to the V-3 Community.  Bill has been Secretary for a long as I have been President which is many more than either of us want to admit. The secretary position is critical in assisting the President in meeting all the obligations of an association as outlined in the Florida statutes. Bill has acted in his capacity as secretary in a highly professional manner and did a tremendous service to the community.  It will be strange not having him on my right shoulder.”

ROLL CALL & DETERMINATION OF QUORUM

Venture Harbour, Inc.

Directors in attendance: Don Snodgrass, Bob McAllister, and Bob Woodhull

Venture Out at Indian River, Inc.

Directors in attendance: Jerry Herod, Beverly Baran, and Don Edwards

Venture Out at St. Lucie, Inc.

Directors in attendance: Bill Lembach, Cheryl Bryson, and Roberta Kuegler replacing Bill Tranmer

The Secretary stated that a quorum (of 9) was present and the meeting was declared open.

President Bill Lembach welcomed new delegates Bob McAllister and Bob Woodhull from Venture Harbour noting that he looked forward to working with them. 

He then greatly thanked as President and as their friend, both Bill Dwyer and Chuck Eichacker, long time members of the Venture Harbour and Venture Three Boards for their service.

DISPOSITION OF MINUTES OF THE REGULAR MEETING OF 16 NOVEMBER 2016

President Lembach noted “The Minutes of the Regular Monthly Meeting of the Venture Three, Inc. Board of Directors of 16 November 2016 have been posted on the bulletin board in the Recreation Hall and on the website. Does anyone wish to have those Minutes read? Are there errors or corrections? Then, if there are no corrections or additions, nor reading requested, the reading of the minutes is waived and the Minutes are approved by general consensus and will be retained on file.”

  • MOTION TO RESCIND & REPLACE SPECIAL ASSESSMENT PLAN
  • President Bill Lembach said that when we met in November to construct the hurricane damage payment we made and approved a motion that put the interest money into the Venture-III Contingency Fund.  Since then a statute was looked at that says any money allocated to reserve and contingency funds needs to be allocated based on the funds the monies went into.  Therefore he made a motion to rescind the authorization to move the accumulated funds to be credited to the Venture III Contingency Fund and to return said funds to the reserves as required by the Condominium Act.

  The motion was seconded by Cheryl Bryson.  There was no discussion and the motion passed 9 to 0.

REPORTS

  • TREASURER'S REPORT – by Cheryl Bryson (report on file)

After going over the report, Cheryl made two motions.

Motion #1: That the board authorize the following transfers from Contingency Funds to the Operating Fund:

  • $9, 631.82 from the V-III Contingency Fund to cover Hurricane Matthew Expenses.
  • $2,800 from the V-III Contingency Fund for pool motor.

             This motion was seconded by Bev Barran and passed 9 to 0 with no discussion.

     Motion #2: Transfers from Reserves: That the board authorize the following transfer from  the Reserve Funds to the Operating Fund.

  • $1,150 from the Golf Cart Store Roof Reserve for roof repair.
  • $2,323.26 from Reserves to the V-III Contingency Fund.

            This motion was seconded by Don Snodgrass and passed 9 to 0 with no discussion.

John Griffen suggested that with a vote of the owners the Board could move interest to the Contingency Fund.  Since an annual meeting is coming up that motion could be put on the agenda.  President Lembach agreed but is concerned we will not have a quorum. 

  • OPERATIONS/PROPERTY MANAGER'S REPORT – by Elvis Rock (report on file)
  • RECREATION COMMITTEE REPORT: Patty Snodgrass ((report on file)
  • VOLUNTEERS COMMITTEE REPORT: Bob McAllister (report on file)
  • LEGISLATIVE AFFAIRS REPORT John Griffen (report on file)
  • WEBSITE COMMITTEE REPORT Bob McAllister (report on file) Bob also thanked Dixie Hile for all her work with pictures on the website in the past saying that she was stepping down from that position. 
  • PRESIDENT’S REPORT: Bill Lembach (report on file)

President Lembach thanked Bob Woodhull for organizing the boat parade at Christmas time. 

President Lembach asked owners to please clean out their water meter boxes since the hurricane deposited mud and debris in many of them.

Speeding in V-III will be looked at by an ad hoc committee made up by Bill Lembach, Janet Siegler, Jim Ormiston and Bob McAllister.

President Lembach made a motion for the expenditure of $8,040 to pay for two new A/C units for the west room. The motion was seconded by Don Edwards and passed 9 to 0.

  • SUMMER PROJECTS: no report
  • RATIFICATION OF ACTIONS OF THE RECREATION COMMITTEE & MOTION TO ACCEPT ITEMS INTO INVENTORY & MOTIONS TO APPROVE ALL PLANNED COMMON ELEMENT CLOSURES FOR SPECIFIC EVENTS : Copy supplied of the list.

Motion: Ratify the recreation committee’s having closed the pool, the library, the north parking lot, the office parking lot, and the entire south recreation area (2/1/17) and the clubhouse, the north patio (2/1/17-2/5/17), and to allow the gates to remain open but manned on 2/4/17 and to allow parking along the road (unless otherwise posted)  and in the south recreation area on 2/4/17 for the flea market.

The motion was seconded by Cheryl Bryson and passed 9 to 0 with no discussion.

Motion: Ratify the Recreation Committee having closed the clubhouse for the following (see list attached).

This was seconded by Don Snodgrass and passed 9 to 0 with no discussion.

UNFINISHED BUSINESS

  • POOL FENCE PROJECT: The pool fence is completed and the only problem is learning how to open the lock. The project went well and is all approved by the county.
  • VANDALISM UPDATE: We continue to have vandalism. Measures have been taken to see who has been doing damage in the restrooms. Even a garbage can was stolen from storage. 
  • FORECLOSURE UNIT #812: This is in process and we have a lawyer working on it as does the owner.  Our lawyer has had contact with their lawyer. There is $4,300 owed to Venture Three as well as lawyer fees.  It looks like we will be getting our money, but the legal fees are already $2,500 and could go as high as $5,000.
  • RETURN OF THE PROXIES FOR THE ANNUAL MEETING : President Bill Lembach asked that we please return these if we haven’t done so yet. All sub associations need theirs also.
  • ST. LUCIE’S LIMITED COMMON AREA SEAWALL DAMAGE & REPAIR – Projects are in process, but county is asking us to jump through hoops to get the permits.  May be spring before activity.  Rick Harmon and Bob Quinn went through marina to try to temporarily fix some of the damage so no one gets hurt.
  • UNIT OWNERS WHO DO NOT MAINTAIN THEIR LOTS DURING THE OFF-SEASON

At the November meeting there was a lengthy discussion regarding the omnipresent concerns about weed growth, especially in the summer when owners are not in residence. There were a number of suggestions made, but the issue was left that Bill Lembach would obtain a cost quote for a park wide spraying program for the January meeting.

President Lembach went over the cost that he procured from the landscaper. It would be about $9,600 a year which comes to about $2.30 per month per owner. There are 53 lots with no grass, only pavers so they would be the only ones to fit having the weeds sprayed because if there is grass there is overspray and the herbicide will kill plants or grass nearby. The Finance Committee chose to take no action on this.  It will be referred to the Operations team and they will make a proposal with which to come back to this board. You may also contact the landscaper on an individual basis to have your own lot sprayed. Some discussion followed about the fact that people who don’t have pavers would pay for those who do.  Jerry Herod mentioned that even doing just lots with pavers could cause a neighbors plants or grass to be harmed so spraying could just create more problems.

NEW BUSINESS

  • RESTROOM SURVEY – REVISITED: People have asked President Lembach to revisit this topic since more than half of the owners were in favor of them. 58% wanted the bathrooms so President Lembach has revisited the survey.  He had hoped to have a cost proposal from the architect for plans to send out to contractors to get prices.  The board would have to approve the cost of the drawings first however.  This will be on the agenda next month and will also be brought to the Operations Committee. Questions were asked about other costs and the answer was this would only be for proposal drawings to go to contactors.  There would be major landscape drawings, etc. as well. Bathrooms will be ADA approved with one for men and one for women. The architect has three designs that the county will approve.
  • PROPOSED 2017-2018 V-3 BUDGET: Last year the cable provider gave us a bonus which was used to drop the condo fee to $180 per month.  The new proposed budget goes up $10 to $190. Every $4,212 expense means $1 increase in condo fee. Increases in insurance, software support, a full audit required this year, and operation and repairs of the pool as well as grounds have made some of the difference.  Utilities have gone up also.  Cheryl talked about the reserves where money has been decreased in the new budget.  Water project needed funds have decreased as we have continued to do such each year.  The Contingency Fund has a large increase $21,060 in the budget so increases $5 per unit per month. $1 of this will go to the contingency fund for the pool while the other $4 will go to the Venture Three Contingency Fund to replenish the monies taken out for hurricane damage.  This fund is extremely important because it helps pay for unbudgeted items. The Finance Committee worked very hard at the same time they were working on the Hurricane Matthew budget.
  • If you have any questions please ask Cheryl Bryson or someone else on the Finance Committee.
  • President Lembach reminded us that if you take money out of the savings account you need to replenish it!  So that is why half the increase comes from the hurricane.  Once the monies are replenished to $100, 000 and there are no large expenditures, it will be backed off the condo fee.
  • Jerry Herod explained that contingency funds may be used for any expenditure while reserves are only for the costs of the specific reserve fund.
  • All owners will have copies of this available today after the meeting. Others will be hand delivered or mailed.

MEMBERS’ FORUM

  • OPEN QUESTIONS FROM 04/20/2016 – None.

 (Please note that responses highlighted in blue are today’s responses.)

  • QUESTIONS, ETC. FROM 18 JANUARY 2017:

Ron Pfister Lot # 870 asked why there was a special assessment and increase in the dues.  Why was it not all an assessment?  Cheryl said she thought he means why not a larger assessment. She said that was much discussed.  Don Snodgrass said that delaying it over 2 years lessened the impact on people. Bill Lembach said it could be done either way.  There are folks on fixed incomes said Don Snodgrass.  It would have been about $400 instead of $200.  There were people even with the $200 who could not pay all at once.

Jerry Fosnaugh #659: Wouldn’t landscapers be responsible for weed whacking lots where weeds are growing?  Cheryl answered that the contract takes into consideration the number of lots with lawns.  Bill said we will ask the question.Jerry said there also weeds growing on pickle ball court.  Bev Baran said my landscaper doesn’t do mine weeds.

Barry Welch #876: He questioned the cost of letters for weeds and asked what the criteria for weeds is.  Bill answered this is a condominium and you need to understand that this is how it works. We are trying to address the weeds. Come in the summer and see what it looks like!  Most letters are emailed.

Vicky Stickrod Lots 765 and A 15: Vicky said that you can compare it to cable because some people have Dish or Direct TV, but still pay for cable.  They made that choice just as people with pavers choose pavers. If we budget for 53 lots with pavers and more are added the cost may go up.

Barry WelcH Lot #876  We hired grounds company not grass cutting company.  Isn’t it  inclusive?  Bill said not sure of distinction, but they are lawn maintenance.  We can spend anything we want.  It’s purely a cost issue.

There were no suggested agenda items.

ADJOURNMENT:

With no further business to conduct and with no objections, the meeting was adjourned at 12:10p.m.

Respectively Submitted,

Roberta Kuegler, Acting Secretary

For Your Information: Readers of these Minutes, please note that Minutes by their defined format of content are a record of what happened and they are NOT a transcript of the meeting. It is, has been, and will be my intent to follow this protocol.

 

  ****************************************

VENTURE THREE, INC.

REGULAR MARCH MEETING

of the BOARD OF DIRECTORS

WEDNESDAY, 20 APRIL 2016

MINUTES

The Regular Meeting for November 2016 of the Board of Directors of Venture Three, Inc. was held on Wednesday, 16 November 2016 in the Venture Three Recreation Hall. The meeting started at 10:30 AM. President William Lembach welcomed the 68 who were in attendance.

Prior to the start of the meeting, appreciation was expressed to Carolyn Tranmer for preparing the coffee and to Patty Snodgrass and Carolyn Tranmer for the pastries for the Social, and to Barbara Fugazzotto for all the signage.

WELCOME

CALL TO ORDER

ST. LUCIE COUNTY SHERIFF’S OFFICE

Russ Cullum & Lt. MacIntosh of the St. Lucie County Sherriff’s Office spoke on the subjects of V-3 having been very good from a crime perspective, car burglaries have continued with windows being broken for access (3 of 4 perps arrested), 29 car burglaries were done in one night at homes – all cases the cars were unlocked, the SLCSO advice – LOCK THE DOORS TO YOUR CAR & YOUR HOME, break-ins occur at beach parking during the daytime and at homes during the nighttime hours, do not confront apparent criminals – call 911 instead.

Venture Three, Inc. wishes to express thanks to the St. Lucie County Sheriff’s Office for their continued support of our Associations.

ROLL CALL & DETERMINATION OF QUORUM

Venture Harbour, Inc.

Directors in attendance: Chuck Eichacker, Dr. Bill Dwyer, and Jim Peters (for Don Snodgrass)

Venture Out at Indian River, Inc.

Directors in attendance: Jerry Herod, Beverly Baran, and Don Edwards

Venture Out at St. Lucie, Inc.

Directors in attendance: Bill Lembach, Cheryl Bryson, and Bill Tranmer

The Secretary stated that a quorum (of 9) was present and the meeting was declared open.

DISPOSITION OF MINUTES OF THE REGULAR MEETING OF 20 APRIL 2016

President Lembach noted “The Minutes of the Regular Monthly Meeting of the Venture Three, Inc. Board of Directors of 20 April 2016 have been posted on the bulletin board in the Recreation Hall and on the website. Does anyone wish to have those Minutes read? Are there errors or corrections? Then, if there are no corrections or additions, nor reading requested, the reading of the minutes is waived and the Minutes are approved by general consensus and will be retained on file.”

REPORTS

  • TREASURER'S REPORT By Treasurer Cheryl Bryson – There were three reports,- the year- end report, the current report through September, and the reserves report. The reports will be retained on file and are attached to the original of these Minutes.

The Treasurer moved that 6 transfers from Contingency funds be transferred to V-3 Operating for new pool fence (4), termite extermination, & cleaning/painting of outside wall of the swimming pool. (2nd – Bill Tranmer), no discussion, motion approved unanimously (9-0).

The Treasurer moved that 2 transfers from Reserve funds be transferred to V-3 Operating for excess costs on the Albacore water line repair, & cleaning/painting of exterior of the clubhose and library. (2nd – Bill Tranmer), no discussion, motion approved unanimously (9-0).

  • OPERATIONS/PROPERTY MANAGER'S REPORT – by Elvis Rock, Property Manager, touching on issues/complaints regarding the continued use/flushing of non-biodegradable personal wipes clogging the sewer system (one lift station pump replaced @ $1400), do not flush paper hand towels in  the ladies restroom (caused a sewer backup), the sump pump in the Storage Area had to be replaced, Golf carts which are not registered are not allowed on AIA including the sidewalks and the grass berms (one exception is the permitted use on the grass berm between the main entrance and as far south to get to the beach access area otherwise, it could be $250 fine and confiscation of the golf cart).
  • RECREATION COMMITTEE REPORT – No report.
  • PARK PATROL COMMITTEE REPORT – No Report
  • VOLUNTEERS COMMITTEE REPORT – No report.
  • LEGISLATIVE AFFAIRS REPORT – by John Griffen reported that there has been no action/activity upon which to report.
  • WEBSITE COMMITTEE REPORT – by Sally Cousino for Bob McAllister. Report to be retained on file.
  • PRESIDENT’S REPORT –SUMMER PROJECTS: The President’s Report touched on the following: termite eradication from clubhouse, thanks to the team that removed all the kitchen items and who secured the outside perimeter, replaced backflow preventers, sent letter to HO bike rider banning him from all V3 roads unless he follows our rules, hired a new housekeeper (Elizabeth), replaced Kathy Summers in the office who could not return after her illness with Lilly, thanked Edna Geller for a post –summer storm cleanup, thanks to James Newman who provided a new compressor at his expense, painted the outside of the clubhouse, library, maintenance shop, pool, pool curbing, & restroom (used outside contractor because of the size of the task), cleaned pool deck, had installed a new pool fence, gates, & locks, new signs for the pool, new outside pool lights, new shower head for pool, Emergency lights inside clubhouse, new restrooms doors & locks, new restroom fixtures, new restroom mirrors, kitchen appliances professionally cleaned, new gutters on clubhouse, water line repair on Albacore Dr., Paving of Albacore Dr., addition of a new Pickleball Court, evicted tenant(s) from unit #803 with the complete cooperation of the owner of #803.

RATIFICATION OF ACTIONS OF THE OPERATIONS COMMITTEE - None

RATIFICATION OF ACTIONS OF THE RECREATION COMMITTEE

Bill Tranmer moved that the actions of the Recreation Committee that have occurred over the last month be ratified (2nd – Cheryl Bryson), no discussion, motion approved unanimously (9-0).

UNFINISHED BUSINESS

  • POOL FENCE PROJECT

The President reported that the new pool fencing, gates, & locks are essentially complete except for one railing and that the project took much longer than expected primarily to satisfy St. Lucie County questions and requirements.

  • RESTROOM SURVEY

The results of the informal restrooms at the beach survey were presented and discussed. Because the results did not meet any of the requirements to indicate approval of a proxy vote, the project has been abandoned.

Bill Tranmer motioned to rescind the approval of the expenditure of $1500 for the architectural drawings, 2nd – Cheryl Bryson, no discussion, motion approved unanimously (9-0). Bill then noted that the special assessment of $400/unit automatically expired as a proxy vote was not completed by 15 November 2016, invoking paragraph 3 of the original motion ( of April). Bill then moved to rescind the motion which approved the additional assessment of $400 if additional funds were to become necessary, 2nd – Cheryl Bryson, no discussion, motion approved unanimously (9-0).

  • ADDITIONAL PICKLEBALL COURT

The construction of an additional Pickleball court was completed. It was self-funded by the players.

NEW BUSINESS

  • HURRICANE REVIEW

President Lembach gave detailed report on the work that was done by a group of volunteers, an effort which saved the community an undefined but large amount of money in cleanup costs. He the recognized the volunteers individually.

Bill then itemized a damage list, some of which is repaired at this point, some remaining to be done. List & report attached hereto.

  • SPECIAL ASSESSMENT

The President then actual or estimated costs for repair/replacement of the itemized list which was (at this point) $121,330 or $346/unit. However, it was noted there are funds available which when applied to these costs, would reduce the balance by $48,684 or ~$207/unit.

Cheryl Bryson moved to authorize an assessment to all unit owners for damage from Hurricane Matthew to the properties of Venture-Three, Inc., Venture Out at St. Lucie, Inc., and Venture Out at Indian River, Inc. and for debris clean-up for all the sub-associations with the assessment to be limited to a range of $200 to $250 and to be left to the determination of the Finance Committee pending their final review of the Reserve & Contingency funds during the current budget preparation for the fiscal year 2017-2018. (2nd – Jerry Herod), limited discussion, motion approved unanimously (9-0).

Cheryl Bryson moved to authorize the Rec Contingency and the Equipment Contingency Funds with the current funds in the amounts of $3,016.98 and $4,573.48, respectively, to be rolled over into the Venture Three Contingency Fund. (2nd – Jerry Herod), limited discussion, motion approved unanimously (9-0).

Cheryl Bryson moved to authorize the accumulated interest from the Reserve/Contingency Funds to be credited to the Venture III Contingency Fund. (2nd – Bill Tranmer), limited discussion, motion approved unanimously (9-0).

Cheryl Bryson moved to authorize the Finance Committee to establish, during their current reserve study, two (2) new Reserve Funds for the Marina Docks and for the North and South End Seawalls. (2nd – Bill Tranmer), Discussion followed especially regarding the mitigation plan/funding for the retaining wall at the Fishing Station, motion approved (8-0) with Director Edwards of Indian River abstaining.

  • VANDALISM

The President, with great disappointment bordering on disgust, reported two incidents of pure vandalism in the men’s restroom behind the clubhouse. The doors had just been replaced when someone tore the door closer mechanism off the door. A scant few days after repairs were done, someone ripped the door to one of the stalls off the wall, breaking the brackets, the hinges, & the door. The cost to replace that door will be ~$2,000 as it is a special size. As it now stands, because of the wanton destruction of common property by individual(s) who had to have a common property key to get in the restroom, that door will be replaced by a curtain on a rod. It is sad that one of our residents would do these things.

  • FORECLOSURE UNIT #812

The owner of unit #812 has fallen significantly into arrears on her account. She has been sent letters and the property has had a lien placed upon it. Indian River has said that they want Venture Three, Inc. to act on their behalf and start the foreclosure process. The foreclosure process will now proceed.

MEMBERS’ FORUM

(Please note that responses highlighted in blue are today’s responses.)

  • OPEN QUESTIONS FROM 04/20/2016 – None
  • Questions, etc. from 16 November 2016:

Joan Clark, #818 - Expressed great thanks to the members of the hurricane cleanup team of volunteers.

Barry Welch, #876 – Asked if we could recover some monies from our insurance for the hurricane damages. There was not enough damage and most of it was not covered under our storm policy.

Edna Geller, #890 – Asked if anything could be done along the dog walk fence and the debris incursions. The debris that comes thru the fence is from the land just north of the fence (and up to the road) which is owned by an individual who just does not care.

Rosalie Hoffman, #919 – Asked if FEMA could help with our hurricane damage and expenses. There was not enough damage and for FEMA to become involved we would have had to have been declared a disaster area - which we were not.

Dave Mowry, #910 – The islands on Fisherman’s Blvd have become dog walks. Such use is often. This a perennial problem in many places that are NOT dog walks and even in places that are posted as not being dog walks. Some dog owners just plain do not care and are too lazy to take their pets to approved dog walks. Just another form of arrogance of the “I do not care about you” type.

Mick Saunders, #845 – reported that intersection of Stingray and Fisherman’s Blvd has become very dangerous with walker, riders, golf carts, and vehicles being on the wrong side of the road when someone else rounds the turn in the correctly. Well, Mick, we just cannot fix stupid!

Barry Welch, #876 – Some golf carts are exceeding the 10mph speed limit. It is up to each operator of any vehicle to observe the speed limit and all other traffic controls/signs.

There were no suggested agenda items.

ADJOURNMENT:

With no further business to conduct and with no objections, the meeting was adjourned at 12:22p.m.

Respectively Submitted,

Bill Tranmer, Secretary

For Your Information: Readers of these Minutes, please note that Minutes by their defined format of content are a record of what happened and they are NOT a transcript of the meeting. It is, has been, and will be my intent to follow this protocol.

 

 

  ****************************************

VENTURE THREE, INC.

SPECIAL MEETING of the MEMBERSHIP

WEDNESDAY, 13 JULY 2016

MINUTES

A Special Meeting of the Membership of Venture Three, Inc. was held on Wednesday, 13 July 2016 in the Conference Room of the Venture Three Recreation Hall. The meeting started at 10:30 AM. President William Lembach welcomed the 10 who were in attendance.

WELCOME

CALL TO ORDER

The meeting as was called to order at 10:30am by the President

PROOF OF NOTICE OF MEETING & VERIFICATION OF A QUORUM

The proof of notice in the form of an affidavit was read.

REPORTS OF OFFICERS, IF ANY - None

REPORTS OF COMMITTEES, IF ANY - None

UNFINISHED BUSINESS - (REQUIRES A QUORUM) – NONE.

NEW BUSINESS - (REQUIRES A QUORUM)- None

VOTING FOR PICKLE BALL COURT INSTALLATION

A short overview of the initiative to add a second pickleball court was given.

VOTING RESULTS

There were 202 proxies returned, of which 202 were in favor of having a second pickleball court. There were none cast in the negative.

MEMBERS INPUT, QUESTIONS, AND COMMENTS - None

ADJOURN

With the agenda completed and with no further business to be conducted, the meeting was adjourned by the President at 10:38am.

 

  ****************************************

VENTURE THREE, INC.

REGULAR MARCH MEETING

of the BOARD OF DIRECTORS

WEDNESDAY, 20 APRIL 2016

MINUTES(AMENDED)

The Regular Meeting for April 2016 of the Board of Directors of Venture Three, Inc. was held on Wednesday, 20 April 2016 in the Venture Three Recreation Hall. The meeting started at 10:30 AM. President William Lembach welcomed the 84 who were in attendance.

Prior to the start of the meeting, appreciation was expressed to Carolyn Tranmer for preparing the coffee and to Kay Kling, Margaret Larson, Arlene Miller, Patty Snodgrass and Carolyn Tranmer for the pastries for the Social, and to Barbara Fugazzotto for all the signage.

WELCOME

CALL TO ORDER

ST. LUCIE COUNTY SHERIFF’S OFFICE

Russ Cullum of the St. Lucie County Sherriff’s Office spoke on subjects including “Shred It Day”, a no-cost event, to be held Saturday, 14 May 2016 from 8am – 1pm, at the main Sheriff’s Office located at 4700 W. Midway Road, identity theft being the largest crime in the U.S., the stealing of vehicle registration plate stickers that is occurring at public areas, and theft from vehicles left unlocked and from locked vehicles with valuables which are visible, and, to call 871-5303 if you wish to have your property checked during a period you are away.

Venture Three, Inc. wishes to express thanks to the St. Lucie County Sheriff’s Office for their continued support of our Associations.

ROLL CALL & DETERMINATION OF QUORUM

Venture Harbour, Inc.

Directors in attendance: Chuck Eichacker, Dr. Bill Dwyer, and Don Snodgrass

Venture Out at Indian River, Inc.

Directors in attendance: Jerry Herod, Beverly Baran, and Mick Saunders (for Don Edwards)

Venture Out at St. Lucie, Inc.

Directors in attendance: Bill Lembach, Cheryl Bryson, and Bill Tranmer

The Secretary stated that a quorum (of 9) was present and the meeting was declared open.

DISPOSITION OF MINUTES OF THE REGULAR MEETING OF 16 MARCH 2016

President Lembach noted “The Minutes of the Regular Monthly Meeting of the Venture Three, Inc. Board of Directors of 16 March 2016 have been posted on the bulletin board in the Recreation Hall and on the website. Does anyone wish to have those Minutes read? Are there errors or corrections? Then, if there are no corrections or additions, nor reading requested, the reading of the minutes is waived and the Minutes are approved by general consensus and will be retained on file.”

REPORTS

  • TREASURER'S REPORT By Treasurer Cheryl Bryson – The report will be retained on file and is attached to the original of these Minutes.
  • OPERATIONS/PROPERTY MANAGER'S REPORT – by Elvis Rock, Property Manager, touching on issues/complaints regarding the debris left by the new lawn service both on buildings and on driveways/walkways. There were other similar complaints voiced at the meeting.
  • RECREATION COMMITTEE REPORT – by Don Snodgrass for Patty Snodgrass. Report retained on file.
  • PARK PATROL COMMITTEE REPORT – No Report
  • WEB SITE COMMITTEE REPORT – by Sally Cousino who announced the resignations of herself and Ed Cehelnik and the appointment of the new chair, Bob McAllister. Both reports to be retained on file.
  • VOLUNTEERS COMMITTEE REPORT – by Bob McAllister. Report retained on file.
  • LEGISLATIVE AFFAIRS REPORT – by John Griffen reported that “we are shut down until the Fall”.
  • PRESIDENT’S REPORT: The President’s Report touched on the need for construction projects to be properly permitted by St. Lucie County, the V-3 lawn mowers are on consignment at Treasure Coast Lawn Equipment, the status of the pool fence project and the donation for same of $10,000 from the Recreation Committee, the installation of the exterior soffit lighting on the Library, the cleaning of the kitchen stoves, the first “Catch Someone Doing Something Right” recognition which went to Edna Geller (for collecting and disposing of palm fronds from the common elements) and to Dave Mowry & Ron Curcio (for repairing the storage lot gate that was on the losing end of a battle with an unknown person’s vehicle), the repair of the Bocce Court woodwork, and reminders to store/secure loose items in advance of hurricane season/owner’s leaving the property.

RATIFICATION OF ACTIONS OF THE OPERATIONS COMMITTEE

Bill Tranmer moved that the actions of the Operation Committee that have occurred over the last month be ratified (2nd – Cheryl Bryson), no discussion, motion approved unanimously (9-0). This included eliminating all reference regarding control & use of the Fishing Station from the Venture Three By-Laws and Rules & Regulations (par 3.L.5) and returning same to Venture Out at Indian River, Inc. This action was taken at the formal request of Venture Out at Indian River, Inc. based upon the plat which defines the North End Buffer Zone as part of Venture Out at Indian River, Inc. and their stating that they wish to control the use of the Fishing Station.

RATIFICATION OF ACTIONS OF THE RECREATION COMMITTEE

Bill Tranmer moved that the actions of the Recreation Committee that have occurred over the last month be ratified (2nd – Cheryl Bryson), no discussion, motion approved unanimously (9-0).

UNFINISHED BUSINESS

  • SAFETY COMMITTEE UPDATE

Bill Lembach announced the first initiative of the committee will start now with all new tenants receiving a personal introduction to the key rules regarding the facilities and their proper use, rules that are often broken because of a lack of knowledge such as swimming pool rules, golf cart operation, speed limit, lighted bicycles at night, and quiet hours.

  • POOL FENCE PROJECT

Holiday Out has offered the use of their pool to V-3 residents, tenants, & guests during the replacement of our pool fence insofar as V-3 provides monitors who will control the access of our residents. The times will be announced as the closure period becomes more firm.

NEW BUSINESS

  • COMCAST ROLL OUT

The Comcast HD roll-out scheduling will be held in the clubhouse from 11am – 3pm on 27 & 28 April 2016. If you already have HD service (meaning you can receive channel 432, for example), then you do not need to do or schedule anything.

  • SUMMER WATER PROJECT

Bill Lembach reported that this summer’s water project would take place on Albacore Street in St. Lucie. He also noted that the repaving would not take place immediately at the conclusion of the water project as there will be heavy equipment being brought onto the street to remove a roof and also to install 3 new seawalls. Once the heavy equipment is no longer needed, the road will be repaved.

Bill Lembach moved to approve the expenditure (from the water line reserve) of $52,000 (2nd – Jerry Herod), no discussion, approved unanimously (9-0).

  • SUMMER ROAD RE-PAVING

Bill Lembach moved to approve the expenditure (from the Roads reserve) of $31,847 (2nd – Jerry Herod), no discussion, approved unanimously (9-0).

Cheryl Bryson moved to approve the transfer of $52,000 from the Water Line reserve to Operating and to transfer $31,847 from the Roads reserve to Operating, (2nd – Bill Dwyer), no discussion, approved unanimously (9-0).

  • ELIMINATION OF AGE & GENDER BIAS

Bill Lembach stated that it is necessary that our rules comply with the Florida mandate against age & gender bias. Toward that end a proposed set of rules amendments were distributed to the Board members. In addition to the initiative measures, there was a proposed change to eliminate the Fishing Station language as the Fishing Station has become, at their request, Indian River’s responsibility to manage. Bill Lembach moved to approve these proposed amendments. (2nd – Don Snodgrass).

Bill Tranmer then moved to amend the previous motion to include the addition of the Pickleball Court and to delete any reference to the Horseshoe Pit (it having been already removed). (2nd – Cheryl Bryson). No discussion. Motion to amend prior motion approved unanimously (9-0).

There was further discussion on the now amended motion. Cheryl Bryson moved to further amend the amended motion to not include references to functions where alcohol was served (specifically the Pool Hall) and persons under 21 were prohibited from attending said functions. (2nd – Bill Lembach). Limited discussion. Motion approved unanimously (9-0).

The twice amended motion was restated. No further discussion. The twice amended motion was approved unanimously (9-0).

  • RESTROOM SURVEY 

Interim results show that that in two Associations (Venture Harbour(18/23, with 75% needed) & Venture Out at Indian River(45/73, with 60% needed)) each is 1 vote in favor above the minimum required while Venture Out at St. Lucie is 4 votes (72/114, with 66-2/3% needed) below the minimum.

Bill Lembach moved to approve the expenditure of $1500 for architectural drawings of restrooms at the beach property contingent upon positive results from the survey (due for return by June 1st). (2nd – Cheryl Bryson). Minimal discussion. Motion approved unanimously (9-0).

Bill Lembach moved that the Board approve a special assessment to be paid in one installment and not to exceed $400 per unit to be used toward the construction of restrooms at the Venture Three, Inc. Beach access property subject to the following contingencies.

  1. Contingent upon approval of the rest rooms addition to the beach access common property by vote of the owners in accordance with the Condominium Act and the documents of the three Associations. The vote may be at a special meeting of the owners in each Association and may be in person at the meeting or by proxy. Each Association will notice and conduct its own special owners’ meeting.
  2. The special assessment may not be billed to unit owners unless and until the project is approved by the owner votes in all three Associations. If the owners’ vote fails to gain approval of the project, the special assessment approval shall automatically terminate and be of no further force nor effect.
  3. The special assessment shall automatically expire if the owners’ vote in all three of the Associations has not been completed by November 15, 2016.
  4. If the owners’ vote approves the project, and the architectural drawings, permitting costs, and construction costs are determined to render the special assessment insufficient to fully fund the project, a motion may brought at a regular or special Venture Three, Inc. Board Meeting for an additional special assessment not to exceed another $400 per unit.

(2nd – Bill Dwyer). Some discussion followed. Motion approved unanimously (9-0).

Bill Lembach then moved to approve sending a proxy regarding the restrooms approval to all owners. The proxy must have the total cost (with contingencies included) broken down on a per unit basis and to include the time frame and method(s) of payment of the assessment. (2nd - Cheryl Bryson), limited discussion, motion approved unanimously (9-0).

  • ADDITIONAL PICKLEBALL COURT

Bill Lembach moved to approve the construction of a standalone Pickle ball court in the Common Recreation area near the basketball court noting that the cost would be ~$12,000 which would be self-funded by the Pickle ball participants. (2nd – Jerry Herod), some discussion, motion approved by majority (8-1).

Bill Lembach then moved to approve sending a proxy regarding the approval of constructing a standalone Pickle ball court to all owners. The proxy must indicate that this project is at no cost to the owners. (2nd – Jerry Herod), limited discussion, motion approved by majority (8-1).

MEMBERS’ FORUM

(Please note that responses highlighted in blue are today’s responses.)

  • OPEN QUESTIONS FROM 03/16/2016
    • Barrie Welch - #876: Brought up the question of having the Nature’s Grounds crew spray pavers for weeds once a month in the Summer. Response, Bill Lembach: Nature’s Grounds is looking at both the effort & cost and there will be a further response in April. Response #2, item was discussed with Nature’s Grounds who will submit a cost proposal (not yet received).
    • Nettie Bromhall - #733: Asked why a coach light is allowed to have colored panels defeating the purpose of illumination. Response, Bill Lembach: The Light Committee has taken this an action item to investigate. Response #2, the colored panels have been removed, Item closed.
    • George Driscoll - #703: Asked that when the V-3 Pool is closed for the fencing project, could arrangements be made for V-3 folks o use the Holiday Out Pool. Response, Bill Lembach: Yes, the request will be made to Holiday Out. Response #2, Holiday Out has offered the use of their pool during the time that the V-3 pool is closed for the fence replacement project provided that V-3 provides monitors who will have a key card to allow for V-3 users to enter. V-3 thanks Holiday Out for making this provision available. Details will be announced when the timing of the V-3 pool closure is known.  Item closed.

NEW QUESTIONS/COMMENTS/SUGGESTED AGENDA ITEMS

  • Dave Mowry - #910: Asked if a better compacting job could be done on road crosscuts such that the new paving does not sink a few months after project completion as it did in numerous places on S. Sailfish.
  • Dave Mowry - #910: Asked that some signage be installed on the islands on Fisherman’s Blvd stating that the area is not to be used as a dog walk/relief area.Response: Request will be considered by Operations.
  • Barry Welch - #876: Asked if anything could be done about the raccoon roaming the Indian River area..Response, Bill Lembach: Unless the animals shows signs of rabies (which should immediately result in a call to County Animal Control), there is nothing that can reasonably be done as we live in an area that is rife with wildlife.
  • Barry Welch - #876: Commented that regarding the Beach area restrooms, it is a big an expense for little use.
  • Barry Welch - #876: Raised again the question of having the lawn service provide spraying for weeds on units that do not have grass. (Response, see first item in Open Questions section immediately above.)
  • Barry Welch - #876: Asked that if when the roads are being repaved could something be done to improve the drainage. Response, Bill Lembach, The property is located in designated flood control area and as such we are required to rely on natural percolation of rainwater and not allowed to add any additional drains. For the most part rainwater disappears relatively quickly.
  • Jerry Herod - #874: Reminded people that when getting ready to leave for the season to donate non-perishable items that you may have to the Food Pantry boxes in the Round Room.
  • Nettie Bromhall - #733: Asked why a coach light is allowed to have colored panels defeating the purpose of illumination. Response, Bill Lembach: The Light Committee has taken this an action item to investigate.
  • Rosalie Hoffman - #919: Noted that previously stated concern were for the safety of the children and that we are not against children. Thanked the Board for new rules consideration. Response, Bill Lembach, noted that there is a newly adopted set of Rules, but, this issue was not addressed in those amendments.
  • Roberta Kuegler - #753: Asked if the restrooms resulted in a special assessment, would there be consideration for those on limited/fixed incomes to make installment payments. Response, Bill Lembach: Yes.
  • Joe Helhoski - #691: Asked if the voting we were discussing applied to all proxies. Response, Bill Tranmer, No. There are a number of types of votes with differing percentages and differing basis. The one being discussed here is for Material Alteration or Substantial Addition to the Common Elements. The voting for same is controlled by the Associations’ Declarations, or, those being silent, the applicable Florida Statutes criteria prevail.
  • Mike Richards - #632: Asked assuming all the voting was tabulated by Association, when do all the votes come together as one total. Response, Bill Tranmer, Actually they do not ever get to one total for this type of vote. There are actually 6 positive votes necessary for passage, - the owners of the 3 Associations, individually, and, the Boards of the 3 Associations, individually. Should any one of the votes fail, the entire initiative fails.

There were no suggested agenda items.

ADJOURNMENT:

With no further business to conduct and with no objections, the meeting was adjourned at 12:32p.m.

Respectively Submitted,

Bill Tranmer, Secretary

For Your Information: Readers of these Minutes, please note that Minutes by their defined format of content are a record of what happened and they are NOT a transcript of the meeting. It is, has been, and will be my intent to follow this protocol.

 

 

  ****************************************

VENTURE THREE, INC.

REGULAR MARCH MEETING

of the BOARD OF DIRECTORS

WEDNESDAY, 16 MARCH 2016

MINUTES

The Regular Meeting for March 2016 of the Board of Directors of Venture Three, Inc. was held on Wednesday, 16 March 2016 in the Venture Three Recreation Hall. The meeting started at 10:30 AM. President William Lembach welcomed the 84 who were in attendance.

Prior to the start of the meeting, appreciation was expressed to Carolyn Tranmer for preparing the coffee and to Arlene Miller, and Carolyn Tranmer for the preparing the Venture Three 40th Anniversay cake, and to Barbara Fugazzotto for all the signage.

WELCOME

CALL TO ORDER

ST. LUCIE COUNTY SHERIFF’S OFFICE

Russ Cullum of the St. Lucie County Sherriff’s Office spoke on subjects including Venture Three having no reported crime this past month, and, he once again warned against the IRS & FBI telephone scams – his recommendation, just hang up, say nothing.

Venture Three, Inc. wishes to express thanks to the Sheriff’s Office for their continued support.

ROLL CALL & DETERMINATION OF QUORUM

Venture Harbour, Inc.

Directors in attendance: Chuck Eichacker, Dr. Bill Dwyer, and Don Snodgrass

Venture Out at Indian River, Inc.

Directors in attendance: Jerry Herod, Beverly Baran, and Don Edwards

Venture Out at St. Lucie, Inc.

Directors in attendance: Bill Lembach, Cheryl Bryson, and Bill Tranmer

The Secretary stated that a quorum (of 9) was present and the meeting was declared open.

DISPOSITION OF MINUTES OF THE REGULAR MEETING OF 17 FEBRUARY 2016

President Lembach noted “The Minutes of the Regular Monthly Meeting of the Venture Three, Inc. Board of Directors of 17 February 2016 have been posted on the bulletin board in the Recreation Hall and on the website. Does anyone wish to have those Minutes read? Are there errors or corrections? Then, if there are no corrections or additions, nor reading requested, the reading of the minutes is waived and the Minutes are approved by general consensus and will be retained on file.”

REPORTS

  • TREASURER'S REPORT By Treasurer Cheryl Bryson – The report will be retained on file and is attached to these Minutes.
  • OPERATIONS/PROPERTY MANAGER'S REPORT – by Elvis Rock, Property Manager, touching on Sani wipes are still a problem to the sewer system, having caused failure of the 2 pumps in the North Lift Station resulting in their having to be replaced. This after just two weeks ago, having to have replace both pumps in the South Lift Station – FOR THE SAME REASON. The message just is not getting out – sani-wipes do NOT disintegrate and are the sole cause of all these failures. PUMPS ARE EXPENSIVE!!
  • RECREATION COMMITTEE REPORT – by Patty Snodgrass. Report retained on file.
  • PARK PATROL COMMITTEE REPORT – No Report
  • VOLUNTEERS COMMITTEE REPORT – by Bob McAllister. Report retained on file.
  • LEGISLATIVE AFFAIRS REPORT – by John Griffen reported that all the 2016 bills that might have affected our documents did not gain approval and that the 2016 Legislative Session ended Friday, 11 March 2016.
  • WEB SITE COMMITTEE REPORT – by Sally Cousino. Report retained on file. She also mentioned that Bob McAllister is putting together a history of V-3. Any and all contributions are welcome, text or pictures.
  • PRESIDENT’S REPORT: The President’s Report touched on the 40th Birthday of Venture Three, the visitors’ gate being left open from 7-9am & 12-1pm for better traffic flow, especially contractors, bushes at the Main Lift Station (HO Office) removed by the County will not be replaced, Stop sign at the HO Office (north to south) will not be replaced as there is no room for it, hopefully the critters in the clubhouse have been eliminated, recessed lighting in the soffit of the Library, thanked everyone for the way the folks have pitched in for the table/chair setup & take-down, overview of the summer 2016 water project, kitchen ovens will be professionally cleaned on 7 April (all day), first meeting of the Safety Committee, Wilco will be installing 9 new seawalls this summer, water meters need to be kept visible, and the collection of “junk” at the rear side of many properties which need attention.

RATIFICATION OF ACTIONS OF THE OPERATIONS COMMITTEE – if any.  None

RATIFICATION OF ACTIONS OF THE RECREATION COMMITTEE

Bill Tranmer moved that the actions of the Recreation Committee that have occurred over the last month be ratified (2nd – Bill Lembach), no discussion, motion approved unanimously (9-0).

UNFINISHED BUSINESS

  • CONSIDERATION OF THE 2016-2017 PROPOSED BUDGET

Bill Lembach moved that the Board approve the proposed 2016-2017 budget (2nd – Cheryl Bryson), no discussion, motion approved unanimously (9-0).

NEW BUSINESS

  • RATIFY THE RECREATION COMMITTEE’S HAVING CLOSED THE FOLLOWING:  2/25/16 – NORTH PATIO (POOL PLAYERS’ PICNIC); 3/15/16 – CLUBHOUSE (ACTIVITIES PLANNING LUNCHEON).

Bill Tranmer moved that the Board approve the following closures: 2/25/16 – north patio (Pool Players’ Picnic); 3/15/16 – Clubhouse (Activities Planning Luncheon), (2nd – Don Snodgrass), no discussion, motion approved unanimously.

  • CONSIDERATION OF THE  2016-2017 MANAGEMENT AGREEMENT

Bill Lembach stated that since there were no changes submitted for consideration prior to the 60-day cutoff, the Management Agreement has rolled over and been printed with new dates and signed by all the required signatories.

  • CONSIDERATION OF THE POOL FENCE PROJECT

Bill Lembach gave an overview of the pool fence replacement project. He then moved that the Board approve a NTE expenditure of $30,000 for the fencing replacement, (2nd – Jerry Herod), discussion noted that lighting and fence wind vanes were not in this estimate and would be costed separately in April, motion approved unanimously (9-0).

  • REPORT ON COMCAST MEETING OF 12 APRIL 2016

Bill Lembach stated that Comcast will be here in the East Room of the Clubhouse on 12 April 2016 at 2pm to arrange for the conversion to the newly included HD service.

MEMBERS’ FORUM

  • OPEN QUESTIONS FROM 02/17/2016
    • Barbara Suchan - #A17: Many owners fail to stop at the two Stop signs on Fisherman’s Blvd. Response, Bill Lembach: This is an has been a continual problem, however, the issue will be brought to the Operations Committee to determine if there are any new solutions possible. A further comment is that Stop signs apply to golf carts & bicycles. Response, Bill Lembach, 3/16: There are just no new ideas on how to get people to observe stop signs. Sad, but true!
    • Bob McAllister - #A-16: Noted that some of the painted stop signs on the roadways were quite faded. It was suggested that this could be a task for the volunteer crew. Response, Bill Lembach: Taken on by the Volunteers crew.
    • Karl Kuegler - #753: Noted that people do not stop in front of the Holiday Out Office when approaching from the North. There used to be stop sign there, but it has been removed. Replaced with painted road. Why? Response, Bill Lembach: Discussed with HO but they said there is no practical location to place a stop sign but that the painted stop signs on the roadway will be maintained.
    • Barrie Welch - #876: Brought up the question of having the Nature’s Grounds crew spray pavers for weeds once a month in the Summer. Response, Bill Lembach: Nature’s Grounds is looking at both the effort & cost and there will be a further response in April.
    • Janet Sigler - #675: Asked if anything could be done to clear the drain at the intersection of South Sailfish & South Marlin to alleviate the flooding that comes with medium to heavy rains. Response, Bill Lembach: The problem is capacity of the piping. There are 4 locations and 2 pipes that flow into that intersection and only one long 3” dia pipe leaving (toward the marina). It is going to back up during heavy rains but it was also noted that once the rain stops, the overflow clears rather quickly.
    • Bill Foster - #664: Asked if the old Holiday Out guardhouse could be cleaned up. It is becoming an eyesore. Response, Bill Lembach: Issue will be brought up at the next Joint Holiday Out/Venture Three meeting. Response, Bill Lembach 3/16: HO has agreed to clean up the guard shack.

NEW QUESTIONS/COMMENTS/SUGGESTED AGENDA ITEMS

(Please note that responses highlighted in blue are today’s responses.)

Jerry Herod - #874: Asked that people sign a thank you card (created by Gail Lembach) to be given to the individual who voluntarily patched Stingray at his own cost & time. It was greatly appreciated.

Barbara Fugazzatto - #728: Said that she greatly appreciated the safety railing that was installed at the Marina corner next to her unit.

Barry Welch - #876: Asked about shutting off the water meter at season’s end.Response, Elvis Rock: If you would like your water meter shut off for the summer, make a request to the Office and it will be done for you. Do not risk breaking the valve if you do not have the correct tool.

Barry Welch - #876: Asked about the trailer that is overnighting in Stingray just about every night.Response, Bill Lembach: That is an issue for the individual Association to handle.

Barry Welch - #876: Asked if there were any effort underway to combine the Rules of the 3 Associations into one rule.Response, Bill Lembach: To his knowledge, there is no such effort being contemplated.

Mick Saunders - #845: Asked if a Private Property sign could be placed at our Beach Access. Response, Bill Lembach: Yes, it will be done.

Nettie Bromhall - #733: Asked why a coach light is allowed to have colored panels defeating the purpose of illumination. Response, Bill Lembach: The Light Committee has taken this an action item to investigate.

Don Snodgrass - #611: Noted that a large number of people are not observing the 10mph speed limit when travelling the South Sailfish Superhighway. Asked people to look at that speedometers to see just how fast they are really going.

George Driscoll - #703: Asked that when the V-3 Pool is closed for the fencing project, could arrangements be made for V-3 folks o use the Holiday Out Pool. Response, Bill Lembach: Yes, the request will be made to Holiday Out.

REDUCTION IN QUORUM

The Secretary interrupted at this point, noting there was a reduction in that quorum, now reduced to 8.

Returning to questions/comments/suggested agenda items:

Jeanne Donahue - #743: Asked if the material being sprayed at night is safe for children & pets. Response, Bill Lembach: Yes, it is. The mosquito spray has been appoved by the relevant Governmental agencies, noting it is the County that does the spraying.

Barbara Suchan - #A-17: Asked how it was while waiting at the visitors’ gate that a truck driving up from behind was able to open the gate. Response, Bill Lembach: The only way that could have been done is that the truck was from Holiday Out and they use proximity cards.

Bill Lembach - #647: Noted that Library Air Conditioner has failed and will have to be replaced at a guesstimate cost of ~$3000.

There were no suggested agenda items.

ADJOURNMENT:

With no further business to conduct and with no objections, the meeting was adjourned at 12:00p.m.

Respectively Submitted,

Bill Tranmer, Secretary

For Your Information: Readers of these Minutes, please note that Minutes by their defined format of content are a record of what happened and they are NOT a transcript of the meeting. It is, has been, and will be my intent to follow this protocol.

 

  ****************************************

VENTURE THREE, INC.

REGULAR FEBRUARY MEETING

of the BOARD OF DIRECTORS

WEDNESDAY, 17 FEBRUARY 2016

MINUTESThe Regular Meeting for February 2016 of the Board of Directors of Venture Three, Inc. was held on Wednesday, 17 February 2016 in the Venture Three Recreation Hall. The meeting started at 10:30 AM. President William Lembach welcomed the 66 who were in attendance.

Prior to the start of the meeting, appreciation was expressed to Carolyn Tranmer for preparing the coffee and to Joan Clark, Arlene Miller, and Carolyn Tranmer for the baked goods, and to Barbara Fugazzotto for the signage.

WELCOME

CALL TO ORDER

ST. LUCIE COUNTY SHERIFF’S OFFICE

Russ Cullum of the St. Lucie County Sherriff’s Office spoke on subjects including Venture Three being off the radar screen, people climbing over the fence to gain access to the Storage Area, and the seemingly ever continuing phone scams (you have won a lottery, send money for your prize; Deputy Sean Woods of the St. Lucie County Sheriff’s Office demanding immediate payment of a traffic ticket or you will be arrested). The SLCSO does not cold call people demanding payment – ever!

Venture Three, Inc. wishes to express thanks to the Sheriff’s Office for their continued support.

Bill Lembach suggested that anyone who has units, boats, or items of value in the Storage Area check them for possible intrusion/theft of items.

ROLL CALL & DETERMINATION OF QUORUM

Venture Harbour, Inc.

Directors in attendance: Chuck Eichacker, Dr. Bill Dwyer, and Don Snodgrass

Venture Out at Indian River, Inc.

Directors in attendance: Jerry Herod, Beverly Baran, and Don Edwards

Venture Out at St. Lucie, Inc.

Directors in attendance: Bill Lembach, Cheryl Bryson, and Bill Tranmer

The Secretary stated that a quorum (of 9) was present and the meeting was declared open.

DISPOSITION OF MINUTES OF THE REGULAR MEETING OF 20 JANUARY 2016

President Lembach noted “The Minutes of the Regular Monthly Meeting of the Venture Three, Inc. Board of Directors of 20 January 2016 have been posted on the bulletin board in the Recreation Hall and on the website. Does anyone wish to have those Minutes read? Are there errors or corrections? Then, if there are no corrections or additions, nor reading requested, the reading of the minutes is waived and the Minutes are approved by general consensus and will be retained on file.”

REPORTS

  • TREASURER'S REPORT By Treasurer Cheryl Bryson – The report will be retained on file and is attached to these Minutes.
  • OPERATIONS/PROPERTY MANAGER'S REPORT – by Elvis Rock, Property Manager, touching on Sani wipes are still a problem to the sewer system, exhaust fan in kitchen operating within design parameters (as to noise), a proposal for repair of the Bocce court received, Stingray roadway patched thanks to Bob Gent, FDOT patched the depression at the Park entrance, New lawn maintenance company has started work, Recycling Bin is exchanged as needed, nothing will happen with the entrance flag as the pulley mechanism is malfunctioning, reminder to use Form #101 for a construction project. The report will be retained on file.
  • RECREATION COMMITTEE REPORT – No report..
  • PARK PATROL COMMITTEE REPORT – No Report
  • VOLUNTEERS COMMITTEE REPORT – by Jim Ormiston. Report retained on file. Bill Lembach announced that new Chairperson for the Volunteers Committee is Bob McAllister.
  • LEGISLATIVE AFFAIRS REPORT – by Bill Tranmer reported that all the current bills that might affect us seem to mired in committees and that time is running short.
  • WEB SITE COMMITTEE REPORT – No Report.
  • PRESIDENT’S REPORT: The President’s Report touched on the room setup process is going extremely well; Bocce court proposal is $17,360 resulting in a new strategy being considered; the plan to replace the pool fence and the non-compliant lights; the V-3 washer being used by a renter for personal laundry; the start of a new Safety Committee tasked to report to the Board by 4/4/16; and, responses to a few of the questions from the Annual Meeting.

RATIFICATION OF ACTIONS OF THE OPERATIONS COMMITTEE – if any.  None

RATIFICATION OF ACTIONS OF THE RECREATION COMMITTEE – if any.  None

UNFINISHED BUSINESS

  • 2016-2017 PROPOSED BUDGET

The President reminded the owners that the budget for 2016-2017 would be considered for approval at the Regular March meeting and asked if there were any questions or comments related to the budget proposal. There were none.

NEW BUSINESS

Bill Tranmer motioned the following seven agenda items, each being introduced & considered separately, and for each of which there was no discussion. Each was individually approved unanimously (9-0).

  • TO RESCIND THE APPROVED MOTION TO  BUILD A BEACH PAVILION of 04 MARCH 2014 (2nd Bill Lembach)
  • RESCIND THE APPROVED MOTION TO INSTALL RESTROOMS AT THE BEACH of 16 MARCH 2014 (2nd Dr. Bill Dwyer)
  • RESCIND THE APPROVED MOTION TO INSTALL A V-3 SIGN NEAR THE POOL of 16 MARCH 2014 (2nd Chuck Eichacker)
  • RESCIND THE APPROVED MOTION TO INSTALL A GAZEBO of 18 NOVEMBER 2015 (2nd Bill Lembach)
  • RATIFY THE RECREATION COMMITTEE’S HAVING CLOSED THE POOL, THE LIBRARY, THE NORTH PARKING LOT), THE OFFICE PARKING LOT, AND THE ENTIRE SOUTH RECREATION AREA (2/6/16) AND THE CLUBHOUSE, THE NORTH PATIO (2/3-6/16), AND TO ALLOW THE ENTRANCE GATES TO REMAIN OPEN (BUT MANNED) & TO ALLOW PARKING ON ROADSIDES ON 2/6/16 FOR THE FLEA MARKET. (2nd Bill Lembach)
  • RATIFY THE RECREATION COMMITTEE’S HAVING CLOSED THE FOLLOWING:  2/19/16 – CLUBHOUSE (AFTERNOON TEA); 2/25/16 – CLUBHOUSE (FASHION SHOW); 3/5/16 – POOL & NORTH PATIO (POOLSIDE PARTY; 3/17/16 – CLUBHOUSE (ARTS & CRAFTS SHOW); 3/23/16 – SOUTH RECREATION AREA (MUSIC IN THE PARK); 3/24/16 – CLUBHOUSE (BOCCE-SHUFFLEBOARD LUNCHEON). (2nd Bill Lembach)
  • RATIFY THE RECREATION COMMITTEE’S DAILY ACTIVITIES LIST THROUGH 5/31/16 AND THE CLOSINGS ASSOCIATED WITH EACH ACTIVITY FOR TIMES INDICATED. (2nd Bill Lembach)

MEMBERS’ FORUM

  • OPEN QUESTIONS FROM 01/20/2016
    • Barry Welch, Unit #876: Requested that consideration be given to having pavers sprayed for weed control by the new grounds contractor as a trade-off for those units that have no grass. Response, Bill Lembach: This question will be brought to the Operations Committee.
    • NEW QUESTIONS/COMMENTS (Please note that responses highlighted in blue & underlined are referred to applicable Association Boards.)

Barbara Suchan - #A17: Many owners fail to stop at the two Stop signs on Fisherman’s Blvd. Response, Bill Lembach: This is an has been a continual problem, however, the issue will be brought to the Operations Committee to determine if there are any new solutions possible. A further comment is that Stop signs apply to golf carts & bicycles.

Joan Clark - #818: Thanked the Board members for the work that they do.

Bob McAllister - #A-16: Noted that some of the painted stop signs on the roadways were quite faded. It was suggested that this could be a task for the volunteer crew.

Lee Scarpula - #828: Asked why the kitchen does not have self-cleaning ovens. Response, Bill Lembach: These stoves are high end commercial units. Commercial units do not offer self-cleaning ovens.

Karl Kuegler - #753: Noted that people do not stop in front of the Holiday Out Office when approaching from the North. There used to be stop sign there, but it has been removed. Replaced with painted road. Why?

Karl Kuegler - #753: Noted that certain ADA issues could be addressed by the Safety Committee.

Karl Kuegler - #753: Noted that there could be monies available from Federal/State agencies to do ADA compliance work.

Gaile Southall -  #623: Expressed the thought that perhaps not a significant amount of money should be invested in the Bocce courts as interest seems to be waning but that some work should be done to somewhat improve the appearance of the facility.

Barrie Welch - #876: Brought up the question of having the Nature’s Grounds crew spray pavers for weeds once a month in the Summer. Response: See above.

Barrie Welch - #876: Recently was not allowed to speak at an Indian River meeting. Told he was out of order. Quoted from the Condominium Act. Said Board members do not know the rules. Response, Bill Lembach: to be referred to & to be addressed by the Venture Out at Indian River, Inc. Board.

Barrie Welch - #876: Asked for consideration of St. Lucie & Indian River having the same set of Rules. Response, Bill Lembach: There are some efforts presently underway on this issue but it needs to be work by the Presidents & Boards of the two Associations.

Vickie Szczuka - #936: Asked if there were rules regarding the amount of pavers v. concrete that could be in the setback areas. Response, Bill Lembach: Yes there are such rules and they have changed over the years. However, since this involves individual Association building rules, this will be referred to & to be addressed by the Venture Out at Indian River, Inc. Board.

Jerry Fosnaugh - #659: Asked Bill Tranmer if the motion to ratify closings included the Pool Players Dinner Dance event. Response, Bill Tranmer: No, it did not but noted that night time events need ratification for closure since the clubhouse is not open to individual owners at night.

Joe Baran - #802: Asked Bill Tranmer if the motion to ratify closings included the Pool Players Picnic. Response, Bill Tranmer: No, it did not. However it was noted a bit later that the reason was the neither of the Pool Players events were on the Recreational Activities list. The closure of the North Patio for the Picnic will be addressed at the March meeting.

Janet Sigler - #675: Asked if anything could be done to clear the drain at the intersection of South Sailfish & South Marlin to alleviate the flooding that comes with medium to heavy rains.

Bill Foster - #664: Asked about the poor condition of the bushes around the Holiday main lift station. Response, Bill Lembach: There is an on-going County project at the lift station. When that is completed it is expected that the bushes will be replaced.

Bill Foster - #664: Asked if the Holiday Out old guardhouse could be cleaned up. It is becoming an eyesore. Response, Bill Lembach: Issue will be brought up at the next Joint Holiday Out/Venture Three meeting.

ADJOURNMENT:

With no further business to conduct and with no objections, the meeting was adjourned at 11:55a.m.

Respectively Submitted,

Bill Tranmer, Secretary

For Your Information: Readers of these Minutes, please note that Minutes by their defined format of content are a record of what happened and they are NOT a transcript of the meeting. It is, has been, and will be my intent to follow this protocol.

 

****************************************

VENTURE THREE, INC.

ANNUAL ORGANIZATIONAL MEETING

of the BOARD OF DIRECTORS

WEDNESDAY, 10 FEBRUARY 2016

The Annual Organizational Meeting of the Board of Directors of Venture Three, Inc. was held on Wednesday, 10 February 2016 in the Venture Three Recreation Hall. The meeting started immediately following the Annual Meeting of the Membership of Venture Three, Inc. Bill Tranmer continued as Chairman of this meeting.

WELCOME

CALL TO ORDER

INTRODUCE AND SEAT NEWLY APPOINTED BOARD MEMBERS

Venture Harbour, Inc.

Delegates: Chuck Eichacker, Dr. Bill Dwyer, and Donald Snodgrass

Venture Out at Indian River, Inc.

Delegates: Jerry Herod, Beverly Baran, & Donald Edwards

Venture Out at St. Lucie, Inc.

Delegates: Bill Lembach, Cheryl Bryson, and Bill Tranmer

ROLL CALL

Directors in attendance were: Chuck Eichacker, Dr. Bill Dwyer, Don Snodgarss, Jerry Herod, Beverly Baran, Don Edwards, Bill Lembach, Cheryl Bryson, and Bill Tranmer. A quorum of 9 was present and the meeting was declared open.

DISPOSITION OF MINUTES OF THE ANNUAL ORGANIZATIONAL MEETING OF THE VENTURE THREE, INC. BOARD OF DIRECTORS OF 11 FEBRUARY 2015

The Secretary noted “The Minutes of the Annual Organizational Meeting of the Venture Three, Inc. Board of Directors of 11 February 2015 have been posted on the bulletin board in the Recreation Hall. Does anyone wish to have those Minutes read? Then, if there are no corrections or additions, nor reading requested, the reading of the minutes is waived and the Minutes are approved as written & posted and will be retained on file.”.

ANNUAL REPORTS

TREASURER'S REPORT–report deferred to 17 February 2016.

RECREATION COMMITTEE REPORT – by Patty Snodgrass, report retained on file.

PARK PATROL COMMITTEE REPORT– by Jim Skeoch. He thanked the Park Patrol team participants.

LEGISLATIVE AFFAIRS REPORT – by Bill Tranmer, who said that the newly amended By-Laws had been completed and approved with the Legislative changes of 2015, and, that the two bills (HB0667 & SB1532) for the 2016 changes (extensive) were each in 4 different committees in both the House & the Senate.

POOL HALL COMMITTEE REPORT- no report.

WOODWORMS COMMITTEE REPORT– no report.

FITNESS CENTER COMMITTEE REPORT– by Bill Lembach, who stated that one piece of outdated, defective equipment, the Universal Gym, which cannot be repaired will be dismantled and scrapped.

VOLUNTEERS COMMITTEE REPORT– no report.

WEBSITE COMMITTEE REPORT  - by Sally Cousino – report retained on file.

UNFINISHED BUSINESS (if any) – None.

NEW BUSINESS (if any) – None.

ELECTION OF OFFICERS & OPERATIONS CHAIR

Officers:

The nominations for the election of Officers was declared opened by the Chairman.

John Griffen, Chairman of the Search Committee, presented the recommendations for each of the Officers along with a summary description of what each Office requires in the way of effort.

In summary, recommendations were as follows:

President – Bill Lembach

Vice-President – Don Snodgrass

Treasurer – Cheryl Bryson

Secretary – Bill Tranmer

Cheryl Bryson nominated the slate of Officers as recommended by the Search Committee.

The Chairman asked if there were any other nominations and there were none.

Bill Tranmer then nominated for the positions of Assistant Treasurers – Sally Cousino & Chuck Eichacker.

The Chairman asked if there were any other nominations and there were none and the nominations were declared closed.

The nominated slate of Officers and Assistants were elected unanimously by the Board (9-0).

Operations – Chairman & Members

Bill Lembach, nominated by Cheryl Bryson, was elected as the Chairman of the Operation Committee for 2016-2017 unanimously. The members will be, as defined by the By-Laws,  Terry Baxter, Cheryl Bryson, Chuck Eichacker, & Jerry Herod.

COMMITTEE CHAIRS  & APPOINTMENTS – 2016-2017

Park Patrol – Jim Skeoch

Volunteers – (tba)

Pool Players – Joe Baran

Wood Worms – Jim Wiencke & Bob Woodhull, co-Chairs

Fitness Center – (tba)

Legislative Affairs  – John Griffen

Parliamentarian  – John Griffen

Venture Three Website – Dixie Hile, Sally Cousino, Bob McAllister, & Ed Cehelnik

Recreation – Patty Snodgrass, Chairperson; Donna D’Aloia, Treasurer; & Donna Ambrass, Secretary.

Holiday Out Liaison – (tba)

Presidents Council – Elvis Rock

Finance Committee – Don Snodgrass, chair (as established by the By-Laws), Cheryl Bryson, Vice-chair.

ADJOURN

With the agenda items completed & no further business to conduct and, there being no objection, President Lembach declared the meeting adjourned at 11:28 AM.

Respectfully submitted,

William Tranmer, Secretary

 

****************************************

VENTURE THREE, INC.

ANNUAL MEETING of the MEMBERSHIP

WEDNESDAY, 10 FEBRUARY 2016

MINUTES

Welcome

Call to Order

The Annual Meeting of the Membership of Venture Three, Inc. was held on Wednesday, 10 February 2016 in the Venture Three Recreation Hall. The meeting started at 10:30 AM. Chairman Pro tem welcomed the 101 who were in attendance.

Prior to the start of the meeting, appreciation was expressed to these folks – Harry, Susan, Diane, & Pauline - from Hutchinson Island Realty who provided the donuts for the social; to Carolyn Tranmer and Arlene Miller, the volunteers who provided the coffee for the social; and, to Barb Fugazzatto for the notice sign at the entrance.

Election of the Chairman for the Meeting

The Chairman Pro tem declared the nominations for Chairman open. Bill Tranmer was nominated by Sally Cousino. Although requested, there were no further nominations, whereupon the nominations were closed. The Chairman Pro tem stated “All those in favor of Bill Tranmer serving as Chairman, say Aye. Opposed, Nay. The Ayes have it and Bill Tranmer is elected as Chairman.”

Proof of Notice of Meeting & Verification of a Quorum

The Chairman, by a reading of an Affidavit provided by the Secretary & herewith attached, attested to notice requirements having been met in accordance with Florida Statutes and that a quorum of 183 (minimum required: 179) was present by proxy, noting that business may be conducted.

Disposition of Minutes of V-III Annual Meeting of the Membership of 11 February 2015

The Secretary noted “The Minutes of the Annual Meeting of the Members of 11 February 2015 have been posted on the bulletin board in the Recreation Hall. Does anyone wish to have those Minutes read? Then, if there are no corrections or additions, nor reading requested, the reading of the minutes is waived and the Minutes are approved as written & posted and will be retained on file.”.

Reports of Officers, if any – None.

Reports of Committees, if any – None (deferred to the Organizational Meeting which directly follows this meeting).

Unfinished Business

The Chairman, by a reading of an Affidavit provided by the Secretary & herewith attached, attested to the proxy votes for the question of conducting Financial Reviews in lieu of Audits for the FYs 2015-16 and 2016-17. There were 183 proxy votes. The Chairman/Secretary then cast 180 votes in favor of a financial review v. audit for the years noted and 3 (three) votes against the question. With the margin just barely in favor of the review v. an audit, the minimum number of affirmative votes for approval being 179, financial reviews in lieu of audits for FYs 2015-16 & 2016-17 was adopted.

The Chairman took this time to express his personal disappointment in the sparse number of proxies returned, noting that there were 167 owners who did not make the effort to fill out and return a proxy. The question was barely approved by a scant 2 (two) votes. Failure to pass this initiative would have cost $7,000-8,000 additional for the audits over two years. He said he hated to think that this was an indication of a level of disinterest on the part of those 167 owners.

New Business – None.

Members Input, Questions, and Comments

There were 16 members who spoke on the following subjects:

  • § Sandee Hug - #830  Stated that she thought it would be a good idea to buy a new bicycle for Bill Lembach;
  • § Lee Scarpula - #828  Expressed thanks for the persons who paved the repair on Stingray;
  • § Jerry Fosnaugh - #659  Expressed concern regarding the bicycle rider who travels our roadways at an excessive rate of speed presenting a higher level for a possible accident;
  • § Joe Baran - #802  Stated he wondered if anyone had noticed the sinkhole in the vicinity of the entrance sign;
  • § Jim Peters - #A-15 Following up on his experiment of 2 years ago and the alleged disintegration of personal wipes in a sewer system, even those advertised as septic tank safe, which showed that personal wipes do NOT disintegrate even after many hours in soak. They are not bio-degradable and the macerator pumps are expensive. Recommendation: do not flush any personal wipes into the sewer system;
  • § Jim Peters - #A-15  Commended the Administration for the reduction in the Maintenance Fee in the proposed budget;
  • § Nettie Bromhall - #733  Stated that the exhaust fans in the kitchen are extremely loud and need attention;
  • § Jim Skeoch, #A-18  As Acting Chair of the Park Patrol, he thanked all the participants who have ridden Patrol;
  • § Richard Ambrass - #688  Stated that he saw Bill & Elvis picking up palm fronds and he thought they likely had better things to do. He suggested that perhaps a “Grounds Maintenance Team” could be added to the Volunteers activities;
  • § Mick Saunders - #845  Stated that at times, especially this time of near maximum resident capacity that the recycling bin gets full to overflowing rapidly and that he would like to see it emptied more often than it is presently;
  • § Bob McAllister – #A16  Stated that American Flag at the front entrance  is looking rather tattered and suggested that be brought up, along with the poor lighting of the flag, at the next meeting with Holiday Out;
  • § Diane Schmidt - #B-14  Stated that she is looking for both Hair & Makeup help for the Fashion Show, that tickets go on sale tomorrow – 2/11, at 9:00AM;
  • § Betsey Drinkard - #725  Stated that in reference to the Recycling bin being full often, she solved that problem by putting in her own trash can;
  • § Janet Sigler - #675  Thanked Pat & Jerry Fosnaugh for chairing the very successful Flea Market;
  • § Leee Scarpula - #828  asked the question as why we do not have Bingo here at V-3?.

ADJOURN

The Chairman state that with the agenda items completed & no further business to conduct and with no objection to adjournment, this meeting is adjourned, occurring at 11:05 AM.

Respectfully submitted,

William Tranmer, Secretary/Chairman

 

  ****************************************

VENTURE THREE, INC.

REGULAR JANUARY MEETING

of the BOARD OF DIRECTORS

MONDAY, 20 JANUARY 2016

MINUTES(AMENDED)The Regular Meeting for January 2016 of the Board of Directors of Venture Three, Inc. was held on Wednesday, 20 January 2016 in the Venture Three Recreation Hall. The meeting started at 10:30 AM. President William Lembach welcomed the 93 who were in attendance.

Prior to the start of the meeting, appreciation was expressed to Carolyn Tranmer for preparing the coffee and to Margaret Larsen, Arlene Miller, and Carolyn Tranmer for the baked goods, and to Barbara Fugazzotto for the signage.

WELCOME:

CALL TO ORDER

ST. LUCIE COUNTY SHERIFF’S OFFICE

Russ Cullum of the St. Lucie County Sherriff’s Office spoke on subjects including Venture Three being off the radar screen, Windmill Village having had a number of residential & vehicle burglaries and 2 vehicle thefts (unlocked vehicles), the seemingly ever continuing phone scams (grandson in jail, IRS, you owe us money). The IRS does not cold call people.

Venture Three wishes to express thanks to the Sheriff’s Office for their continued support.

ROLL CALL & DETERMINATION OF QUORUM

Venture Harbour, Inc.

Directors in attendance: Chuck Eichacker, Dr. Bill Dwyer, and Don Snodgrass

Venture Out at Indian River, Inc.

Directors in attendance: Jerry Herod, Don Edwards, Beverly Baran (for Dave Garver)

Venture Out at St. Lucie, Inc.

Directors in attendance: Bill Lembach, Cheryl Bryson, and Bill Tranmer

The Secretary stated that a quorum (of 9) was present and the meeting was declared open.

DISPOSITION OF MINUTES OF THE REGULAR MEETING OF 18 NOVEMBER 2015

President Lembach noted “The Minutes of the Regular Monthly Meeting of the Venture Three, Inc. Board of Directors of 18 November 2015 have been posted on the bulletin board in the Recreation Hall. Does anyone wish to have those Minutes read? Are there errors or corrections? Then, if there are no corrections or additions, nor reading requested, the reading of the minutes is waived and the Minutes are approved by general consensus and will be retained on file.”

REPORTS

  • TREASURER'S REPORT By Treasurer Cheryl Bryson – The report will be retained on file and is attached to these Minutes.
  • OPERATIONS/PROPERTY MANAGER'S REPORT – by Elvis Rock, Property Manager, touching on the number of tenants on property is 112, Sani wipes are still a problem to the sewer system, replaced pool heater motor, lawn mower repair has escalated over the last year, Comcast is working on CH63, tennis court net replaced, reminder to use a Form #101
  • RECREATION COMMITTEE REPORT – by Don Snodgrass for Patty Snodgrass, copy retained on file.
  • PARK PATROL COMMITTEE REPORT – No Report
  • VOLUNTEERS COMMITTEE REPORT – by Jim Ormiston. Report retained on file.
  • LEGISLATIVE AFFAIRS REPORT – by Bill Tranmer. Report retained on file.
  • WEB SITE COMMITTEE REPORT – No Report.
  • PRESIDENT’S REPORT: The President’s Report touched on the dramatic reduction in water loss between the 3/2015 & 12/2015 studies, Lilly being our new employee replacing Glenda who resigned, non-storm related high wind damage by a flying brick & a smaller dock box, the pool cover being blown onto the roof of the Library (with thanks to those who helped get it down), a reminder that rentals are subject to taxes, locking the front door of the clubhouse (push on it!), and reminders of the annual meetings for the Associations (01/27) and V-3 (02/10).

RATIFICATION OF ACTIONS OF THE OPERATIONS COMMITTEE – if any.  None

UNFINISHED BUSINESS

  • PROPOSED V-3 BY-LAWS AMENDMENTS – Reports from Associations

The Secretary reported that he was in receipt of Affidavits from all three approving the By-Laws and that the By-Laws would be recorded and distributed.

  • REPLACE MAIL BOXES (Tabled) – Pending a recommendation by Operations

The President reported that Operations after considering two options has decided to not do anything at this time, whereupon, Bill Tranmer moved to delete this item from future agendas (2nd – Dr. Bill Dwyer), no discussion, motion approved unanimously (9-0).

  • FISHING STATION –  RESPONSE to LETTER from LAWYER

The President reported that meeting had taken place and that Venture Out at Indian River, Inc. was working the issue.

NEW BUSINESS

  • 2016-2017 PROPOSED BUDGET

The President gave an in-depth review of the proposed budget (distributed at the end of the meeting) and the dramatic changes in the overall plans for the next fiscal year starting 01 April 2016. He covered the plan to outsource the lawn & grounds maintenance and some other changes, particularly Comcast, that resulted in a reduction in the Maintenance Fee from $194/mo. to $180/mo.

  • OWNERS’ SUMMER EXPERIENCE – Diane & Kevin Floyd

Diane spoke at length regarding trying events during the Summer months with a high level noise by renters, both adults and children, during parties, playtime in the streets (danger to children), and misuse of water equipment and associated misbehavior. Kevin ran a video which depicted some of the behaviors. The also presented a photo board and a letters board showing and describing the same.

MEMBERS’ FORUM

  • OPEN QUESTIONS FROM 02/18/2015

Diane Floyd, Lot #921: said that she identifies with Larry, Lot 888.  There were many children here in the summer.  She is grateful that we have the monies that we do, but we have to be so careful with so many children who play in the streets.  There are 13 on her street. (Covered by the preceding agenda item.)

  • NEW QUESTIONS/COMMENTS

Susan Matteson, Unit #895: Spoke about the issues raised by Diane & Kevin Floyd, noting that the people involved all seemed nice enough, they were treating V-3 as a KOA Campground and that there was a trash issue with many items left to just blow into the water.

Jerry Geller, Unit #890: Spoke in favor of letting kids be kids and play in the street or the pool, referring to that area of Indian River being know years ago as the Wild Kingdom, in favor of having the renters here and mentioned a possible discrimination suit were there attempts to keep them out, said we are “not a serene community”.

Dave Mowry, Unit #910: Stated he was not in favor of an “open gate”, referring to the exit gate that has been missing for a week.

Barry Welch, Unit #876: Requested that consideration be given to having pavers sprayed for weed control by the new grounds contractor as a trade-off for those units that have no grass.

Vicky Szczuka, Unit #936: Spoke about the children that play in the street were not being any problem but that she was concerned and the high level of traffic, especially fire trucks, and the limited visibility on her street as they round the curve that a child may be injured as a result.

Suzanne Richards, Unit #632: said that she has known some of these summer renters for 6 years and while individually they are OK, it is like a KOA. Suggested year round enforcement. Said “What can we do to make this a safer community?”

ADJOURNMENT:

With no further business to conduct and with no objections, the meeting was adjourned at 12:10p.m.

Respectively Submitted,

Bill Tranmer, Secretary

 

****************************************

VENTURE THREE, INC.

REGULAR MEETING of the BOARD OF DIRECTORS

WEDNESDAY, 18 NOVEMBER 2015 

The Regular Meeting for November 2015 of the Board of Directors of Venture Three, Inc. was held on Wednesday, 18 November 2015 in the Venture Three Recreation Hall. The meeting started at 10:30 AM. President William Lembach welcomed the 68 who were in attendance.

Prior to the start of the meeting, appreciation was expressed to Arlene and John Miller for preparing the coffee and to Margaret Larsen, Arlene Miller, and Patty Snodgrass for refreshments.

WELCOME:

CALL TO ORDER

ROLL CALL & DETERMINATION OF QUORUM

Venture Harbour, Inc.

Directors in attendance: Dr. Bill Dwyer, Don Snodgrass and Jim Peters (for Chuck Eichacker)

Venture Out at Indian River, Inc.

Directors in attendance: Jerry Herod, Don Edwards, Mick Saunders (for Dave Garver

Venture Out at St. Lucie, Inc.

Directors in attendance: Bill Lembach, Cheryl Bryson, and Roberta Kuegler (for Bill Tranmer)

The Secretary stated that a quorum (of 9) was present and the meeting was declared open.

 

DISPOSITION OF MINUTES OF THE REGULAR MEETING OF 15 APRIL 2015

President Lembach noted “The Minutes of the Regular Monthly Meeting of the Venture Three, Inc. Board of Directors of 15 April 2015 have been posted on the bulletin board in the Recreation Hall. Does anyone wish to have those Minutes read? Are there errors or corrections? Then, if there are no corrections or additions, nor reading requested, the reading of the minutes is waived and the Minutes are approved by general consensus and will be retained on file.”

REPORTS 

  • TREASURER'S REPORT  By Treasurer Cheryl Bryson – The report will be retained on file and is attached to these Minutes.
  • OPERATIONS/PROPERTY MANAGER'S REPORT: none…to be included in Presidents report
  • RECREATION COMMITTEE REPORT  by Patty Snodgrass, copy retained on file
  • PARK PATROL COMMITTEE REPORT: none
  • VOLUNTEERS COMMITTEE REPORT : none, but President Lembach noted there were many to thank for work done this summer: Bill Reader who rakes the beach and cleans the beach shower area each day, Lisa and Rick Harmon who helped Gail and Bill Lembach stain the flyover at the beach as well as other jobs, Bob Quinn who helped along with Rick, to do Christmas lights, Janet Sigler who did power washing, Mark Thyrring who did a variety of jobs, Gail Lembach who did a variety of things, and Chuck Eichacker who did many things and whom Bill  misses now that Chuck is ill because they really met every day for coffee and then set out to do some chores that needed to be done. The President also said that he did “a few things over the summer.”
  • LEGISLATIVE AFFAIRS REPORT None
  • WEB SITE COMMITTEE REPORT
  • PRESIDENT’S REPORT: retained on file. The President went over the many projects that were completed this summer including, the new roofs and soffits for the Club House and the Maintenance Office, a new fire suppression system for the kitchen along with a return air supply to support the new system, new ceilings and lights in the East and West Rooms, new AC in the  in the East Room, new dishwasher, landscaping at front entrance, new AC for the office, new power pedestals for the Real Estate Office and Golf Cart Store, replacing a stolen grate from the culvert on the Indian River side, 2 new defibrillators donated by Don Hudson, scheduled water project as well as the repair of the water line caused by the Labor Day weekend lightning strike.
  • President Lembach explained how much work was entailed in the investigation and repair of the water line damaged in the lightning strike, thanking all those who gave up time on a holiday weekend to get the work done quickly.  He thanked Jensen Beach Plumbing, the supply company who opened so pipe could be bought, and Elvis and Cheryl who worked diligently to get it all done. There were provisions made for people to get help in order to have water during this time.  
  • The total cost of all these projects was $178,265 and the good news is that there is no special assessment because we have monies in the reserve and contingency funds.  There are photos of the large projects on display.
  • Comcast will be here December 8th at 10a.m. to meet with owners. There will be a new place to go to rather than Britt Rd. We have a new account manager who specializes in “bulk accounts” which Venture Three falls under.  From then on we will be able to call a new number which they will provide and that will connect us with a “bulk manager” instead of the main number.
  • Motions by Cheryl re: Transfers from Contingency Fund
  • 1st  Motion: That the board authorize the following transfers from Reserve Funds to the Operating Fund:  2nd Jerry Herod

$10,566 from the Rec hall (E & W) Roof Reserve Fund for new roof on clubhouse

$415 from the Water Line Reserve Fund to cover the overage on the water line repair project on Sailfish Dr

$10,366 from the Water Line Reserve Fund for emergency main water line repair in VOSL

  • Discussion: Cheryl noted that Jensen Beach Plumbing charged only $6,100 for all their time on the emergency Labor Day pipe repair when they had as many as 8 people on the job at times over the 4 or 5 days it took to complete the repair.  For the summer water project, Jensen Beach Plumbing bill was exactly what they said it would be.  The extra $415 was to buy pavers for ones damaged and for extra meters. The $10,566 was all we had in the Reserve Fund so more will come out of the Contingency Fund.
  • Motion passed 9-0
  •  2nd. Motion: That the board authorize the following transfers from Contingency Funds to the Operating Fund:  2nd Jim Peters
    • $4,058 from the Recreation Contingency Fund for the balance of equipment and installation costs for fire suppression system and hood in kitchen of rec hall
    • $5,885 from the Recreation Contingency Fund for new ceilings in the clubhouse
    • $3,350 from the Venture III Contingency Fund for new AC units in the east room of the clubhouse.
    • $22,899 from the Venture III Contingency Fund for new for new roof on clubhouse
    • $3,800 from the Equipment Contingency Fund for new AC units for VIII office
    • $4,200 from the Recreation Contingency Fund for new lights in the clubhouse
  • Discussion: $4,058 was the second portion as first portion was approved in April.  The $22,899 was the balance on new roof.  Paving was not mentioned as already appropriated.
  • Motion passed 9-0

President Lembach remarked how fortunate we are to have Cheryl to do the job of treasurer keeping track of all these various accounts and keeping us doing things correctly. 

Cheryl said that some of the monies were taken out of operating cash so that is why Bill’s list and hers do not match exactly. Bill noted that these various cash outflows for outside contractors will be taken into consideration as the new budget is put together.

  • RATIFICATION OF ACTIONS OF THE OPERATIONS COMMITTEE – if any.  None

UNFINISHED BUSINESS

  • SUMMER 2015 WATER PROJECT: already mentioned
  • BEACH PROJECT – FINAL COMMENTS ON ITS DEMISE: President Lembach said that a letter was sent out in May to explain that the project became too costly and making it smaller wouldn’t have worked. This was not well received as many people were upset. 

NEW BUSINESS

  • V-3 BY-LAWS – PROPOSED AMENDMENTS 2015 LEGISLATIVE SESSION:
  • The President, Elvis, and Cheryl attended a meeting that was put on by Becker and Poliakoff where they learned that it is required that we change our by-laws to adhere to the legislature’s changes.  There was also a letter from our lawyer that said it is extremely important to change your by-laws to adhere to the statutes.
  • The President then went over the changes (see list retained). The changes include ones referring to proxies, application of payments, roles of the board and enforcement panel, condo directory, and calculation of votes when a member’s voting rights have been suspended.
  • A Motion to approve the revised by-law documents so as to align with the statues to be sent to the sub-associations was made by President Lembach and 2nd by Cheryl Bryson. 
  • PROXY FOR ANNUAL MEETING & REVIEWED FINANCIALSTATEMENT:
  • Thanks to the new law, we were able to save money for the condominium and the associations by sending these out by email to those who have such.  If you have not received one by email or by mail, please go to the office and tell them.  Don Edwards and Bill Tranmer put it all together and got them out quickly so a big thankyou to them.  He said that the Presidents of the associations also are owed a big thankyou because they gave him permission to do such. The documents from the associations and the proxies were all sent out together which saved money too.
  • REPLACE MAIL BOXES: The mail boxes are getting in poor shape because of the salt air.  Elvis and Bill L. have been talking about this.  To replace these would be about $9.000.  Barbara and Chuck had given him an idea to move them to the overflow parking lot.  That would have been $36,000 plus. He will be bringing it to Operations.  Mark Thyrring has been fixing a few that had no door, etc.  If yours doesn’t work come in and tell us.  This item will be tabled until Operations meets.
  • PROPOSED CONSTRUCTION OF A MULTIPURPOSE 30 FOOT OCTAGONOL SHELTER
  • The price would be about $36,000 and there would be additional costs of preparation and installation.  We will need a proxy in order to do this.
  •  Motion: to have the board approve this project so a proxy can be sent out 2nd Jerry Herod
  • Discussion: Don Edwards asked what the purpose would be. Bill replied that it would be a shelter and we could have music groups there, etc. 
  • Jerry Herod asked about the other costs and Bill said that this will be paid for by an individual.  Jerry asked if it will be approved.  Bill replied that these structures are being approved by the authorities.  
  • Don Edwards asked if any rec areas would be lost and answer was no, it would be the grassy area there. Dave Mowry said he hoped the flea market parking would be taken into consideration.
  • Motion passed 9-0
  • LETTER – FISHING STATION:  A letter from a lawyer representing the owner Lawrence Bonfantini of Lot 888 was sent to The President of Venture Three and to the President of Indian River.  It outlines the dangerous situation that the fishing station next to his home poses.  President Lembach knew he needed to put this on the agenda, but was also waiting to see what that board did. Asked about this, Jerry Herod, President of Indian River replied that Indian River’s resolution was that the owner could not put planters on the Indian River property because it was a band aid approach. .He said that it was suggested that a fence could be put up.  The individual has not asked for a fence.
  • President William Lembach said that he has been put on notice that we will be sued if we don’t do something. We have to do our fiduciary duty.  He gave the definition of this word meaning that we have an obligation to act on the owner’s behalf.  He also went to the Venture Three Rules where he found that we cannot allow this to go on.  We are to protect our owners from a common nuisance. We have to do something or we will be sued!  We can’t say, If you don’t like it, leave.”  We are not like that here.  Also, our management agreement that each association signs each year, states that the management of VIII common areas and the sub association’s common properties is to be administered by the Venture Three manager.  We have given that right to VIII to manage so VIII will be sued and he cannot allow that. President Lembach also said that he is recommending these two ideas and then will talk with Jerry Herod.  We could put a gate in that uses only our key. Or someone could lock said gate at 9p.m.when no one is allowed anyway. We will do this and that is to have Deputy Dan ride by there on his patrol to go back after 9p.m. and shine his light if anyone there.  Perhaps we can let the owner put a planter on his side and see if that works or put a wall that extends into the water.  He is recommending that he, Elvis, and Jerry sit down with anyone else he wants to bring.  Jerry said that he is more than willing to sit down with Elvis and Bill L..  Jim Peters asked who owns property and the reply was Indian River was the answer.  The fact is that he might have known about the station and that the endangerment exists, said Jim,  and Indian River has a choice to shut it dowOtherwise they need to make it so the danger is removed. Mick Saunders says that he spoke with the owner, Larry, and told him that the issue is far from over.  He said that it isn’t only after hours though that is the problem  it is a privacy issue too.  People look into his home. We need a detailed plan. 
  • Action Plan: Jerry, Bill, Elvis and others will sit down to discuss.
  • LETTER – CONCERNED OWNER AND KID RELATED RULES: Information has been given to board relative to fair housing law and the way that it impacts our rules and by-laws.  President Lembach encouraged the boards to look at their rules and check for these problems, i.e., cannot say “adult swim” or “women’s swim” has to be swimming exercise group”  In January we will have an agenda item with visuals to show the complaints that have been brought up.

MEMBERS’ FORUM

  • OPEN QUESTIONS FROM 02/18/2015
    • Nettie Bromhall (733) – asked if a video system could be employed in surveillance of the outside areas to perhaps curtail some of the vandalism.

 The answer to this was that it is cost prohibitive and that we have very little vandalism.

  • NEW QUESTIONS/COMMENTS

Diane Floyd, Lot #921said that she identifies with Larry, Lot 888.  There were many children here in the summer.  She is grateful that we have the monies that we do, but we have to be so careful with so many children who play in the streets.  There are 13 on her street.

Don Snodgrass, Lots # 611and B07        Please do not enter construction sites.  This is so dangerous.  The builder has asked Don to ask people not to go in.  We will show you the house when it is done, but not now he said.  Please do not go into any construction sites.

Barry Welch, Lot #876: When will entrance lights be fixed? Also bring into fishing station equation the fact that Holiday Out has been given the right to use.  Let’s get a gate with a lock for this.

Bill Lembach replied the light fixtures need to be replaced and are on order. We will continue to check on this to be sure it is completed. 

Dave Mowry Lot# 910: He is concerned about flea market parking if the structure is built as we need it to help flea market work…Jerry Fosnaugh agreed..

Ellen Hammond, Lot # 826 relayed that she was a recipient of a try at the scam story where they say your grandson needs money because he is in jail. She knew better because we have been told about the scam by the sheriff. … 

Jerry Fosnaugh, Lot#659, thanked Bill Lembach for a great summer 

Edna Geller Lot#890, said that after Elvis left our (Indian River) meeting, she said she hoped Larry got a resolution to his problem, but the issue has gone on for a while with her and Larry.  He has shown her the fishermen and it was one from Holiday Out.  Holiday Out was there first so please don’t take this away she said.  She would have a welcome sign for people who don’t live on the water.  Bill L. mentioned that the sign says VIII and guests only. 

Susan Matteson, Lot #895, said that they have 3 months of hell in the summer with renters.  They have been dealing with this for 3 or 4 years.  So please support the legality of this case with the fishing station.

Jim Peters: Lot #A15, -Bug sprayer person (Flash) goes through about 45 MPH and also Wednesday trash pickup often too. 

Bill said Elvis will take care of this.

Kevin Floyd, Lot #921: agreed with Diane and Susan. .Also, he said that weeds grow so quickly in summer.  Please take a harder look at your place.

Sue: Do we contact Elvis if we have a problem with a property?  Answer::Yes.

Bill said that letters will be sent out in February asking owners to give in writing the name of the person who is responsible for their property while they are absent.  Owners are responsible 24 hours a day 365 days a year.  

President Lembach mentioned that he was sorry the meeting was so long, but appreciates those in attendance.  He also said that the audience is allowed to leave as they need to, but the board will stay until work is done. 

  • ADJOURNMENT: With no further business to conduct and with no objections, the meeting was adjourned at 12:37p.m.

Respectively Submitted,

Roberta Kuegler (Acting Secretary) 

                        

****************************************

VENTURE THREE, INC. 

REGULAR MEETING of the BOARD OF DIRECTORS 

WEDNESDAY, 15 APRIL 2015 

MINUTES

 The Regular Meeting for April 2015 of the Board of Directors of Venture Three, Inc. was held on Wednesday, 15 April 2015 in the Venture Three Recreation Hall. The meeting started at 10:30 AM. President William Lembach welcomed the 73 who were in attendance.

Prior to the start of the meeting, appreciation was expressed to Carolyn Tranmer, Beverly Baran, Betty Jacko, Margaret Larsen, Arlene Miller, Janet Sigler, and Olive Garver for coffee and refreshments. 

  • WELCOME
  • CALL TO ORDER
  • ROLL CALL 

Venture Harbour, Inc. 

Directors in attendance: Chuck Eichacker, Dr. Bill Dwyer, & Barbara Suchan (for Don Snodgrass) 

Venture Out at Indian River, Inc. 

Directors in attendance: Jerry Herod, Dave Garver, and Michael Kurtzman 

Venture Out at St. Lucie, Inc. 

Directors in attendance: Bill Lembach, Cheryl Bryson, and Roberta Kuegler (for Bill Tranmer) 

The Secretary stated that a quorum (of 9) was present and the meeting was declared open. 

  • DISPOSITION OF MINUTES OF THE REGULAR MEETING OF 18 MARCH 2015 

President Lembach noted “The Minutes of the Regular Monthly Meeting of the Venture Three, Inc. Board of Directors of 18 March 2015 have been posted on the bulletin board in the Recreation Hall. Does anyone wish to have those Minutes read? Are there errors or corrections? Then, if there are no corrections or additions, nor reading requested, the reading of the minutes is waived and the Minutes are approved as written & posted and will be retained on file.” 

  • REPORTS
  • TREASURER'S REPORT - By Treasurer Cheryl Bryson – The report will be retained on file and is attached to these Minutes.
  • OPERATIONS/ PROPERY MANAGER'S REPORT – 

By Property Manager Elvis Rock: Elvis reported that the county’s senior building official has indicated that we will have our beach project permit by the end of the month. Elvis has been calling every week and this resulted in his finally being told that the county needs digital formats of the plans from the architect and the builder per a new county process. Neither the builder nor the architect had been told this earlier, but they are providing these to the county now that they know about it. Once the permit is in place we may work west of the dunes only because of turtle season which runs from 3/1 to 11/30. We may, however be able to begin work earlier than that if there are no more turtles nesting. This will be according to the building official’s determination. 

Please secure loose items for hurricane season. Elvis, Bill Lembach, and the other three presidents will be inspecting our lots in the next two weeks to check for loose items. Tree trimming is set for June 15th into July, so if you haven’t trimmed your trees they will be done unless you tell the office that you do not want them to be done. Coconut palms are now $20 a piece while regular palms are still $10 each. 

President Bill Lembach: Bill said to be sure to disconnect hoses as these can cause tremendous damage to homes during a storm if not stored away. He also asked us to secure our garbage cans, but do not do so using a cinder block. Cinder blocks should not be left out as they become air-born in hurricanes. If you want no one in your driveway, run a chain between two pipes installed in the ground rather than using the blocks. 

The President remarked that the crossover for the beach project will be delayed because of turtle nesting season. We also hope that once the permit comes through, the contractor will have a place for us in his schedule. We have been working on this for about fifteen months now. 

  • RECREATION COMMITTEE REPORT –A report written by the chairman, Patty Snodgrass, was read by President Lembach and retained on file. It also included a year end treasurer’s report.
  • PARK PATROL COMMITTEE REPORT – By Dave Garver – Dave thanked those who worked this year on park patrol. He especially thanked Wally Burke, Dave Conley, and Jim Skeoch who worked five nights a month. Dave said they were looking for someone to coordinate this summer and urged people to see him about doing park patrol during the summer. He also said he would be giving Bill Lembach the park patrol’s golf cart’s keys to Bill Lembach for them. The President thank Dave for his two years as Park patrol Chairman and said that Dave has told him this would be his last year so someone is needed to take over in the fall.
  • VOLUNTEERS COMMITTEE REPORT – by Jim Ormiston – report retained on file.
  • LEGISLATIVE AFFAIRS REPORT – no report.
  • MARINA COMMITTEE REPORT – no report.
  • POOL PLAYERS REPORT –no report.
  • FITNESS CENTER REORT – no report.
  • WOODWORMS REPORT – There was no report, but the President Bill Lembach noted that they have been spending their money to purchase new equipment such as a new router and a table saw. Their money is held by Venture Three until they spend it. He said it is fantastic that they have these new items.
  • WEBSITE COMMITTEE REPORT – By Sally Cousino – report retained on file.
  • VENTURE THREE DIRECTORY REPORT – no report.
  • PRESIDENT’S REPORT – By Bill Lembach – 

Termites: President Lembach stated that we have termites in the round room and it is yet to be determined how far the infestation has gone. Jim Weincke and Jerry Herod will begin some repair work now that potlucks are over and then we can get a better idea about it. Although it would take many years for the termites to do a lot of damage we need to get rid of them so that they do not spread elsewhere in the building. 

Tennis courts: There is a hole on the court that is being repaired. The contractor determined that it is a sink-hole which is a common occurrence in Florida. They are replacing the 3’ by 3’ area with asphalt and the top coat should be applied today making it ready for tomorrow. 

Dishwasher for club house: The recreation committee has set aside $2,000 for a dishwasher and a new hot water tank. Electrical work will also be needed. This will provide better cleaning and sanitizing for the utensils that are used. When there is a function, the committee will put the utensils in and run the machine. Glenda will take them out in the morning and put them away. 

Fire Suppression System: The fire marshal has said that we need to bring our system into compliance with the latest code. This will mean that we need a new system since ours is not serviceable. The cost of the system will be $4,600 plus electrical and plumbing. The system shuts down the electrical and the gas if a fire occurs so we may need to move the gas shut-off to do this. The monies will come from the contingency funds. 

Service Dogs: Because of a successful lawsuit in Florida regarding service dogs, legislation is being written to provide guidelines for their use. It will include making it a 2nd degree misdemeanor to interfere with the use of service dogs while at the same time having the same misdemeanor for those people who lie about the use of their dog. You will be not be able to ask about the person’s handicap or if the dog is a service dog, but you may ask what service the dog provides. There are dogs which provide therapy services so as comfort for people who suffer from Post Traumatic Syndrome. We will need to wait for the final version to see just what it includes. 

Palm Beach County Sheriff: A Palm Beach County Deputy Sheriff is living in Holiday Out on the main road across from the marina. This is a good situation! 

Beach Clean Up: There will be a beach clean-up on July 25th. Jim Skeoch will have bags, etc. to use for those who can come to help. 

Sally Cousino’s Hole-in-One: Bill congratulated Sally on her first hole-in-one! 

  • RATIFICATION OF ACTIONS OF THE OPERATIONS COMMITTEECheryl Bryson made motions concerning spending for the 2015 water project, a new store front door on the woodshop, for the fire suppression system, and for road repaving: Motions are retained on file and were seconded by Bill Dwyer and approved unanimously (9-0). 

UNFINISHED BUSINESS 

  • SUMMER 2015 WATER PROJECT – President Lembach reported that Summer Water Project for 2015 will begin about June 1st starting at Lot #600 and working its way down to Lot #630 with a new water main installed in a 2 feet deep trench on the south side of the road. The sites will be connected with new laterals and the meters will be moved to the front of the lots. There will be four extensions at various places along the road to provide water to the twelves homes at the ends of the fingers that are served by the same main as the 600 block. These will also serve to connect the fingers as the project continues next year. Then they will either start at the east or west end and connect a finger each year. There will be 4 to 6 inches of stone put into the ditch and then the whole road will be repaved. Since he will be going away about that time, Elvis Rock, Cheryl Bryson, and Chuck Eichacker will monitor the work.
  • UPDATE ON BEACH PROJECT: Elvis stated that he had just been on the phone with the county building official who would like us to change the criteria of our project from a “beach pavilion” to a “gathering place for leisure and relaxation”. We also need to specify number of people it will hold, etc. John Griffen said that this is probably to make it fit their phrasing for the ordinance.
  • NEW BUSINESS
  • RESTRICTIONS ON DOG BREEDS: Diane Schmidt spoke on the need for consistent rules across Venture Three in regard to dog breeds. Their dog was attacked with no provocation by an American Blue White Terrier which she stated is a type of pit bull. This happened in common area on Sting Ray. The attacking dog had slipped its collar. Diane’s husband, Don, was also bit as he tried to get the attacking dog off of their dog. The owners of the dog were renting in Indian River and at first said they would pay for the veterinarian bills which are up to $1,000, but then Diane said they told the owner of the lot that they would not, and that the Schmidts could sue them to get the money. The owner of the lot has offered to pay for the bills, but Diane feels they shouldn’t be responsible. Diane called the county about the attack so the dog was followed even though the people had returned to their home in another state. Our county’s animal control followed up on this. The dog had a rabies certificate and was fine ten days after the attack. This means, however, that the dog has attacked twice and in St Lucie County, Diane stated that three attacks would mean the dog would be euthanized. Diane urged the board to have all the rules be consistent through Venture Three. Although they are not people who “sue”, Diane said that this may mean that they will need to go after the dog owner, the lot owner, or the association. 

President Lembach noted that consistency in the rules and enforcement of rules is a double edged sword. Ones that are Venture-Three rules rather than sub associations are acted on by Venture-Three. He has already mentioned to the other presidents that they need to look at the rules to be sure of more commonality and doesn’t think there will be any controversy. He will work with the others to do that. Dave Garver asked if it would be legal to ask for proof of liability when a renter or new owner comes in to register. Rabies certificates are supposed to be provided already. Dave Mowry asked if all dogs weren’t supposed to be on a leash and the answer was yes. This one pulled out of it according to the owner. Libby McAllister said she was not asked for a rabies certificate when they came in to the park. Bill Lembach said this could have been worse if it had been a child. Dog owners often think of their dogs as family, but you really never know. 

  • V-3 Fishing Station Rules: Jerry Herod proposed that since Indian River owns the property where station is, the rule (V-3 Rule 3.L.5) should be removed.
  • SUMMER LOCKING OF REC HALL AND BATHROOMS: President Lembach said that during the summer the rec hall and the bathrooms will be locked at noon to prevent vandalism. The only activities are on Tuesday and Saturday evening and those in charge have keys to get into the building. This will also save on air conditioning and lights. In discussion, Jerry Herod and Chuck Eichacker both agreed this is a good idea. If using a computer people can go to the library. Vicki Stickrod asked about the phone being needed for emergencies. There are phones in the pool room and the exercise room, but you would need a key. Joe Baran suggested that a sign be put on the door with the dates and the hours for this early closing. Betsy Drinkard suggested that the folding door lock to the meeting room be repaired so that that could be locked and the round room left open. 

MEMBERS FORUM/PROPOSED AGENDA ITEMS 

OPEN QUESTIONS FROM 2/18/2015 

Lee Scapula (828) had said that the cover to her garbage vault was broken and that the corners of her driveway were broken. President Lembach answered that yes the cover is broken but cannot be repaired so it will need to be replaced. 

Nettie Bromhall (733) had asked if a video system could be employed in surveillance of the outside areas to curtail some of the vandalism. President Lembach answered that Operations has been talking about this for many months. Prices for the systems are expensive and they are not sure that this balances with the vandalism. Most people take great care so we are talking about a few people. Operations will continue to look into this. 

Wally Burke (841) had asked about monitoring of the north overflow parking lot. President Lembach answered that it is designed for short term use such as when you have company and need a place to park the extra car that won’t fit on your lot. The office should be notified when you are using the lot for this use, but there is one there for which the owner has not been identified. Elvis said that he thinks he knows who the owner is now and will take care of it. Wally had also asked about emptying the recycling bin more often. Cheryl Bryson stated it costs $153.00 for each pick-up and that during the season it is emptied twice a week for a cost of $306.00 and in the summer just one time a month for $153.00. We share the cost with Holiday Out so we pay half of those amounts. It would be a major consideration that would have to be made with Holiday Out. Beverly Baran mentioned that people need to break up their items especially cardboard. 

Comments made by members included the following:

 

  • Beverly Baran urged people to please put their cell phones on vibrate during the meeting.
  • Karl Kuegler said that people are not stopping at the stop sign on the road near the Holiday Out Office. He asked if there could be a sign installed. President Lembach said he would talk to Holiday Out about this.
  • Paul Nicolaisen asked if the water project did not include connecting T valves. Bill Lembach answered that yes, he hadn’t mentioned that but it does. The line will run down S. Sailfish with the T to connect the two parks.
  • Betsy Drinkard asked about the homeowner in Holiday Out near the exit that has many clothes drying outside on lines. The President said that because of a new environmental law, we cannot outlaw clotheslines.
  • Lee Scapula asked about the flooding of the streets being repaired. Bill Lembach stated that the design is to allow the water to dissipate since we are in a low-lying area. Jerry Herod is going to check for any drains that may be plugged with leaves, etc. so they can be cleaned.
  • Edna Geller asked about the fence on the north side. President Lembach said that the plantings are maintained by the people next door according to the county. They have had some changes with their board so we just need to cooperate. We own nothing on that side.
  • Nancy Humphrey said she liked the idea of locking the rec hall for the summer but there should be a sign telling people to go to the pool hall for a phone if needed. 

Regarding requests for future agenda items: There were none. 

  • ADJOURN 

With the agenda items completed & no further business to conduct, President Lembach said it had been a great season and that he hoped we would all drive carefully, stay healthy, and come back in the fall ready to be involved. With no objection to adjournment, President Lembach declared the meeting adjourned at 12:01 PM. 

Respectfully submitted, 

By Roberta Kuegler, Acting Secretary 

For Your Information: Readers of these Minutes please note that Minutes by their defined format of content are a record of what happened and they are NOT a transcript of the meeting. It is, has been, and will be my intent to follow this protocol.

 

*************************************

VENTURE THREE, INC. 

REGULAR MEETING of the BOARD OF DIRECTORS 

WEDNESDAY, 18 MARCH 2015 

MINUTES

The Regular Meeting for March 2015 of the Board of Directors of Venture Three, Inc. was held on Wednesday, 18 March 2015 in the Venture Three Recreation Hall. The meeting started at 10:30 AM. President William Lembach welcomed the 78 who were in attendance. 

Prior to the start of the meeting, appreciation was expressed to Carolyn Tranmer, the volunteer who provided the coffee, to Arlene & John Miller, the kitchen help, & to Margaret Larson, Arlene Miller, Janet Sigler, & Carolyn Tranmer for the pastries for the Social, and, to Barb Fugazzatto for the signage. 

  • WELCOME
  • CALL TO ORDER
  • ROLL CALL 

Venture Harbour, Inc. 

Directors in attendance: Chuck Eichacker, Dr. Bill Dwyer, & Don Snodgrass 

Venture Out at Indian River, Inc. 

Directors in attendance: Jerry Herod, John Bordwick (for Dave Garver), and Michael Kurtzman 

Venture Out at St. Lucie, Inc.

 Directors in attendance: Bill Lembach, Cheryl Bryson, and Bill Tranmer 

The Secretary stated that a quorum (of 9) was present and the meeting was declared open. 

  • ST. LUCIE COUNTY SHERIFF’S OFFICE – Russ Cullum from the St. Lucie County Sheriff’s Office was present and spoke on a number of subjects which included the following: 

The sending to you of a check ostensibly from a well known company which the scammers hope you will deposit in order to get your account routing number so they can clean out your account; Scam calls supposedly from the IRS demanding an immediate payment – the IRS will not call or e-mail you; Scam phone calls ostensibly from Law Enforcement demanding a payment –Law Enforcement never operates by phone and never demands payment; the Frederick Douglas Beach (north of V-3) has recently been a hotbed for vehicular burglaries; left a document regarding Fraud Prevention and Protection, copies of which may be picked up in the V-3 Office. 

  • DISPOSITION OF MINUTES OF THE REGULAR MEETING OF 18 FEBRUARY 2015 

The President noted “The Minutes of the Regular Monthly Meeting of the Venture Three, Inc. Board of Directors of 18 February 2015 have been posted on the bulletin board in the Recreation Hall. Does anyone wish to have those Minutes read? Are there errors or corrections? Then, if there are no corrections or additions, nor reading requested, the reading of the minutes is waived and the Minutes are approved as written & posted and will be retained on file.”. 

  • REPORTS
  • TREASURER'S REPORT - By Treasurer Cheryl Bryson – The report will be retained on file and is attached to these Minutes. Cheryl Bryson moved that the Board accept and approve the 2014 Financial Report and the Audit (2nd – Bill Dwyer), no discussion, passed unanimously (9-0). Bill noted that this year in lieu of hourly rate increases, bonus checks were given to the employees so as to try to keep the hourly rates competitive with the community.
  • OPERATIONS/ PROPERY MANAGER'S REPORT – By Property Manager Elvis Rock – report retained on file.
  • RECREATION COMMITTEE REPORT –By Patty Snodgrass – report retained on file.
  • PARK PATROL COMMITTEE REPORT – By Jerry Herod for Dave Garver – Jerry reported there is still a need for volunteers for the Park Patrol and that the Patrol has made note that there are many instances of pedestrian & bicycles on the roadways after dark.
  • VOLUNTEERS COMMITTEE REPORT – no report.
  • LEGISLATIVE AFFAIRS REPORT – Bill Tranmer reported that at the moment there are 1,610 (as of this moring) bills introduced into the current Legislative Session, but only a few that affect us – report retained on file.
  • MARINA COMMITTEE REPORT – no report.
  • POOL PLAYERS REPORT – no report.
  • FITNESS CENTER REORT – no report.
  • WOODWORMS REPORT – Dick Thompson report that the new table saw recently purchased has been installed in the woodshop and is ready for use.
  • WEBSITE COMMITTEE REPORT – By Sally Cousino – report retained on file.
  • VENTURE THREE DIRECTORY REPORT – Eva Herod reported that Ann Burrell is the custodian of the database for the directory and requested that changes/additions be made to the Office for inclusion in the next edition.
  • PRESIDENT’S REPORT – By Bill Lembach – stated that there has been a recent spate of vandalism Faucets & showers turned on in the Ladies restroom; the bamboo piece for the fountain in front of the clubhouse was stolen; one of the new ADA height toilets installed in the Ladies Restroom was broken off at the base flange – just wanton destruction; turn off all water heaters during a water outage to avoid burnout of the heating element should the water heater drain off; explained the 2 cars that are in the Storage Facility; no one came forward to investigate alternatives to Comcast; the golf cart that was recently left plugged into the V-3 light pole near the front corner of the pool; Saturday, 4 April’s Easter Egg Hunt in the HO field; report all problems with the common elements, especially those regarding safety or injury to Elvis or Bill L immediately. Cheryl Bryson moved to accept into inventory the new woodshop table saw and the 6 new chaises for the pool deck (2nd Bill Tranmer), no discussion, passed unanimously (9-0). 
  • RATIFICATION OF ACTIONS OF THE OPERATIONS COMMITTEE – if any. – None required. 
  • UNFINISHED BUSINESS 
  • VENTURE THREE, INC. BUDGET FOR 2015-2016 

Bill Tranmer moved that the V-3 Budget for 2015-2016 be approved as submitted (2nd Cheryl Bryson), no discussion, passed unanimously (9-0). 

  • (Tabled) Chuck Eichacker motioned to approve the proposed amendments to Rule 11, Construction/Contractor Rules (2nd – Cheryl Bryson), previously tabled. 

Bill Tranmer moved to conduct the vote as a Type “B” vote, requiring only a simple majority of Directors (2nd – Cheryl Bryson), limited discussion, motion voting 8 for, 1 against – motion passed. 

The original motion was then the subject of some limited discussion followed by a vote of 7 for, 2 against - motion passed. 

  • SUMMER 2015 WATER PROJECT – The President reported that Summer Water Project for 2015 would be the main line on S. Sailfish and the proposal for $58,800 had been submitted by Jensen Beach Plumbing. This does not include the repaving of the surface.
  • NEW BUSINESS
  • AMENDMENT TO RESOLUTION FOR THE ELECTION OF ASSISTANT TREASURERS 

The President gave the history and the need for the document. Bill Tranmer explained that this conversion to a permanent document will save effort and expense annually and he moved that the amendment be approved (2nd Cheryl Bryson, no discussion, passed unanimously (9-0). 

  • MEMBERS FORUM/PROPOSED AGENDA ITEMS 

OPEN QUESTIONS FROM 02/18/15 (Responses are in bold type) 

Betsey Drinkard – asked if were possible to get a cover for the recently relocated junction box on her property. The Property Manager will handle this with Comcast. (Done within 2 days.) 

Bill Foster – Can there be a time limit placed on the completion of a unit installation process.(The contractor was notified, issues were resolved, and work has resumed to make the project more presentable.) 

Bill Foster – Can something better be done with the scrap metal storage next to the dumpsters? (Yes, action has been taken to avoid such a build up in the future.) 

Jim Peters – Asked again if Comcast could be persuaded to have a “local depot” for replacement boxes. (Comcast flatly said “No”.) 

The President stated that each month members are given an opportunity at this time to propose addition of agenda items to the next or subsequent meeting’s agenda and/or to comment on any issues they wish to present. 

Comments made by members included the following: 

Sally Cousino (714) – Passed along a “Good Job” on the Directory to the team. 

Lee Scarpula (828) – Said that the cover to her garbage vault was broken and that the corners of her driveway were broken. 

Nettie Bromhall (733) – asked if a video system could be employed in surveillance of the outside areas to perhaps curtail some of the vandalism. 

Wally Burke (841) – asked about the approved uses of the north parking lot, and, regarding the overflowing recycling bin, could it be emptied more often? 

Edna Geller (890) – Stated that when the recycling bin is full, do not leave your items on the ground. The recycler will not pick them up.

Don Snodgrass (B-07) – asked about individual household recycling. Response: such a program would be prohibitively expensive requiring a separate truck on a separate day to do the pickup. (Asked and answered.) 

Betsey Drinkard (B-18) – Thanked management for the prompt action on the utility cover. 

Regarding requests for future agenda items: There were none. 

  • ADJOURN 

With the agenda items completed & no further business to conduct and, and with no objection to adjournment, President Lembach declared the meeting adjourned at 12:10 PM. 

Respectfully submitted, 

By William Tranmer, Secretary 

For Your Information: Readers of these Minutes please note that Minutes by their defined format of content are a record of what happened and they are NOT a transcript of the meeting. It is, has been, and will be my intent to follow this protocol.

 

************************************

VENTURE THREE, INC. 

REGULAR MEETING of the BOARD OF DIRECTORS 

WEDNESDAY, 18 FEBRUARY 2015 

MINUTES 

The Regular Meeting for February 2015 of the Board of Directors of Venture Three, Inc. was held on Wednesday, 18 February 2015 in the Venture Three Recreation Hall. The meeting started at 10:30 AM. President William Lembach welcomed the 61 who were in attendance. 

Prior to the start of the meeting, appreciation was expressed to Carolyn Tranmer, the volunteer who provided the coffee, to Arlene & John Miller, the kitchen help, & to Arlene Miller, Janet Sigler, Olive Garver, & Carolyn Tranmer for the pastries for the Social, and, to Barb Fugazzatto for the signage. 

  • WELCOME
  • CALL TO ORDER
  • ROLL CALL 

Venture Harbour, Inc. 

Directors in attendance: Chuck Eichacker, Dr. Bill Dwyer, & Don Snodgrass 

Venture Out at Indian River, Inc. 

Directors in attendance: Jerry Herod, Dave Garver, and Don Edwards (for Michael Kurtzman) 

Venture Out at St. Lucie, Inc. 

Directors in attendance: Bill Lembach, Cheryl Bryson, and Bill Tranmer 

The Secretary stated that a quorum (of 9) was present and the meeting was declared open. 

  • ST. LUCIE COUNTY SHERIFF’S OFFICE – Russ Cullum from the St. Lucie County Sheriff’s Office was present and spoke on a number of subjects which included the following: 

The arrest of a person of interest in a homicide in a nearby Association; thefts at beach parking areas have come to the smashing of windows; the latest scam is a distraction scam in which someone engages you in conversation while an accomplice steals from your car; an IRS phone scam that demands payment; there is another uptick in the use of credit card skimmers at gas stations and there continues to be any number of phone scams still being conducted. If you did not call them, hang up. One place you can check your credit report is at creditreport.com. 

  • DISPOSITION OF MINUTES OF THE REGULAR MEETING OF 21 JANUARY 2015 

The President noted “The Minutes of the Regular Monthly Meeting of the Venture Three, Inc. Board of Directors of 21 January 2015 have been posted on the bulletin board in the Recreation Hall. Does anyone wish to have those Minutes read? Are there errors or corrections? Then, if there are no corrections or additions, nor reading requested, the reading of the minutes is waived and the Minutes are approved as written & posted and will be retained on file.”. 

  • REPORTS
  • TREASURER'S REPORT - By Treasurer Cheryl Bryson – The report will be retained on file and is attached to these Minutes.
  • OPERATIONS/ PROPERY MANAGER'S REPORT – By Property Manager Elvis Rock – report retained on file.
  • RECREATION COMMITTEE REPORT –no report.
  • PARK PATROL COMMITTEE REPORT – By Dave Garver – Dave reported there were numerous post lights out at night recently. There was a question regarding the two pickup trucks that park in the North parking lot each night. (Will be addressed in the President’s Report).
  • VOLUNTEERS COMMITTEE REPORT – by Jim Ormiston – report retained on file.
  • LEGISLATIVE AFFAIRS REPORT – Bill Tranmer reported that at the moment there have been no bills introduced into the current Legislative Session that affect us.
  • MARINA COMMITTEE REPORT – no report.
  • POOL PLAYERS REPORT –By Joe Baran – reminded people of the Picnic & Memorial Tournament on the 26th of February and of the upcoming Pool Players Dinner/Dance.
  • FITNESS CENTER REORT – no report.
  • WOODWORMS REPORT – Jim Wiencke noted that the shop usage was high and that everyone (even a helper) needs to sign a waiver in the Office before entering the shop.
  • WEBSITE COMMITTEE REPORT – By Sally Cousino – report retained on file.
  • VENTURE THREE DIRECTORY REPORT – Jerry Herod reported that the 2015 Directory would be distributed by the volunteers immediately after the meeting. The President thanked the team that put this Directory together.
  • PRESIDENT’S REPORT – By Bill Lembach – stated that an almost new wheelbarrow has been added to the inventory and that it may be borrowed thru the Office; 2 new ADA height toilets will replace 2 lower ones in the rest rooms; a new Bulletin Board for the Clubhouse is on order; a request for architectural drawings of 2 restrooms for the beach area has been made to the contractor; clarifications of the role of the V-3 President; Joint HO/V3 meeting is tomorrow; an explanation why the pickup trucks are using the North parking lot at night, permission for same, & Bill Tranmer read the Rule that allows for same; and, a discussion of the new notification process & notice to used for future water outages.

 RATIFICATION OF ACTIONS OF THE OPERATIONS COMMITTEE – if any. – Bill Tranmer motioned to ratify the action of the Operations Committee that closed various & specific areas of the Common Elements during Wednesday thru Saturday for the Flea Market. 

  • UNFINISHED BUSINESS 
  • PROPOSED V3 BY-LAWS AMENDMENTS – Affidavits Received/Document Recorded

Bill Tranmer reported that the Affidavits of Approval have been received from the three Associations, the By-Laws document has been recorded, and that the document is being printed for distribution. 

  • SUMMER 2015 WATER PROJECT – The President reported that Summer Water Project for 2015 would be the main line on S. Sailfish and the Statement of Work has been reviewed with Jensen Beach Plumbing.
  • NEW BUSINESS
  • 2015-2016 MANAGEMENT AGREEMENT 

The President stated that the Management Agreement will roll over as there were no proposed changes for this coming year. 

  • QUESTIONS FROM THE MEMBERS’ MEETING 

Bill Lembach responded to the questions that were asked at the recent Members’ Meeting which included the Tiki Hut, many regarding Comcast, the Fishing Station, Shared Expenses with Holiday Out budget line item change, Dog walking in the Rec Area (along the edge), paving quality & the problem of puddles when it rains heavily, Parking in North Parking Lot. 

  • REVISED V-3 CONSTRUCTION/CONTRACTOR RULES 

Chuck Eichacker motioned to approve the proposed amendments to Rule 11 (2nd Cheryl Bryson). Bill Lembach gave an overview of each of the proposed amendments. During further discussion Don Edwards, citing the need for more time for review motioned to table the motion (2nd Don Snodgrass). The motion to table was carried 5-2 with 2 abstentions. It will appear on the March agenda. 

  • MEMBERS FORUM/PROPOSED AGENDA ITEMS 

The President stated that each month members are given an opportunity at this time to propose addition of agenda items to the next or subsequent meeting’s agenda and/or to comment on any issues they wish to present. 

Comments made by members included the following: 

Betsey Drinkard – asked if were possible to get a cover for the recently relocated junction box on her property. The Property Manager will handle this with Comcast. 

Bill Foster – Can there be a time limit placed on the completion of a unit installation process. 

Bill Foster – Can a better job be done with the weeds around the volleyball court during the Summer months? Ans: Yes. 

Bill Foster – Can something better be done with the scrap metal storage next to the dumpsters? 

Janet Sigler – What is the current status of the kayak rack that was promised last year? Ans: It is still on the volunteers list of open items. 

Jim Peters – As to personal wipes, there are other types that could equally be causing clogs in the sewer system. 

Jim Peters – Asked again if Comcast could be persuaded to have a “local depot” for replacement boxes. 

Regarding requests for future agenda items: There were none. 

The President thanked the volunteers who manned the stations to hand out the new Directories. 

  • ADJOURN 

With the agenda items completed & no further business to conduct and, and with no objection to adjournment, President Lembach declared the meeting adjourned at 12:10 PM. 

Respectfully submitted,

 By William Tranmer, Secretary 

 

*************************************

VENTURE THREE, INC. 

ANNUAL MEETING of the MEMBERSHIP 

WEDNESDAY, 11 FEBRUARY 2015 

MINUTES 

Welcome 

Call to Order 

The Annual Meeting of the Membership of Venture Three, Inc. was held on Wednesday, 11 February 2015 in the Venture Three Recreation Hall. The meeting started at 10:30 AM. Bill Tranmer welcomed the 92 who were in attendance. 

Prior to the start of the meeting, appreciation was expressed to Susan Tegge from VNI Realty who provided the donuts; to Carolyn Tranmer & Arlene & John Miller, the volunteers who provided the coffee for the Social; and, to Barb Fugazzatto for the signage at the entrance road and in the East Room. 

Bill Tranmer gave a brief explanation as to why the Board members are not seated at the table,- it being that this was a meeting of the members and we are bound to this structure by the Condominium Act & by our By-Laws which specify that the 2nd Wednesday in February is the day for it to be held. The members had one main thing to do at this annual meeting,- to speak to issues that were on their mind. 

  • ELECTION OF CHAIRMAN 

Bill Tranmer declared that the nominations for Chairman were now open. 

(Cheryl Bryson nominated Bill Tranmer to serve as Chairman for the meeting (2nd Midge Cox)). 

Bill Tranmer followed up with “Are there any further nominations? Hearing none, the nominations are closed. All those in favor of having Bill Tranmer as Chairman of this meeting, say “Aye”, Opposed “Nay”, The ayes have it and Bill Tranmer will serve as Chairman.” 

Proof of Notice of Meeting & Verification of a Quorum 

The Chairman, by a reading of an Affidavit herewith attached, attested to notice requirements having been met in accordance with Florida Statutes and that a quorum of 181 (minimum required: 179) was present by proxy, and noted that business may be conducted. 

Disposition of Minutes of V-III Annual Meeting of the Membership of 12 February 2014 

The Chairman noted “The Minutes of the Annual Meeting of the Members of 12 February 2014 have been posted on the bulletin board in the Recreation Hall. Does anyone wish to have those Minutes read? Are there any corrections? Then, if there are no corrections or additions, nor reading requested, the reading of the minutes is waived and the Minutes are approved as written & posted and will be retained on file.”. 

Reports of Officers, if any – None. 

Reports of Committees, if any – None (deferred to the Organizational Meeting which directly follows this meeting). 

Unfinished Business – None. 

New Business – None.

Members Input, Questions, and Comments 

The Chairman next invited any and all who wish to speak on questions & issues of concern. 

The following members spoke on the issues noted: 

Adrian Sewall, 723– Suggested a review of the Comcast rates be undertaken with consideration to those members that are here a minimal number of months v. the cost of Comcast service that is embedded in the maintenance fee for all 12 months annually. 

Larry Bonfantini, 888 – people are using the fishing area after hours, leaving garbage, are noisy, and additionally there is underage drinking occurring there. 

George Driscoll, 703 – expressed concern over the budget item Shared Expenses With Holiday Out which had $0 allocated in 2013 but has ~$800 allocated in 2014. 

Edna Geller – Expressed concern over 2 grey trucks that are in our parking area nightly without evidence of permission to be there. 

Jim Peters, A-15 – Expressed dissatisfaction with Comcast’s service. He suggested a “depot” type service be established at V-3 where cable boxes, remotes, etc. that fail could be easily swapped. 

Barbara Fugazzotto, 728 – Since she has a good view of the Marina Park area, she reported that many people from Holiday Out use the grass as a dog walk, even directly in front of the sign that says “This is not a Dog Walk”. 

Joan Clark, 818 – said she is grateful for the new water line but is unhappy with the grade of the paving as it floods her parking area when there is a heavy rain. 

Dave Garver, 909 – Agrees that the asphalt grading is not good and therefore is prone to flooding; has the same issues with Comcast – service (poor) & cost (high), still looking for volunteers for the Park Patrol. 

Mick Saunders, 759 – Comcast is a universal problem. Perhaps individuals should be given the option to “opt out” but for a minimum of a 2year period. 

Barbara Fugazzotto, 728 – stated that there is significant work that goes on behind the scenes by the Board members, Officers, & the Park Manager. She thanked them all for their efforts in a job “well done”. 

ADJOURN 

With the agenda items completed & no further business to conduct and after a motion to adjourn by Carolyn Tranmer (2nd Cheryl Bryson), the Chairman declared the meeting adjourned at 10:57 AM. 

Respectfully submitted, 

William Tranmer, Chairman

 

*********************************

VENTURE THREE, INC. 

ANNUAL ORGANIZATIONAL MEETING 

of the BOARD OF DIRECTORS 

WEDNESDAY, 11 FEBRUARY 2015 

MINUTES 

The Annual Organizational Meeting of the Board of Directors of Venture Three, Inc. was held on Wednesday, 11 February 2015 in the Venture Three Recreation Hall. The meeting started immediately following the Annual Meeting of the Membership of Venture Three, Inc. 

WELCOME 

CALL TO ORDER 

INTRODUCE AND SEAT NEWLY APPOINTED BOARD MEMBERS – Bill Tranmer introduced and seated the newly elected directors for 2015-2016. 

Venture Harbour, Inc. 

Delegates: Chuck Eichacker, Dr. Bill Dwyer, and Don Snodgrass (noting Barbara Suchan would replace Dr. Bill Dwyer for today) 

Venture Out at St. Lucie, Inc. 

Delegates: Bill Lembach, Cheryl Bryson, and Bill Tranmer 

Venture Out at Indian River, Inc. 

Delegates: Jerry Herod, Dave Garver, & Michael Kurtzman 

  • ELECTION OF CHAIRMAN 

Bill Tranmer stated that the first order of business is for the seated Directors to elect the chairman for today. And declared the nominations open. 

Bill Lembach nominated Bill Tranmer to serve as Chairman for the meeting (2nd Cheryl Bryson). 

Bill Tranmer then said “Are there any further nominations? Hearing none, the nominations are closed. All those in favor of having Bill Tranmer as Chairman of this meeting, say “Aye”, Opposed “Nay”, The ayes have it and Bill Tranmer will serve as Chairman.” 

ROLL CALL 

Directors in attendance were: Chuck Eichacker, Barbara Suchan, Don Snodgrass, Jerry Herod, Dave Garver, Michael Kurtzman, Bill Lembach, Cheryl Bryson, and Bill Tranmer. A quorum of 9 was present and the meeting was declared open. 

DISPOSITION OF MINUTES OF THE ANNUAL ORGANIZATIONAL MEETING OF THE VENTURE THREE, INC. BOARD OF DIRECTORS OF 12 FEBRUARY 2014 

The Chairman noted “The Minutes of the Annual Organizational Meeting of the Venture Three, Inc. Board of Directors of 12 February 2014 have been posted on the bulletin board in the Recreation Hall. Does anyone wish to have those Minutes read? Are there any corrections? (There were none.) Then, if there are no corrections or additions, nor reading requested, the reading of the minutes is waived and the Minutes are approved as written & posted and will be retained on file.”. 

ANNUAL REPORTS 

TREASURER'S REPORT–report deferred to 18 February 2015. 

RECREATION COMMITTEE REPORT – no report. 

PARK PATROL COMMITTEE REPORT– by Dave Garver who restated he is still looking for people to volunteer for Park Patrol. He also noted numerous instances of pedestrians walking & even golf carts operating at night without lights. 

POOL HALL COMMITTEE REPORT– no report. 

WOODWORMS COMMITTEE REPORT– no report. 

FITNESS CENTER COMMITTEE REPORT– – no report. 

VOLUNTEERS COMMITTEE REPORT – no report. 

WEBSITE COMMITTEE REPORT – no report. 

UNFINISHED BUSINESS (if any) – None. 

NEW BUSINESS (if any) – None. 

ELECTION OF OFFICERS & OPERATIONS CHAIR 

Officers: 

Resolution for the Election of Assistant Treasurers 

Jerry Herod motioned to accept the proposed Resolution for the Election of Assistant Treasurers for 2015-2016, 2nd Chuck Eichacker. Motioned passed unanimously 9-0, without discussion. 

The Chairman declared open nominations for the election of officers. 

Don Snodgrass, nominated the following slate (2nd, Cheryl Bryson): 

President – Bill Lembach 

Vice-President – Chuck Eichacker 

Treasurer – Cheryl Bryson 

Secretary – Bill Tranmer 

Assistant Treasurers – Sally Cousino & Chuck Eichacker 

The Chairman asked if there were any other nominations and upon hearing none, declared that the nominations were closed and the nominated slate of officers for 2015-2016 were elected by acclimation. 

Operations – Chairman & Members 

Nominations for the Chairman of Operations are open. Bill Lembach, nominated by Bill Tranmer (2nd Chuck Eichacker) was elected as the Chairman of the Operations Committee for 2015-2016 unanimously. The members will be, as defined by the By-Laws, Cheryl Bryson, Chuck Eichacker, & Jerry Herod.

 

The Chairman stated “With the election of Officers, my tenure as Chairman of this meeting has just ended and I relinquish control of this meeting to the newly re-elected President of Venture Three, Inc., Bill Lembach.”.

 

COMMITTEE CHAIRS & APPOINTMENTS – 2015-2016 

Park Patrol – David Garver 

Presidents Council – Elvis Rock 

Parliamentarian – John Griffen 

Legislative Affairs – Bill Tranmer 

Holiday Out Liasion – Bill Lembach, chair & Chuck Eichacker, Jerry Herod & Elvis Rock 

Volunteers – Jim Ormiston 

Pool Players – Joe Baran 

Wood Worms – Jim Wiencke & Bob Woodhull, co-Chairs  

Venture Three Website – Dixie Hile & Sally Cousino, co-Chairs 

Venture Three Directory – Eva Herod, Janet Sigler, & Ann Barrell – co-Chairs 

Fitness Center – Gail Lembach 

Recreation – Patty Snodgrass, chair; Donna D’Aolia, Treasurer, & Donna Ambrass Secretary 

Finance Committee – Chuck Eichacker, chair (as established by the By-Laws), Cheryl Bryson, Vice-chair, & Bill Lembach & Jerry Herod 

Operations Committee – Bill Lembach, chair(elected position), Cheryl Bryson, Chuck Eichacker, & Jerry Herod 

ADJOURN 

With the agenda items completed & no further business to conduct and, after a motion to adjourn by Bill Tranmer (2nd Cheryl Bryson), the President declared the meeting adjourned at 11:15 AM. 

Respectfully submitted, 

William Tranmer, Chairman

 

**********************************************

VENTURE THREE, INC. 

REGULAR MEETING of the BOARD OF DIRECTORS 

WEDNESDAY, 21 JANUARY 2015 

MINUTES 

The Regular Meeting for January 2015 of the Board of Directors of Venture Three, Inc. was held on Wednesday, 21 January 2015 in the Venture Three Recreation Hall. The meeting started at 10:30 AM. President William Lembach welcomed the 79 who were in attendance. 

Prior to the start of the meeting, appreciation was expressed to Carolyn Tranmer, the volunteer who provided the coffee, to Arlene & John Miller, the kitchen help, & to Arlene Miller, Janet Sigler, & Carolyn Tranmer for the pastries for the Social, and, to Barb Fugazzatto for the signage. 

  • WELCOME
  • CALL TO ORDER
  • ROLL CALL 

Venture Harbour, Inc. 

Directors in attendance: Chuck Eichacker, Dr. Bill Dwyer, & Don Snodgrass 

Venture Out at Indian River, Inc. 

Directors in attendance: Jerry Herod, Dave Garver, and Michael Kurtzman 

Venture Out at St. Lucie, Inc. 

Directors in attendance: Bill Lembach, Cheryl Bryson, and Bill Tranmer 

The Secretary stated that a quorum (of 9) was present and the meeting was declared open. 

  • ST. LUCIE COUNTY SHERIFF’S OFFICE – Sheriff Ken Mascara was present and spoke about a 17 % overall reduction in crime in St. Lucie County, noting however there was a rise in car burglaries at the beach parking areas. 

Russ Cullum from the St. Lucie County Sheriff’s Office was present and spoke on a number of subjects which included the following: 

There were no reported crimes in the V-3 community; the latest scam is a distraction scam in which someone engages you in conversation while an accomplice steals from your car; there continue to be any number of phone scams still being conducted. If you did not call them, hang up. 

  • DISPOSITION OF MINUTES OF THE REGULAR MEETING OF 19 NOVEMBER 2014 

The President noted “The Minutes of the Regular Monthly Meeting of the Venture Three, Inc. Board of Directors of 19 November 2014 have been posted on the bulletin board in the Recreation Hall. Does anyone wish to have those Minutes read? Then, if there are no corrections or additions, nor reading requested, the reading of the minutes is waived and the Minutes are approved as written & posted and will be retained on file.”. 

  • REPORTS
  • TREASURER'S REPORT - By Treasurer Cheryl Bryson – The report will be retained on file and is attached to these Minutes.
  • OPERATIONS/ PROPERY MANAGER'S REPORT – By Property Manager Elvis Rock – report retained on file.
  • RECREATION COMMITTEE REPORT –no report.
  • PARK PATROL COMMITTEE REPORT – By Dave Garver – Dave asked for volunteers to sign up for the re-starting of the Park Patrol for the 2015 season.
  • VOLUNTEERS COMMITTEE REPORT – by Jim Ormiston – report retained on file.
  • LEGISLATIVE AFFAIRS REPORT – no report.
  • MARINA COMMITTEE REPORT – no report.
  • WEBSITE COMMITTEE REPORT – By Sally Cousino – report retained on file.
  • PRESIDENT’S REPORT – By Bill Lembach – report retained on file covering the subjects of 8 new owners – 635, 670, 739, 740, 742, 759, 853, & A-5; a new clerical person, Kathy Summers, in the Office; reminders of the quickly coming up annual meeting on 28 Jan & 11 Feb; the high usage in the storage lot; there are 75 registered renters; special thanks to Betsey Drinkard & John Griffen for their work on the Boards; Health & Wellness series will continue with a speaker from Vetrans Affairs on 13 February at 2:00pm; the 3 crosswalks construction project on A1A; sidewalk repair along side the exit roadway; the person that caused the disturbance at unit 810 is presently in jail and at some point after release will be moving North; & the agreement with Holiday Out that Venture three residents may use the Holiday Out Beach Access while ours is closed during construction. 
  • RATIFICATION OF ACTIONS OF THE OPERATIONS COMMITTEE – if any. - None 
  • UNFINISHED BUSINESS 
  • VENTURE THREE, INC. PROPOSED (REVISED) BY-LAWS APPROVAL 

The President motioned to approve the proposed amendments to the V-3 By-Laws resulting from 2014 Legislative amendments to the statutes. The Secretary stated that he was in receipt of one Affidavit from Venture Out at St. Lucie, Inc. which attests to the approval of the Amendments to the Venture Three, Inc. By-Laws, and, that once the other two Associations file their Affidavits and the By-Laws are recorded, the amendment process will be complete. 

  • NEW BUSINESS 
  • SUMMER 2015 WATER PROJECT 

The President stated that the original plan for next Summer would have been to do the last loop in Indian River. However, recent problems (over the last year and especially the last 2 weeks) have precipitated a change in plans to be considered, - that being to do the main line on South Sailfish, which virtually has all blue pipe, first. 

  • PROPOSED BUDGETS 

Bill Lembach introduced the 2015-2016 proposed budgets for v-3 and for the 3 Associations with a detailed explanation of the increases and reductions made to reach the final proposal of a Maintenance Fee for V-3 of $194.00, an increase over last year of just $1.00. 

  • MEMBERS FORUM/PROPOSED AGENDA ITEMS 

The President stated that each month members are given an opportunity at this time to propose addition of agenda items to the next or subsequent meeting’s agenda and/or to comment on any issues they wish to present. 

Comments made by members included the following: 

Negative comments regarding the green sludge in the canals resulting from the discharges in the St. Lucie River/Canal system from Lake Okechobee; Elvis is doing a great job on the clarity of CH 63; accolades for the Finance Committee in their preparation of the budget; appeal to sign up for the Park Patrol; a request for an update on the Beach Project (asked and answered); question regarding the Beach Potty during the construction (taken under advisement); a bit of tutorial on the correct usage/settings for the A/C in the clubhouse to avoid unnecessary running of the units; question if the Rest Room will be in the Beach Project (asked and answered as No, it is a separate project to follow; & a statement that a new, updated version of the Park Telephone Directory is underway.. 

Regarding requests for future agenda items: There were none. 

The President thanked the volunteers who manned the stations to hand out the proposed budget packages.. 

  • ADJOURN 

With the agenda items completed & no further business to conduct and, after a motion to adjourn by Bill Tranmer (2nd Dr. Bill Dwyer), approved unanimously (9-0), President Lembach declared the meeting adjourned at 11:40 AM. 

Respectfully submitted, 

By William Tranmer, Secretary

For Your Information: Readers of these Minutes please note that Minutes by their defined format of content are a record of what happened and they are NOT a transcript of the meeting. It is, has been, and will be my intent to follow this protocol.

 

****************************************

VENTURE THREE, INC.

REGULAR MEETING of the BOARD of DIRECTORS

WEDNESDAY, APRIL 18, 2018

 

The Regular Meeting for March of the Board of Directors of Venture Three, Inc. was held on Wednesday 18 April 2018 in the Venture Three Recreation Hall and was called to order by President Snodgrass at 10:30 a.m.

 

WELCOME President Snodgrass welcomed the 69 (including the board) people who were in attendance and thanked Carolyn and Bill Tranmer for making the coffee and the following people for providing cookies for the social before the meeting: Carolyn Tranmer and Linda Puckett.  He also thanked Barbara Fugazzotto for the signage.

CALL TO ORDER

ST. LUCIE COUNTY SHERIFF’S OFFICEPresident Snodgrass welcomed Russ Cullum from The St. Lucie County Sheriff’s Office. Officer Cullum informed us a way we can help fight crime if we have a home security camera.  This program is called “Eye Watch” and you can register for it at www.StLucieSheriff.com.   Officer Cullum encouraged us once again to lock our autos when at the beach.  He had green cards to give out to help us gain access to the island after a storm.  You need a license and proof of home ownership to obtain one. 

Venture Harbor, Inc.

Directors in Attendance: Bob McAllister, Don Snodgrass, and Chuck Eichacker sitting in for Bob Woodhull.

Venture Out at St. Lucie

Directors in Attendance: Cheryl Bryson, Roberta Kuegler, and Mike Richards.

Venture Out at Indian River

Directors in Attendance:  Beverly Baran, Jerry Herod, and Donna Kurtzman.

A quorum was declared.

DISPOSITION OF MINUTES:  March 21, 2018 Regular V3 Board Meeting: President Snodgrass noted “The Minutes of the Regular Monthly Meeting of the Venture Three, Inc. Board of Directors of 21 March 2018 have been posted on the bulletin board in the Recreation Hall and on the website. Does anyone wish to have those Minutes read? Are there errors or corrections? Then, if there are no corrections or additions, nor reading requested, the reading of the minutes is waived, and the Minutes are approved by consensus and will be retained on file.”

REPORTS

Presidents Report- President Snodgrass reported that the south seawall project is nearing completion with some cleanup and sodding to be done.  The area to the left of the storage entrance will not be sodded until after the water and paving projects completion since that area will be used for a dumpster.  The contract was signed with Cobra Environmental for the cleaning and videoing of the sewer and it will begin in May.  This will allow for identification of needed repairs and these will be prioritized.  The directional boring for the overflow parking lot lighting has been completed and it is anticipated that Law Electric will begin that work in May.  After obtaining two more bids for lawn service it was found that the bid from our present company was in line with one of those and about half of the other.  A three-year contract for $53,000 per year with a 3% increase each year was signed with our present company.  This takes us into 2021. The summer projects for water and paving have been signed as well as the contract to refinish the recreation hall’s floor.  The floor contractor gave us a 20% discount if he could do the work beginning April 20th, so work will begin on Friday morning.

Treasurers Report – Cheryl Bryson, Copy retained on file.

Motions

Cheryl Bryson made a motion that the Board authorize the expenditure of up to $40,000 from the Road Re-Pavement Reserve Fund for the repaving of Swordfish Dr. after the water line project is completed. This motion was seconded by Mike Richards and passed 9/0.

Cheryl Bryson made a motion that the Board authorize the expenditure of up to $62,000 from the Water Line Reserve Fund for the repair of the water lines on Swordfish Dr. This motion was seconded by Mike Richards and passed 9/0.

Cheryl Bryson made a motion that the Board authorize the expenditure of up to $4,400 from the Rec Hall Paint Reserve Fund for interior painting of the Clubhouse. This motion was also seconded by Mike Richards and passed 9/0.

Cheryl Bryson made a motion that the Board authorize the expenditure of up to $22,000 from the Sewer Line Reserve Fund for the vacuuming and camera inspection into the sewer lines of Venture Out at St. Lucie. This motion was seconded by Mike Richards and passed 9/0.

Cheryl also announced that due to the cost of payment booklets, those owners who use one will be charged $3.15 for the booklet.

Finance Committee Report – Mike said that the Finance Committee which is made up of the same people as the Operations Committee would be working carefully this summer to keep the budget in line as the projects are completed.  Their next big activity will be to work on the 2019 Budget which will be presented in January.

Recreation Committee Report –Terry Baxter said that it had been a busy year with many events and that there are still openings to sign-up for events for the 2018-2019 season.  There are also Mondays open for pot luck.  He gave a report on the monies that were spent or obligated this spring.  At the end of the fiscal year there was $15,951.48 in the rec account along with $10,000 in the money market account.  Obligations and spending of these were for two new sheds along with the repair of the third, refurbishing projects for the rec hall, and an upgrade of the sound system.  There will still be several thousand left over to start the new season. 

Operations/Property Managers Report- Elvis said that the rec hall floor will be done on Friday, the 20th beginning at 8 a.m.  Activities can be resumed on Monday. The rear door going out to the restrooms has been replaced and will have some minor adjustments made after the meeting today.  The sheds have been removed and the area prepped.  Bob Quinn thanked Elvis for getting this done at no cost. The new sheds will come in about 3 to 5 weeks.  The dog walk lights were out but are fixed now.  Please let him know if it happens again.  The sink hole by the dog walk is still a problem, but the FPL person who was in charge did not give his replacement the facts when he was transferred.  After a few phone calls FPL is again investigating this so they can repair it.  In the meantime, please do not dump anything there.  Jerry Geller asked about the hole where a transformer is sinking, and Elvis said FPL is aware of it. Elvis said the window on that is probably 30 days. Jim Ormiston asked about the sink hole on the beach side of A1A and Elvis said that DOT has been there finally, but it will be a while.  FPL has finished on Stingray, he reported.

Park Patrol Report – Jim Skeoch: Jim thanked all the volunteers.  He also thanked the owners and renters for making their job easier.  The Park Patrol can also lend aid if you need someone to meet an ambulance, etc. at the gate.  Just call them.  He has given a copy of our rules to the St. Lucie Sheriff’s Department and they are to get back to him if any are in conflict.

Legislative Report – Mike Richards: There is no update currently.  Once Becker and Poliakoff publish their collective report, he will have more for us.

Volunteer Report – Don Snodgrass read Bill Lembach’s report, Copy retained on file.  Bill thanked the volunteers for all the work completed over the last six months. 

Website Report – Bob McAllister, Copy retained on file. Bob mentioned the scroll bar that has significant information for us.  He noted that agendas and minutes are posted on the website.  He encouraged us to check the directory to be sure our information is correct and available.  If not please see Lily or Elvis to correct or sign an authorization form. Ted Stevens has taken aerial pictures of Venture with his drone and these are on the website.

UNFINISHED BUSINESS: President Snodgrass asked owners to please remember to check the hurricane checklist before they leave for the summer.

NEW BUSINESS – President Snodgrass noted that at the Recreation Meetings there have been lengthy discussions about how much money can be held over.  As a result, the Operations Committee felt they needed to get together with our auditor/accountant and our insurance agent to go over these items. He said that they discovered that monies can be raised and held by the Rec Committee and spent as they choose, however, taxes must be paid on this money.  In doing this investigation, he said that they also discovered that we have insurance liability exposures that require changes to limit the exposure of Venture Three, Inc as well as the Board of Directors. One is that we cannot sell or distribute alcohol beverages without a license.  President Snodgrass then made the following motions:

Motion #1. That under Venture Three Inc. Rules and Regulations, Appendix D Pool Hall Rules Paragraph 3.G.3 Restrictions on Alcohol be changed to read: “Alcohol beverages are not permitted at any time in the Pool Hall except at a BYOB event sponsored by the Pool Players’ Committee” and that 3.G.1 be deleted in its entirety. Cheryl Bryson seconded this motion. During discussion, Mike Richards noted that our insurance agent said that the coverage for this is excluded from our policy because according to Florida Statute you must have a liquor permit to sell or dispense alcohol. Questions were raised about the Baskets of Cheer and President Snodgrass answered that if a person were to win one of those baskets, drink some of it in his car, and then have an accident we would be held liable. This means that all events must be BYOB because to purchase a license and an insurance policy for one event would be costly and not worth it according to our agent Ric Carroll.  Mike Richards said that as the budget is prepared we will need to look for ways to compensate the loss that will be incurred from this change.  Bob Quinn urged anyone with new ideas to replace these funds to see him or Tai.  Mike also said that we are considered non-profit, but we are taxable by the federal government as a federal entity. Sales tax will also be addressed next year. The state considers HOAs nonprofit and will not tax monies we make.  It was noted by Terry Baxter that the Rec Chairman needs to approve events and so will be sure this is known by the event hosts.

At this point, Mike Richards made a motion to excuse Cheryl from staying for the rest of the meeting.  This was seconded by President Snodgrass and passed 8/0.  It was noted that a quorum of 8 was now present.

The motion passed 8/0.

The next motion was made by President Snodgrass on recommendation of our insurance agent also.

Motion #2. That Appendix F. Marina Rules 3.1 The Venture Three Inc. Marina Paragraph 3.1.9 be changed to read “All persons leasing a Marina Slip shall maintain comprehensive bodily injury and property damage liability insurance with a minimum of $300,000 per person per occurrence during the entire lease period.  Proof of insurance shall be submitted by the lessee to the Office prior at the beginning of each new lease and upon each renewal of the insurance policy. 

Chuck Eichacker seconded this motion and it passed 8/0 with no discussion.

Motion #3. Appendix F. Marina Rules 3.1.17 The Venture Three Inc. Marina, Conduct and Behavior, 3.1.17 President Snodgrass moved that this be changed to read’ “Vessels in a Marina slip shall not be used for any live-aboard purposes including overnight stays.”

Chuck Eichacker seconded this motion and it passed 8/0 with no discussion

Members Forum:

Sonya Ormiston, Unit 922, asked if these rules changes had to be sent to all owners and the answer was yes.  She also thanked the Board for their work.

Berry Welch, Unit 758, 876, suggested that when an owner borrows an item from Venture Three there should be a paper trail as this lack of a paper trail caused him some trouble recently.

Bob Killeen, Unit 709, asked if canal boats were governed by the rule that we changed about liability insurance.  He was told that that it is a home owner’s responsibility to have coverage in those cases.

Mick Saunders, Unit 845, spoke about the recycling dumpster, and the need for more pickups.  President Snodgrass said that this would be looked at over the summer.

Barbara Fugazzotto, Unit 728, asked how the Marina rule was going to be monitored and if owners should report people who are living on boats.  President Snodgrass said that while there isn’t a formal way to monitor, it is evident when someone is living on board. He said that we all need to watch and help monitor these things. She also mentioned that someone was parking near the rec field.  It was noted that perhaps we need to have cars parked illegally towed as this worked with one that was parked out by the tennis courts for days.

Vicki Stickrod, Unit A15, asked if 50/50’s were also illegal.  Mike Richards said that the Board can not endorse these.

Betsy Drinkard, Unit 725, B18 asked if it would be legal for her to supply the wine for the Fashion Show.  The answer was only for your table.

Rosalie Hoffman, Unit 919, asked why we couldn’t serve alcohol if we weren’t charging for it. The answer was that it is in the price of the ticket.

Terry Baxter, Unit 612, noted that it was one less thing for the rec committee to do.

Mike Richards noted that the state does not consider HOAs for-profit, so no corporate taxes are paid.

Donna Kurtzman said that a woman from Holiday Out has complained to her about unsupervised children on the volleyball court and that children have run out as a neighbor was backing up.  She asked that this be put on the agenda for fall.

Edna Geller, Unit 890, asked about the danger near the north side fishing area.  Don and Mike will look at it.

President Snodgrass noted that the next meeting would be held on November 21, 2018 which is the day before Thanksgiving.

Adjourn: With no further business, the meeting was adjourned at 12:15 P.M.

 

Respectfully Submitted,

Roberta Kuegler, Secretary Venture Three

 

****************************************

VENTURE THREE, INC.

REGULAR MEETING of the BOARD of DIRECTORS

WEDNESDAY, MARCH 21, 2018

 

The Regular Meeting for March of the Board of Directors of Venture Three, Inc. was held on Wednesday 21 March 2018 in the Venture Three Recreation Hall and was called to order by President Snodgrass at 10:30 a.m.

 

WELCOME President Snodgrass welcomed the eighty-five (including the board) people who were in attendance and thanked Carolyn and Bill Tranmer and Arlene Miller for making the coffee and the following people for providing cookies for the social before the meeting: Carolyn Tranmer, Patty Snodgrass, and Margaret Larson.  He also thanked Barbara Fugazzotto for the signage.

CALL TO ORDER

ST. LUCIE COUNTY SHERIFF’S OFFICEPresident Snodgrass welcomed Russ Cullum from The St. Lucie County Sheriff’s Office.  He brought with him, Lieutenant John Parow and Sergeant Sue Woodward.  Officer Cullum encouraged us once again to lock our autos when at the beach.  He said that they are looking into some problems at Holiday Out and that he will let us know the outcome. He encouraged us to be careful not to speed.  He had green cards with him to help us gain access to the island after a storm.  To get one, you must have ID and proof of residency with you.  Another time will be arranged since most did not have those items with them.  Questions were asked about crossing A1A with a golf cart at a crosswalk.  The answer was that you must do what you think is the safest but be sure to wait until cars stop as often they do not stop for golf carts and bicyclists.

Venture Harbor, Inc.

Directors in Attendance: Bob McAllister, Don Snodgrass, and Bob Woodhull.

Venture Out at St. Lucie

Directors in Attendance: Cheryl Bryson, Roberta Kuegler, and Mike Richards.

Venture Out at Indian River

Directors in Attendance:  Beverly Baran, Jerry Herod, and Donna Kurtzman.

President Snodgrass made a motion to add an item, Management Agreement, to the agenda.  The motion was seconded by Jerry Herod. There was no discussion and the motion passed 9/0.

DISPOSITION OF MINUTES: 

February 21, 2018 Regular V3 Board Meeting: President Snodgrass noted “The Minutes of the Regular Monthly Meeting of the Venture Three, Inc. Board of Directors of 21 February 2018 have been posted on the bulletin board in the Recreation Hall and on the website. Does anyone wish to have those Minutes read? Are there errors or corrections? Then, if there are no corrections or additions, nor reading requested, the reading of the minutes is waived, and the Minutes are approved by consensus and will be retained on file.”

REPORTS

Treasurers Report – Cheryl Bryson, Copy retained on file.

Finance Committee Report – Mike Richards, Copy retained on file. Mike informed the Board and the audience that Natures’ Grounds in a letter dated March 13th informed us that the new contract would cost $53,808, an increase of $11,748 or 27.9% from our contract that expired 12/31/2017.  They would like our decision by April 1st but will service us until May 1st.  They had previously told V3 that the price would remain the same and so upon receiving this letter Elvis called the president of the company for a revised quote.  We are also putting the contract out to bid. He recommended that we discuss this topic under the 2018/2019 Budget later in the meeting. 

Operations/Property Managers Report- Copy retained on file. President Snodgrass said that three of the pilot lights for the ovens have been repaired and the fourth will be done this week... The back door that leads to the restrooms needs to be replaced.  It will cost about $3,000.

Recreation Committee Report – Wally Ambrose, Copy retained on file.  Because he will have left before the April meeting, Wally gave the End of the Year Report for the Recreation Committee.  He said that it had been a very active year with our usual activities and some highlighted ones.  He thanked all the volunteers without whom these events would not be possible.  Three ad hoc committees are actively involved in preparing recommendations for the repair/replacement of the house sound system, freshening the Recreation Hall including updating the light fixtures, and repair/replacement of a Flea Market shed in the Storage Area.

Park Patrol Report – Jim Skeoch: Jim thanked all the volunteers.  He also thanked the owners and renters for adhering to the speed limit, making their job easier.  He said monthly reports are filed in the office and can be seen if desired. He has given a copy of our rules to the St. Lucie Sheriff’s Department and they are to get back to him if any are in conflict.

Legislative Report – Mike Richards, Copy retained on file. Mike went over the different bills that were adopted during the Legislature session that ended on March 11th.  These will be posted on the Website.

Volunteer Report – Bill Lembach, Copy retained on file. Bill went over the projects that were recently completed and thanked the volunteers.

Website Report – Bob McAllister, Copy retained on file. Bob mentioned that he has added a scroll bar with recent updates.  He asked that you inform him of any events scheduled for next year. If you have any suggestions or questions you can email him.

Presidents Report- President Snodgrass said that the overflow parking lot lighting will be taken care of soon.  Law Electric needs to finish a residential project and then they will be better able to start this.  The south seawall is nearing completion and the area will be graded and turfed, closing the area for another month for the turf to take root. The soil at the entrance to the Storage area is being used and that area will be graded and turfed also. There is no start date yet for the north seawall repair. There will be cleaning and video of the south sewer system to determine where the intrusion is so that we can repair that.  The cleaning and videoing will cost about $19,000.  After major problem areas are repaired there will be plans created to repair the complete system throughout the park.  Sleeving the sewer pipes in the problem areas would cost about $34 a foot.  Bill Lembach asked if they had considered the water project for this year with the timing of the sewer inspection.  President Snodgrass said that the sewer inspection will be done before that begins.  President Snodgrass also answered questions form the audience, explaining the process.  

UNFINISHED BUSINESS 

Management Agreement: President Snodgrass said that Venture Three was created for the three constituent associations and holds the license.  Each year we must sign the agreement.  He said that they had talked and reviewed it during Operations and saw no changes that were needed. President Snodgrass made a motion to approve the Management Agreement as presented on the website and by request in the office.  Jerry Herod seconded the motion and it passed 9/0 with no discussion.

2018-2019 Budget: President Snodgrass brought up the topic of the new quote from the landscape company.  It has been discussed in Operations and now he opened it to the Board.  Cheryl Bryson pointed out that it is not an unusual event and that is what the V3 Contingency Funds are for.  She said she was not in favor of revising the budget. After the seawall projects are done there will be about $40,000 left in Contingency and $37,908 will be added soon. So, there will be enough there to fund the increase even though there could be other expenses.  Jerry Herod concurred with that. He said it has just come up and that there are other areas where we are underbudget.  It is good he said to inform people.  Beverly Baran asked about changing landscapers since she has heard many complaints about them.  President Snodgrass said that we had not been contemplating a change since we thought the price would be the same.  Mike Richards also said that when they were first hired they were substantially lower than any other company. We have two other bids coming in, but we are not expecting them to be lower.  So, our decision is whether we accept the damage versus the cost. We cannot be sure that even a new company will be better at controlling damage.  We are looking at a multi-year contract.  Holiday Out has just entered into a four-year agreement for about $70,000 a year, but we will not be trying to enter a joint agreement with them anyway. Elvis explained that with any company there will be damage.  Natures Grounds is committed to us until May 1st

Mike Richards addressed the swimming pool label in the budget explaining that there could be other items that would come under that Reserve and that it why it was thought to be better to change the title.

Cheryl Bryson noted that there is currently $7,957 in the swimming pool Contingency so that will roll over into the Reserves. She also said that the year-end Reserve Forecast matches the Budget and is on track. 

President Snodgrass then made a motion to approve the Budget as presented with one change in the language from “Swimming Pool Tile” to “Swimming Pool Complex”.  Jerry Herod seconded the motion and it passed 9/0 with no further discussion.

Donna Kurtzman complimented the Finance Committee and especially Cheryl Bryson for the work on the Budget saying that it is a monumental task. 

NEW BUSINESS –

Departure Checklist: President Snodgrass said that Operations had come up with a new checklist for owners to use as they prepare their homes for the summer. These will be distributed today. He hopes that everyone takes this preparation seriously so that those who live here full time can spend their time preparing the common areas and their own homes rather than doing prep work that others neglected.  Operations will be looking at ways to address those items that owners leave out.  Jerry Herod said that Indian River has also adopted the same language as VOSL to address those who leave items out. Bob McAllister said that the checklist will be posted under the Community Information Tab on the Website.

Rules Changes: Cheryl Bryson brought up the fact that some people who have boats in the Marina are using them overnight which is against our rules and she feels this should be addressed by the Board.  Operations discussed this but there wasn’t a clear decision. These rules are being challenged by several people as they are unclear.  She mentioned liability, use of electric and water, and noise as problems.  It was setup as storage.  President Snodgrass mentioned we have no pump out station so that is a problem too.  “A live aboard” is someone who gets their mail delivered to that address.  A discussion followed, and it was determined that further investigation needs to be doneJerry Herod suggested that we defer this topic to the April meeting with new language to vote upon.

Members Forum:

Barbara Fugazzotto, Unit 728, said that a person had entered a boat to try to retrieve a flip flop.  When he went on her boat she asked him not to and he was rude.  It was suggested that if one has that problem they should call 911 since it is trespassing.

Vicki Stickrod, Unit A15, asked if Elvis had given his report and President Snodgrass said that he had delivered that report.

Board Member, Beverly Baran asked that President Snodgrass ask people to silence their phones before the meetings start.

Board Member, Bob McAllister suggested that a webcam be installed to view the Marina.

Robert Kaufman, Unit 930, thanked the Board for their work and complimented Bob Mc Allister on the Website.

Adjourn: With no further business, the meeting was adjourned at 12:14 P.M.

Respectfully Submitted,

Roberta Kuegler, Secretary Venture Three

 

****************************************

VENTURE THREE, INC.

Annual Meeting of The MEMBERSHIP

Wednesday, February 14, 2018

 

WELCOME

The Annual Meeting of the Membership of Venture Three, Inc. was held on Wednesday, 14 February 2018 in the Venture Three Recreation Hall. The meeting started at 10:30 a.m. with Chairman pro tem, Don Snodgrass, welcoming the 85 people in attendance.

Prior to the start of the meeting, appreciation was expressed to these folks, Carolyn and Bill Tranmer, Arlene Miller, and Patty Snodgrass the volunteers who provided the coffee and goodies for the social.  He also thanked Barb Fugazzotto for organizing the signs.

CALL TO ORDER

A brief explanation was given as to why the Board members were not seated at the table. Chairman pro tem explained that this is a meeting of the owners and that we are bound to this structure by the Condominium Act and our By-Laws which specify that the Annual Meeting of the Owners will be held on the second Wednesday in February. As owners we have one objective for this meeting - to speak to issues that we would like to bring to the members attention.

Election of the Chairman for the Meeting

The Chairman Pro tem declared the nominations for Chairman were open. Don Snodgrass was nominated by Mike Richards. There being no further nominations, the nominations were closed. The Chairman Pro tem stated “All those in favor of Don Snodgrass serving as Chairman, say Aye. Opposed, Nay. The Ayes have it and Don Snodgrass is elected as Chairman.”

PROOF OF NOTICE & DETERMINATION OF QUORUM

Chairman Snodgrass, by a reading of an Affidavit provided by the Secretary & herewith attached, attested to notice requirements having been met in accordance with Florida Statutes and that The Secretary had further deposed that if the only item of business was the Meeting of the Members under the provisions of The By-Laws and Florida Statute 718.2(D)(5), a quorum for said meeting was not required.

DISPOSITION OF MINUTES OF February 8, 2017 ANNUAL OWNER’S MEETING

 

Chairman Snodgrass noted “The Minutes of the Annual Meeting of the Members of 08 February 2017 have been posted on the bulletin board in the Recreation Hall. Does anyone wish to have those Minutes read? Then, if there are no corrections or additions, nor reading requested, the reading of the minutes is waived, and the Minutes are approved as written & posted and will be retained on file.”

 

UNFINISHED BUSINESS - None

NEW BUSINESS - None

UNIT OWNERS’ COMMENTS & QUESTIONS

Alan Sewall, Unit 641, thanked the people responsible for the new Marina.  He expressed a desire that interpretation of the Marina By-Laws be evaluated regarding sleeping aboard overnight.  When toilets were dumped into the water this was a problem, he noted.  Now that that isn’t a problem, however, he thinks the county laws should be examined to see what the statute says.  He also spoke about the limit on the length of a trailer or motor home that can be parked on a lot. Limiting the length to 38” presents a problem and loss of money to people who rent out their lots and he would hope that rule would be looked at again.

Nettie Bromhall, Unit 733, noted that the speed of cars has been addressed, but not that of golf carts.  She expressed the need for the speed limit to be impressed upon these drivers.  She added that many times a parent and/or grandparent is letting a child drive these. Nettie also asked about the public access to the seawall at Sailfish and the river.  Don Snodgrass and Mike Richards answered that other than the 20’ easement area that begins by the storage lot driveway, there is no access.  There is also a problem with the easement as not all of it is accessible due to porches or houses having been built there in years past.

Sally Cousino, Unit 714, read a letter expressing her gratitude for the work that was done by so many before and after the hurricane this fall. 

Bill Tranmer, Unit 678, said that the concrete pad near the pickle ball court needs repair or replacing and should be evaluated.

Pat Wiencke, Unit B, thanked the operations committee and the Board for the two new pool heaters noting that they make the pool wonderful for the early morning exercise class.

Pat Fosnaugh, Unit 659, asked that long distance be restored to the phone in the round room because many people use only a cell phone with a long-distance number.  She noted that there are many contracts where long distance is included.

Sue Mazur, Unit A4, asked about handholes saying that a neighbor had fallen into one of them. Don Snodgrass said that two had been filled in and that if there were others, the office should be notified so they can call FPL.

David Mowry, Unit 910, has an issue with a diesel truck that makes a lot of noise leaving between 2:30 a.m. and 4:30 a.m. and waking them up. The truck is also leaking oil in the driveway and on the road.

Tammy Lebel, Unit 932, said that there are multiple noisy diesel trucks in that neighborhood and that they are noisy at night too. She also expressed concern with the lawn contractors saying that they are not careful when blowing the grass and have often blown the debris into peoples faces.  Their car has also been hit because the guys back around in their driveway. 

George Driscoll, Unit 703, had questions about the 2018-2019 budget.  Mike Richards offered to get together with him to go over his concerns. He also wanted to know why we were paying more this year for the lawn work when they do less.  

Edna Geller, Unit 890, asked about the North seawall and its access.  Don Snodgrass said that the repairs are scheduled for March and when they are complete The Indian River Board will decide when it will be opened to Members again. She also had concerns about the yard guys saying they let the debris hit windows, siding, and decks. 

Bob Larson, Unit 864, expressed a desire for each lot to be looked at individually when it comes to putting an RV on it.  He noted money is lost by owners because of the limits.  Bill Tranmer offered to explain that saying that he, Dick Thompson, and John Griffen were instrumental in making up those limits.  He noted that it is a VOSL rule and that each lot was looked at individually.  He said it came up because those owners with houses need to abide by county laws as to placement of their home in the buildable area so in fairness, RVs should have to also. 

ADJOURN

With the agenda complete Chairman Snodgrass moved that the meeting be adjourned.  This was seconded by Jerry Herod and with no discussion, the meeting was adjourned at 10:55 a.m.

 

Respectfully Submitted,

 

Roberta Kuegler, Secretary Venture Three

 

*********************************

 

VENTURE THREE, INC.

REGULAR MEETING of the BOARD of DIRECTORS

WEDNESDAY, FEBRUARY 21, 2018

 

  The Regular Meeting for November of the Board of Directors of Venture Three, Inc. was held on Wednesday 21 February 2018 in the Venture Three Recreation Hall and was called to order by President Snodgrass at 10:30 a.m.

 

WELCOME President Snodgrass welcomed the fifty-eight people who were in attendance and thanked Carolyn and Bill Tranmer for making the coffee and the following people for providing cookies for the social before the meeting: Carolyn Tranmer, Fran Buden, and Joan Clark.  He also thanked Barbara Fugazzotto for the signage.

CALL TO ORDER

ST. LUCIE COUNTY SHERIFF’S OFFICEPresident Snodgrass welcomed Russ Cullum from The St. Lucie County Sheriff’s Office.  Officer Cullum encouraged us not to post items on Facebook and My Space that show that you are away giving thieves the opportunity to break-in.   He also spoke about the car break-ins at the beaches.  Please put your valuables in your trunk before you leave rather than when you are at the beach because the thieves watch. Also, be careful of the IRS telephone scam. He also said it is a good idea to photocopy your car registration and keep track of your plates and the stickers as those are being stolen.  Next month he will bring the green cards that enable us to get to our home after a hurricane.  Phone calls from the police for charities are scams.   IRS scam call numbers can be given to the Crime Prevention Dept. and they will forward them to the Federal Trade Commission. Sergeant Pettit, the new Crime Prevention Superintendent, spoke about “Alert St. Lucie” which is a text system which will alert your cell phone when there is an emergency. You can set this up by going to the St. Lucie Sheriff’s website.

Venture Harbor, Inc.

Directors in Attendance: Bob McAllister, Don Snodgrass, and Bob Woodhull.

Venture Out at St. Lucie

Directors in Attendance: Cheryl Bryson, Roberta Kuegler, and Mike Richards.

Venture Out at Indian River

Directors in Attendance:  Beverly Baran, Jerry Herod, and Donna Kurtzman.

The Secretary reported that a quorum was present.

President Snodgrass then made a motion to add an emergency item to today’s agenda, “The emergency closure of the South Seawall Area.”  The motion was seconded by Jerry Herod and with no discussion passed 9/0.

DISPOSITION OF MINUTES: 

January 17, 2018 Regular V3 Board Meeting: President Snodgrass noted “The Minutes of the Regular Monthly Meeting of the Venture Three, Inc. Board of Directors of 17 January 2018 have been posted on the bulletin board in the Recreation Hall and on the website. Does anyone wish to have those Minutes read? Are there errors or corrections? Then, if there are no corrections or additions, nor reading requested, the reading of the minutes is waived, and the Minutes are approved by consensus and will be retained on file.”

REPORTS

Treasurers Report – Cheryl Bryson, During her report, Cheryl noted that The VOSL and VOIR Seawalls Reserve Fund that we started has accumulated $20,800. She then moved that the Board authorize the expenditure of $20,800 from the VOSL and VOIR Seawalls Reserve Fund to partially fund construction of the new north and south end seawalls, with the balance of needed funds to come from the V-III Contingency Fund.  The motion was seconded by Donna Kurtzman and passed 9/0 with no discussion. Copy retained on file

Finance Committee Report – Mike Richards, Mike said that Operations is looking into ways to replace the mailboxes which are deteriorating.  He said the Finance Committee will be meeting at least one more time to look at the Budget for 2018-2019 again before the March meeting and thanked all who had given suggestions. Copy retained on file

Operations/Property Managers Report- Elvis Rock, Elvis reported that there is still a problem at the north lift station with people still flushing items that should not be flushed.  Most of these incidences happen after hours and that is costlier.  He said that if you have a problem with “ground straps: that is an FPL item and you need to call them.  He can provide the number to contact them.  The storage area is looking better but some people have not yet complied, and they will receive a noncompliance letter after he and Don Snodgrass inspect the area., Copy retained on file

Recreation Committee Report – Terry Baxter, Copy retained on file

Park Patrol Report – Jim Skeoch: Jim said that it is going well, and he thanked the volunteers and said that there was one new person, Tim McCarthy.  He said that they can still use more people so see him if you want to volunteer. The V3 Park Patrol will also be working in cooperation with Holiday Out. He also reminded us that we should wear lights when walking at night.

Legislative Report – Mike Richards, Mike noted that we are still looking for a volunteer to monitor the legislation. Copy retained on file

Volunteer Report – Bill Lembach, Copy retained on file

Website Report – Bob McAllister, Copy retained on file

Presidents Report            

President Snodgrass said that Terry Baxter had been instrumental to the continued operations of the Rec Committee during the past year.  He added that as Chairman, Terry had facilitated many weekly meetings while hosting or co-hosting and supporting many activities of the Rec Committee.  He said that he was sorry to report that Terry was stepping down as Rec Committee Chairman.  He asked those in attendance to please join him in thanking Terry for his service to our community.  On a more positive note, he said he had found someone to step in as Rec Committee Chairman and that he didn’t think we would miss a step.  With that he appointed Wally Ambrass as Chairman of the Rec Committee.  With no discussion or opposition to the appointment, the nominated appointee was confirmed.

President Snodgrass noted that the south seawall should be completed by Mid-March with the north seawall beginning about then.  The overflow parking lot lighting has been made a priority with Law Electric. Heaters have been replaced in the pool. Operations will report next month regarding the shuffleboard lights. 

UNIT OWNERS’ COMMENTS & QUESTIONS AT THE ANNUAL MEETING

Regarding diesel trucks, President Snodgrass said there are no rules governing or limiting vehicles particularly diesel trucks from being used at any time of the day or night.  There is a quiet time but starting and driving a diesel truck isn’t something that is covered by this rule.  Commercial vehicles are allowed on a homeowner’s property if they are not parked in the street. He said they will be working with the renter on the oil leaks in the driveway and on the road. Copy retained on file

With that, President Snodgrass asked Cheryl Bryson to make a motion regarding authorization for the different bank accounts.  Cheryl made this motion: “That Don Snodgrass and Cheryl Bryson be the designated signers for the two Seacoast Bank Accounts, the PNC Investment Account, and the United Bank Money Market Accounts and that Don Snodgrass, Cheryl Bryson, Sally Cousino, Chuck Eichacker be the designated signers for the Seacoast Operating Account. “The motion was seconded by Bob McAllister and passed 9/0 with no discussion.

UNFINISHED BUSINESS 

2018-2019 Budget: President Snodgrass opened the floor for questions but there were none. 

NEW BUSINESS -

Emergency Closure of the South Seawall Area.

President Snodgrass said that people have been going to this site and shouldn’t be because it is a worksite and a hardhat area. President Snodgrass made the following motion, “that the South Seawall Area be closed until construction is completed and sod has taken place.” The motion was seconded by Beverly Baran. Mike Richards made a motion to do a friendly amendment to this motion: “that we temporarily close the VOSL common property located at the southwest corner of Venture Three until all construction elements are complete and the sod has had at least thirty days to root before reopening and removing the temporary barriers.  This closure will begin at the western end of Lot 629 and include the entire common area to the west bounded by Lots 630 and 631.”  Jerry Herod seconded this motion.  President Snodgrass withdrew his original motion leaving the motion stated by Vice-President Richards standing. This motion passed 9/0 with no further discussion.

Members Forum:

Jim Ormiston, Unit 922, asked if anyone else was having trouble with TV reception on Comcast. Elvis suggested that Jim contact Comcast.  President Snodgrass suggested that Jim check channel 1999 or so where they will tell you if you need an update.

Gail Lembach, Unit 647, reminded us about taking care of the weeds as they are still a problem on private properties.

ADJOURN: With no further business to conduct and no objection the meeting was adjourned at 11:40 a.m.

 

Respectfully Submitted,

Roberta Kuegler

Secretary Venture Three, Inc.

 

****************************************

VENTURE THREE, INC.

Annual Meeting of The MEMBERSHIP

Wednesday, February 14, 2018

AMENDED  MINUTES

 

WELCOME

The Annual Meeting of the Membership of Venture Three, Inc. was held on Wednesday, 14 February 2018 in the Venture Three Recreation Hall. The meeting started at 10:30 a.m. with Chairman pro tem, Don Snodgrass, welcoming the 85 people in attendance.

Prior to the start of the meeting, appreciation was expressed to these folks, Carolyn and Bill Tranmer, Arlene Miller, and Patty Snodgrass the volunteers who provided the coffee and goodies for the social.  He also thanked Barb Fugazzotto for organizing the signs.

CALL TO ORDER

A brief explanation was given as to why the Board members were not seated at the table. Chairman pro tem explained that this is a meeting of the owners and that we are bound to this structure by the Condominium Act and our By-Laws which specify that the Annual Meeting of the Owners will be held on the second Wednesday in February. As owners we have one objective for this meeting - to speak to issues that we would like to bring to the members attention.

Election of the Chairman for the Meeting

The Chairman Pro tem declared the nominations for Chairman were open. Don Snodgrass was nominated by Mike Richards. There being no further nominations, the nominations were closed. The Chairman Pro tem stated “All those in favor of Don Snodgrass serving as Chairman, say Aye. Opposed, Nay. The Ayes have it and Don Snodgrass is elected as Chairman.”

PROOF OF NOTICE & DETERMINATION OF QUORUM

Chairman Snodgrass, by a reading of an Affidavit provided by the Secretary & herewith attached, attested to notice requirements having been met in accordance with Florida Statutes and that The Secretary had further deposed that if the only item of business was the Meeting of the Members under the provisions of The By-Laws and Florida Statute 718.2(D)(5), a quorum for said meeting was not required.

DISPOSITION OF MINUTES OF February 8, 2017 ANNUAL OWNER’S MEETING

 

Chairman Snodgrass noted “The Minutes of the Annual Meeting of the Members of 08 February 2017 have been posted on the bulletin board in the Recreation Hall. Does anyone wish to have those Minutes read? Then, if there are no corrections or additions, nor reading requested, the reading of the minutes is waived, and the Minutes are approved as written & posted and will be retained on file.”

 

UNFINISHED BUSINESS - None

NEW BUSINESS - None

UNIT OWNERS’ COMMENTS & QUESTIONS

Alan Sewall, Unit 641, thanked the people responsible for the new Marina.  He expressed a desire that interpretation of the Marina By-Laws be evaluated regarding sleeping aboard overnight.  When toilets were dumped into the water this was a problem, he noted.  Now that that isn’t a problem, however, he thinks the county laws should be examined to see what the statute says.  He also spoke about the limit on the length of a trailer or motor home that can be parked on a lot. Limiting the length to 38” presents a problem and loss of money to people who rent out their lots and he would hope that rule would be looked at again.

Nettie Bromhall, Unit 733, noted that the speed of cars has been addressed, but not that of golf carts.  She expressed the need for the speed limit to be impressed upon these drivers.  She added that many times a parent and/or grandparent is letting a child drive these. Nettie also asked about the public access to the seawall at Sailfish and the river.  Don Snodgrass and Mike Richards answered that other than the 20’ easement area that begins by the storage lot driveway, there is no access.  There is also a problem with the easement as not all of it is accessible due to porches or houses having been built there in years past.

Sally Cousino, Unit 714, read a letter expressing her gratitude for the work that was done by so many before and after the hurricane this fall. 

Bill Tranmer, Unit 678, said that the concrete pad near the pickle ball court needs repair or replacing and should be evaluated.

Pat Wiencke, Unit B4, thanked the operations committee and the Board for the two new pool heaters noting that they make the pool wonderful for the early morning exercise class.

Pat Fosnaugh, Unit 659, asked that long distance be restored to the phone in the round room because many people use only a cell phone with a long-distance number.  She noted that there are many contracts where long distance is included.

Sue Mazur, Unit A4, asked about handholes saying that a neighbor had fallen into one of them. Don Snodgrass said that two had been filled in and that if there were others, the office should be notified so they can call FPL.

David Mowry, Unit 910, has an issue with a diesel truck that makes a lot of noise leaving between 2:30 a.m. and 4:30 a.m. and waking them up. The truck is also leaking oil in the driveway and on the road.

Tammy Lebel, Unit 932, said that there are multiple noisy diesel trucks in that neighborhood and that they are noisy at night too. She also expressed concern with the lawn contractors saying that they are not careful when blowing the grass and have often blown the debris into peoples faces.  Their car has also been hit because the guys back around in their driveway. 

George Driscoll, Unit 703, had questions about the 2018-2019 budget.  Mike Richards offered to get together with him to go over his concerns. He also wanted to know why we were paying more this year for the lawn work when they do less.  

Edna Geller, Unit 890, asked about the North seawall and its access.  Don Snodgrass said that the repairs are scheduled for March and when they are complete The Indian River Board will decide when it will be opened to Members again. She also had concerns about the yard guys saying they let the debris hit windows, siding, and decks. 

Bob Larson, Unit 864, expressed a desire for each lot to be looked at individually when it comes to putting an RV on it.  He noted money is lost by owners because of the limits.  Bill Tranmer offered to explain that saying that he, Dick Thompson, and John Griffen were instrumental in making up those limits.  He noted that it is a VOSL rule and that each lot was looked at individually.  He said it came up because those owners with houses need to abide by county laws as to placement of their home in the buildable area so in fairness, RVs should have to also. 

ADJOURN

With the agenda complete Chairman Snodgrass moved that the meeting be adjourned.  This was seconded by Jerry Herod and with no discussion, the meeting was adjourned at 10:55 a.m.

 

Respectfully Submitted,

 

Roberta Kuegler, Secretary Venture Three

 

****************************************

VENTURE THREE, INC.

Annual ORGANIZATIONAL MEETING

of the BOARD OF DIRECTORS

Wednesday, February 14, 2018

 

The Annual Organizational Meeting of the Board of Directors of Venture Three, Inc. was held on Wednesday, 14 February 2018 in the Venture Three Recreation Hall.

WELCOME

Don Snodgrass welcomed the 85 members in attendance to the 2018 Annual Organizational Meeting of the Board of Directors Venture Out at St Lucie, Inc.

CALL TO ORDER

Don Snodgrass called the meeting to order at 10:55 a.m.  He invited the eight (8) returning board members, Don Snodgrass, Bob Woodhull, Bob McAllister, Jerry Herod, (Karen Nadeau) for Bev Baron, Mike Richards, Cheryl Bryson and Roberta Kuegler to convene at the board table.  He also noted that Donna Kurtzman was a newly elected member of the Board and that Jan Walterick was sitting in for her today.

ROLL CALL & DETERMINATION OF QUORUM

The Secretary called the roll call and noted that a quorum was present.

ELECTION OF CHAIRMAN

Nominations were then opened to elect a Chairman for this meeting with Cheryl Bryson nominating Don Snodgrass and Bob Woodhull seconding the nomination.  With no further nominations, the nominations were closed, and Don Snodgrass was elected to serve as Chairman.

DISPOSITION OF MINUTES February 8, 2017 Annual ORGANIZATIONAL MEETING OF THE BOARD OF DIRECTORS

 

Chairman Snodgrass noted, “The Minutes of the Annual Organizational Meeting of Wednesday February 8, 2017 have been posted on the bulletin board in the Recreation Hall and on the V3 website. Does anyone wish to have those minutes read? If there are no corrections or additions, nor reading requested, the reading of the Minutes is waived, and the Minutes are approved as written and posted and will be retained on file.

ELECTION OF OFFICERS

Chairman Snodgrass stated: “Under the provision of Venture Three, Inc. by-laws Article IV Officers, Section1, (EXECUTIVE OFFICERS) The Executive Officers of the Board of Directors of the corporation shall consist of a President, a Vice-President, a Treasurer, and a Secretary, all of whom shall be elected by and from the Board of Directors.  One person may not hold more than one of the aforesaid offices.

Under the provisions of Sections 2, (ELECTION) The officers of the corporation designated in Section 1, above shall be elected annually by the Board of Directors at the annual meeting of each new Board following the meeting of the members.”

With this he declared thenomination for officers to be open. 

Jerry Herod nominated the following slate of Officers:

President: Don Snodgrass

Vice President: Mike Richards

Treasurer: Cheryl Bryson

Secretary: Roberta Kuegler.

With no further nominations, the nominations were closed.

With no discussion or opposition to any of the nominations for officers, the nominated officers were elected by acclamation. 

Transition to Board

Chairman Snodgrass said that with the election of officers complete his tenure as Chairman of this meeting had ended, and he relinquished control of the meeting to the President of the Board.

Committee Appointments -  2018-2019

President Snodgrass noted that: “The Venture Three, Inc. By-Laws within Article IV Directors, Section 12 Powers & Duties, and item D.4.b. provides - The Board of Directors has the power “To designate one or more advisory committees which, to the extent provided in the resolution designating such committees, shall have the power to administer and manage the business and affairs of the committee, including expending self-generated funds.  The committee or committees shall have such names(s) as may be determined from time to time by the Board of Directors and said committee shall keep regular minutes of their proceedings and report the same to the Board of Directors as required.”

Under item D.4.c.  “The President, if so empowered by the Board of Directors by resolution or other action, shall have the power to appoint committee chairs and members from the membership to conduct the business of the committee(s) to which they are appointed.    

COMMITTEE CHAIRS & APPOINTMENTS – 2018-2019

President Snodgrass nominated the following slate of Committees and Committee Chairs:

Park Patrol -  Jim Skeoch

Volunteers -   Bill Lembach

Pool Players -  Joe Baran

Wood Worms -  Jim Wiencke & Bob Woodhull, Co-Chairs

Legislative affairs – Mike Richards

Venture Three Website -  Bob McAllister

Fitness Center -  Jerry Herod

He also nominated for the position of Assistant Treasurers - Sally Cousino & Chuck Eichacker – noting that during the summer when people are gone, checks still need two signatures and that this was the only responsibility of these people.

He also nominated Matt Orr as an advisor to the Finance Committee.

Hearing no discussion or opposition to any of the appointments, the nominated appointees were hereby confirmed.

STANDING COMMITTEE CHAIRS & APPOINTMENTS

President Snodgrass said, “There are two Standing Committees in our By Laws which specify the makeup of its members.  The Finance Committee, which is chaired by the Vice President (Mike Richards) and consists of the Venture Three Treasurer (Cheryl Bryson), and the Presidents of each constituent Organization (Jerry Herod and Don Snodgrass).”

He then went on to say, “A Chair must be elected by the Venture Three Inc, Board of Directors each year for The Operations Committee which includes the Presidents of each Constituent Organization, and the Treasurer of Venture Three. Inc. “ 

He then declared nominations open for the position of Chairman of the Operations Committee.

Jerry Herod nominated Don Snodgrass as Chairman of the Operations Committee with Vice-President Richards seconding the nomination.

With no further nominations, the nominations were closed. Hearing no discussion or opposition to the nominations for Operations Committee Chairman, President Snodgrass was elected Chairman by acclamation. 

 ADJOURN

With the agenda complete, President Snodgrass moved to adjourn.  The meeting was adjourned at 11:22 a.m.

 

Respectfully Submitted,

Roberta Kuegler, Secretary, Venture Three Inc.

 

****************************************

VENTURE THREE, INC.

Annual ORGANIZATIONAL MEETING

of the BOARD OF DIRECTORS

Wednesday, February 14, 2018

Amended minutes

 

The Annual Organizational Meeting of the Board of Directors of Venture Three, Inc. was held on Wednesday, 14 February 2018 in the Venture Three Recreation Hall.

WELCOME

Don Snodgrass welcomed the 85 members in attendance to the 2018 Annual Organizational Meeting of the Board of Directors Venture Out at St Lucie, Inc.

CALL TO ORDER

Don Snodgrass called the meeting to order at 10:55 a.m.  He invited the eight (8) returning board members, Don Snodgrass, Bob Woodhull, Bob McAllister, Jerry Herod, (Karen Nadeau) for Bev Baron, Mike Richards, Cheryl Bryson and Roberta Kuegler to convene at the board table.  He also noted that Donna Kurtzman was a newly elected member of the Board and that Jan Walterick was sitting in for her today.

ROLL CALL & DETERMINATION OF QUORUM

The Secretary called the roll call and noted that a quorum was present.

ELECTION OF CHAIRMAN

Nominations were then opened to elect a Chairman for this meeting with Cheryl Bryson nominating Don Snodgrass and Bob Woodhull seconding the nomination.  With no further nominations, the nominations were closed, and Don Snodgrass was elected to serve as Chairman.

DISPOSITION OF MINUTES February 8, 2017 Annual ORGANIZATIONAL MEETING OF THE BOARD OF DIRECTORS

 

Chairman Snodgrass noted, “The Minutes of the Annual Organizational Meeting of Wednesday February 8, 2017 have been posted on the bulletin board in the Recreation Hall and on the V3 website. Does anyone wish to have those minutes read? If there are no corrections or additions, nor reading requested, the reading of the Minutes is waived, and the Minutes are approved as written and posted and will be retained on file.

ELECTION OF OFFICERS

Chairman Snodgrass stated: “Under the provision of Venture Three, Inc. by-laws Article IV Officers, Section1, (EXECUTIVE OFFICERS) The Executive Officers of the Board of Directors of the corporation shall consist of a President, a Vice-President, a Treasurer, and a Secretary, all of whom shall be elected by and from the Board of Directors.  One person may not hold more than one of the aforesaid offices.

Under the provisions of Sections 2, (ELECTION) The officers of the corporation designated in Section 1, above shall be elected annually by the Board of Directors at the annual meeting of each new Board following the meeting of the members.”

With this he declared thenomination for officers to be open. 

Jerry Herod nominated the following slate of Officers:

President: Don Snodgrass

Vice President: Mike Richards

Treasurer: Cheryl Bryson

Secretary: Roberta Kuegler.

With no further nominations, the nominations were closed.

With no discussion or opposition to any of the nominations for officers, the nominated officers were elected by acclamation. 

Transition to Board

Chairman Snodgrass said that with the election of officers complete his tenure as Chairman of this meeting had ended, and he relinquished control of the meeting to the President of the Board.

Committee Appointments -  2018-2019

President Snodgrass noted that: “The Venture Three, Inc. By-Laws within Article IV Directors, Section 12 Powers & Duties, and item D.4.b. provides - The Board of Directors has the power “To designate one or more advisory committees which, to the extent provided in the resolution designating such committees, shall have the power to administer and manage the business and affairs of the committee, including expending self-generated funds.  The committee or committees shall have such names(s) as may be determined from time to time by the Board of Directors and said committee shall keep regular minutes of their proceedings and report the same to the Board of Directors as required.”

Under item D.4.c.  “The President, if so empowered by the Board of Directors by resolution or other action, shall have the power to appoint committee chairs and members from the membership to conduct the business of the committee(s) to which they are appointed.     

COMMITTEE CHAIRS & APPOINTMENTS – 2018-2019

President Snodgrass nominated the following slate of Committees and Committee Chairs:

Park Patrol -  Jim Skeoch

Volunteers -   Bill Lembach

Pool Players -  Joe Baran

Wood Worms -  Jim Wiencke & Bob Woodhull, Co-Chairs

Legislative affairs – Mike Richards

Venture Three Website -  Bob McAllister

Recreation -  Terry Baxter

Fitness Center -  Jerry Herod

 

He also nominated for the position of Assistant Treasurers - Sally Cousino & Chuck Eichacker – noting that during the summer when people are gone, checks still need two signatures and that this was the only responsibility of these people.

He also nominated Matt Orr as an advisor to the Finance Committee.

Hearing no discussion or opposition to any of the appointments, the nominated appointees were hereby confirmed.

STANDING COMMITTEE CHAIRS & APPOINTMENTS

President Snodgrass said, “There are two Standing Committees in our By Laws which specify the makeup of its members.  The Finance Committee, which is chaired by the Vice President (Mike Richards) and consists of the Venture Three Treasurer (Cheryl Bryson), and the Presidents of each constituent Organization (Jerry Herod and Don Snodgrass).”

He then went on to say, “A Chair must be elected by the Venture Three Inc, Board of Directors each year for The Operations Committee which includes the Presidents of each Constituent Organization, and the Treasurer of Venture Three. Inc. “ 

He then declared nominations open for the position of Chairman of the Operations Committee.

Jerry Herod nominated Don Snodgrass as Chairman of the Operations Committee with Vice-President Richards seconding the nomination.

With no further nominations, the nominations were closed. Hearing no discussion or opposition to the nominations for Operations Committee Chairman, President Snodgrass was elected Chairman by acclamation. 

 ADJOURN

With the agenda complete, President Snodgrass moved to adjourn.  The meeting was adjourned at 11:22 a.m.

 

Respectfully Submitted,

Roberta Kuegler, Secretary, Venture Three Inc.

 

 

***********************************************

VENTURE THREE, INC. 

ANNUAL ORGANIZATIONAL MEETING 

of the BOARD OF DIRECTORS 

WEDNESDAY, 11 FEBRUARY 2015 

MINUTES 

The Annual Organizational Meeting of the Board of Directors of Venture Three, Inc. was held on Wednesday, 11 February 2015 in the Venture Three Recreation Hall. The meeting started immediately following the Annual Meeting of the Membership of Venture Three, Inc. 

WELCOME 

CALL TO ORDER 

INTRODUCE AND SEAT NEWLY APPOINTED BOARD MEMBERS – Bill Tranmer introduced and seated the newly elected directors for 2015-2016. 

Venture Harbour, Inc. 

Delegates: Chuck Eichacker, Dr. Bill Dwyer, and Don Snodgrass (noting Barbara Suchan would replace Dr. Bill Dwyer for today) 

Venture Out at St. Lucie, Inc. 

Delegates: Bill Lembach, Cheryl Bryson, and Bill Tranmer 

Venture Out at Indian River, Inc. 

Delegates: Jerry Herod, Dave Garver, & Michael Kurtzman 

  • ELECTION OF CHAIRMAN 

Bill Tranmer stated that the first order of business is for the seated Directors to elect the chairman for today. And declared the nominations open. 

Bill Lembach nominated Bill Tranmer to serve as Chairman for the meeting (2nd Cheryl Bryson). 

Bill Tranmer then said “Are there any further nominations? Hearing none, the nominations are closed. All those in favor of having Bill Tranmer as Chairman of this meeting, say “Aye”, Opposed “Nay”, The ayes have it and Bill Tranmer will serve as Chairman.” 

ROLL CALL 

Directors in attendance were: Chuck Eichacker, Barbara Suchan, Don Snodgrass, Jerry Herod, Dave Garver, Michael Kurtzman, Bill Lembach, Cheryl Bryson, and Bill Tranmer. A quorum of 9 was present and the meeting was declared open. 

DISPOSITION OF MINUTES OF THE ANNUAL ORGANIZATIONAL MEETING OF THE VENTURE THREE, INC. BOARD OF DIRECTORS OF 12 FEBRUARY 2014 

The Chairman noted “The Minutes of the Annual Organizational Meeting of the Venture Three, Inc. Board of Directors of 12 February 2014 have been posted on the bulletin board in the Recreation Hall. Does anyone wish to have those Minutes read? Are there any corrections? (There were none.) Then, if there are no corrections or additions, nor reading requested, the reading of the minutes is waived and the Minutes are approved as written & posted and will be retained on file.”. 

ANNUAL REPORTS 

TREASURER'S REPORT–report deferred to 18 February 2015. 

RECREATION COMMITTEE REPORT – no report. 

PARK PATROL COMMITTEE REPORT– by Dave Garver who restated he is still looking for people to volunteer for Park Patrol. He also noted numerous instances of pedestrians walking & even golf carts operating at night without lights. 

POOL HALL COMMITTEE REPORT– no report. 

WOODWORMS COMMITTEE REPORT– no report. 

FITNESS CENTER COMMITTEE REPORT– – no report. 

VOLUNTEERS COMMITTEE REPORT – no report. 

WEBSITE COMMITTEE REPORT – no report. 

UNFINISHED BUSINESS (if any) – None. 

NEW BUSINESS (if any) – None. 

ELECTION OF OFFICERS & OPERATIONS CHAIR 

Officers: 

Resolution for the Election of Assistant Treasurers 

Jerry Herod motioned to accept the proposed Resolution for the Election of Assistant Treasurers for 2015-2016, 2nd Chuck Eichacker. Motioned passed unanimously 9-0, without discussion. 

The Chairman declared open nominations for the election of officers. 

Don Snodgrass, nominated the following slate (2nd, Cheryl Bryson): 

President – Bill Lembach 

Vice-President – Chuck Eichacker 

Treasurer – Cheryl Bryson 

Secretary – Bill Tranmer 

Assistant Treasurers – Sally Cousino & Chuck Eichacker 

The Chairman asked if there were any other nominations and upon hearing none, declared that the nominations were closed and the nominated slate of officers for 2015-2016 were elected by acclimation. 

Operations – Chairman & Members 

Nominations for the Chairman of Operations are open. Bill Lembach, nominated by Bill Tranmer (2nd Chuck Eichacker) was elected as the Chairman of the Operations Committee for 2015-2016 unanimously. The members will be, as defined by the By-Laws, Cheryl Bryson, Chuck Eichacker, & Jerry Herod.

 

The Chairman stated “With the election of Officers, my tenure as Chairman of this meeting has just ended and I relinquish control of this meeting to the newly re-elected President of Venture Three, Inc., Bill Lembach.”.

 

COMMITTEE CHAIRS & APPOINTMENTS – 2015-2016 

Park Patrol – David Garver 

Presidents Council – Elvis Rock 

Parliamentarian – John Griffen 

Legislative Affairs – Bill Tranmer 

Holiday Out Liasion – Bill Lembach, chair & Chuck Eichacker, Jerry Herod & Elvis Rock 

Volunteers – Jim Ormiston 

Pool Players – Joe Baran 

Wood Worms – Jim Wiencke & Bob Woodhull, co-Chairs  

Venture Three Website – Dixie Hile & Sally Cousino, co-Chairs 

Venture Three Directory – Eva Herod, Janet Sigler, & Ann Barrell – co-Chairs 

Fitness Center – Gail Lembach 

Recreation – Patty Snodgrass, chair; Donna D’Aolia, Treasurer, & Donna Ambrass Secretary 

Finance Committee – Chuck Eichacker, chair (as established by the By-Laws), Cheryl Bryson, Vice-chair, & Bill Lembach & Jerry Herod 

Operations Committee – Bill Lembach, chair(elected position), Cheryl Bryson, Chuck Eichacker, & Jerry Herod 

ADJOURN 

With the agenda items completed & no further business to conduct and, after a motion to adjourn by Bill Tranmer (2nd Cheryl Bryson), the President declared the meeting adjourned at 11:15 AM. 

Respectfully submitted, 

William Tranmer, Chairman

 

****************************************

VENTURE THREE, INC.

REGULAR MEETING of the BOARD OF DIRECTORS

WEDNESDAY, 18 JANUARY 2017

 

NOTICE IS HEREBY GIVEN that a Regular Meeting of the Board of Directors of Venture Three, Inc. will be held on Wednesday, 18 January 2017 in the Recreation Hall of Venture Three, Inc. starting promptly at 10:30 AM.

AGENDA

WELCOME

CALL TO ORDER

ROLL CALL & DETERMINATION OF QUORUM

ST. LUCIE COUNTY SHERIFF’S OFFICE

DISPOSITION OF MINUTES OF THE REGULAR MEETING OF 16 NOVEMBER 2016

REPORTS

  • TREASURER'S REPORT & MOTION TO RESCIND RESERVE INTEREST APPROVAL
  • OPERATIONS/PROPERTY MANAGER'S REPORT
  • RECREATION COMMITTEE REPORT
  • VOLUNTEERS COMMITTEE REPORT
  • LEGISLATIVE AFFAIRS REPORT
  • WEBSITE COMMITTEE REPORT
  • PRESIDENT’S REPORT
  • SUMMER PROJECTS
  • RATIFICATION OF ACTIONS OF THE OPERATIONS COMMITTEE
  • RATIFICATION OF ACTIONS OF THE RECREATION COMMITTEE & MOTION TO ACCEPT ITEMS INTO INVENTORY & MOTIONS TO APPROVE ALL PLANNED COMMON ELEMENT CLOSURES FOR SPECIFIC EVENTS

UNFINISHED BUSINESS

  • POOL FENCE PROJECT
  • VANDALISM UPDATE 
  • FORECLOSURE UNIT #812
  • RETURN OF THE PROXIES FOR THE ANNUAL MEETING
    • ST. LUCIE’S LIMITED COMMON AREA SEAWALL DAMAGE & REPAIR - Status

The President circulated pictures of the damage to the seawall at the west end of the Limited Common Element (Buffer Zone). As a preliminary estimate the projected cost to repair/replace is $28k for 56 feet of seawall and another $9k for backfill & concrete pad.

  • UNIT OWNERS WHO DO NOT MAINTAIN THEIR LOTS DURING THE OFF-SEASON

There was a lengthy discussion regarding the omnipresent concerns about weed growth, especially in the summer when owners are not in residence. There were a number of suggestions made, but the issue was left that Bill Lembach would obtain a cost quote for a park wide spraying program for the January meeting.

NEW BUSINESS

  • MOTIONS TO RESCIND & REPLACE SPECIAL ASSESSMENT PLAN

Cheryl Bryson moved to authorize the accumulated interest from the Reserve/Contingency Funds to be credited to the Venture III Contingency Fund. (2nd – Bill Tranmer), limited discussion, motion approved unanimously (9-0).

  • RESTROOM SURVEY - REVISITED
  • PROPOSED 2017-2018 V-3 BUDGET

MEMBERS’ FORUM

  • OPEN QUESTIONS FROM 04/20/2016 – None.
  • NEW QUESTIONS/COMMENTS/SUGGESTED AGENDA ITEMS

ADJOURN (“With no further business to conduct, and, if there is no objection to adjournment, this meeting is adjourned”.)

N.B. – For clarification, the yellow highlight is information from a prior meeting.

VENTURE THREE, INC.

REGULAR MEETING of the BOARD of DIRECTORS

WEDNESDAY, JANUARY 17, 2018

  The Regular Meeting for November of the Board of Directors of Venture Three, Inc. was held on Wednesday 17 January 2018 in the Venture Three Recreation Hall and was called to order by President Snodgrass at 10:30 a.m.

 

WELCOME President Snodgrass welcomed the sixty-eight people who were in attendance and thanked Carolyn and Bill Tranmer for making the coffee and the following people for providing cookies for the social before the meeting: Carolyn Tranmer, Arlene Miller, and Ginny Mutschler.

CALL TO ORDER

ST. LUCIE COUNTY SHERIFF’S OFFICEPresident Snodgrass welcomed Russ Cullum from The St. Lucie County Sheriff’s Office.  Officer Cullum spoke about the car break-ins at the beaches.  Please put your valuables in your trunk before you leave rather than when you are at the beach because the thieves watch. There were two suicides on the island recently. Publishing Clearing House is a scam being run lately so beware. Also, be careful of the IRS telephone scam. 

ROLL CALL & DETERMINATION OF QUORUM:

 Venture Harbor, Inc.

Directors in Attendance: Chuck Eichacker for Bob McAllister, Don Snodgrass, and Bob Woodhull.

Venture Out at St. Lucie

Directors in Attendance: Cheryl Bryson, Mike Richards and Jerry Fosnaugh for Roberta Kuegler.

Venture Out at Indian River

Directors in Attendance:  Beverly Baran, Donna Kurtzman for Don Edwards, and Jerry Herod.

DISPOSITION OF MINUTES: 

                                                             

November 15, 2017 Regular V3 Board Meeting: President Snodgrass noted “The Minutes of the Regular Monthly Meeting of the Venture Three, Inc. Board of Directors of 15 November 2017 have been posted on the bulletin board in the Recreation Hall and on the website. Does anyone wish to have those Minutes read? Are there errors or corrections? Then, if there are no corrections or additions, nor reading requested, the reading of the minutes is waived, and the Minutes are approved by consensus and will be retained on file.”

REPORTS: 

Operations Committee Report: Elvis Rock/Don Snodgrass: In Elvis’ absence due to a problem in the park, President Snodgrass reported that the North and South seawalls are scheduled by Wilco for February and March respectively.  There is still a problem with lighting in the overflow parking lot and it is being addressed by John Law. The gate to the storage lot needs to be realigned and once that is done, the electronics will be repaired so that the gate is operational again.  The marina project is complete.  There is no overnighting allowed on the boats.

Treasurers Report: Cheryl Bryson: Copy retained on file.

Cheryl also reported that the budget for 2018-2019 had already been given to the board and would be available for all residents either today or by email. Cheryl made a motion that the board approve acceptance of the new ice machine purchased by the recreational committee into inventory. Jerry Herod seconded the motion which passed 9/0 with no discussion.

Finance Committee Report: Mike Richards: Mike explained the highlights of the proposed budget put together by the Finance Committee which is comprised of the Presidents of each association and the Treasurer of Venture Three. He explained that the budget had been given to the board in a timely manner and that now each property owner would receive it today.  Now it will be the Board’s responsibility to take it in hand with the Association Boards ratifying it in early March and the Venture Three Board voting on it following that.  Mike went over the highlights of the budget which are outlined in the accompanying letter. Income looks like it will be up about 18 %.  Administrative costs will increase because of insurance especially since we have had two storms in two years. Operational costs are up also because of increases such as tree trimming and outside contractors.  The Reserve Funds are in good shape and a new one has been added for swimming pool resurfacing since it was found that that could cost around $20,000. 

Recreational Committee Report: Terry Baxter, no report

Legislative Report: Mike Richards: Vice President Richards reported that there are a handful of bills in the legislature that have to do with condominiums.  One that impacts us is the one that says that official records need to be posted on the website by July 1, 2018.  We are 95% in compliance with this already.  Others have to do with criminal penalties for fraud by board members, bullying and harassment in communities of over 55, and House Bill 625 having to do with a change from using arbitration to settle a dispute to being able to bring disputes to a professional office to be settled.

Park Patrol Report: Jim Skeoch: Jim asked for applause for the drivers present

Volunteers Report: None

Website Committee Report: Bob McAllister: reported by Don Snodgrass: Copy retained on file.

Presidents Report: President Don Snodgrass: Copy retained on file.

Associations Rules pertaining to Hurricane prep: President Snodgrass noted that there was much prep work done by the people who stayed behind during Irma this fall.  He urged owners to take the responsibility to prep before they leave this spring.  The following were ways owners should prep outside their homes.

Prior to leaving your property (for any extended time), whether it be for an extended vacation, returning to your summer home, unit being vacated for the summer, or because of a mandatory evacuation, it is each owner’s responsibility to secure their property and all items inside and out, at their residence, the marina and storage areas.  At a minimum:

  1. Tie down all trailers, fifth-wheels, boats and trailers with approved tie down augers.  (Tying these items to a storage fence is not acceptable
  2. Barbecue Grills: Store inside or under unit.
  3. Tables and chairs:  Store inside or under unit
  4. Plants, Potted or containers:  Store inside or under unit
  5. Hoses:  Store inside or under unit
  6. Bicycles:  Store inside or under unit
  7. Outdoor storage boxes: Tie Down to concrete.  Tying to side of unit is unacceptable
  8. Golf carts:  Tie down to concrete.
  9. Central Air Conditioners must be secured per county code
  10. Outside lights must be “ON” dusk to dawn
  11. Store all other materials that can become dangerous missiles during hurricanes or high winds
  12. All affixed awning-type shutters must be in a down secured position when leaving the park
  13. If items are left behind and are considered a threat to the properties, the Associations will remove said item or items at a cost to the owner.

RV Storage Lot:  President Snodgrass also spoke about the RV Storage Lot saying that it was originally purchased to store RV’s when owners returned to their summer homes and that to some extent it still serves this purpose although we have added boats and trailers and other vehicles.  However, this area was never intended to be a facility that an owner/renter/lessee could store garden pots, lumber, hot tubs, bricks & blocks, kayaks (on the ground), along with vehicles (as many and you can get in one space) that is some cases haven’t moved in 10-15 years.  In many cases these items prevent Venture Three contractors from maintaining the property i.e. cutting grass, and fence trimming not to mention what it looks like to your neighbors in Holiday Out and Windmill Village.   Additionally, there has always been a 1 vehicle to one space rule.  There was a deviation a few years back, but the rules have never changed.  Multiple vehicles on a single lot are not permitted.  Finally, vehicles that park away from the fence/ close to the road, prevent or limit the ability of others to park and or depart their space.  Soon, Venture III Inc. with be reviewing our rules and regulations pertaining to the RV Storage facilities and making rules changes as needed, in the meantime, please police your spaces and make appropriate changes.  You will be notified if you don’t.

President Snodgrass also urged owners to make use of the online documents rather than ask for printed copies.  Since we are required to have these on the website and that has a cost already, it is a further cost to print them. 

Chain of Command and Operations

President Snodgrass noted that any issues a home owner has, should be first addressed to your board of directors and if they cannot solve the issue it will be brought to Venture III.  This way the boards will be aware of the issues.  By circumventing this process, you prevent your board from knowing what issues are in their community and more importantly, prevent them from solving them at their level.  He said that the Management Agreement with Venture Three is very clear, the Venture III, Inc. employees work for the Boards of Directors and therefore they do not have the authority to address each individual home owner issues unless they are directed by the board of directors. 

Associations and Venture III Inc. Rules and Regulations: He also noted that it is a good idea to try to work the issue out with your neighbor if possible.  They may not even know that there is a rule against the issue that is bothering you.

RATIFICATIONS OF ACTIONS BY COMMITTEE: 

Operations:

Motion:  President Snodgrass made a motionthat the board of directors approve the request for closure of the pool, the library, the north parking lot, the office parking lot, and the entire south recreation area (2/3/18) and the clubhouse, the north patio (2/1/18-2/4/17), and to allow the gates to remain open but manned on 2/3/18 and to allow parking along the road (unless otherwise posted) and in the south recreation area on 2/3/18 for the flea market. The motion was seconded by Jerry Herod and passed 9/0 with no discussion.

Motion:  President Snodgrass made a motionthat the board of directors approve the closure of the clubhouse and/or the south recreation area for the following scheduled Recreation Committee events:

            2/14 Valentine Dance                                    3/15 Arts and Crafts Show

2/22 Fashion Show                                        3/3 Uptown Jazz Club                                   

3/22 Bocce/Shuffleboard Lunch                    3/10 Classic Rock                                           

3/24 Pool Players’ Dinner

3/16 Poolside Party (to also include the exercise room and the pool)

3/31 Music in the Park (closure south side recreation area)

The motion was seconded by               and passed 9/0 with no discussion.

             

UNFINISHED BUSINESS:

North and South Seawall Project: (Covered above)

 

NEW BUSINESS:  

Sewer Project: President Snodgrass said that the breach in the sewer on the south side is being investigated.  The Operations Committee has gotten prices to scope the system.  Now they will determine the approach that is needed.  Flooding of the roads into the systems is also a problem and that will be considered as well.

Venture Three Budget 2018-2019: Covered above in Finance. Cheryl Bryson wanted to clarify for owners that a new column had been added this year to the budget that shows the variance between the current fiscal year and the new budget. The annual variance is shown along with the percentage of difference, with a decrease enclosed in parentheses.  

                       

MEMBER FORUM:

Open Questions from 11/15/2018 None

New Questions from 11/15/2018:  None

President Snodgrass asked for comments or questions on any of the items that had been discussed as he had been remiss in not asking for these after each point.

Brian Budin, Lot 657, asked if we had fewer drains now than in previous years.  The answer was no.

Barry Welch, Lot 876, asked why owners cannot go to the property manager with problems. The manager sends us letters he said, but we can’t go to him. Elvis Rock asked if anyone had had a problem when coming to him and Barry said yes.  He said he had a problem finding out where his property went after the storm.  President Snodgrass said that the bottom line is that the manager takes direction from the boards, not individual owners. President Snodgrass suggested he would talk to Barry outside the meeting.Vice President Richards gave the rules for speaking which is a three-minute limit and said the Board has a right to address any question outside the meeting and that they would do so for this question.

Beverly Baran, Lot 802, said that an owner came to her and said that he was upset because cars were parked in the golf cart parking.  President Snodgrass said that yes those should be used for that.  Jerry Herod said the same holds true for the ones along the woodshop and pool room too.

Barb Fugazzotto, Lot 728, asked for clarification for the rule about staying on a boat overnight.  President Snodgrass said there is no overnighting on boats unless you take it out into the river and anchor.  If some one is, he asked that it be pointed out. He also said that he was aware of one case.

Barbara Suchan, Lot A17, asked about trucks parking on the street overnight.  Two renters down the street from her have been parking on the street. She was told that there should be no parking on the street. Jerry Herod said that it should be parked on their property or in the overflow parking lot.  Elvis said he hadn’t heard about it before.

Netty Bromhall, Lot 733, asked about having the information only available on line as there are people who do not use computers. President Snodgrass said that he understood that and that he was only encouraging those who do use computers to use the online resources.

Joe Helhoski, Lot 689/691, asked if there was any rule against a boat being left on a boat lift during a storm. President Snodgrass said that the only rule was that they be secured. Joe then asked if there had been any problems with boats left during the storm and the answer was no.  He also asked if many had been left on boat lifts and that answer was yes.

Wally Ambrass, Lot 688, asked about the construction equipment in the overflow.  President Snodgrass said they had been given permission because there was no other place.  Hopefully, he said it will be gone in the next couple of weeks.

Carolyn Tranmer, Lot 678, asked about recycling and mentioned the overflow.  She asked if we shouldn’t have our own and Elvis said that we just have no space and would be difficult to police.  We also are not in charge of the recycling and it is a Holiday Out responsibility with us paying half the cost.  The complaints should go to Holiday Out, not Venture Three.  Some Holiday Out people were using the two dumpsters near the storage until they were locked.  Jerry Herod said that in season its picked up twice a week and once a week during the summer. Chuck Eichacker said that breaking down cardboard is needed too, as people don’t do that.  Others added examples of people who do not recycle correctly.  Mike Richards said that we are obligated to use recycling but we need to look at this whole matter.

Board Member, Bob Woodhull, asked about the bump in the road at the entrance.  Don said it has been pointed out to state, but they haven’t done anything.  The company is in Fort Pierce and Elvis will call the dispatcher again.  They don’t roll it or anything. There is one at the entrance to the beach too.  Elvis will look at that.

Vice President Mike Richards said that as for rules and complaints, the board has responsibilities that are wide ranging. He said that they are being discussed and they will be sitting with Elvis to go over his responsibilities.  He said he volunteered to be a board member to help manage our community, but not to handle all the little complaints.  We are working together and will share that as we get there. 

Cheryl Bryson reminded people to pick up their budgets. 

ADJOURN: With no further business to conduct and no objection the meeting was adjourned at 12:00 Noon.

 

Respectfully Submitted,

Roberta Kuegler

Secretary Venture Three, Inc.

 

 

*********************************

VENTURE THREE, INC.

REGULAR MEETING of the BOARD of DIRECTORS

WEDNESDAY, NOVEMBER 15, 2017

 

  The Regular Meeting for November of the Board of Directors of Venture Three, Inc. was held on Wednesday 15 November 2017 in the Venture Three Recreation Hall and was called to order by President Snodgrass at 10:30 a.m.

 

WELCOME: President Snodgrass welcomed the seventy-two who were in attendance and thanked Carolyn and Bill Tranmer for making the coffee and the following people for providing cookies for the social before the meeting: Carolyn Tranmer, Joan Clark, Arlene Miller, Linda Puckett, and Patty Snodgrass.

 

CALL TO ORDER

President Snodgrass welcomed Russ Cullum from The St. Lucie County Sheriff’s Office.  Officer Cullum spoke about the car break-ins at the beaches.  There were 19 in the last three months.  Please do not leave valuables in view and be sure to lock your car. There was a homicide at a beach north of us, so he cautioned us to always be aware of our surroundings including the people in them.  Scams are up nation-wide and the number one crime is identity theft so be sure to shred your papers.  Also, be careful of the IRS telephone scam. Another scam is called the “missionary scam” where a person comes up to you at the store and says they have some money that they will share if you help them out, but you need to put some cash up front to get the transfer going. One person gave a man $8,000 in this scam.  Be cautious as we get into the holiday season especially. 

ROLL CALL & DETERMINATION OF QUORUM:

Venture Harbor, Inc.

Directors in Attendance: Chuck Eichacker (for Bob McAllister), Don Snodgrass, and Bob Woodhull.

Venture Out at St. Lucie

Directors in Attendance: Cheryl Bryson, Roberta Kuegler, and Mike Richards.

Venture Out at Indian River

Directors in Attendance:  Beverly Baran, Don Edwards, and Jerry Herod.

The secretary stated that a quorum (of 9) was present and the meeting was declared open.

 

DISPOSITION OF MINUTES

April 19, 2017 Regular V3 Board Meeting

President Snodgrass noted “The Minutes of the Regular Monthly Meeting of the Venture Three, Inc. Board of Directors of 19 April 2017 have been posted on the bulletin board in the Recreation Hall and on the website. Does anyone wish to have those Minutes read? Are there errors or corrections? Then, if there are no corrections or additions, nor reading requested, the reading of the minutes is waived, and the Minutes are approved by consensus and will be retained on file.”

September 30, 2017 Special V3 Board Meeting:  President Snodgrass noted “The Minutes of the Special Meeting of the Venture Three, Inc. Board of Directors of 30 October 2017 have been posted on the bulletin board in the Recreation Hall and on the website. Does anyone wish to have those Minutes read?” Mike Richards suggested that these minutes be read to help people understand why there was a different board sitting today. The secretary read these minutes.  With no corrections or additions, the Minutes were approved by consensus and retained on file.

President Snodgrass then made a motion that the order of the reports be changed with the Operations Committee Report being presented before the Treasurer’s Report.  Hearing no objections, the motion was passed. 

 

REPORTS: 

Operations Committee Report: Elvis Rock: Copy retained on file.

    Elvis reported that the permits for the north and south seawalls are now secured and the responsibility lies with the contractor to complete the work.  He reminded the audience that Form 101’s are internal documents and do not take the place of a county building permit.  County is very active in our community and spending more time here.  We should also be careful to check the contractor’s license. After the storm there were contractors who came in and promised work and took money, but did not complete the work.  The lights in the overflow parking lot will soon be upgraded.  High tides have been interfering with the south side sewage lift station.  There is an intrusion of the canal water into the system somewhere which will be investigated. 

Operations Committee Report: President Snodgrass, Copy retained on file

     President Snodgrass reported on the summer projects. Beforehand he went over the powers given to the Board that allow such projects to be completed under their supervision.  He quoted Venture Three Inc., By-Laws Article III, Section 12: Powers and Duties and Section 2, Operations Committee Duties.   He noted that the water project on Sheepshead went much smoother this year.  The Water Line Reserve Cost was $60,735.53. The paving project on Sheepshead was completed with a cost of $33,978.00. Venture Harbour Island Lights were repaired with new conduit and lines installed at a cost of $3,217. President Snodgrass also reported on the Marina Maintenance Repair that was needed because of Hurricane Matthew.  The project was completed in October having been hampered by heavy rains, flooding and high tides. The Marina lease agreement was also rewritten and then reviewed by our lawyer, Mary Harvey. He then made several motions:

“I move that The Venture Three, Inc. Board of Directors approve the expenditure of $60,735.53 for the Water Project on Sheepshead and the marina.”  The motion was seconded by Cheryl Bryson.  There was no discussion and the motion passed 9/0.

“I move that the Venture Three, Inc. Board of Directors approve the expenditure of $33, 978.00 for the repaving of Sheepshead.”  The motion was seconded by Chuck Eichacker.  There was no discussion and the motion passed 9/0.

“I move that The Venture Three, Inc. Board of Directors approve the expenditure of $3,217 for the repair of the Venture Harbour Island electric lights.”  The motion was seconded by Cheryl Bryson. There was no discussion and the motion passed 9/0

“I move that The Venture Three, Inc. Board of Directors approve the expenditure of $169, 517 for the Maintenance and Repair of the Venture Three Inc. Marina.” The motion was seconded by Chuck Eichacker.  There was no discussion and the motion passed 9/0.

“I move that The Venture Three, Inc. Board of Directors approve the New Marina Lease as written.”  The motion was seconded by Bob Woodhull. Following discussion, the motion passed 9/0.

Treasurers Report: Cheryl Bryson:  Copy retained on file.

     Following her reports, Cheryl made 2 motions:

“I move that the Board authorize the following transfers from the Reserve Funds to the Operating Fund:

  • $33,978 from the Road Re-pavement Reserve Fund for the paving of Sheepshead Drive
  • $21,420 for the Marina Seawall Section 1 Reserve Fund for seawall cap replacement.
  • $21,420 for the Marina Seawall Section 2 Reserve Fund for seawall cap replacement.
  • $21,419 for the Marina Seawall Section 3 Reserve Fund for seawall cap replacement.
  • $2,548 from the Marina Piers and Pile Reserve Fund for new finger piers ands pilings for marina repairs.
  • $60,735.53 from the Water Line Reserve Fund for water line repair projects on Sheepshead Drive and in the Marina.”

The motion was seconded by Jerry Herod.  There was no discussion.  The motion passed 9/0.

“I move that the Board authorize the following transfers from the Contingency Funds to the Operating Fund:

  •  $31,139.60 from the V-III Contingency Fund for Maria Repair
  •  $2,600.00 from the Swimming Pool Contingency Fund for a new pool pump motor.”

The motion was seconded by Jerry Herod.  There was no discussion.  The motion passed 9/0.

 

Finance Committee Report: Mike Richards: As part of his report, Mike explained the make-up of the committee and its responsibilities.  They are in the middle of looking at the new budget which will be presented in March of 2018.  He also explained the Marina Lease Rates and the proposed slight modifications to the such. Following this, Mike Richards made a motion that the Board accept the new rates as published effective December 1, 2017.   The motion was seconded by Cheryl Bryson.  There was no discussion and the motion passed 9/0. Copy retained on file. 

Recreational Committee Report: Terry Baxter: During his report, Terry encouraged all to come to the recreation committee Meetings on Tuesdays. Copy retained on file

Legislative Report: Mike Richards: Mike mentioned the highlights of the legislature as it applies to condominiums. Websites will be required as of July 2018.  Ours has had many additions and improvements and we will be watching to be sure we meet all requirements. Board term limits of 4 two-year terms in a row became effective July 2017, but the law is not retroactive.  Financial reporting has changed in that for a condominium of our finances you may have a vote each year as to whether an audit should be done.  They no longer require one at 4 years, but Venture Three by-laws do, so that will continue for Venture Three.  The fourth item noted was estoppel which the office is guided by when a property changes owner. Copy retained on file 

Park Patrol Report: Jim Skeoch:  Jim thanked all the volunteers and encouraged anyone who would like volunteer to contact him.

Volunteers Report: Bob McAllister, read by Don Snodgrass: President Snodgrass noted that Bill Reader is a very busy volunteer who among other projects, rakes the beach each day. He also worked on the hurricane prep and clean-up.  Volunteers are needed for this year.  Copy retained on file.

Website Committee Report: Bob McAllister, read by Don Snodgrass Highlights of the report include the fact that less than half our residents have an online access to the Website which contains so much information for us. It noted too, that if you desire to be included in the online directory you must give authorization. The main page of the Website has been improved to make it easier for navigation.  Copy retained on file

Presidents Report: Don Snodgrass:  President Snodgrass gave a review of Hurricane Irma noting that about 8-10 full time residents worked feverishly to prepare the common areas, in addition to trying to pick-up all that was haphazardly left out and unsecured on owners’ property. He said that he will address that in upcoming meetings.  We experienced winds sustained at 70+ mph and gusts over 100 mph out of the east.  Several homes sustained major damage, roofs were blown off, and many homes lost skirting, trees etc.  Flooding in the Indian River area was extensive with home debris blocking all the major drains in the dog walk area.  Then the same 8-10 individuals tried to put all the common areas back in their proper place.  We again were lucky.  Suggestion for this season:  If you have extensive pots, get rid of them or put them in your house. Tying patio furniture to the exterior of your house will not hold up in 100+ mph winds. Tying boats to the fence in the storage lot, will not hold.   Remember hurricanes usually spin off tornados, which can produce 200+ mph winds.  A program will be started in February to advise owners on their property and storage requirements. This will extend to the Marina as well as the Storage Lot.  Please be aware Venture Three Inc. has NO responsibility to manage your property or clean up your property.  Our responsibility is to commonly owned and managed property and utilities (water and Sewer).  Keep in mind Martin County will shut off water prior to a hurricane.   President Snodgrass suggested that in hurricane prep for upcoming years, owners should hire a contractor or individual to manage your property and prepare it for a Hurricane prior to leaving Venture Three.  You should also read the Rules and Regulations on our webpage.               

UNFINISHED BUSINESS: Beach Restroom Project: President Snodgrass: President Snodgrass said that they met with the only contractor who had any interest in doing the project.  They asked what kind of money we were talking about.  He was very knowledgeable, and his estimate was approaching $300,000.  They were floored as it is a very basic building.  The permits, requirements, and water and sewer are what drive the price up this high.

President Snodgrass made a motion “to cease further exploration on building a Beach restroom at this moment.”  It was seconded by Cheryl Bryson. Discussion followed.  The motion passed 9/0.  

 

NEW BUSINESS:  Venture Three Marina Rules:

President Snodgrass made a motion “to approve the Venture Three Marina Rules and   Regulations as amended.”  Jerry Herod seconded the motion.  Following discussion, the motion passed, 9/0.

 

MEMBER FORUM:

Open Questions from 04/19/2017: None 

New Questions from 04/19/2017: None

Barbara Fugazzotto, Lot 728: She said that she noted an absence of expressing gratitude to Bill Lembach for his many years of activity.  She suggested we send cards, etc. to him to express our thanks.  President Snodgrass replied that we were amiss and that there is no way to express our gratitude to Bill for all the hours he put in.

Robert Kauffman, Lot #930. Robert said that he thought the Website was fantastic.

Gail Lembach, Lot 647, Gail said thank you to the people who stepped up to help Bill out this summer.

Cheryl Bryson, Lot #657, said that we need to take Bill Lembach off “speed dial”.

Jerry Fosnaugh, Lot #659, Jerry said that 90% of info on the Website is available without a password.  Elvis answered that if you want a password, just ask him and he will give you a temporary one.

Beverly Baran, Lot #802, Bev said that the Meet and Greet will be held on January 14th.  You do not need to bring any thing and the cost is $2 per person.  

ADJOURN:With no further business and no objection, the meeting was adjourned at 12:23 p.m.

Respectfully Submitted,

Roberta Kuegler, Secretary Venture Three, Inc.

 

****************************************

VENTURE THREE, INC.

MINUTES SPECIAL MEETING

of THE BOARD OF DIRECTORS

MONDAY, OCTOBER 30, 2017

 

A Special Meeting of the Board of Directors of Venture Three, Inc. was held on Monday, October 30, 2017 in the Conference Room of Venture Three and started promptly at 10:02 a.m. with Vice-President Don Snodgrass calling the meeting to order.

The Secretary read the roll call and determined that a quorum was present. Those present were Beverly Baran, Cheryl Bryson, Don Edwards, Jerry Herod (via phone), Roberta Kuegler, Bob McAllister, Mike Richards, Don Snodgrass, and Bob Woodhull. 

Vice- President Snodgrass declared nominations open to elect a President for Venture Three, Inc. to complete Bill Lembach’s unexpired term. Mike Richards nominated Don Snodgrass and Beverly Baran seconded the nomination.  With no other nominations, Vice President Snodgrass declared nominations closed and called for the vote. The vote was 9 for and 0 against, unanimously voting Don Snodgrass in as President of Venture Three for the remainder of the term.

President Snodgrass then declared nominations open to nominate and elect a Vice President for the Venture Three Board to serve the remainder of his term. Cheryl Bryson nominated Mike Richards and Don Snodgrass seconded this. With no other nominations heard, nominations were closed, and the board voted.  The vote was unanimous (9/0) with Mike Richards being voted to the position of Vice President of Venture Three, Inc.

ADJOURN With no further business to conduct and with no objection to adjournment, the meeting was adjourned at 10:04 a.m.

Respectively Submitted,

Roberta Kuegler, Secretary Venture Three

 

****************************************

VENTURE THREE, INC.

REGULAR MEETING of the BOARD of DIRECTORS

WEDNESDAY, MARCH 15, 2017

 

The Regular Meeting for March of the Board of Directors of Venture Three, Inc. was held on Wednesday, 15 March 2017 in the Venture Three Recreation Hall. The meeting started at 10:30 AM. President William Lembach welcomed the 79 people who were in attendance.

WELCOME: President Lembach thanked Carol and Bill Tranmer for making the coffee and Carolyn Tranmer and Arlene Miller for the cookies.  He also thanked Barbara Fugazzotto for the signage announcing the meetings. 

CALL TO ORDER

ST. LUCIE COUNTY SHERIFF’S OFFICE: President Lembach welcomed Russ Cullum of the St. Lucie County Sherriff’s Office.  Russ handed out flyers and spoke about a shredding opportunity called “Shred It” on May 6th that is being sponsored by the St. Lucie Sheriff’s Dept. He said that this is a good way to avoid identity theft which is the leading crime in America.  He warned us that banks are the best place to keep large amounts of money, not your shaving kit! There have been burglaries in Nettles’ storage area so beware if you own a boat and store it in our storage area for they are stealing boat motors.   The beach burglars have gotten more brazen and are now breaking windows to obtain access into cars.  If you must bring a purse to the beach, place it in your trunk before you leave home.  Please tell your friends and relatives these warnings.

ROLL CALL & DETERMINATION OF QUORUM

Venture Harbour, Inc.

Directors in attendance: Don Snodgrass, Bob McAllister, and Bob Woodhull

Venture Out at Indian River, Inc.

Directors in attendance: Jerry Herod, Beverly Baran, and Don Edwards

Venture Out at St. Lucie, Inc.

Directors in attendance: Bill Lembach, Cheryl Bryson, and Roberta Kuegler

The Secretary stated that a quorum (of 9) was present and the meeting was declared open.

DISPOSITION OF MINUTES OF REGULAR BOARD MEETING OF FEBRUARY 15, 2017

President Lembach noted “The Minutes of the Regular Monthly Meeting of the Venture Three, Inc. Board of Directors of 15 February 2017 have been posted on the bulletin board in the Recreation Hall and on the website. Does anyone wish to have those Minutes read? Are there errors or corrections? Then, if there are no corrections or additions, nor reading requested, the reading of the minutes is waived and the Minutes are approved by general consensus and will be retained on file.”

REPORTS

TREASURER’S REPORT by Cheryl Bryson (report on file)

OPERATIONS/PROPERTY MANAGER’S REPORT: by Elvis Rock:

Elvis reminded us that we should use only licensed contractors and said to beware of a company called “Marathon Restoration” for they are not licensed by the state or the county and do poor work.  The owners name is George.  President Lembach reiterated Elvis’ warning and said to call the sheriff or 911 or the office if you see this contractor in the park.

RECREATION COMMITTEE REPORT: None

PARK PATROL REPORT: by Jim Skeoch:  Jim thanked the people who volunteer for this and had those who were present stand.  He also said that anyone who would like to do patrol should contact him at his home, Lot #A18.

VOLUNTEERS REPORT: None

LEGISLATIVE AFFAIRS REPORT: by John Griffen (report on file) John was not at the meeting but President Lembach noted some important legislation that is before the legislature that could impact Venture Three.  He highlighted the proposed changes to the Estoppel Bill: Associations would have only 10 days to issue the certificate which is a change from 15.  They would have about 25 items to be responsible for and failure to submit within the 10 days would result in loss of fees which for us is $100.  House Bill 1001 Provides fines for officers and directors.  It provides that any officer or director who willingly violates any bylaw or provision of a condominium act shall pay a fine to the Association with fines being $250 for the first offense, $500 for the second, and $1,000 for the third.  The board member is also subject to removal from the board of directors.  Additionally, any officer or director charged with felony theft or embezzlement MUST be removed from the office, and/or board positions.

WEBSITE COMMITTEE REPORT: Bob McAllister (report on file)

In his report, Bob mentioned that there is a link to the owners’ directory on the website.  You need to be logged in to access this and your information is only listed if you signed an authorization release.  He also said that he may offer a basic computer class next year if there is an interest. 

           

PRESIDENT’S REPORT:  Bill Lembach (report on file)

    President Lembach noted that although 21 people had signed up for the defibrillator training the cost was prohibitive.  He thanked Bob McAllister who has put a link on the website that shows training for the same model that we have.  He also said that if you need the defibrillator just open the box and it is pretty self-explanatory and talks you through its use.  Be sure to have someone else call 911, however!

   President Lembach applauded the actions of the recreation committee noting the different projects that were recently completed in the park area with examples of the new lines on the shuffle board courts and the rebuilt bocce courts.  He said he was impressed and that it is a tribute to the recreation committee and the different social events because that is where we get the funds to do these items.  He said we should not wait for a time when our activity is up for consideration of funds but rather come to the recreation meetings each week to support the park.  Don Snodgrass added that these meetings are where the decisions are made and that right now they are made by about 20 people who choose to participate and show up each week so it would be helpful if all of us came out. 

    President Lembach’s third point was that anyone on the board who has a financial or family interest in a board topic needs to step aside.  He is not aware of any such conflicts but wants the boards to be aware of this.  

RATIFICATION OF ACTIONS OF THE OPERATIONS COMMITTEE: None

UNFINISHED BUSINESS

 Approval of the extraordinary vote of the Board to add an agenda item concerning the letter from the lawyer of the owner of Unit #812

President Lembach made a motion to approve the vote of the Board at the February 15, 2017 Board Meeting to allow in the adoption of a non-listed agenda item.  This motion was seconded by Cheryl Bryson and passed 9/0.

Foreclosure Update

                        Interest

                        Redemption Period

Up until 9:18 this morning President Lembach said he was to speak about this foreclosure in a very different manner.  This morning, however, the money owed including attorney fees were paid in full.  Now it is a matter if we receive the March HOA fees by the 18th of this month and if the owner agrees to authorize an ACH payment for their HOA fees.  If not, the foreclosure may still go through.  Bev Baran asked if the checks were certified and the answer was yes.  Jerry Herod said that the whole thing didn’t make sense as the owner had not paid HOA fees for 2 years which only accounted for $4,000 of the $6,000 owed.  If they had paid there would have been no attorney fees and interest to worry about!

Vote to Approve the 2017/2018 Venture Three Budget    

A motion was made by President Lembach and seconded by Cheryl Bryson to approve the Venture Three, Inc. Budget for 2017-2018.  It passed 9/0 with no discussion.

Beach Restrooms Update:

President Lembach noted that we have hit a slight snag because we thought we could save money by using the same documentation as we used for the beach project of two years ago.  The restroom, however, does not fit that footprint so it needs to be situated in a different place.  He said that it is a slow process, but that hopefully he will have more information next month.

Speeding Committee Update:

In his observations, President Lembach has noticed that we all seem to be slowing down and paying attention to our speed.  He showed us a Tracer speed gun that the Bill and Carolyn Tranmer bought for Venture Three which will help us to monitor speed.  The first effort will be to check contractors and delivery people.  The letter concerning speeding will be distributed to summer residents also as it was to those here now.  He mentioned a letter that he had had from an owner who had a different opinion about the speeding issue and the letter which was sent out.  Board members received a copy of the owner’s letter.  Bev Baran asked if campers can park in the overflow parking lot and President Lembach said no.  He noted that there is a shortage of parking in the storage area so that could be the reason, but it should be reported to the office if noted.  Two additional spaces have been added to the storage area but it is very popular with a waiting list of 20. 

Cheryl Bryson made a motion to accept the Tracer Speed Gun into the inventory of Venture Three.  The motion was seconded by Don Snodgrass and passed 9/0.

           

NEW BUSINESS

Dogs on Beach: Jerry Herod

Jerry turned this over to Jan Walterick, Board Member of Indian River at St. Lucie who reported what she had found in research.  Dogs are not allowed on the beach in St Lucie County except at the “mean high water line” other than Walton Rocks Beach and Pepper Cove.  If a dog is brought on to the beach in Martin County where they are allowed as long as on a leash, then you could see them walking at the “mean high water line” in our county.   Although, issues are addressed when seen, the rules are not always enforced but if you walk your dog on the beach in St Lucie County you do so at your own risk.  

Marina Committee

This is a new ad hoc committee recently formed to address recommendations for the reconstruction of the marina said President Lembach.  The members are Bob Woodhull, Mike Richards, Don Snodgrass, and Kevin Floyd.  Since all the docks and underpinnings will be replaced, now is a good time to reconfigure so that there might be some wider slips for larger boats along with narrower ones for small fishing boats.  At one time until gas prices rose, the marina was always full.  Now larger boats are looking for dockage so ways to accommodate them will be looked at as well as other construction points.  The proposed contract is already signed but the committee will work within those parameters as well as being cognizant of the monies allotted for the project. The only project that the Army Corp of Engineers has approved is the “fishing station” at the north end of the park. We are still waiting for approval for the south end and for the marina.  Hopefully these projects will be done by fall when people come back.  President Lembach and Mike Richards put up a barrier at the south end as there was a danger of someone falling. 

MEMBER FORUM

            OPEN QUESTIONS FROM 02/15/2017: None

            NEW QUESTIONS/COMMENTS/SUGGESTED AGENDA ITEMS

Jim Weincke, Lot A03, alerted people who have unpaid, but locked lockers in the workshop.

They need to speak to him by April 1st or the locks will be cut off. 

Mick Saunders, Lot 845, reminded us that dogs on the beach can also be a problem for turtle nests not just for people on the beach.  Dogs have been known to dig up the nests.

Dave Mowry, Lot 910, said that he doesn’t click his seat belt until he reaches the A1A because his car has a chime that rings to remind him to do so once he goes over 10 miles an hour. 

Barbara Fugazzotto, Lot 728, reminded us of the Arts and Craft Show tomorrow from 1 to 3 p.m. Refreshments will be served and some arts and crafts will be on sale while others are just for show. 

Bev Baran asked if it was opened to the public. The answer was yes, but it is not advertised.

Sue Mazur, Lot A04, said that she believes that golf carts are a big speeding problem as they have no speedometers.

Gail Southhall, Lot 623, wanted bocce players to know that they may want to practice throwing a few balls down the new courts to get a feeling for them.

Karl Ratti, Lot 856, asked if there were storage area cameras.  President Lembach replied that there is sign stating such. 

Jim Peters, Lot 15, asked if we belong to any lobbyists groups.  We belong to the President’s Council on the South Hutchinson Island.  Elvis and Sally Cousino were our representatives.  The minutes will be posted on the website.  He also wanted to know if there was a contractor list available.  One can be found on the Better Business Website or the Sheriff’s Website.  The office will also give people names of licensed contractors.  Jim asked if the marina could be dredged deeper to allow larger boats.  Don Snodgrass said that that would be quite an undertaking so probably no.

Bill Lembach mentioned that Fish and Wildlife have been out here a few times.  It is illegal to feed wildlife except for squirrels.  Feeding squirrels, however, presents problems within the park with the example of the golf cart store’s problem a  couple of years ago.

Ed Cehelnik, Lot 697, asked if feeding the pelicans at the fishing station at the marina was also illegal.  It is illegal to feed brown pelicans.

Jerry Fosnaugh, Lot 659, said that he wanted to thank Elvis Rock and Bill Lembach for all their work with recreation projects.  He said that they spend many hours making sure projects are completed and done well.

Barbara Suchan, Lot A17, mentioned that one of the grass cutters had knocked over her bird bath, but hadn’t picked it up.  After reporting it it was, however.  Bill Lembach said that we need to report things like this and they will be fixed. 

Barbara Fugazzotto, Lot 728, asked about hurricane prep for those leaving. President Lembach thanked Barbara for the reminder and told us to secure garbage cans, put hoses under the house, and put furniture away.  Hurricane Matthew was really only a minor event and we need to be prepared, he said.

President Lembach wished all who would be leaving before the next meeting good luck and a good and healthy summer.

 

ADJOURNMENT:

With no further business to conduct and with no objections, the meeting was adjourned at 12 noon.

Respectively Submitted,

Roberta Kuegler, Secretary

For Your Information: Readers of these Minutes, please note that Minutes by their defined format of content are a record of what happened and they are NOT a transcript of the meeting. It is, has been, and will be my intent to follow this protocol.

****************************************

VENTURE THREE, INC.

REGULAR FEBRUARY MEETING

of the BOARD OF DIRECTORS

WEDNESDAY, 15 FEBRUARY 2017

The Regular Meeting for February of the Board of Directors of Venture Three, Inc. was held on Wednesday, 15 February 2017 in the Venture Three Recreation Hall. The meeting started at 10:30 AM. President William Lembach welcomed the sixty-seven who were in attendance.

WELCOME: President Lembach thanked Carol and Bill Tranmer and Arlene Miller for making the coffee and Carolyn Tranmer, Arlene Miller, and Patty Snodgrass for the cookies.

CALL TO ORDER

ST. LUCIE COUNTY SHERIFF’S OFFICE

In the absence of Russ Cullum, there were three representatives from The St. Lucie County Sherriff’s Office: Deputy Jose Estrada, Sergeant John Parow, and Sheriff Hutchinson. Deputy Estrada gave the stats on recent incidents near and in Venture Three. The only one in Venture Three was a reported car burglary where the person had left her car unlocked. He also cautioned us to lock our cars at the beach and to beware of our surroundings. The scams being used are the grandparent scam, The IRS scam, the sweepstakes scam, and the “Can you hear me?” scam. The last one records your yes or no and then orders items for you using your “consent”. He recommends hanging up on these calls and then blocking their numbers. He also read the St. Lucie County ordinance concerning dogs on the beach, stating that there are two beaches where dogs are permitted, Walton and Wildcat Cove. 

President Lembach thanked the officers for their help and told them to “stay safe”.  Jerry Fossnaugh also expressed thanks for their help at the flea market.

ROLL CALL & DETERMINATION OF QUORUM

Venture Harbour, Inc.

Directors in attendance: Don Snodgrass, Bob McAllister, and Bob Woodhull

Venture Out at Indian River, Inc.

Directors in attendance: Jerry Herod, Beverly Baran, and Don Edwards

Venture Out at St. Lucie, Inc.

Directors in attendance: Bill Lembach, Cheryl Bryson, and Roberta Kuegler

The Secretary stated that a quorum (of 9) was present and the meeting was declared open.

DISPOSITION OF MINUTES OF THE REGULAR MEETING OF 18 JANUARY 2017

President Lembach noted “The Minutes of the Regular Monthly Meeting of the Venture Three, Inc. Board of Directors of 18 January 2017 have been posted on the bulletin board in the Recreation Hall and on the website. Does anyone wish to have those Minutes read? Are there errors or corrections? Then, if there are no corrections or additions, nor reading requested, the reading of the minutes is waived and the Minutes are approved by general consensus and will be retained on file.”

President Lembach, because of an emergency situation, made a motion to amend the agenda in order to respond to a letter from the attorney of the owner of Lot # 812. Jerry Herod seconded the motion and it passed 9 to 0.

REPORTS

TREASURER'S REPORT – by Cheryl Bryson (report on file)

After going over the report, Cheryl made two motions.

Motion #1: That the board authorizes the following transfers from a Contingency Fund to the Operating Fund:

  1. $12,667 from the V-III Contingency Fund to cover the new pool lighting.
  2. $7,700 from V-III Contingency Fund for two new AC units in the club house.

             This motion was seconded by Don Snodgrass and passed 9 to 0 with no discussion.

Motion #2: “I move that the Venture Three Board of Directors accept the new pickleball court into the inventory of property of Venture-III, Inc. “

The motion was seconded by Bill Lembach and passed 9 to 0.

Jerry Herod thanked Cheryl for all the hours she puts in as our treasurer.

OPERATIONS/PROPERTY MANAGER'S REPORT – by Elvis Rock

Elvis reminded us that we must use contractors licensed by the county or face fines for not doing so.  Two owners were recently fined for not using licensed contractors and the work was stopped.  If you need a list of people, you can ask the office for suggestions or look on the county’s website.

Elvis also added two more scams to the list.  One involves a caller saying that someone ordered you a medical alert button and that they need information from you.  The other is one they use on people who rent their property where they ask for information for a 1099 form.

RECREATION COMMITTEE REPORT: None

VOLUNTEERS COMMITTEE REPORT: Bob McAllister (report on file)

LEGISLATIVE AFFAIRS REPORT John Griffen: John reported that of the 30 bills in the Legislature referring to condominiums or community associations there were only 3 that could possibly affect us.  One has to do with estoppel certificates used when a house is being sold, another with the marketable record title act, and the third with adopting rules for posting on websites.

WEBSITE COMMITTEE REPORT Bob McAllister (report on file) Bob also had handouts available on how to use the site.

PRESIDENT’S REPORT: Bill Lembach (report on file)

President Lembach also answered questions from the Venture Three Annual members meeting:

  • Island lights: The project to repair the lights on the second island in Venture Harbor will be done in May or June so that the road paving can be coordinated with the summer water project.
  • Lights out on Tuna Drive referred to Indian River.
  • Lot #907 noisy truck referred to Indian River.
  • Lot #800 problem with Comcast referred to Elvis’ contact at Comcast and the owner and Comcast were put together.
  • A sign-up sheet was put up for defibrillator training to determine interest.
  • Recycle bin issues were referred to Holiday Out who is responsible for asking for pick-up.

UNFINISHED BUSINESS

Speeding Committee: The ad hoc committee made up of Bill Lembach, Janet Sigler, Jim Ormiston and Bob McAllister looked at what other communities similar to ours do about speeding and found that they do not recommend more stop signs or speed bumps.   Rather the better way to reach people is through communication.  Therefore the action plan that has already begun is:

  1. 4.     To read the one sentence reminder about speeding and stopping at every stop sign at every potluck and other meetings.
  2. 5.     Installed blinking lights at the east/west intersection to remind people to stop.
  3. 6.     To place a letter at each lot whether rented or owner occupied reminding them of the speeding problem and asking for help in obeying the rules.  These will also be mailed to absentee owners. In addition they will be distributed to contractors, delivery people and mailed to the owners of such companies.

The renter who was the “speed demon” is gone after a joint effort by President Lembach, Elvis, the owner of the lot she was renting, and the St. Lucie County Sheriff.  President Lembach said this was an example where the community, the sheriff, and the owner worked together.  

2017/2018 BUDGET: We will vote on the budget in March.  President Lembach asked members to take any questions they may have regarding the budget to the Finance Committee. 

NEW BUSINESS

BEACH RESTROOMS: President Lembach explained that with the $2,500 from the Recreation Committee architectural drawings are being done and these will be sent to contractors for bids.  There are pictures of a similar facility taken by Gail Lembach displayed in the round room.  Venture Three will need to meet with the county which means about 25 different agencies to see what they require.  Our largest unknown costs are sewer and water.  Electricity should be about $5,000 and insurance will only be $1,000 a year. Karl Ratti, Lot 856, asked if we could get a “luxury porta potty”, but President Lembach said that these cost almost as much as a building (about $42,000) and if rented have to be emptied often.  If used as a permanent building they would still need water and sewer connection so it would be just as costly.  Proxies with the costs will need to be sent after bids are in and county requirements known. He will keep us apprised.

FORECLOSURE UNIT #812: A letter came to the office yesterday from the owner’s attorney concerning this property which is near foreclosure.  The amount due to date was $6,930.68 and a partial payment of $4,480 was made.  The lawyer was asking for the late fees and interest to be waved.  President Lembach, Cheryl Bryson, Jerry Herod and Elvis Rock met and decided that we could wave the interest, but they wanted to come to the board about the late fees.  Don Edwards asked what each was and was told that the interest was $413 while the late fees were $175.  There was further discussion involving the fact that to forgive the late fees would set precedence for all owners who are late with HOA fees. There is also the fact that our attorney is close to filing the foreclosure and so there may be additional costs from that. It was noted she would have spent less if she had paid all along.  It was decided that we will need full payment including the late fees before February 28th or we will move forward with the foreclosure.

MEMBERS’ FORUM

NEW QUESTIONS:

Bob Woodhull, Lot B4, asked when the repairs to the marina would be repaired.  President Lembach answered that the marina, the seawall, and the fishing station repairs are on hold until we get answers back from the county as all the permits have been applied for.  Plans are written, but there are no drawings as yet.  The county needs to approve.

Bill Foster, Lot 664, asked whether the camera at the front gate was working and President Lembach answered that the quality is poor so better cameras are really needed.  Bill Foster said it seems we are always repairing or buying new gates!  His second question was about the liability of Venture III when owners use unlicensed contractors.  The answer was that VIII has no liability as it is all on the homeowner.

Gary Preece, Lot 607, asked if dogs were allowed on our beach as it seemed that the deputy had said that.  President Lembach said it was confusing and he would check into that.

Chuck Eichacker, Lot B13, asked if the interest charges would be reinstated if a situation arose where the owner of the lot in foreclosure did not pay up by the 28th.  President Lembach answered that they will check with the lawyer about this.

Barbara Fugazzotto, Lot 728 asked how the foreclosure would work and was told that the court sells the property to recover the liens against the property.  It is a bid process and there is usually a minimum bid.

John Griffen, Lot 685, asked if Florida has a redemption period after the sale for the property owner.  This will be checked into by him.

Bill Tranmer, Lot 678, asked if the letters to people about hurricane damage was only regarding yards and was told no, there were other items too.

Vicky Stickrod Lots 765 and A15 inquired about whether the common area behind the 600 block was the responsibility of Venture III as far as restoring the grass.  President Lembach said he intends to take the restoration of the grass to the VOSL Board as he believes the intent of the responsibility is for cutting the grass and nothing more. 

Theresa Dove, Lot 622 asked if the owner was living in 812 and the answer was yes.

Joe Helhoski , Lot 689/691 recommended that we check our Comcast bills as he got one that was much too high.  He also noted that it is hard to pass bicyclists when you are driving 10mph.

,

There were no suggested agenda items.

ADJOURNMENT:

With no further business to conduct and with no objections, the meeting was adjourned at 12:00p.m.

 

Respectively Submitted,

Roberta Kuegler, Secretary

For Your Information: Readers of these Minutes, please note that Minutes by their defined format of content are a record of what happened and they are NOT a transcript of the meeting. It is, has been, and will be my intent to follow this protocol.

 

****************************************

VENTURE THREE, INC.

ANNUAL ORGANIZATIONAL MEETING

of the BOARD OF DIRECTORS

WEDNESDAY, 08 FEBRUARY 2017

 

The Annual Organizational Meeting of the Board of Directors of Venture Three, Inc. was held on Wednesday, 08 February 2017 in the Venture Three Recreation Hall. The meeting started immediately following the Annual Meeting of the Membership of Venture Three, Inc. Bill Lembach continued as Chairman of this meeting.

WELCOME

CALL TO ORDER

INTRODUCE AND SEAT NEWLY APPOINTED BOARD MEMBERS

Venture Harbour, Inc.

Delegates: Donald Snodgrass, Bob McAllister, and Bob Woodhull

Venture Out at Indian River, Inc.

Delegates: Jerry Herod, Beverly Baran, and Donald Edwards

Venture Out at St. Lucie, Inc.

Delegates: Bill Lembach, Cheryl Bryson, and Roberta Kuegler

ROLL CALL

Directors in attendance were: Bob Woodhull, Bob McAllister, Donald Snodgrass, Jerry Herod, Beverly Baran, Don Edwards, Bill Lembach, Cheryl Bryson, and Roberta Kuegler. A quorum of 9 was present and the meeting was declared open.

DISPOSITION OF MINUTES OF THE ANNUAL ORGANIZATIONAL MEETING OF THE VENTURE THREE, INC. BOARD OF DIRECTORS OF 10 FEBRUARY 2016

Bill Lembach noted “The Minutes of the Annual Organizational Meeting of the Venture Three, Inc. Board of Directors of 10 February 2016 have been posted on the bulletin board in the Recreation Hall. Does anyone wish to have those Minutes read? Then, if there are no corrections or additions, nor reading requested, the reading of the minutes is waived and the Minutes are approved as written & posted and will be retained on file.”

ANNUAL REPORTS

TREASURER'S REPORT–none

RECREATION COMMITTEE REPORT – by Patty Snodgrass, report retained on file.

PARK PATROL COMMITTEE REPORT– none

LEGISLATIVE AFFAIRS REPORT – with John Griffin’s absence, Bill Lembach read his report. Retained on file.

POOL HALL COMMITTEE REPORT- no report.

WOODWORMS COMMITTEE REPORT– Jim Weinke reported that there are close to 100 users which makes it difficult on the tools.  His committee consists of Janet Sigler, Dick Thompson, Bob Woodhull, Jerry Yukaben, and Jerry Herod.  He was especially grateful to Dick Thompson and Bob Woodhull who saved the Woodworms from having to replace a chop saw at a cost of $700 because the replace the bearings in the old one and rebuilt it.  Someone had cut metal with it causing the problem.  He also thanked Bob McAllister who along with help installed cameras in the workshop so that monitoring occurs.  He urged users to please follow the signs and to ask for help if you need it.  Also he said there is no metal cutting as it is too dangerous.   

FITNESS CENTER COMMITTEE REPORT– by Bill Lembach, who stated that a new treadmill has been added while a dangerous piece of equipment was removed.

VOLUNTEERS COMMITTEE REPORT– no report.

WEBSITE COMMITTEE REPORT  - no report

UNFINISHED BUSINESS (if any) – None.

NEW BUSINESS (if any) – None.

ELECTION OF OFFICERS & OPERATIONS CHAIR

Officers:

The nominations for the election of Officers was declared opened by the Chairman.

Terry Baxter presented the recommendations of the Search Committee for each of the Officers.

In summary, recommendations were as follows:

President – Bill Lembach

Vice-President – Don Snodgrass

Treasurer – Cheryl Bryson

Secretary – Roberta Kuegler

The Chairman asked if there were any other nominations and there were none and the nominations were declared closed.

Jerry Herod seconded the nominated slate of Officers as recommended by the Search Committee.

The nominated slate of Officers and Assistants were elected unanimously by the Board (9-0).

COMMITTEE CHAIRS  & APPOINTMENTS – 2017-2018

Park Patrol – Jim Skeoch

Volunteers – Bob McAllister

Pool Players – Joe Baran

Wood Worms – Jim Wiencke & Bob Woodhull, Co-Chairs

Legislative Affairs – John Griffen

Parliamentarian –John Griffen

Venture Three Website- Bob McAllister

Recreation-Terry Baxter, Chairperson, Donna D’Aloia, Treasurer, & Donna Ambrass, Secretary.

Fitness Center-Gail and Bill Lembach

Bill Lembach then nominated for the positions of Assistant Treasurers – Sally Cousino & Chuck Eichacker noting that during the summer when people are gone checks still need two signatures and that this was the only responsibility of these people.  This was seconded by Cheryl Bryson.  There were no other nominations and the board approved this motion 9 to 0.

Operations – Chairman

Bill Lembach, nominated by Jerry Herod, was elected as the Chairman of the Operation Committee for 2017-2018 unanimously.

ADJOURN

With the agenda items completed & no further business to conduct and, there being no objection, President Lembach declared the meeting adjourned at 11:20 AM.

Respectfully submitted,

Roberta Kuegler, Secretary

 

****************************************

VENTURE THREE, INC.

ANNUAL MEETING of the MEMBERSHIP

WEDNESDAY, 8 FEBRUARY 2017

MINUTES

Welcome

Call to Order

The Annual Meeting of the Membership of Venture Three, Inc. was held on Wednesday, 08 February 2017 in the Venture Three Recreation Hall. The meeting started at 10:30 AM. Chairman Pro tem, Bill Lembach welcomed the 92 people in attendance.

Prior to the start of the meeting, appreciation was expressed to these folks – Harry, Susan, Diane, & Pauline - from Hutchinson Island Realty who provided the donuts for the social and to Carolyn and Bill Tranmer and Arlene Miller, the volunteers who provided the coffee for the social.

Election of the Chairman for the Meeting

The Chairman Pro tem declared the nominations for Chairman open. Bill Lembach was nominated by Cheryl Bryson. There being no further nominations, the nominations were closed. The Chairman Pro tem stated “All those in favor of Bill Lembach serving as Chairman, say Aye. Opposed, Nay. The Ayes have it and Bill Lembach is elected as Chairman.”

Proof of Notice of Meeting & Verification of a Quorum

The Chairman, by a reading of an Affidavit provided by the Secretary & herewith attached, attested to notice requirements having been met in accordance with Florida Statutes and that a quorum of 183 (minimum required: 179) was present by proxy, noting that business may be conducted.

Disposition of Minutes of V-III Annual Meeting of the Membership of 10 February 2016

The Secretary noted “The Minutes of the Annual Meeting of the Members of 10 February 2016 have been posted on the bulletin board in the Recreation Hall. Does anyone wish to have those Minutes read? Then, if there are no corrections or additions, nor reading requested, the reading of the minutes is waived and the Minutes are approved as written & posted and will be retained on file.”

Reports of Officers, if any – None.

Reports of Committees, if any – None (deferred to the Organizational Meeting which directly follows this meeting).

Unfinished Business -None

New Business –None.

Members Input, Questions, and Comments

  • § Jim Skeoch, #A18 stated that as chairman of the park patrol he wanted to thank all of the volunteers who ride Patrol.  He had them stand so we could see who they are.
  • § Dave Mowry,#910, had a complaint about a renter on # 907 who has a very loud diesel truck and leaves at 4:30 a.m. each morning slamming his truck door as he starts off. His truck is also leaving an oil stain on the concrete at the lot.
  • § Mick Saunders, #845, Stated that at times, especially this time of near maximum resident capacity that the recycling bin gets full to overflowing rapidly and that he would like to see it emptied more often than it is presently. Last week there were five or six people waiting in line. Dave Mowry added that he was there after the bin had been replaced and had to pick up much recycling that people had just left on the ground even though the sign states not to do so.  Donna Ambrose, #688, added that many people do not collapse their boxes so that the cardboard takes up more room than necessary.
  • § Libby McAllister, #A16, asked if it would be possible to do a survey to see if anyone was interested in having a First Aid class, CPR class, or lessons in using the defibrillators.  Bill Lembach answered that the fire department will come to conduct those classes.
  • § Barry Welch, #876, asked if Holiday Out were responsible for the recycling and Bill Lembach answered yes they were and that he would have Elvis contact them this afternoon.
  • § Karen Nadeau, #829, stated that she had received a letter from Comcast about upgrading equipment and wanted to know if that should be handled by her or does she need to go through the office.  Bill Lembach said that he would have Elvis contact our Comcast representative to find out about this.  Nettie Bromhall, #733 added that she had called and was told there was an $85 charge to come out, but you would receive postage to send the old box back. Roberta Kuegler, #753, said that she had been contacted via her TV and ordered the new parts and that Comcast had told her there was no charge to install since they were requiring the change.  John Bordwick, #840, added that he picks up a new box each year when he arrives and that he had no trouble installing said box.  Bob McAllister said that using the bulk account telephone number saves time when calling Comcast.
  • § Jan Mount, #800, asked if anyone else was having problems with their cable as she was.  Bill Lembach said that there had been a broken line the other day but that he wasn’t aware of any ongoing problems.  He will have Elvis call to check on that.
  • § Barry Welch, #876, asked if Channel 63 could be expanded to include such items as the potluck schedule and menu.  He also noted that some items need to be removed or revised.  Bill Lembach stated that the recreational content of channel 63 is controlled by the recreation department and that other items come from consult of him with Elvis. Bob McAllister noted that the VIII website contains the info on all the events including the potlucks and menus.  Barry then asked if the minutes were on the website and the answer was yes, but you need to be signed in to see those.  If you do not have an account with which to sign in, you can register for one at the bottom of the website page.  Terry Baxter, #612, added that if you go to the “Events Calendar” you are able to click on an event and obtain even more info on that event. Bill Lembach noted that the website has been well upgraded by Bob McAllister and Wally Ambrose said you should sign in to see how good it is.
  • § Barry also wanted to know the status of the weed problem.  Bill Lembach said that this needed to be taken care of on an individual basis as there was nothing put in the new budget for this year. 
  • § Jerry Fosnaugh - #659 said that Holiday Out sends out an email each month with information and wondered if VIII has considered doing such. Bill Lembach answered that we have had little success with email and that the response rate is poor.
  • § Tammy Lebel, #932 asked about lights on Tuna Drive being out for so long.  Bill Lembach told her that she needs to bring that up at an Indian River meeting since each association handles lights in a different way. He also said that there is a problem in that area with a broken line, but that it would mean digging up the road to repair it so they are working with the electrician to find another way to fix it.  If it requires digging the road up that will happen in the summer.
  • § Jerry Fossnaugh, #659, said to check the table outside the meeting room as there were lost and found items from the flea market.
  • § Dave Mowry, #910, wanted to thank his flea market parking crew for the wonderful job on Saturday.  Jerry noted that parking 500 to 600 cars in 4 hours was nothing short of magical! 

ADJOURN

The Chairman stated that with the agenda items completed & no further business to conduct and with no objection to adjournment, this meeting is adjourned, occurring at 11:01 AM.

Respectfully submitted,

Roberta Kuegler, Secretary

 

****************************************

VENTURE THREE, INC.

REGULAR JANUARY MEETING

of the BOARD OF DIRECTORS

WEDNESDAY, 18 JANUARY 2017

MINUTES

(Amended 2/13/2017)The Regular Meeting for January of the Board of Directors of Venture Three, Inc. was held on Wednesday, 18 January 2017 in the Venture Three Recreation Hall. The meeting started at 10:30 AM. President William Lembach welcomed the seventy-one who were in attendance.

WELCOME

CALL TO ORDER

ST. LUCIE COUNTY SHERIFF’S OFFICE

Russ Cullum of the St. Lucie County Sherriff’s Office spoke on the subjects of the beach burglaries, the grandparent scam, and false alarms. He said that while the beach burglar has been caught we need to continue to be locking our cars and not leaving valuables in them.  LT. Signam of the St Lucie County Sheriff’s Department who was with Russ also noted that while you may think nothing has been taken, these thieves are looking for information and will make copies of your registration, checkbook, etc and then use that to reproduce your documents. He said to report any break-in even if it looks like nothing was taken. Remember if you get a call about “your grandchild being in jail” to refrain from giving out any information, even their name as it is a scam to get you to send money.  If you have an alarm system be sure to contact your alarm company if you have any false alarms so that they can fix this.  The county is charging for false alarms at the rate of $100 each time and raising $100 for subsequent ones. You also need a county permit for your alarm.

Jerry Fosnaugh told of a scam that was tried against Venture 3 when he tried to sell an item on Craig’s List ahead of the flea market.  A “buyer” sent a check for a certain amount covering the cost and the transport and then wanted us to send an amount of it back for the transportation.  If Venture had cashed the check we would have lost the total amount as it was a bogus cashier’s check!  

Venture Three, Inc. wishes to express thanks to the St. Lucie County Sheriff’s Office for their continued support of our Associations.

President Bill Lembach made a motion to have Roberta Kuegler be acting Secretary today, replacing Bill Tranmer.

The motion was seconded by Jerry Herod. There was no discussion and the motion passed 9 to 0.

President Bill Lembach explained that “Mr. Tranmer has rendered his resignation to Terry Baxter, President of Venture Out at St. Lucie.  With Mr. Tranmer’s resignation, it makes him ineligible to be on the Venture Three Board as a delegate from St. Lucie and thus he is no longer secretary of the Venture Three Board.

The Annual Members meeting and Organizational Meeting of Venture Three will take place next month and we will vote on the new officers of Venture Three for the 2017-2018 term, including secretary. “

He then thanked Mr. Tranmer saying, “I want to publicly thank Bill Tranmer for his many years of service to the V-3 Community.  Bill has been Secretary for a long as I have been President which is many more than either of us want to admit. The secretary position is critical in assisting the President in meeting all the obligations of an association as outlined in the Florida statutes. Bill has acted in his capacity as secretary in a highly professional manner and did a tremendous service to the community.  It will be strange not having him on my right shoulder.”

ROLL CALL & DETERMINATION OF QUORUM

Venture Harbour, Inc.

Directors in attendance: Don Snodgrass, Bob McAllister, and Bob Woodhull

Venture Out at Indian River, Inc.

Directors in attendance: Jerry Herod, Beverly Baran, and Don Edwards

Venture Out at St. Lucie, Inc.

Directors in attendance: Bill Lembach, Cheryl Bryson, and Roberta Kuegler replacing Bill Tranmer

The Secretary stated that a quorum (of 9) was present and the meeting was declared open.

President Bill Lembach welcomed new delegates Bob McAllister and Bob Woodhull from Venture Harbour noting that he looked forward to working with them. 

He then greatly thanked as President and as their friend, both Bill Dwyer and Chuck Eichacker, long time members of the Venture Harbour and Venture Three Boards for their service.

DISPOSITION OF MINUTES OF THE REGULAR MEETING OF 16 NOVEMBER 2016

President Lembach noted “The Minutes of the Regular Monthly Meeting of the Venture Three, Inc. Board of Directors of 16 November 2016 have been posted on the bulletin board in the Recreation Hall and on the website. Does anyone wish to have those Minutes read? Are there errors or corrections? Then, if there are no corrections or additions, nor reading requested, the reading of the minutes is waived and the Minutes are approved by general consensus and will be retained on file.”

  • MOTION TO RESCIND & REPLACE SPECIAL ASSESSMENT PLAN
  • President Bill Lembach said that when we met in November to construct the hurricane damage payment we made and approved a motion that put the interest money into the Venture-III Contingency Fund.  Since then a statute was looked at that says any money allocated to reserve and contingency funds needs to be allocated based on the funds the monies went into.  Therefore he made a motion to rescind the authorization to move the accumulated funds to be credited to the Venture III Contingency Fund.  The motion was seconded by Cheryl Bryson.  There was no discussion and the motion passed 9 to 0.

REPORTS

  • TREASURER'S REPORT – by Cheryl Bryson (report on file)

After going over the report, Cheryl made two motions.

Motion #1: That the board authorize the following transfers from Contingency Funds to the Operating Fund:

  • $9, 631.82 from the V-III Contingency Fund to cover Hurricane Matthew Expenses.
  • $2,800 from the V-III Contingency Fund for pool motor.

             This motion was seconded by Bev Barran and passed 9 to 0 with no discussion.

     Motion #2: Transfers from Reserves: That the board authorize the following transfer from  the Reserve Funds to the Operating Fund.

  • $1,150 from the Golf Cart Store Roof Reserve for roof repair.
  • $2,323.26 from the Accumulated Contingency Funds Interest to the V-III Contingency Fund.

            This motion was seconded by Don Snodgrass and passed 9 to 0 with no discussion.

John Griffen suggested that with a vote of the owners the Board could move interest to the Contingency Fund.  Since an annual meeting is coming up that motion could be put on the agenda.  President Lembach agreed but is concerned we will not have a quorum. 

  • OPERATIONS/PROPERTY MANAGER'S REPORT – by Elvis Rock (report on file)
  • RECREATION COMMITTEE REPORT: Patty Snodgrass ((report on file)
  • VOLUNTEERS COMMITTEE REPORT: Bob McAllister (report on file)
  • LEGISLATIVE AFFAIRS REPORT John Griffen (report on file)
  • WEBSITE COMMITTEE REPORT Bob McAllister (report on file) Bob also thanked Dixie Hile for all her work with pictures on the website in the past saying that she was stepping down from that position. 
  • PRESIDENT’S REPORT: Bill Lembach (report on file)

President Lembach thanked Bob Woodhull for organizing the boat parade at Christmas time. 

President Lembach asked owners to please clean out their water meter boxes since the hurricane deposited mud and debris in many of them.

Speeding in V-III will be looked at by an ad hoc committee made up by Bill Lembach, Janet Siegler, Jim Ormiston and Bob McAllister.

President Lembach made a motion for the expenditure of $8,040 to pay for two new A/C units for the west room. The motion was seconded by Don Edwards and passed 9 to 0.

  • SUMMER PROJECTS: no report
  • RATIFICATION OF ACTIONS OF THE RECREATION COMMITTEE & MOTION TO ACCEPT ITEMS INTO INVENTORY & MOTIONS TO APPROVE ALL PLANNED COMMON ELEMENT CLOSURES FOR SPECIFIC EVENTS : Copy supplied of the list.

Motion: Ratify the recreation committee’s having closed the pool, the library, the north parking lot, the office parking lot, and the entire south recreation area (2/1/17) and the clubhouse, the north patio (2/1/17-2/5/17), and to allow the gates to remain open but manned on 2/4/17 and to allow parking along the road (unless otherwise posted)  and in the south recreation area on 2/4/17 for the flea market.

The motion was seconded by Cheryl Bryson and passed 9 to 0 with no discussion.

Motion: Ratify the Recreation Committee having closed the clubhouse for the following (see list attached).

This was seconded by Don Snodgrass and passed 9 to 0 with no discussion.

UNFINISHED BUSINESS

  • POOL FENCE PROJECT: The pool fence is completed and the only problem is learning how to open the lock. The project went well and is all approved by the county.
  • VANDALISM UPDATE: We continue to have vandalism. Measures have been taken to see who has been doing damage in the restrooms. Even a garbage can was stolen from storage. 
  • FORECLOSURE UNIT #812: This is in process and we have a lawyer working on it as does the owner.  Our lawyer has had contact with their lawyer. There is $4,300 owed to Venture Three as well as lawyer fees.  It looks like we will be getting our money, but the legal fees are already $2,500 and could go as high as $5,000.
  • RETURN OF THE PROXIES FOR THE ANNUAL MEETING : President Bill Lembach asked that we please return these if we haven’t done so yet. All sub associations need theirs also.
  • ST. LUCIE’S LIMITED COMMON AREA SEAWALL DAMAGE & REPAIR – Projects are in process, but county is asking us to jump through hoops to get the permits.  May be spring before activity.  Rick Harmon and Bob Quinn went through marina to try to temporarily fix some of the damage so no one gets hurt.
  • UNIT OWNERS WHO DO NOT MAINTAIN THEIR LOTS DURING THE OFF-SEASON

At the November meeting there was a lengthy discussion regarding the omnipresent concerns about weed growth, especially in the summer when owners are not in residence. There were a number of suggestions made, but the issue was left that Bill Lembach would obtain a cost quote for a park wide spraying program for the January meeting.

President Lembach went over the cost that he procured from the landscaper. It would be about $9,600 a year which comes to about $2.30 per month per owner. There are 53 lots with no grass, only pavers so they would be the only ones to fit having the weeds sprayed because if there is grass there is overspray and the herbicide will kill plants or grass nearby. The Finance Committee chose to take no action on this.  It will be referred to the Operations team and they will make a proposal with which to come back to this board. You may also contact the landscaper on an individual basis to have your own lot sprayed. Some discussion followed about the fact that people who don’t have pavers would pay for those who do.  Jerry Herod mentioned that even doing just lots with pavers could cause a neighbor’s plants or grass to be harmed so spraying could just create more problems.

NEW BUSINESS

  • RESTROOM SURVEY – REVISITED: People have asked President Lembach to revisit this topic since more than half of the owners were in favor of them. 58% wanted the bathrooms so President Lembach has revisited the survey.  He had hoped to have a cost proposal from the architect for plans to send out to contractors to get prices.  The board would have to approve the cost of the drawings first however.  This will be on the agenda next month and will also be brought to the Operations Committee. Questions were asked about other costs and the answer was this would only be for proposal drawings to go to contactors.  There would be major landscape drawings, etc. as well. Bathrooms will be ADA approved with one for men and one for women. The architect has three designs that the county will approve.
  • PROPOSED 2017-2018 V-3 BUDGET: Last year the cable provider gave us a bonus which was used to drop the condo fee to $180 per month.  The new proposed budget goes up $10 to $190. Every $4,212 expense means $1 increase in condo fee. Increases in insurance, software support, a full audit required this year, and operation and repairs of the pool as well as grounds have made some of the difference.  Utilities have gone up also.  Cheryl talked about the reserves where money has been decreased in the new budget.  Water project needed funds have decreased as we have continued to do such each year.  The Contingency Fund has a large increase $21,060 in the budget so increases $5 per unit per month. $1 of this will go to the contingency fund for the pool while the other $4 will go to the Venture Three Contingency Fund to replenish the monies taken out for hurricane damage.  This fund is extremely important because it helps pay for unbudgeted items. The Finance Committee worked very hard at the same time they were working on the Hurricane Matthew budget.
  • If you have any questions please ask Cheryl Bryson or someone else on the Finance Committee.
  • President Lembach reminded us that if you take money out of the savings account you need to replenish it!  So that is why half the increase comes from the hurricane.  Once the monies are replenished to $100, 000 and there are no large expenditures, it will be backed off the condo fee.
  • Jerry Herod explained that contingency funds may be used for any expenditure while reserves are only for the costs of the specific reserve fund.
  • All owners will have copies of this available today after the meeting. Others will be hand delivered or mailed.

MEMBERS’ FORUM

  • OPEN QUESTIONS FROM 04/20/2016 – None.

 (Please note that responses highlighted in blue are today’s responses.)

  • QUESTIONS, ETC. FROM 18 JANUARY 2017:

Ron Pfister Lot # 870 asked why there was a special assessment and increase in the dues.  Why was it not all an assessment?  Cheryl said she thought he means why not a larger assessment. She said that was much discussed.  Don Snodgrass said that delaying it over 2 years lessened the impact on people. Bill Lembach said it could be done either way.  There are folks on fixed incomes said Don Snodgrass.  It would have been about $400 instead of $200.  There were people even with the $200 who could not pay all at once.

Jerry Fosnaugh #659: Wouldn’t landscapers be responsible for weed whacking lots where weeds are growing?  Cheryl answered that the contract takes into consideration the number of lots with lawns.  Bill said we will ask the question.Jerry said there also weeds growing on pickle ball court.  Bev Baran said my landscaper doesn’t do mine weeds.

Barry Welch #876: He questioned the cost of letters for weeds and asked what the criteria for weeds is.  Bill answered this is a condominium and you need to understand that this is how it works. We are trying to address the weeds. Come in the summer and see what it looks like!  Most letters are emailed.

Vicky Stickrod Lots 765 and A 15: Vicky said that you can compare it to cable because some people have Dish or Direct TV, but still pay for cable.  They made that choice just as people with pavers choose pavers. If we budget for 53 lots with pavers and more are added the cost may go up.

Barry WelcH Lot #876  We hired grounds company not grass cutting company.  Isn’t it  inclusive?  Bill said not sure of distinction, but they are lawn maintenance.  We can spend anything we want.  It’s purely a cost issue.

There were no suggested agenda items.

ADJOURNMENT:

With no further business to conduct and with no objections, the meeting was adjourned at 12:10p.m.

Respectively Submitted,

Roberta Kuegler, Acting Secretary

For Your Information: Readers of these Minutes, please note that Minutes by their defined format of content are a record of what happened and they are NOT a transcript of the meeting. It is, has been, and will be my intent to follow this protocol.

 

  ****************************************

VENTURE THREE, INC.

REGULAR JANUARY MEETING

of the BOARD OF DIRECTORS

WEDNESDAY, 18 JANUARY 2017

MINUTES

The Regular Meeting for January of the Board of Directors of Venture Three, Inc. was held on Wednesday, 18 January 2017 in the Venture Three Recreation Hall. The meeting started at 10:30 AM. President William Lembach welcomed the seventy-one who were in attendance.

WELCOME

CALL TO ORDER

ST. LUCIE COUNTY SHERIFF’S OFFICE

Russ Cullum of the St. Lucie County Sherriff’s Office spoke on the subjects of the beach burglaries, the grandparent scam, and false alarms. He said that while the beach burglar has been caught we need to continue to be locking our cars and not leaving valuables in them.  LT. Signam of the St Lucie County Sheriff’s Department who was with Russ also noted that while you may think nothing has been taken, these thieves are looking for information and will make copies of your registration, checkbook, etc and then use that to reproduce your documents. He said to report any break-in even if it looks like nothing was taken. Remember if you get a call about “your grandchild being in jail” to refrain from giving out any information, even their name as it is a scam to get you to send money.  If you have an alarm system be sure to contact your alarm company if you have any false alarms so that they can fix this.  The county is charging for false alarms at the rate of $100 each time and raising $100 for subsequent ones. You also need a county permit for your alarm.

Jerry Fosnaugh told of a scam that was tried against Venture 3 when he tried to sell an item on Craig’s List ahead of the flea market.  A “buyer” sent a check for a certain amount covering the cost and the transport and then wanted us to send an amount of it back for the transportation.  If Venture had cashed the check we would have lost the total amount as it was a bogus cashier’s check!  

Venture Three, Inc. wishes to express thanks to the St. Lucie County Sheriff’s Office for their continued support of our Associations.

President Bill Lembach made a motion to have Roberta Kuegler be acting Secretary today, replacing Bill Tranmer.

The motion was seconded by Jerry Herod. There was no discussion and the motion passed 9 to 0.

President Bill Lembach explained that “Mr. Tranmer has rendered his resignation to Terry Baxter, President of Venture Out at St. Lucie.  With Mr. Tranmer’s resignation, it makes him ineligible to be on the Venture Three Board as a delegate from St. Lucie and thus he is no longer secretary of the Venture Three Board.

The Annual Members meeting and Organizational Meeting of Venture Three will take place next month and we will vote on the new officers of Venture Three for the 2017-2018 term, including secretary. “

He then thanked Mr. Tranmer saying, “I want to publicly thank Bill Tranmer for his many years of service to the V-3 Community.  Bill has been Secretary for a long as I have been President which is many more than either of us want to admit. The secretary position is critical in assisting the President in meeting all the obligations of an association as outlined in the Florida statutes. Bill has acted in his capacity as secretary in a highly professional manner and did a tremendous service to the community.  It will be strange not having him on my right shoulder.”

ROLL CALL & DETERMINATION OF QUORUM

Venture Harbour, Inc.

Directors in attendance: Don Snodgrass, Bob McAllister, and Bob Woodhull

Venture Out at Indian River, Inc.

Directors in attendance: Jerry Herod, Beverly Baran, and Don Edwards

Venture Out at St. Lucie, Inc.

Directors in attendance: Bill Lembach, Cheryl Bryson, and Roberta Kuegler replacing Bill Tranmer

The Secretary stated that a quorum (of 9) was present and the meeting was declared open.

President Bill Lembach welcomed new delegates Bob McAllister and Bob Woodhull from Venture Harbour noting that he looked forward to working with them. 

He then greatly thanked as President and as their friend, both Bill Dwyer and Chuck Eichacker, long time members of the Venture Harbour and Venture Three Boards for their service.

DISPOSITION OF MINUTES OF THE REGULAR MEETING OF 16 NOVEMBER 2016

President Lembach noted “The Minutes of the Regular Monthly Meeting of the Venture Three, Inc. Board of Directors of 16 November 2016 have been posted on the bulletin board in the Recreation Hall and on the website. Does anyone wish to have those Minutes read? Are there errors or corrections? Then, if there are no corrections or additions, nor reading requested, the reading of the minutes is waived and the Minutes are approved by general consensus and will be retained on file.”

  • MOTION TO RESCIND & REPLACE SPECIAL ASSESSMENT PLAN
  • President Bill Lembach said that when we met in November to construct the hurricane damage payment we made and approved a motion that put the interest money into the Venture-III Contingency Fund.  Since then a statute was looked at that says any money allocated to reserve and contingency funds needs to be allocated based on the funds the monies went into.  Therefore he made a motion to rescind the authorization to move the accumulated funds to be credited to the Venture III Contingency Fund and to return said funds to the reserves as required by the Condominium Act.

  The motion was seconded by Cheryl Bryson.  There was no discussion and the motion passed 9 to 0.

REPORTS

  • TREASURER'S REPORT – by Cheryl Bryson (report on file)

After going over the report, Cheryl made two motions.

Motion #1: That the board authorize the following transfers from Contingency Funds to the Operating Fund:

  • $9, 631.82 from the V-III Contingency Fund to cover Hurricane Matthew Expenses.
  • $2,800 from the V-III Contingency Fund for pool motor.

             This motion was seconded by Bev Barran and passed 9 to 0 with no discussion.

     Motion #2: Transfers from Reserves: That the board authorize the following transfer from  the Reserve Funds to the Operating Fund.

  • $1,150 from the Golf Cart Store Roof Reserve for roof repair.
  • $2,323.26 from Reserves to the V-III Contingency Fund.

            This motion was seconded by Don Snodgrass and passed 9 to 0 with no discussion.

John Griffen suggested that with a vote of the owners the Board could move interest to the Contingency Fund.  Since an annual meeting is coming up that motion could be put on the agenda.  President Lembach agreed but is concerned we will not have a quorum. 

  • OPERATIONS/PROPERTY MANAGER'S REPORT – by Elvis Rock (report on file)
  • RECREATION COMMITTEE REPORT: Patty Snodgrass ((report on file)
  • VOLUNTEERS COMMITTEE REPORT: Bob McAllister (report on file)
  • LEGISLATIVE AFFAIRS REPORT John Griffen (report on file)
  • WEBSITE COMMITTEE REPORT Bob McAllister (report on file) Bob also thanked Dixie Hile for all her work with pictures on the website in the past saying that she was stepping down from that position. 
  • PRESIDENT’S REPORT: Bill Lembach (report on file)

President Lembach thanked Bob Woodhull for organizing the boat parade at Christmas time. 

President Lembach asked owners to please clean out their water meter boxes since the hurricane deposited mud and debris in many of them.

Speeding in V-III will be looked at by an ad hoc committee made up by Bill Lembach, Janet Siegler, Jim Ormiston and Bob McAllister.

President Lembach made a motion for the expenditure of $8,040 to pay for two new A/C units for the west room. The motion was seconded by Don Edwards and passed 9 to 0.

  • SUMMER PROJECTS: no report
  • RATIFICATION OF ACTIONS OF THE RECREATION COMMITTEE & MOTION TO ACCEPT ITEMS INTO INVENTORY & MOTIONS TO APPROVE ALL PLANNED COMMON ELEMENT CLOSURES FOR SPECIFIC EVENTS : Copy supplied of the list.

Motion: Ratify the recreation committee’s having closed the pool, the library, the north parking lot, the office parking lot, and the entire south recreation area (2/1/17) and the clubhouse, the north patio (2/1/17-2/5/17), and to allow the gates to remain open but manned on 2/4/17 and to allow parking along the road (unless otherwise posted)  and in the south recreation area on 2/4/17 for the flea market.

The motion was seconded by Cheryl Bryson and passed 9 to 0 with no discussion.

Motion: Ratify the Recreation Committee having closed the clubhouse for the following (see list attached).

This was seconded by Don Snodgrass and passed 9 to 0 with no discussion.

UNFINISHED BUSINESS

  • POOL FENCE PROJECT: The pool fence is completed and the only problem is learning how to open the lock. The project went well and is all approved by the county.
  • VANDALISM UPDATE: We continue to have vandalism. Measures have been taken to see who has been doing damage in the restrooms. Even a garbage can was stolen from storage. 
  • FORECLOSURE UNIT #812: This is in process and we have a lawyer working on it as does the owner.  Our lawyer has had contact with their lawyer. There is $4,300 owed to Venture Three as well as lawyer fees.  It looks like we will be getting our money, but the legal fees are already $2,500 and could go as high as $5,000.
  • RETURN OF THE PROXIES FOR THE ANNUAL MEETING : President Bill Lembach asked that we please return these if we haven’t done so yet. All sub associations need theirs also.
  • ST. LUCIE’S LIMITED COMMON AREA SEAWALL DAMAGE & REPAIR – Projects are in process, but county is asking us to jump through hoops to get the permits.  May be spring before activity.  Rick Harmon and Bob Quinn went through marina to try to temporarily fix some of the damage so no one gets hurt.
  • UNIT OWNERS WHO DO NOT MAINTAIN THEIR LOTS DURING THE OFF-SEASON

At the November meeting there was a lengthy discussion regarding the omnipresent concerns about weed growth, especially in the summer when owners are not in residence. There were a number of suggestions made, but the issue was left that Bill Lembach would obtain a cost quote for a park wide spraying program for the January meeting.

President Lembach went over the cost that he procured from the landscaper. It would be about $9,600 a year which comes to about $2.30 per month per owner. There are 53 lots with no grass, only pavers so they would be the only ones to fit having the weeds sprayed because if there is grass there is overspray and the herbicide will kill plants or grass nearby. The Finance Committee chose to take no action on this.  It will be referred to the Operations team and they will make a proposal with which to come back to this board. You may also contact the landscaper on an individual basis to have your own lot sprayed. Some discussion followed about the fact that people who don’t have pavers would pay for those who do.  Jerry Herod mentioned that even doing just lots with pavers could cause a neighbors plants or grass to be harmed so spraying could just create more problems.

NEW BUSINESS

  • RESTROOM SURVEY – REVISITED: People have asked President Lembach to revisit this topic since more than half of the owners were in favor of them. 58% wanted the bathrooms so President Lembach has revisited the survey.  He had hoped to have a cost proposal from the architect for plans to send out to contractors to get prices.  The board would have to approve the cost of the drawings first however.  This will be on the agenda next month and will also be brought to the Operations Committee. Questions were asked about other costs and the answer was this would only be for proposal drawings to go to contactors.  There would be major landscape drawings, etc. as well. Bathrooms will be ADA approved with one for men and one for women. The architect has three designs that the county will approve.
  • PROPOSED 2017-2018 V-3 BUDGET: Last year the cable provider gave us a bonus which was used to drop the condo fee to $180 per month.  The new proposed budget goes up $10 to $190. Every $4,212 expense means $1 increase in condo fee. Increases in insurance, software support, a full audit required this year, and operation and repairs of the pool as well as grounds have made some of the difference.  Utilities have gone up also.  Cheryl talked about the reserves where money has been decreased in the new budget.  Water project needed funds have decreased as we have continued to do such each year.  The Contingency Fund has a large increase $21,060 in the budget so increases $5 per unit per month. $1 of this will go to the contingency fund for the pool while the other $4 will go to the Venture Three Contingency Fund to replenish the monies taken out for hurricane damage.  This fund is extremely important because it helps pay for unbudgeted items. The Finance Committee worked very hard at the same time they were working on the Hurricane Matthew budget.
  • If you have any questions please ask Cheryl Bryson or someone else on the Finance Committee.
  • President Lembach reminded us that if you take money out of the savings account you need to replenish it!  So that is why half the increase comes from the hurricane.  Once the monies are replenished to $100, 000 and there are no large expenditures, it will be backed off the condo fee.
  • Jerry Herod explained that contingency funds may be used for any expenditure while reserves are only for the costs of the specific reserve fund.
  • All owners will have copies of this available today after the meeting. Others will be hand delivered or mailed.

MEMBERS’ FORUM

  • OPEN QUESTIONS FROM 04/20/2016 – None.

 (Please note that responses highlighted in blue are today’s responses.)

  • QUESTIONS, ETC. FROM 18 JANUARY 2017:

Ron Pfister Lot # 870 asked why there was a special assessment and increase in the dues.  Why was it not all an assessment?  Cheryl said she thought he means why not a larger assessment. She said that was much discussed.  Don Snodgrass said that delaying it over 2 years lessened the impact on people. Bill Lembach said it could be done either way.  There are folks on fixed incomes said Don Snodgrass.  It would have been about $400 instead of $200.  There were people even with the $200 who could not pay all at once.

Jerry Fosnaugh #659: Wouldn’t landscapers be responsible for weed whacking lots where weeds are growing?  Cheryl answered that the contract takes into consideration the number of lots with lawns.  Bill said we will ask the question.Jerry said there also weeds growing on pickle ball court.  Bev Baran said my landscaper doesn’t do mine weeds.

Barry Welch #876: He questioned the cost of letters for weeds and asked what the criteria for weeds is.  Bill answered this is a condominium and you need to understand that this is how it works. We are trying to address the weeds. Come in the summer and see what it looks like!  Most letters are emailed.

Vicky Stickrod Lots 765 and A 15: Vicky said that you can compare it to cable because some people have Dish or Direct TV, but still pay for cable.  They made that choice just as people with pavers choose pavers. If we budget for 53 lots with pavers and more are added the cost may go up.

Barry WelcH Lot #876  We hired grounds company not grass cutting company.  Isn’t it  inclusive?  Bill said not sure of distinction, but they are lawn maintenance.  We can spend anything we want.  It’s purely a cost issue.

There were no suggested agenda items.

ADJOURNMENT:

With no further business to conduct and with no objections, the meeting was adjourned at 12:10p.m.

Respectively Submitted,

Roberta Kuegler, Acting Secretary

For Your Information: Readers of these Minutes, please note that Minutes by their defined format of content are a record of what happened and they are NOT a transcript of the meeting. It is, has been, and will be my intent to follow this protocol.

 

  ****************************************

VENTURE THREE, INC.

REGULAR MARCH MEETING

of the BOARD OF DIRECTORS

WEDNESDAY, 20 APRIL 2016

MINUTES

The Regular Meeting for November 2016 of the Board of Directors of Venture Three, Inc. was held on Wednesday, 16 November 2016 in the Venture Three Recreation Hall. The meeting started at 10:30 AM. President William Lembach welcomed the 68 who were in attendance.

Prior to the start of the meeting, appreciation was expressed to Carolyn Tranmer for preparing the coffee and to Patty Snodgrass and Carolyn Tranmer for the pastries for the Social, and to Barbara Fugazzotto for all the signage.

WELCOME

CALL TO ORDER

ST. LUCIE COUNTY SHERIFF’S OFFICE

Russ Cullum & Lt. MacIntosh of the St. Lucie County Sherriff’s Office spoke on the subjects of V-3 having been very good from a crime perspective, car burglaries have continued with windows being broken for access (3 of 4 perps arrested), 29 car burglaries were done in one night at homes – all cases the cars were unlocked, the SLCSO advice – LOCK THE DOORS TO YOUR CAR & YOUR HOME, break-ins occur at beach parking during the daytime and at homes during the nighttime hours, do not confront apparent criminals – call 911 instead.

Venture Three, Inc. wishes to express thanks to the St. Lucie County Sheriff’s Office for their continued support of our Associations.

ROLL CALL & DETERMINATION OF QUORUM

Venture Harbour, Inc.

Directors in attendance: Chuck Eichacker, Dr. Bill Dwyer, and Jim Peters (for Don Snodgrass)

Venture Out at Indian River, Inc.

Directors in attendance: Jerry Herod, Beverly Baran, and Don Edwards

Venture Out at St. Lucie, Inc.

Directors in attendance: Bill Lembach, Cheryl Bryson, and Bill Tranmer

The Secretary stated that a quorum (of 9) was present and the meeting was declared open.

DISPOSITION OF MINUTES OF THE REGULAR MEETING OF 20 APRIL 2016

President Lembach noted “The Minutes of the Regular Monthly Meeting of the Venture Three, Inc. Board of Directors of 20 April 2016 have been posted on the bulletin board in the Recreation Hall and on the website. Does anyone wish to have those Minutes read? Are there errors or corrections? Then, if there are no corrections or additions, nor reading requested, the reading of the minutes is waived and the Minutes are approved by general consensus and will be retained on file.”

REPORTS

  • TREASURER'S REPORT By Treasurer Cheryl Bryson – There were three reports,- the year- end report, the current report through September, and the reserves report. The reports will be retained on file and are attached to the original of these Minutes.

The Treasurer moved that 6 transfers from Contingency funds be transferred to V-3 Operating for new pool fence (4), termite extermination, & cleaning/painting of outside wall of the swimming pool. (2nd – Bill Tranmer), no discussion, motion approved unanimously (9-0).

The Treasurer moved that 2 transfers from Reserve funds be transferred to V-3 Operating for excess costs on the Albacore water line repair, & cleaning/painting of exterior of the clubhose and library. (2nd – Bill Tranmer), no discussion, motion approved unanimously (9-0).

  • OPERATIONS/PROPERTY MANAGER'S REPORT – by Elvis Rock, Property Manager, touching on issues/complaints regarding the continued use/flushing of non-biodegradable personal wipes clogging the sewer system (one lift station pump replaced @ $1400), do not flush paper hand towels in  the ladies restroom (caused a sewer backup), the sump pump in the Storage Area had to be replaced, Golf carts which are not registered are not allowed on AIA including the sidewalks and the grass berms (one exception is the permitted use on the grass berm between the main entrance and as far south to get to the beach access area otherwise, it could be $250 fine and confiscation of the golf cart).
  • RECREATION COMMITTEE REPORT – No report.
  • PARK PATROL COMMITTEE REPORT – No Report
  • VOLUNTEERS COMMITTEE REPORT – No report.
  • LEGISLATIVE AFFAIRS REPORT – by John Griffen reported that there has been no action/activity upon which to report.
  • WEBSITE COMMITTEE REPORT – by Sally Cousino for Bob McAllister. Report to be retained on file.
  • PRESIDENT’S REPORT –SUMMER PROJECTS: The President’s Report touched on the following: termite eradication from clubhouse, thanks to the team that removed all the kitchen items and who secured the outside perimeter, replaced backflow preventers, sent letter to HO bike rider banning him from all V3 roads unless he follows our rules, hired a new housekeeper (Elizabeth), replaced Kathy Summers in the office who could not return after her illness with Lilly, thanked Edna Geller for a post –summer storm cleanup, thanks to James Newman who provided a new compressor at his expense, painted the outside of the clubhouse, library, maintenance shop, pool, pool curbing, & restroom (used outside contractor because of the size of the task), cleaned pool deck, had installed a new pool fence, gates, & locks, new signs for the pool, new outside pool lights, new shower head for pool, Emergency lights inside clubhouse, new restrooms doors & locks, new restroom fixtures, new restroom mirrors, kitchen appliances professionally cleaned, new gutters on clubhouse, water line repair on Albacore Dr., Paving of Albacore Dr., addition of a new Pickleball Court, evicted tenant(s) from unit #803 with the complete cooperation of the owner of #803.

RATIFICATION OF ACTIONS OF THE OPERATIONS COMMITTEE - None

RATIFICATION OF ACTIONS OF THE RECREATION COMMITTEE

Bill Tranmer moved that the actions of the Recreation Committee that have occurred over the last month be ratified (2nd – Cheryl Bryson), no discussion, motion approved unanimously (9-0).

UNFINISHED BUSINESS

  • POOL FENCE PROJECT

The President reported that the new pool fencing, gates, & locks are essentially complete except for one railing and that the project took much longer than expected primarily to satisfy St. Lucie County questions and requirements.

  • RESTROOM SURVEY

The results of the informal restrooms at the beach survey were presented and discussed. Because the results did not meet any of the requirements to indicate approval of a proxy vote, the project has been abandoned.

Bill Tranmer motioned to rescind the approval of the expenditure of $1500 for the architectural drawings, 2nd – Cheryl Bryson, no discussion, motion approved unanimously (9-0). Bill then noted that the special assessment of $400/unit automatically expired as a proxy vote was not completed by 15 November 2016, invoking paragraph 3 of the original motion ( of April). Bill then moved to rescind the motion which approved the additional assessment of $400 if additional funds were to become necessary, 2nd – Cheryl Bryson, no discussion, motion approved unanimously (9-0).

  • ADDITIONAL PICKLEBALL COURT

The construction of an additional Pickleball court was completed. It was self-funded by the players.

NEW BUSINESS

  • HURRICANE REVIEW

President Lembach gave detailed report on the work that was done by a group of volunteers, an effort which saved the community an undefined but large amount of money in cleanup costs. He the recognized the volunteers individually.

Bill then itemized a damage list, some of which is repaired at this point, some remaining to be done. List & report attached hereto.

  • SPECIAL ASSESSMENT

The President then actual or estimated costs for repair/replacement of the itemized list which was (at this point) $121,330 or $346/unit. However, it was noted there are funds available which when applied to these costs, would reduce the balance by $48,684 or ~$207/unit.

Cheryl Bryson moved to authorize an assessment to all unit owners for damage from Hurricane Matthew to the properties of Venture-Three, Inc., Venture Out at St. Lucie, Inc., and Venture Out at Indian River, Inc. and for debris clean-up for all the sub-associations with the assessment to be limited to a range of $200 to $250 and to be left to the determination of the Finance Committee pending their final review of the Reserve & Contingency funds during the current budget preparation for the fiscal year 2017-2018. (2nd – Jerry Herod), limited discussion, motion approved unanimously (9-0).

Cheryl Bryson moved to authorize the Rec Contingency and the Equipment Contingency Funds with the current funds in the amounts of $3,016.98 and $4,573.48, respectively, to be rolled over into the Venture Three Contingency Fund. (2nd – Jerry Herod), limited discussion, motion approved unanimously (9-0).

Cheryl Bryson moved to authorize the accumulated interest from the Reserve/Contingency Funds to be credited to the Venture III Contingency Fund. (2nd – Bill Tranmer), limited discussion, motion approved unanimously (9-0).

Cheryl Bryson moved to authorize the Finance Committee to establish, during their current reserve study, two (2) new Reserve Funds for the Marina Docks and for the North and South End Seawalls. (2nd – Bill Tranmer), Discussion followed especially regarding the mitigation plan/funding for the retaining wall at the Fishing Station, motion approved (8-0) with Director Edwards of Indian River abstaining.

  • VANDALISM

The President, with great disappointment bordering on disgust, reported two incidents of pure vandalism in the men’s restroom behind the clubhouse. The doors had just been replaced when someone tore the door closer mechanism off the door. A scant few days after repairs were done, someone ripped the door to one of the stalls off the wall, breaking the brackets, the hinges, & the door. The cost to replace that door will be ~$2,000 as it is a special size. As it now stands, because of the wanton destruction of common property by individual(s) who had to have a common property key to get in the restroom, that door will be replaced by a curtain on a rod. It is sad that one of our residents would do these things.

  • FORECLOSURE UNIT #812

The owner of unit #812 has fallen significantly into arrears on her account. She has been sent letters and the property has had a lien placed upon it. Indian River has said that they want Venture Three, Inc. to act on their behalf and start the foreclosure process. The foreclosure process will now proceed.

MEMBERS’ FORUM

(Please note that responses highlighted in blue are today’s responses.)

  • OPEN QUESTIONS FROM 04/20/2016 – None
  • Questions, etc. from 16 November 2016:

Joan Clark, #818 - Expressed great thanks to the members of the hurricane cleanup team of volunteers.

Barry Welch, #876 – Asked if we could recover some monies from our insurance for the hurricane damages. There was not enough damage and most of it was not covered under our storm policy.

Edna Geller, #890 – Asked if anything could be done along the dog walk fence and the debris incursions. The debris that comes thru the fence is from the land just north of the fence (and up to the road) which is owned by an individual who just does not care.

Rosalie Hoffman, #919 – Asked if FEMA could help with our hurricane damage and expenses. There was not enough damage and for FEMA to become involved we would have had to have been declared a disaster area - which we were not.

Dave Mowry, #910 – The islands on Fisherman’s Blvd have become dog walks. Such use is often. This a perennial problem in many places that are NOT dog walks and even in places that are posted as not being dog walks. Some dog owners just plain do not care and are too lazy to take their pets to approved dog walks. Just another form of arrogance of the “I do not care about you” type.

Mick Saunders, #845 – reported that intersection of Stingray and Fisherman’s Blvd has become very dangerous with walker, riders, golf carts, and vehicles being on the wrong side of the road when someone else rounds the turn in the correctly. Well, Mick, we just cannot fix stupid!

Barry Welch, #876 – Some golf carts are exceeding the 10mph speed limit. It is up to each operator of any vehicle to observe the speed limit and all other traffic controls/signs.

There were no suggested agenda items.

ADJOURNMENT:

With no further business to conduct and with no objections, the meeting was adjourned at 12:22p.m.

Respectively Submitted,

Bill Tranmer, Secretary

For Your Information: Readers of these Minutes, please note that Minutes by their defined format of content are a record of what happened and they are NOT a transcript of the meeting. It is, has been, and will be my intent to follow this protocol.

 

 

  ****************************************

VENTURE THREE, INC.

SPECIAL MEETING of the MEMBERSHIP

WEDNESDAY, 13 JULY 2016

MINUTES

A Special Meeting of the Membership of Venture Three, Inc. was held on Wednesday, 13 July 2016 in the Conference Room of the Venture Three Recreation Hall. The meeting started at 10:30 AM. President William Lembach welcomed the 10 who were in attendance.

WELCOME

CALL TO ORDER

The meeting as was called to order at 10:30am by the President

PROOF OF NOTICE OF MEETING & VERIFICATION OF A QUORUM

The proof of notice in the form of an affidavit was read.

REPORTS OF OFFICERS, IF ANY - None

REPORTS OF COMMITTEES, IF ANY - None

UNFINISHED BUSINESS - (REQUIRES A QUORUM) – NONE.

NEW BUSINESS - (REQUIRES A QUORUM)- None

VOTING FOR PICKLE BALL COURT INSTALLATION

A short overview of the initiative to add a second pickleball court was given.

VOTING RESULTS

There were 202 proxies returned, of which 202 were in favor of having a second pickleball court. There were none cast in the negative.

MEMBERS INPUT, QUESTIONS, AND COMMENTS - None

ADJOURN

With the agenda completed and with no further business to be conducted, the meeting was adjourned by the President at 10:38am.

 

****************************************

VENTURE THREE, INC.

REGULAR MARCH MEETING

of the BOARD OF DIRECTORS

WEDNESDAY, 20 APRIL 2016

MINUTES(AMENDED)

The Regular Meeting for April 2016 of the Board of Directors of Venture Three, Inc. was held on Wednesday, 20 April 2016 in the Venture Three Recreation Hall. The meeting started at 10:30 AM. President William Lembach welcomed the 84 who were in attendance.

Prior to the start of the meeting, appreciation was expressed to Carolyn Tranmer for preparing the coffee and to Kay Kling, Margaret Larson, Arlene Miller, Patty Snodgrass and Carolyn Tranmer for the pastries for the Social, and to Barbara Fugazzotto for all the signage.

WELCOME

CALL TO ORDER

ST. LUCIE COUNTY SHERIFF’S OFFICE

Russ Cullum of the St. Lucie County Sherriff’s Office spoke on subjects including “Shred It Day”, a no-cost event, to be held Saturday, 14 May 2016 from 8am – 1pm, at the main Sheriff’s Office located at 4700 W. Midway Road, identity theft being the largest crime in the U.S., the stealing of vehicle registration plate stickers that is occurring at public areas, and theft from vehicles left unlocked and from locked vehicles with valuables which are visible, and, to call 871-5303 if you wish to have your property checked during a period you are away.

Venture Three, Inc. wishes to express thanks to the St. Lucie County Sheriff’s Office for their continued support of our Associations.

ROLL CALL & DETERMINATION OF QUORUM

Venture Harbour, Inc.

Directors in attendance: Chuck Eichacker, Dr. Bill Dwyer, and Don Snodgrass

Venture Out at Indian River, Inc.

Directors in attendance: Jerry Herod, Beverly Baran, and Mick Saunders (for Don Edwards)

Venture Out at St. Lucie, Inc.

Directors in attendance: Bill Lembach, Cheryl Bryson, and Bill Tranmer

The Secretary stated that a quorum (of 9) was present and the meeting was declared open.

DISPOSITION OF MINUTES OF THE REGULAR MEETING OF 16 MARCH 2016

President Lembach noted “The Minutes of the Regular Monthly Meeting of the Venture Three, Inc. Board of Directors of 16 March 2016 have been posted on the bulletin board in the Recreation Hall and on the website. Does anyone wish to have those Minutes read? Are there errors or corrections? Then, if there are no corrections or additions, nor reading requested, the reading of the minutes is waived and the Minutes are approved by general consensus and will be retained on file.”

REPORTS

  • TREASURER'S REPORT By Treasurer Cheryl Bryson – The report will be retained on file and is attached to the original of these Minutes.
  • OPERATIONS/PROPERTY MANAGER'S REPORT – by Elvis Rock, Property Manager, touching on issues/complaints regarding the debris left by the new lawn service both on buildings and on driveways/walkways. There were other similar complaints voiced at the meeting.
  • RECREATION COMMITTEE REPORT – by Don Snodgrass for Patty Snodgrass. Report retained on file.
  • PARK PATROL COMMITTEE REPORT – No Report
  • WEB SITE COMMITTEE REPORT – by Sally Cousino who announced the resignations of herself and Ed Cehelnik and the appointment of the new chair, Bob McAllister. Both reports to be retained on file.
  • VOLUNTEERS COMMITTEE REPORT – by Bob McAllister. Report retained on file.
  • LEGISLATIVE AFFAIRS REPORT – by John Griffen reported that “we are shut down until the Fall”.
  • PRESIDENT’S REPORT: The President’s Report touched on the need for construction projects to be properly permitted by St. Lucie County, the V-3 lawn mowers are on consignment at Treasure Coast Lawn Equipment, the status of the pool fence project and the donation for same of $10,000 from the Recreation Committee, the installation of the exterior soffit lighting on the Library, the cleaning of the kitchen stoves, the first “Catch Someone Doing Something Right” recognition which went to Edna Geller (for collecting and disposing of palm fronds from the common elements) and to Dave Mowry & Ron Curcio (for repairing the storage lot gate that was on the losing end of a battle with an unknown person’s vehicle), the repair of the Bocce Court woodwork, and reminders to store/secure loose items in advance of hurricane season/owner’s leaving the property.

RATIFICATION OF ACTIONS OF THE OPERATIONS COMMITTEE

Bill Tranmer moved that the actions of the Operation Committee that have occurred over the last month be ratified (2nd – Cheryl Bryson), no discussion, motion approved unanimously (9-0). This included eliminating all reference regarding control & use of the Fishing Station from the Venture Three By-Laws and Rules & Regulations (par 3.L.5) and returning same to Venture Out at Indian River, Inc. This action was taken at the formal request of Venture Out at Indian River, Inc. based upon the plat which defines the North End Buffer Zone as part of Venture Out at Indian River, Inc. and their stating that they wish to control the use of the Fishing Station.

RATIFICATION OF ACTIONS OF THE RECREATION COMMITTEE

Bill Tranmer moved that the actions of the Recreation Committee that have occurred over the last month be ratified (2nd – Cheryl Bryson), no discussion, motion approved unanimously (9-0).

UNFINISHED BUSINESS

  • SAFETY COMMITTEE UPDATE

Bill Lembach announced the first initiative of the committee will start now with all new tenants receiving a personal introduction to the key rules regarding the facilities and their proper use, rules that are often broken because of a lack of knowledge such as swimming pool rules, golf cart operation, speed limit, lighted bicycles at night, and quiet hours.

  • POOL FENCE PROJECT

Holiday Out has offered the use of their pool to V-3 residents, tenants, & guests during the replacement of our pool fence insofar as V-3 provides monitors who will control the access of our residents. The times will be announced as the closure period becomes more firm.

NEW BUSINESS

  • COMCAST ROLL OUT

The Comcast HD roll-out scheduling will be held in the clubhouse from 11am – 3pm on 27 & 28 April 2016. If you already have HD service (meaning you can receive channel 432, for example), then you do not need to do or schedule anything.

  • SUMMER WATER PROJECT

Bill Lembach reported that this summer’s water project would take place on Albacore Street in St. Lucie. He also noted that the repaving would not take place immediately at the conclusion of the water project as there will be heavy equipment being brought onto the street to remove a roof and also to install 3 new seawalls. Once the heavy equipment is no longer needed, the road will be repaved.

Bill Lembach moved to approve the expenditure (from the water line reserve) of $52,000 (2nd – Jerry Herod), no discussion, approved unanimously (9-0).

  • SUMMER ROAD RE-PAVING

Bill Lembach moved to approve the expenditure (from the Roads reserve) of $31,847 (2nd – Jerry Herod), no discussion, approved unanimously (9-0).

Cheryl Bryson moved to approve the transfer of $52,000 from the Water Line reserve to Operating and to transfer $31,847 from the Roads reserve to Operating, (2nd – Bill Dwyer), no discussion, approved unanimously (9-0).

  • ELIMINATION OF AGE & GENDER BIAS

Bill Lembach stated that it is necessary that our rules comply with the Florida mandate against age & gender bias. Toward that end a proposed set of rules amendments were distributed to the Board members. In addition to the initiative measures, there was a proposed change to eliminate the Fishing Station language as the Fishing Station has become, at their request, Indian River’s responsibility to manage. Bill Lembach moved to approve these proposed amendments. (2nd – Don Snodgrass).

Bill Tranmer then moved to amend the previous motion to include the addition of the Pickleball Court and to delete any reference to the Horseshoe Pit (it having been already removed). (2nd – Cheryl Bryson). No discussion. Motion to amend prior motion approved unanimously (9-0).

There was further discussion on the now amended motion. Cheryl Bryson moved to further amend the amended motion to not include references to functions where alcohol was served (specifically the Pool Hall) and persons under 21 were prohibited from attending said functions. (2nd – Bill Lembach). Limited discussion. Motion approved unanimously (9-0).

The twice amended motion was restated. No further discussion. The twice amended motion was approved unanimously (9-0).

  • RESTROOM SURVEY 

Interim results show that that in two Associations (Venture Harbour(18/23, with 75% needed) & Venture Out at Indian River(45/73, with 60% needed)) each is 1 vote in favor above the minimum required while Venture Out at St. Lucie is 4 votes (72/114, with 66-2/3% needed) below the minimum.

Bill Lembach moved to approve the expenditure of $1500 for architectural drawings of restrooms at the beach property contingent upon positive results from the survey (due for return by June 1st). (2nd – Cheryl Bryson). Minimal discussion. Motion approved unanimously (9-0).

Bill Lembach moved that the Board approve a special assessment to be paid in one installment and not to exceed $400 per unit to be used toward the construction of restrooms at the Venture Three, Inc. Beach access property subject to the following contingencies.

  1. Contingent upon approval of the rest rooms addition to the beach access common property by vote of the owners in accordance with the Condominium Act and the documents of the three Associations. The vote may be at a special meeting of the owners in each Association and may be in person at the meeting or by proxy. Each Association will notice and conduct its own special owners’ meeting.
  2. The special assessment may not be billed to unit owners unless and until the project is approved by the owner votes in all three Associations. If the owners’ vote fails to gain approval of the project, the special assessment approval shall automatically terminate and be of no further force nor effect.
  3. The special assessment shall automatically expire if the owners’ vote in all three of the Associations has not been completed by November 15, 2016.
  4. If the owners’ vote approves the project, and the architectural drawings, permitting costs, and construction costs are determined to render the special assessment insufficient to fully fund the project, a motion may brought at a regular or special Venture Three, Inc. Board Meeting for an additional special assessment not to exceed another $400 per unit.

(2nd – Bill Dwyer). Some discussion followed. Motion approved unanimously (9-0).

Bill Lembach then moved to approve sending a proxy regarding the restrooms approval to all owners. The proxy must have the total cost (with contingencies included) broken down on a per unit basis and to include the time frame and method(s) of payment of the assessment. (2nd - Cheryl Bryson), limited discussion, motion approved unanimously (9-0).

  • ADDITIONAL PICKLEBALL COURT

Bill Lembach moved to approve the construction of a standalone Pickle ball court in the Common Recreation area near the basketball court noting that the cost would be ~$12,000 which would be self-funded by the Pickle ball participants. (2nd – Jerry Herod), some discussion, motion approved by majority (8-1).

Bill Lembach then moved to approve sending a proxy regarding the approval of constructing a standalone Pickle ball court to all owners. The proxy must indicate that this project is at no cost to the owners. (2nd – Jerry Herod), limited discussion, motion approved by majority (8-1).

MEMBERS’ FORUM

(Please note that responses highlighted in blue are today’s responses.)

  • OPEN QUESTIONS FROM 03/16/2016
    • Barrie Welch - #876: Brought up the question of having the Nature’s Grounds crew spray pavers for weeds once a month in the Summer. Response, Bill Lembach: Nature’s Grounds is looking at both the effort & cost and there will be a further response in April. Response #2, item was discussed with Nature’s Grounds who will submit a cost proposal (not yet received).
    • Nettie Bromhall - #733: Asked why a coach light is allowed to have colored panels defeating the purpose of illumination. Response, Bill Lembach: The Light Committee has taken this an action item to investigate. Response #2, the colored panels have been removed, Item closed.
    • George Driscoll - #703: Asked that when the V-3 Pool is closed for the fencing project, could arrangements be made for V-3 folks o use the Holiday Out Pool. Response, Bill Lembach: Yes, the request will be made to Holiday Out. Response #2, Holiday Out has offered the use of their pool during the time that the V-3 pool is closed for the fence replacement project provided that V-3 provides monitors who will have a key card to allow for V-3 users to enter. V-3 thanks Holiday Out for making this provision available. Details will be announced when the timing of the V-3 pool closure is known.  Item closed.

NEW QUESTIONS/COMMENTS/SUGGESTED AGENDA ITEMS

  • Dave Mowry - #910: Asked if a better compacting job could be done on road crosscuts such that the new paving does not sink a few months after project completion as it did in numerous places on S. Sailfish.
  • Dave Mowry - #910: Asked that some signage be installed on the islands on Fisherman’s Blvd stating that the area is not to be used as a dog walk/relief area.Response: Request will be considered by Operations.
  • Barry Welch - #876: Asked if anything could be done about the raccoon roaming the Indian River area..Response, Bill Lembach: Unless the animals shows signs of rabies (which should immediately result in a call to County Animal Control), there is nothing that can reasonably be done as we live in an area that is rife with wildlife.
  • Barry Welch - #876: Commented that regarding the Beach area restrooms, it is a big an expense for little use.
  • Barry Welch - #876: Raised again the question of having the lawn service provide spraying for weeds on units that do not have grass. (Response, see first item in Open Questions section immediately above.)
  • Barry Welch - #876: Asked that if when the roads are being repaved could something be done to improve the drainage. Response, Bill Lembach, The property is located in designated flood control area and as such we are required to rely on natural percolation of rainwater and not allowed to add any additional drains. For the most part rainwater disappears relatively quickly.
  • Jerry Herod - #874: Reminded people that when getting ready to leave for the season to donate non-perishable items that you may have to the Food Pantry boxes in the Round Room.
  • Nettie Bromhall - #733: Asked why a coach light is allowed to have colored panels defeating the purpose of illumination. Response, Bill Lembach: The Light Committee has taken this an action item to investigate.
  • Rosalie Hoffman - #919: Noted that previously stated concern were for the safety of the children and that we are not against children. Thanked the Board for new rules consideration. Response, Bill Lembach, noted that there is a newly adopted set of Rules, but, this issue was not addressed in those amendments.
  • Roberta Kuegler - #753: Asked if the restrooms resulted in a special assessment, would there be consideration for those on limited/fixed incomes to make installment payments. Response, Bill Lembach: Yes.
  • Joe Helhoski - #691: Asked if the voting we were discussing applied to all proxies. Response, Bill Tranmer, No. There are a number of types of votes with differing percentages and differing basis. The one being discussed here is for Material Alteration or Substantial Addition to the Common Elements. The voting for same is controlled by the Associations’ Declarations, or, those being silent, the applicable Florida Statutes criteria prevail.
  • Mike Richards - #632: Asked assuming all the voting was tabulated by Association, when do all the votes come together as one total. Response, Bill Tranmer, Actually they do not ever get to one total for this type of vote. There are actually 6 positive votes necessary for passage, - the owners of the 3 Associations, individually, and, the Boards of the 3 Associations, individually. Should any one of the votes fail, the entire initiative fails.

There were no suggested agenda items.

ADJOURNMENT:

With no further business to conduct and with no objections, the meeting was adjourned at 12:32p.m.

Respectively Submitted,

Bill Tranmer, Secretary

For Your Information: Readers of these Minutes, please note that Minutes by their defined format of content are a record of what happened and they are NOT a transcript of the meeting. It is, has been, and will be my intent to follow this protocol.

 

 

  ****************************************

VENTURE THREE, INC.

REGULAR MARCH MEETING

of the BOARD OF DIRECTORS

WEDNESDAY, 16 MARCH 2016

MINUTES

The Regular Meeting for March 2016 of the Board of Directors of Venture Three, Inc. was held on Wednesday, 16 March 2016 in the Venture Three Recreation Hall. The meeting started at 10:30 AM. President William Lembach welcomed the 84 who were in attendance.

Prior to the start of the meeting, appreciation was expressed to Carolyn Tranmer for preparing the coffee and to Arlene Miller, and Carolyn Tranmer for the preparing the Venture Three 40th Anniversay cake, and to Barbara Fugazzotto for all the signage.

WELCOME

CALL TO ORDER

ST. LUCIE COUNTY SHERIFF’S OFFICE

Russ Cullum of the St. Lucie County Sherriff’s Office spoke on subjects including Venture Three having no reported crime this past month, and, he once again warned against the IRS & FBI telephone scams – his recommendation, just hang up, say nothing.

Venture Three, Inc. wishes to express thanks to the Sheriff’s Office for their continued support.

ROLL CALL & DETERMINATION OF QUORUM

Venture Harbour, Inc.

Directors in attendance: Chuck Eichacker, Dr. Bill Dwyer, and Don Snodgrass

Venture Out at Indian River, Inc.

Directors in attendance: Jerry Herod, Beverly Baran, and Don Edwards

Venture Out at St. Lucie, Inc.

Directors in attendance: Bill Lembach, Cheryl Bryson, and Bill Tranmer

The Secretary stated that a quorum (of 9) was present and the meeting was declared open.

DISPOSITION OF MINUTES OF THE REGULAR MEETING OF 17 FEBRUARY 2016

President Lembach noted “The Minutes of the Regular Monthly Meeting of the Venture Three, Inc. Board of Directors of 17 February 2016 have been posted on the bulletin board in the Recreation Hall and on the website. Does anyone wish to have those Minutes read? Are there errors or corrections? Then, if there are no corrections or additions, nor reading requested, the reading of the minutes is waived and the Minutes are approved by general consensus and will be retained on file.”

REPORTS

  • TREASURER'S REPORT By Treasurer Cheryl Bryson – The report will be retained on file and is attached to these Minutes.
  • OPERATIONS/PROPERTY MANAGER'S REPORT – by Elvis Rock, Property Manager, touching on Sani wipes are still a problem to the sewer system, having caused failure of the 2 pumps in the North Lift Station resulting in their having to be replaced. This after just two weeks ago, having to have replace both pumps in the South Lift Station – FOR THE SAME REASON. The message just is not getting out – sani-wipes do NOT disintegrate and are the sole cause of all these failures. PUMPS ARE EXPENSIVE!!
  • RECREATION COMMITTEE REPORT – by Patty Snodgrass. Report retained on file.
  • PARK PATROL COMMITTEE REPORT – No Report
  • VOLUNTEERS COMMITTEE REPORT – by Bob McAllister. Report retained on file.
  • LEGISLATIVE AFFAIRS REPORT – by John Griffen reported that all the 2016 bills that might have affected our documents did not gain approval and that the 2016 Legislative Session ended Friday, 11 March 2016.
  • WEB SITE COMMITTEE REPORT – by Sally Cousino. Report retained on file. She also mentioned that Bob McAllister is putting together a history of V-3. Any and all contributions are welcome, text or pictures.
  • PRESIDENT’S REPORT: The President’s Report touched on the 40th Birthday of Venture Three, the visitors’ gate being left open from 7-9am & 12-1pm for better traffic flow, especially contractors, bushes at the Main Lift Station (HO Office) removed by the County will not be replaced, Stop sign at the HO Office (north to south) will not be replaced as there is no room for it, hopefully the critters in the clubhouse have been eliminated, recessed lighting in the soffit of the Library, thanked everyone for the way the folks have pitched in for the table/chair setup & take-down, overview of the summer 2016 water project, kitchen ovens will be professionally cleaned on 7 April (all day), first meeting of the Safety Committee, Wilco will be installing 9 new seawalls this summer, water meters need to be kept visible, and the collection of “junk” at the rear side of many properties which need attention.

RATIFICATION OF ACTIONS OF THE OPERATIONS COMMITTEE – if any.  None

RATIFICATION OF ACTIONS OF THE RECREATION COMMITTEE

Bill Tranmer moved that the actions of the Recreation Committee that have occurred over the last month be ratified (2nd – Bill Lembach), no discussion, motion approved unanimously (9-0).

UNFINISHED BUSINESS

  • CONSIDERATION OF THE 2016-2017 PROPOSED BUDGET

Bill Lembach moved that the Board approve the proposed 2016-2017 budget (2nd – Cheryl Bryson), no discussion, motion approved unanimously (9-0).

NEW BUSINESS

  • RATIFY THE RECREATION COMMITTEE’S HAVING CLOSED THE FOLLOWING:  2/25/16 – NORTH PATIO (POOL PLAYERS’ PICNIC); 3/15/16 – CLUBHOUSE (ACTIVITIES PLANNING LUNCHEON).

Bill Tranmer moved that the Board approve the following closures: 2/25/16 – north patio (Pool Players’ Picnic); 3/15/16 – Clubhouse (Activities Planning Luncheon), (2nd – Don Snodgrass), no discussion, motion approved unanimously.

  • CONSIDERATION OF THE  2016-2017 MANAGEMENT AGREEMENT

Bill Lembach stated that since there were no changes submitted for consideration prior to the 60-day cutoff, the Management Agreement has rolled over and been printed with new dates and signed by all the required signatories.

  • CONSIDERATION OF THE POOL FENCE PROJECT

Bill Lembach gave an overview of the pool fence replacement project. He then moved that the Board approve a NTE expenditure of $30,000 for the fencing replacement, (2nd – Jerry Herod), discussion noted that lighting and fence wind vanes were not in this estimate and would be costed separately in April, motion approved unanimously (9-0).

  • REPORT ON COMCAST MEETING OF 12 APRIL 2016

Bill Lembach stated that Comcast will be here in the East Room of the Clubhouse on 12 April 2016 at 2pm to arrange for the conversion to the newly included HD service.

MEMBERS’ FORUM

  • OPEN QUESTIONS FROM 02/17/2016
    • Barbara Suchan - #A17: Many owners fail to stop at the two Stop signs on Fisherman’s Blvd. Response, Bill Lembach: This is an has been a continual problem, however, the issue will be brought to the Operations Committee to determine if there are any new solutions possible. A further comment is that Stop signs apply to golf carts & bicycles. Response, Bill Lembach, 3/16: There are just no new ideas on how to get people to observe stop signs. Sad, but true!
    • Bob McAllister - #A-16: Noted that some of the painted stop signs on the roadways were quite faded. It was suggested that this could be a task for the volunteer crew. Response, Bill Lembach: Taken on by the Volunteers crew.
    • Karl Kuegler - #753: Noted that people do not stop in front of the Holiday Out Office when approaching from the North. There used to be stop sign there, but it has been removed. Replaced with painted road. Why? Response, Bill Lembach: Discussed with HO but they said there is no practical location to place a stop sign but that the painted stop signs on the roadway will be maintained.
    • Barrie Welch - #876: Brought up the question of having the Nature’s Grounds crew spray pavers for weeds once a month in the Summer. Response, Bill Lembach: Nature’s Grounds is looking at both the effort & cost and there will be a further response in April.
    • Janet Sigler - #675: Asked if anything could be done to clear the drain at the intersection of South Sailfish & South Marlin to alleviate the flooding that comes with medium to heavy rains. Response, Bill Lembach: The problem is capacity of the piping. There are 4 locations and 2 pipes that flow into that intersection and only one long 3” dia pipe leaving (toward the marina). It is going to back up during heavy rains but it was also noted that once the rain stops, the overflow clears rather quickly.
    • Bill Foster - #664: Asked if the old Holiday Out guardhouse could be cleaned up. It is becoming an eyesore. Response, Bill Lembach: Issue will be brought up at the next Joint Holiday Out/Venture Three meeting. Response, Bill Lembach 3/16: HO has agreed to clean up the guard shack.

NEW QUESTIONS/COMMENTS/SUGGESTED AGENDA ITEMS

(Please note that responses highlighted in blue are today’s responses.)

Jerry Herod - #874: Asked that people sign a thank you card (created by Gail Lembach) to be given to the individual who voluntarily patched Stingray at his own cost & time. It was greatly appreciated.

Barbara Fugazzatto - #728: Said that she greatly appreciated the safety railing that was installed at the Marina corner next to her unit.

Barry Welch - #876: Asked about shutting off the water meter at season’s end.Response, Elvis Rock: If you would like your water meter shut off for the summer, make a request to the Office and it will be done for you. Do not risk breaking the valve if you do not have the correct tool.

Barry Welch - #876: Asked about the trailer that is overnighting in Stingray just about every night.Response, Bill Lembach: That is an issue for the individual Association to handle.

Barry Welch - #876: Asked if there were any effort underway to combine the Rules of the 3 Associations into one rule.Response, Bill Lembach: To his knowledge, there is no such effort being contemplated.

Mick Saunders - #845: Asked if a Private Property sign could be placed at our Beach Access. Response, Bill Lembach: Yes, it will be done.

Nettie Bromhall - #733: Asked why a coach light is allowed to have colored panels defeating the purpose of illumination. Response, Bill Lembach: The Light Committee has taken this an action item to investigate.

Don Snodgrass - #611: Noted that a large number of people are not observing the 10mph speed limit when travelling the South Sailfish Superhighway. Asked people to look at that speedometers to see just how fast they are really going.

George Driscoll - #703: Asked that when the V-3 Pool is closed for the fencing project, could arrangements be made for V-3 folks o use the Holiday Out Pool. Response, Bill Lembach: Yes, the request will be made to Holiday Out.

REDUCTION IN QUORUM

The Secretary interrupted at this point, noting there was a reduction in that quorum, now reduced to 8.

Returning to questions/comments/suggested agenda items:

Jeanne Donahue - #743: Asked if the material being sprayed at night is safe for children & pets. Response, Bill Lembach: Yes, it is. The mosquito spray has been appoved by the relevant Governmental agencies, noting it is the County that does the spraying.

Barbara Suchan - #A-17: Asked how it was while waiting at the visitors’ gate that a truck driving up from behind was able to open the gate. Response, Bill Lembach: The only way that could have been done is that the truck was from Holiday Out and they use proximity cards.

Bill Lembach - #647: Noted that Library Air Conditioner has failed and will have to be replaced at a guesstimate cost of ~$3000.

There were no suggested agenda items.

ADJOURNMENT:

With no further business to conduct and with no objections, the meeting was adjourned at 12:00p.m.

Respectively Submitted,

Bill Tranmer, Secretary

For Your Information: Readers of these Minutes, please note that Minutes by their defined format of content are a record of what happened and they are NOT a transcript of the meeting. It is, has been, and will be my intent to follow this protocol.

 

  ****************************************

VENTURE THREE, INC.

REGULAR FEBRUARY MEETING

of the BOARD OF DIRECTORS

WEDNESDAY, 17 FEBRUARY 2016

MINUTES

The Regular Meeting for February 2016 of the Board of Directors of Venture Three, Inc. was held on Wednesday, 17 February 2016 in the Venture Three Recreation Hall. The meeting started at 10:30 AM. President William Lembach welcomed the 66 who were in attendance.

Prior to the start of the meeting, appreciation was expressed to Carolyn Tranmer for preparing the coffee and to Joan Clark, Arlene Miller, and Carolyn Tranmer for the baked goods, and to Barbara Fugazzotto for the signage.

WELCOME

CALL TO ORDER

ST. LUCIE COUNTY SHERIFF’S OFFICE

Russ Cullum of the St. Lucie County Sherriff’s Office spoke on subjects including Venture Three being off the radar screen, people climbing over the fence to gain access to the Storage Area, and the seemingly ever continuing phone scams (you have won a lottery, send money for your prize; Deputy Sean Woods of the St. Lucie County Sheriff’s Office demanding immediate payment of a traffic ticket or you will be arrested). The SLCSO does not cold call people demanding payment – ever!

Venture Three, Inc. wishes to express thanks to the Sheriff’s Office for their continued support.

Bill Lembach suggested that anyone who has units, boats, or items of value in the Storage Area check them for possible intrusion/theft of items.

ROLL CALL & DETERMINATION OF QUORUM

Venture Harbour, Inc.

Directors in attendance: Chuck Eichacker, Dr. Bill Dwyer, and Don Snodgrass

Venture Out at Indian River, Inc.

Directors in attendance: Jerry Herod, Beverly Baran, and Don Edwards

Venture Out at St. Lucie, Inc.

Directors in attendance: Bill Lembach, Cheryl Bryson, and Bill Tranmer

The Secretary stated that a quorum (of 9) was present and the meeting was declared open.

DISPOSITION OF MINUTES OF THE REGULAR MEETING OF 20 JANUARY 2016

President Lembach noted “The Minutes of the Regular Monthly Meeting of the Venture Three, Inc. Board of Directors of 20 January 2016 have been posted on the bulletin board in the Recreation Hall and on the website. Does anyone wish to have those Minutes read? Are there errors or corrections? Then, if there are no corrections or additions, nor reading requested, the reading of the minutes is waived and the Minutes are approved by general consensus and will be retained on file.”

REPORTS

  • TREASURER'S REPORT By Treasurer Cheryl Bryson – The report will be retained on file and is attached to these Minutes.
  • OPERATIONS/PROPERTY MANAGER'S REPORT – by Elvis Rock, Property Manager, touching on Sani wipes are still a problem to the sewer system, exhaust fan in kitchen operating within design parameters (as to noise), a proposal for repair of the Bocce court received, Stingray roadway patched thanks to Bob Gent, FDOT patched the depression at the Park entrance, New lawn maintenance company has started work, Recycling Bin is exchanged as needed, nothing will happen with the entrance flag as the pulley mechanism is malfunctioning, reminder to use Form #101 for a construction project. The report will be retained on file.
  • RECREATION COMMITTEE REPORT – No report..
  • PARK PATROL COMMITTEE REPORT – No Report
  • VOLUNTEERS COMMITTEE REPORT – by Jim Ormiston. Report retained on file. Bill Lembach announced that new Chairperson for the Volunteers Committee is Bob McAllister.
  • LEGISLATIVE AFFAIRS REPORT – by Bill Tranmer reported that all the current bills that might affect us seem to mired in committees and that time is running short.
  • WEB SITE COMMITTEE REPORT – No Report.
  • PRESIDENT’S REPORT: The President’s Report touched on the room setup process is going extremely well; Bocce court proposal is $17,360 resulting in a new strategy being considered; the plan to replace the pool fence and the non-compliant lights; the V-3 washer being used by a renter for personal laundry; the start of a new Safety Committee tasked to report to the Board by 4/4/16; and, responses to a few of the questions from the Annual Meeting.

RATIFICATION OF ACTIONS OF THE OPERATIONS COMMITTEE – if any.  None

RATIFICATION OF ACTIONS OF THE RECREATION COMMITTEE – if any.  None

UNFINISHED BUSINESS

  • 2016-2017 PROPOSED BUDGET

The President reminded the owners that the budget for 2016-2017 would be considered for approval at the Regular March meeting and asked if there were any questions or comments related to the budget proposal. There were none.

NEW BUSINESS

Bill Tranmer motioned the following seven agenda items, each being introduced & considered separately, and for each of which there was no discussion. Each was individually approved unanimously (9-0).

  • TO RESCIND THE APPROVED MOTION TO  BUILD A BEACH PAVILION of 04 MARCH 2014 (2nd Bill Lembach)
  • RESCIND THE APPROVED MOTION TO INSTALL RESTROOMS AT THE BEACH of 16 MARCH 2014 (2nd Dr. Bill Dwyer)
  • RESCIND THE APPROVED MOTION TO INSTALL A V-3 SIGN NEAR THE POOL of 16 MARCH 2014 (2nd Chuck Eichacker)
  • RESCIND THE APPROVED MOTION TO INSTALL A GAZEBO of 18 NOVEMBER 2015 (2nd Bill Lembach)
  • RATIFY THE RECREATION COMMITTEE’S HAVING CLOSED THE POOL, THE LIBRARY, THE NORTH PARKING LOT), THE OFFICE PARKING LOT, AND THE ENTIRE SOUTH RECREATION AREA (2/6/16) AND THE CLUBHOUSE, THE NORTH PATIO (2/3-6/16), AND TO ALLOW THE ENTRANCE GATES TO REMAIN OPEN (BUT MANNED) & TO ALLOW PARKING ON ROADSIDES ON 2/6/16 FOR THE FLEA MARKET. (2nd Bill Lembach)
  • RATIFY THE RECREATION COMMITTEE’S HAVING CLOSED THE FOLLOWING:  2/19/16 – CLUBHOUSE (AFTERNOON TEA); 2/25/16 – CLUBHOUSE (FASHION SHOW); 3/5/16 – POOL & NORTH PATIO (POOLSIDE PARTY; 3/17/16 – CLUBHOUSE (ARTS & CRAFTS SHOW); 3/23/16 – SOUTH RECREATION AREA (MUSIC IN THE PARK); 3/24/16 – CLUBHOUSE (BOCCE-SHUFFLEBOARD LUNCHEON). (2nd Bill Lembach)
  • RATIFY THE RECREATION COMMITTEE’S DAILY ACTIVITIES LIST THROUGH 5/31/16 AND THE CLOSINGS ASSOCIATED WITH EACH ACTIVITY FOR TIMES INDICATED. (2nd Bill Lembach)

MEMBERS’ FORUM

  • OPEN QUESTIONS FROM 01/20/2016
    • Barry Welch, Unit #876: Requested that consideration be given to having pavers sprayed for weed control by the new grounds contractor as a trade-off for those units that have no grass. Response, Bill Lembach: This question will be brought to the Operations Committee.
    • NEW QUESTIONS/COMMENTS (Please note that responses highlighted in blue & underlined are referred to applicable Association Boards.)

Barbara Suchan - #A17: Many owners fail to stop at the two Stop signs on Fisherman’s Blvd. Response, Bill Lembach: This is an has been a continual problem, however, the issue will be brought to the Operations Committee to determine if there are any new solutions possible. A further comment is that Stop signs apply to golf carts & bicycles.

Joan Clark - #818: Thanked the Board members for the work that they do.

Bob McAllister - #A-16: Noted that some of the painted stop signs on the roadways were quite faded. It was suggested that this could be a task for the volunteer crew.

Lee Scarpula - #828: Asked why the kitchen does not have self-cleaning ovens. Response, Bill Lembach: These stoves are high end commercial units. Commercial units do not offer self-cleaning ovens.

Karl Kuegler - #753: Noted that people do not stop in front of the Holiday Out Office when approaching from the North. There used to be stop sign there, but it has been removed. Replaced with painted road. Why?

Karl Kuegler - #753: Noted that certain ADA issues could be addressed by the Safety Committee.

Karl Kuegler - #753: Noted that there could be monies available from Federal/State agencies to do ADA compliance work.

Gaile Southall -  #623: Expressed the thought that perhaps not a significant amount of money should be invested in the Bocce courts as interest seems to be waning but that some work should be done to somewhat improve the appearance of the facility.

Barrie Welch - #876: Brought up the question of having the Nature’s Grounds crew spray pavers for weeds once a month in the Summer. Response: See above.

Barrie Welch - #876: Recently was not allowed to speak at an Indian River meeting. Told he was out of order. Quoted from the Condominium Act. Said Board members do not know the rules. Response, Bill Lembach: to be referred to & to be addressed by the Venture Out at Indian River, Inc. Board.

Barrie Welch - #876: Asked for consideration of St. Lucie & Indian River having the same set of Rules. Response, Bill Lembach: There are some efforts presently underway on this issue but it needs to be work by the Presidents & Boards of the two Associations.

Vickie Szczuka - #936: Asked if there were rules regarding the amount of pavers v. concrete that could be in the setback areas. Response, Bill Lembach: Yes there are such rules and they have changed over the years. However, since this involves individual Association building rules, this will be referred to & to be addressed by the Venture Out at Indian River, Inc. Board.

Jerry Fosnaugh - #659: Asked Bill Tranmer if the motion to ratify closings included the Pool Players Dinner Dance event. Response, Bill Tranmer: No, it did not but noted that night time events need ratification for closure since the clubhouse is not open to individual owners at night.

Joe Baran - #802: Asked Bill Tranmer if the motion to ratify closings included the Pool Players Picnic. Response, Bill Tranmer: No, it did not. However it was noted a bit later that the reason was the neither of the Pool Players events were on the Recreational Activities list. The closure of the North Patio for the Picnic will be addressed at the March meeting.

Janet Sigler - #675: Asked if anything could be done to clear the drain at the intersection of South Sailfish & South Marlin to alleviate the flooding that comes with medium to heavy rains.

Bill Foster - #664: Asked about the poor condition of the bushes around the Holiday main lift station. Response, Bill Lembach: There is an on-going County project at the lift station. When that is completed it is expected that the bushes will be replaced.

Bill Foster - #664: Asked if the Holiday Out old guardhouse could be cleaned up. It is becoming an eyesore. Response, Bill Lembach: Issue will be brought up at the next Joint Holiday Out/Venture Three meeting.

ADJOURNMENT:

With no further business to conduct and with no objections, the meeting was adjourned at 11:55a.m.

Respectively Submitted,

Bill Tranmer, Secretary

For Your Information: Readers of these Minutes, please note that Minutes by their defined format of content are a record of what happened and they are NOT a transcript of the meeting. It is, has been, and will be my intent to follow this protocol.

 

****************************************

VENTURE THREE, INC.

ANNUAL ORGANIZATIONAL MEETING

of the BOARD OF DIRECTORS

WEDNESDAY, 10 FEBRUARY 2016

 

The Annual Organizational Meeting of the Board of Directors of Venture Three, Inc. was held on Wednesday, 10 February 2016 in the Venture Three Recreation Hall. The meeting started immediately following the Annual Meeting of the Membership of Venture Three, Inc. Bill Tranmer continued as Chairman of this meeting.

WELCOME

CALL TO ORDER

INTRODUCE AND SEAT NEWLY APPOINTED BOARD MEMBERS

Venture Harbour, Inc.

Delegates: Chuck Eichacker, Dr. Bill Dwyer, and Donald Snodgrass

Venture Out at Indian River, Inc.

Delegates: Jerry Herod, Beverly Baran, & Donald Edwards

Venture Out at St. Lucie, Inc.

Delegates: Bill Lembach, Cheryl Bryson, and Bill Tranmer

ROLL CALL

Directors in attendance were: Chuck Eichacker, Dr. Bill Dwyer, Don Snodgarss, Jerry Herod, Beverly Baran, Don Edwards, Bill Lembach, Cheryl Bryson, and Bill Tranmer. A quorum of 9 was present and the meeting was declared open.

DISPOSITION OF MINUTES OF THE ANNUAL ORGANIZATIONAL MEETING OF THE VENTURE THREE, INC. BOARD OF DIRECTORS OF 11 FEBRUARY 2015

The Secretary noted “The Minutes of the Annual Organizational Meeting of the Venture Three, Inc. Board of Directors of 11 February 2015 have been posted on the bulletin board in the Recreation Hall. Does anyone wish to have those Minutes read? Then, if there are no corrections or additions, nor reading requested, the reading of the minutes is waived and the Minutes are approved as written & posted and will be retained on file.”.

ANNUAL REPORTS

TREASURER'S REPORT–report deferred to 17 February 2016.

RECREATION COMMITTEE REPORT – by Patty Snodgrass, report retained on file.

PARK PATROL COMMITTEE REPORT– by Jim Skeoch. He thanked the Park Patrol team participants.

LEGISLATIVE AFFAIRS REPORT – by Bill Tranmer, who said that the newly amended By-Laws had been completed and approved with the Legislative changes of 2015, and, that the two bills (HB0667 & SB1532) for the 2016 changes (extensive) were each in 4 different committees in both the House & the Senate.

POOL HALL COMMITTEE REPORT- no report.

WOODWORMS COMMITTEE REPORT– no report.

FITNESS CENTER COMMITTEE REPORT– by Bill Lembach, who stated that one piece of outdated, defective equipment, the Universal Gym, which cannot be repaired will be dismantled and scrapped.

VOLUNTEERS COMMITTEE REPORT– no report.

WEBSITE COMMITTEE REPORT  - by Sally Cousino – report retained on file.

UNFINISHED BUSINESS (if any) – None.

NEW BUSINESS (if any) – None.

ELECTION OF OFFICERS & OPERATIONS CHAIR

Officers:

The nominations for the election of Officers was declared opened by the Chairman.

John Griffen, Chairman of the Search Committee, presented the recommendations for each of the Officers along with a summary description of what each Office requires in the way of effort.

In summary, recommendations were as follows:

President – Bill Lembach

Vice-President – Don Snodgrass

Treasurer – Cheryl Bryson

Secretary – Bill Tranmer

Cheryl Bryson nominated the slate of Officers as recommended by the Search Committee.

The Chairman asked if there were any other nominations and there were none.

Bill Tranmer then nominated for the positions of Assistant Treasurers – Sally Cousino & Chuck Eichacker.

The Chairman asked if there were any other nominations and there were none and the nominations were declared closed.

The nominated slate of Officers and Assistants were elected unanimously by the Board (9-0).

Operations – Chairman & Members

Bill Lembach, nominated by Cheryl Bryson, was elected as the Chairman of the Operation Committee for 2016-2017 unanimously. The members will be, as defined by the By-Laws,  Terry Baxter, Cheryl Bryson, Chuck Eichacker, & Jerry Herod.

COMMITTEE CHAIRS  & APPOINTMENTS – 2016-2017

Park Patrol – Jim Skeoch

Volunteers – (tba)

Pool Players – Joe Baran

Wood Worms – Jim Wiencke & Bob Woodhull, co-Chairs

Fitness Center – (tba)

Legislative Affairs  – John Griffen

Parliamentarian  – John Griffen

Venture Three Website – Dixie Hile, Sally Cousino, Bob McAllister, & Ed Cehelnik

Recreation – Patty Snodgrass, Chairperson; Donna D’Aloia, Treasurer; & Donna Ambrass, Secretary.

Holiday Out Liaison – (tba)

Presidents Council – Elvis Rock

Finance Committee – Don Snodgrass, chair (as established by the By-Laws), Cheryl Bryson, Vice-chair.

ADJOURN

With the agenda items completed & no further business to conduct and, there being no objection, President Lembach declared the meeting adjourned at 11:28 AM.

Respectfully submitted,

William Tranmer, Secretary

 

****************************************

VENTURE THREE, INC.

ANNUAL MEETING of the MEMBERSHIP

WEDNESDAY, 10 FEBRUARY 2016

MINUTES

Welcome

Call to Order

The Annual Meeting of the Membership of Venture Three, Inc. was held on Wednesday, 10 February 2016 in the Venture Three Recreation Hall. The meeting started at 10:30 AM. Chairman Pro tem welcomed the 101 who were in attendance.

Prior to the start of the meeting, appreciation was expressed to these folks – Harry, Susan, Diane, & Pauline - from Hutchinson Island Realty who provided the donuts for the social; to Carolyn Tranmer and Arlene Miller, the volunteers who provided the coffee for the social; and, to Barb Fugazzatto for the notice sign at the entrance.

Election of the Chairman for the Meeting

The Chairman Pro tem declared the nominations for Chairman open. Bill Tranmer was nominated by Sally Cousino. Although requested, there were no further nominations, whereupon the nominations were closed. The Chairman Pro tem stated “All those in favor of Bill Tranmer serving as Chairman, say Aye. Opposed, Nay. The Ayes have it and Bill Tranmer is elected as Chairman.”

Proof of Notice of Meeting & Verification of a Quorum

The Chairman, by a reading of an Affidavit provided by the Secretary & herewith attached, attested to notice requirements having been met in accordance with Florida Statutes and that a quorum of 183 (minimum required: 179) was present by proxy, noting that business may be conducted.

Disposition of Minutes of V-III Annual Meeting of the Membership of 11 February 2015

The Secretary noted “The Minutes of the Annual Meeting of the Members of 11 February 2015 have been posted on the bulletin board in the Recreation Hall. Does anyone wish to have those Minutes read? Then, if there are no corrections or additions, nor reading requested, the reading of the minutes is waived and the Minutes are approved as written & posted and will be retained on file.”.

Reports of Officers, if any – None.

Reports of Committees, if any – None (deferred to the Organizational Meeting which directly follows this meeting).

Unfinished Business

The Chairman, by a reading of an Affidavit provided by the Secretary & herewith attached, attested to the proxy votes for the question of conducting Financial Reviews in lieu of Audits for the FYs 2015-16 and 2016-17. There were 183 proxy votes. The Chairman/Secretary then cast 180 votes in favor of a financial review v. audit for the years noted and 3 (three) votes against the question. With the margin just barely in favor of the review v. an audit, the minimum number of affirmative votes for approval being 179, financial reviews in lieu of audits for FYs 2015-16 & 2016-17 was adopted.

The Chairman took this time to express his personal disappointment in the sparse number of proxies returned, noting that there were 167 owners who did not make the effort to fill out and return a proxy. The question was barely approved by a scant 2 (two) votes. Failure to pass this initiative would have cost $7,000-8,000 additional for the audits over two years. He said he hated to think that this was an indication of a level of disinterest on the part of those 167 owners.

New Business – None.

Members Input, Questions, and Comments

There were 16 members who spoke on the following subjects:

  • § Sandee Hug - #830  Stated that she thought it would be a good idea to buy a new bicycle for Bill Lembach;
  • § Lee Scarpula - #828  Expressed thanks for the persons who paved the repair on Stingray;
  • § Jerry Fosnaugh - #659  Expressed concern regarding the bicycle rider who travels our roadways at an excessive rate of speed presenting a higher level for a possible accident;
  • § Joe Baran - #802  Stated he wondered if anyone had noticed the sinkhole in the vicinity of the entrance sign;
  • § Jim Peters - #A-15 Following up on his experiment of 2 years ago and the alleged disintegration of personal wipes in a sewer system, even those advertised as septic tank safe, which showed that personal wipes do NOT disintegrate even after many hours in soak. They are not bio-degradable and the macerator pumps are expensive. Recommendation: do not flush any personal wipes into the sewer system;
  • § Jim Peters - #A-15  Commended the Administration for the reduction in the Maintenance Fee in the proposed budget;
  • § Nettie Bromhall - #733  Stated that the exhaust fans in the kitchen are extremely loud and need attention;
  • § Jim Skeoch, #A-18  As Acting Chair of the Park Patrol, he thanked all the participants who have ridden Patrol;
  • § Richard Ambrass - #688  Stated that he saw Bill & Elvis picking up palm fronds and he thought they likely had better things to do. He suggested that perhaps a “Grounds Maintenance Team” could be added to the Volunteers activities;
  • § Mick Saunders - #845  Stated that at times, especially this time of near maximum resident capacity that the recycling bin gets full to overflowing rapidly and that he would like to see it emptied more often than it is presently;
  • § Bob McAllister – #A16  Stated that American Flag at the front entrance  is looking rather tattered and suggested that be brought up, along with the poor lighting of the flag, at the next meeting with Holiday Out;
  • § Diane Schmidt - #B-14  Stated that she is looking for both Hair & Makeup help for the Fashion Show, that tickets go on sale tomorrow – 2/11, at 9:00AM;
  • § Betsey Drinkard - #725  Stated that in reference to the Recycling bin being full often, she solved that problem by putting in her own trash can;
  • § Janet Sigler - #675  Thanked Pat & Jerry Fosnaugh for chairing the very successful Flea Market;
  • § Leee Scarpula - #828  asked the question as why we do not have Bingo here at V-3?.

ADJOURN

The Chairman state that with the agenda items completed & no further business to conduct and with no objection to adjournment, this meeting is adjourned, occurring at 11:05 AM.

Respectfully submitted,

William Tranmer, Secretary/Chairman

 

  ****************************************

VENTURE THREE, INC.

REGULAR JANUARY MEETING

of the BOARD OF DIRECTORS

MONDAY, 20 JANUARY 2016

MINUTES(AMENDED)The Regular Meeting for January 2016 of the Board of Directors of Venture Three, Inc. was held on Wednesday, 20 January 2016 in the Venture Three Recreation Hall. The meeting started at 10:30 AM. President William Lembach welcomed the 93 who were in attendance.

Prior to the start of the meeting, appreciation was expressed to Carolyn Tranmer for preparing the coffee and to Margaret Larsen, Arlene Miller, and Carolyn Tranmer for the baked goods, and to Barbara Fugazzotto for the signage.

WELCOME:

CALL TO ORDER

ST. LUCIE COUNTY SHERIFF’S OFFICE

Russ Cullum of the St. Lucie County Sherriff’s Office spoke on subjects including Venture Three being off the radar screen, Windmill Village having had a number of residential & vehicle burglaries and 2 vehicle thefts (unlocked vehicles), the seemingly ever continuing phone scams (grandson in jail, IRS, you owe us money). The IRS does not cold call people.

Venture Three wishes to express thanks to the Sheriff’s Office for their continued support.

ROLL CALL & DETERMINATION OF QUORUM

Venture Harbour, Inc.

Directors in attendance: Chuck Eichacker, Dr. Bill Dwyer, and Don Snodgrass

Venture Out at Indian River, Inc.

Directors in attendance: Jerry Herod, Don Edwards, Beverly Baran (for Dave Garver)

Venture Out at St. Lucie, Inc.

Directors in attendance: Bill Lembach, Cheryl Bryson, and Bill Tranmer

The Secretary stated that a quorum (of 9) was present and the meeting was declared open.

DISPOSITION OF MINUTES OF THE REGULAR MEETING OF 18 NOVEMBER 2015

President Lembach noted “The Minutes of the Regular Monthly Meeting of the Venture Three, Inc. Board of Directors of 18 November 2015 have been posted on the bulletin board in the Recreation Hall. Does anyone wish to have those Minutes read? Are there errors or corrections? Then, if there are no corrections or additions, nor reading requested, the reading of the minutes is waived and the Minutes are approved by general consensus and will be retained on file.”

REPORTS

  • TREASURER'S REPORT By Treasurer Cheryl Bryson – The report will be retained on file and is attached to these Minutes.
  • OPERATIONS/PROPERTY MANAGER'S REPORT – by Elvis Rock, Property Manager, touching on the number of tenants on property is 112, Sani wipes are still a problem to the sewer system, replaced pool heater motor, lawn mower repair has escalated over the last year, Comcast is working on CH63, tennis court net replaced, reminder to use a Form #101
  • RECREATION COMMITTEE REPORT – by Don Snodgrass for Patty Snodgrass, copy retained on file.
  • PARK PATROL COMMITTEE REPORT – No Report
  • VOLUNTEERS COMMITTEE REPORT – by Jim Ormiston. Report retained on file.
  • LEGISLATIVE AFFAIRS REPORT – by Bill Tranmer. Report retained on file.
  • WEB SITE COMMITTEE REPORT – No Report.
  • PRESIDENT’S REPORT: The President’s Report touched on the dramatic reduction in water loss between the 3/2015 & 12/2015 studies, Lilly being our new employee replacing Glenda who resigned, non-storm related high wind damage by a flying brick & a smaller dock box, the pool cover being blown onto the roof of the Library (with thanks to those who helped get it down), a reminder that rentals are subject to taxes, locking the front door of the clubhouse (push on it!), and reminders of the annual meetings for the Associations (01/27) and V-3 (02/10).

RATIFICATION OF ACTIONS OF THE OPERATIONS COMMITTEE – if any.  None

UNFINISHED BUSINESS

  • PROPOSED V-3 BY-LAWS AMENDMENTS – Reports from Associations

The Secretary reported that he was in receipt of Affidavits from all three approving the By-Laws and that the By-Laws would be recorded and distributed.

  • REPLACE MAIL BOXES (Tabled) – Pending a recommendation by Operations

The President reported that Operations after considering two options has decided to not do anything at this time, whereupon, Bill Tranmer moved to delete this item from future agendas (2nd – Dr. Bill Dwyer), no discussion, motion approved unanimously (9-0).

  • FISHING STATION –  RESPONSE to LETTER from LAWYER

The President reported that meeting had taken place and that Venture Out at Indian River, Inc. was working the issue.

NEW BUSINESS

  • 2016-2017 PROPOSED BUDGET

The President gave an in-depth review of the proposed budget (distributed at the end of the meeting) and the dramatic changes in the overall plans for the next fiscal year starting 01 April 2016. He covered the plan to outsource the lawn & grounds maintenance and some other changes, particularly Comcast, that resulted in a reduction in the Maintenance Fee from $194/mo. to $180/mo.

  • OWNERS’ SUMMER EXPERIENCE – Diane & Kevin Floyd

Diane spoke at length regarding trying events during the Summer months with a high level noise by renters, both adults and children, during parties, playtime in the streets (danger to children), and misuse of water equipment and associated misbehavior. Kevin ran a video which depicted some of the behaviors. The also presented a photo board and a letters board showing and describing the same.

MEMBERS’ FORUM

  • OPEN QUESTIONS FROM 02/18/2015

Diane Floyd, Lot #921: said that she identifies with Larry, Lot 888.  There were many children here in the summer.  She is grateful that we have the monies that we do, but we have to be so careful with so many children who play in the streets.  There are 13 on her street. (Covered by the preceding agenda item.)

  • NEW QUESTIONS/COMMENTS

Susan Matteson, Unit #895: Spoke about the issues raised by Diane & Kevin Floyd, noting that the people involved all seemed nice enough, they were treating V-3 as a KOA Campground and that there was a trash issue with many items left to just blow into the water.

Jerry Geller, Unit #890: Spoke in favor of letting kids be kids and play in the street or the pool, referring to that area of Indian River being know years ago as the Wild Kingdom, in favor of having the renters here and mentioned a possible discrimination suit were there attempts to keep them out, said we are “not a serene community”.

Dave Mowry, Unit #910: Stated he was not in favor of an “open gate”, referring to the exit gate that has been missing for a week.

Barry Welch, Unit #876: Requested that consideration be given to having pavers sprayed for weed control by the new grounds contractor as a trade-off for those units that have no grass.

Vicky Szczuka, Unit #936: Spoke about the children that play in the street were not being any problem but that she was concerned and the high level of traffic, especially fire trucks, and the limited visibility on her street as they round the curve that a child may be injured as a result.

Suzanne Richards, Unit #632: said that she has known some of these summer renters for 6 years and while individually they are OK, it is like a KOA. Suggested year round enforcement. Said “What can we do to make this a safer community?”

ADJOURNMENT:

With no further business to conduct and with no objections, the meeting was adjourned at 12:10p.m.

Respectively Submitted,

Bill Tranmer, Secretary

 

****************************************

VENTURE THREE, INC.

REGULAR MEETING of the BOARD OF DIRECTORS

WEDNESDAY, 18 NOVEMBER 2015 

 

The Regular Meeting for November 2015 of the Board of Directors of Venture Three, Inc. was held on Wednesday, 18 November 2015 in the Venture Three Recreation Hall. The meeting started at 10:30 AM. President William Lembach welcomed the 68 who were in attendance.

Prior to the start of the meeting, appreciation was expressed to Arlene and John Miller for preparing the coffee and to Margaret Larsen, Arlene Miller, and Patty Snodgrass for refreshments.

WELCOME:

CALL TO ORDER

ROLL CALL & DETERMINATION OF QUORUM

Venture Harbour, Inc.

Directors in attendance: Dr. Bill Dwyer, Don Snodgrass and Jim Peters (for Chuck Eichacker)

Venture Out at Indian River, Inc.

Directors in attendance: Jerry Herod, Don Edwards, Mick Saunders (for Dave Garver

Venture Out at St. Lucie, Inc.

Directors in attendance: Bill Lembach, Cheryl Bryson, and Roberta Kuegler (for Bill Tranmer)

The Secretary stated that a quorum (of 9) was present and the meeting was declared open.

 

DISPOSITION OF MINUTES OF THE REGULAR MEETING OF 15 APRIL 2015

President Lembach noted “The Minutes of the Regular Monthly Meeting of the Venture Three, Inc. Board of Directors of 15 April 2015 have been posted on the bulletin board in the Recreation Hall. Does anyone wish to have those Minutes read? Are there errors or corrections? Then, if there are no corrections or additions, nor reading requested, the reading of the minutes is waived and the Minutes are approved by general consensus and will be retained on file.”

REPORTS 

  • TREASURER'S REPORT  By Treasurer Cheryl Bryson – The report will be retained on file and is attached to these Minutes.
  • OPERATIONS/PROPERTY MANAGER'S REPORT: none…to be included in Presidents report
  • RECREATION COMMITTEE REPORT  by Patty Snodgrass, copy retained on file
  • PARK PATROL COMMITTEE REPORT: none
  • VOLUNTEERS COMMITTEE REPORT : none, but President Lembach noted there were many to thank for work done this summer: Bill Reader who rakes the beach and cleans the beach shower area each day, Lisa and Rick Harmon who helped Gail and Bill Lembach stain the flyover at the beach as well as other jobs, Bob Quinn who helped along with Rick, to do Christmas lights, Janet Sigler who did power washing, Mark Thyrring who did a variety of jobs, Gail Lembach who did a variety of things, and Chuck Eichacker who did many things and whom Bill  misses now that Chuck is ill because they really met every day for coffee and then set out to do some chores that needed to be done. The President also said that he did “a few things over the summer.”
  • LEGISLATIVE AFFAIRS REPORT None
  • WEB SITE COMMITTEE REPORT
  • PRESIDENT’S REPORT: retained on file. The President went over the many projects that were completed this summer including, the new roofs and soffits for the Club House and the Maintenance Office, a new fire suppression system for the kitchen along with a return air supply to support the new system, new ceilings and lights in the East and West Rooms, new AC in the  in the East Room, new dishwasher, landscaping at front entrance, new AC for the office, new power pedestals for the Real Estate Office and Golf Cart Store, replacing a stolen grate from the culvert on the Indian River side, 2 new defibrillators donated by Don Hudson, scheduled water project as well as the repair of the water line caused by the Labor Day weekend lightning strike.
  • President Lembach explained how much work was entailed in the investigation and repair of the water line damaged in the lightning strike, thanking all those who gave up time on a holiday weekend to get the work done quickly.  He thanked Jensen Beach Plumbing, the supply company who opened so pipe could be bought, and Elvis and Cheryl who worked diligently to get it all done. There were provisions made for people to get help in order to have water during this time.  
  • The total cost of all these projects was $178,265 and the good news is that there is no special assessment because we have monies in the reserve and contingency funds.  There are photos of the large projects on display.
  • Comcast will be here December 8th at 10a.m. to meet with owners. There will be a new place to go to rather than Britt Rd. We have a new account manager who specializes in “bulk accounts” which Venture Three falls under.  From then on we will be able to call a new number which they will provide and that will connect us with a “bulk manager” instead of the main number.
  • Motions by Cheryl re: Transfers from Contingency Fund
  • 1st  Motion: That the board authorize the following transfers from Reserve Funds to the Operating Fund:  2nd Jerry Herod

$10,566 from the Rec hall (E & W) Roof Reserve Fund for new roof on clubhouse

$415 from the Water Line Reserve Fund to cover the overage on the water line repair project on Sailfish Dr

$10,366 from the Water Line Reserve Fund for emergency main water line repair in VOSL

  • Discussion: Cheryl noted that Jensen Beach Plumbing charged only $6,100 for all their time on the emergency Labor Day pipe repair when they had as many as 8 people on the job at times over the 4 or 5 days it took to complete the repair.  For the summer water project, Jensen Beach Plumbing bill was exactly what they said it would be.  The extra $415 was to buy pavers for ones damaged and for extra meters. The $10,566 was all we had in the Reserve Fund so more will come out of the Contingency Fund.
  • Motion passed 9-0
  •  2nd. Motion: That the board authorize the following transfers from Contingency Funds to the Operating Fund:  2nd Jim Peters
    • $4,058 from the Recreation Contingency Fund for the balance of equipment and installation costs for fire suppression system and hood in kitchen of rec hall
    • $5,885 from the Recreation Contingency Fund for new ceilings in the clubhouse
    • $3,350 from the Venture III Contingency Fund for new AC units in the east room of the clubhouse.
    • $22,899 from the Venture III Contingency Fund for new for new roof on clubhouse
    • $3,800 from the Equipment Contingency Fund for new AC units for VIII office
    • $4,200 from the Recreation Contingency Fund for new lights in the clubhouse
  • Discussion: $4,058 was the second portion as first portion was approved in April.  The $22,899 was the balance on new roof.  Paving was not mentioned as already appropriated.
  • Motion passed 9-0

President Lembach remarked how fortunate we are to have Cheryl to do the job of treasurer keeping track of all these various accounts and keeping us doing things correctly. 

Cheryl said that some of the monies were taken out of operating cash so that is why Bill’s list and hers do not match exactly. Bill noted that these various cash outflows for outside contractors will be taken into consideration as the new budget is put together.

  • RATIFICATION OF ACTIONS OF THE OPERATIONS COMMITTEE – if any.  None

UNFINISHED BUSINESS

  • SUMMER 2015 WATER PROJECT: already mentioned
  • BEACH PROJECT – FINAL COMMENTS ON ITS DEMISE: President Lembach said that a letter was sent out in May to explain that the project became too costly and making it smaller wouldn’t have worked. This was not well received as many people were upset. 

NEW BUSINESS

  • V-3 BY-LAWS – PROPOSED AMENDMENTS 2015 LEGISLATIVE SESSION:
  • The President, Elvis, and Cheryl attended a meeting that was put on by Becker and Poliakoff where they learned that it is required that we change our by-laws to adhere to the legislature’s changes.  There was also a letter from our lawyer that said it is extremely important to change your by-laws to adhere to the statutes.
  • The President then went over the changes (see list retained). The changes include ones referring to proxies, application of payments, roles of the board and enforcement panel, condo directory, and calculation of votes when a member’s voting rights have been suspended.
  • A Motion to approve the revised by-law documents so as to align with the statues to be sent to the sub-associations was made by President Lembach and 2nd by Cheryl Bryson. 
  • PROXY FOR ANNUAL MEETING & REVIEWED FINANCIALSTATEMENT:
  • Thanks to the new law, we were able to save money for the condominium and the associations by sending these out by email to those who have such.  If you have not received one by email or by mail, please go to the office and tell them.  Don Edwards and Bill Tranmer put it all together and got them out quickly so a big thankyou to them.  He said that the Presidents of the associations also are owed a big thankyou because they gave him permission to do such. The documents from the associations and the proxies were all sent out together which saved money too.
  • REPLACE MAIL BOXES: The mail boxes are getting in poor shape because of the salt air.  Elvis and Bill L. have been talking about this.  To replace these would be about $9.000.  Barbara and Chuck had given him an idea to move them to the overflow parking lot.  That would have been $36,000 plus. He will be bringing it to Operations.  Mark Thyrring has been fixing a few that had no door, etc.  If yours doesn’t work come in and tell us.  This item will be tabled until Operations meets.
  • PROPOSED CONSTRUCTION OF A MULTIPURPOSE 30 FOOT OCTAGONOL SHELTER
  • The price would be about $36,000 and there would be additional costs of preparation and installation.  We will need a proxy in order to do this.
  •  Motion: to have the board approve this project so a proxy can be sent out 2nd Jerry Herod
  • Discussion: Don Edwards asked what the purpose would be. Bill replied that it would be a shelter and we could have music groups there, etc. 
  • Jerry Herod asked about the other costs and Bill said that this will be paid for by an individual.  Jerry asked if it will be approved.  Bill replied that these structures are being approved by the authorities.  
  • Don Edwards asked if any rec areas would be lost and answer was no, it would be the grassy area there. Dave Mowry said he hoped the flea market parking would be taken into consideration.
  • Motion passed 9-0
  • LETTER – FISHING STATION:  A letter from a lawyer representing the owner Lawrence Bonfantini of Lot 888 was sent to The President of Venture Three and to the President of Indian River.  It outlines the dangerous situation that the fishing station next to his home poses.  President Lembach knew he needed to put this on the agenda, but was also waiting to see what that board did. Asked about this, Jerry Herod, President of Indian River replied that Indian River’s resolution was that the owner could not put planters on the Indian River property because it was a band aid approach. .He said that it was suggested that a fence could be put up.  The individual has not asked for a fence.
  • President William Lembach said that he has been put on notice that we will be sued if we don’t do something. We have to do our fiduciary duty.  He gave the definition of this word meaning that we have an obligation to act on the owner’s behalf.  He also went to the Venture Three Rules where he found that we cannot allow this to go on.  We are to protect our owners from a common nuisance. We have to do something or we will be sued!  We can’t say, If you don’t like it, leave.”  We are not like that here.  Also, our management agreement that each association signs each year, states that the management of VIII common areas and the sub association’s common properties is to be administered by the Venture Three manager.  We have given that right to VIII to manage so VIII will be sued and he cannot allow that. President Lembach also said that he is recommending these two ideas and then will talk with Jerry Herod.  We could put a gate in that uses only our key. Or someone could lock said gate at 9p.m.when no one is allowed anyway. We will do this and that is to have Deputy Dan ride by there on his patrol to go back after 9p.m. and shine his light if anyone there.  Perhaps we can let the owner put a planter on his side and see if that works or put a wall that extends into the water.  He is recommending that he, Elvis, and Jerry sit down with anyone else he wants to bring.  Jerry said that he is more than willing to sit down with Elvis and Bill L..  Jim Peters asked who owns property and the reply was Indian River was the answer.  The fact is that he might have known about the station and that the endangerment exists, said Jim,  and Indian River has a choice to shut it dowOtherwise they need to make it so the danger is removed. Mick Saunders says that he spoke with the owner, Larry, and told him that the issue is far from over.  He said that it isn’t only after hours though that is the problem  it is a privacy issue too.  People look into his home. We need a detailed plan. 
  • Action Plan: Jerry, Bill, Elvis and others will sit down to discuss.
  • LETTER – CONCERNED OWNER AND KID RELATED RULES: Information has been given to board relative to fair housing law and the way that it impacts our rules and by-laws.  President Lembach encouraged the boards to look at their rules and check for these problems, i.e., cannot say “adult swim” or “women’s swim” has to be swimming exercise group”  In January we will have an agenda item with visuals to show the complaints that have been brought up.

MEMBERS’ FORUM

  • OPEN QUESTIONS FROM 02/18/2015
    • Nettie Bromhall (733) – asked if a video system could be employed in surveillance of the outside areas to perhaps curtail some of the vandalism.

 The answer to this was that it is cost prohibitive and that we have very little vandalism.

  • NEW QUESTIONS/COMMENTS

Diane Floyd, Lot #921said that she identifies with Larry, Lot 888.  There were many children here in the summer.  She is grateful that we have the monies that we do, but we have to be so careful with so many children who play in the streets.  There are 13 on her street.

Don Snodgrass, Lots # 611and B07        Please do not enter construction sites.  This is so dangerous.  The builder has asked Don to ask people not to go in.  We will show you the house when it is done, but not now he said.  Please do not go into any construction sites.

Barry Welch, Lot #876: When will entrance lights be fixed? Also bring into fishing station equation the fact that Holiday Out has been given the right to use.  Let’s get a gate with a lock for this.

Bill Lembach replied the light fixtures need to be replaced and are on order. We will continue to check on this to be sure it is completed. 

Dave Mowry Lot# 910: He is concerned about flea market parking if the structure is built as we need it to help flea market work…Jerry Fosnaugh agreed..

Ellen Hammond, Lot # 826 relayed that she was a recipient of a try at the scam story where they say your grandson needs money because he is in jail. She knew better because we have been told about the scam by the sheriff. … 

Jerry Fosnaugh, Lot#659, thanked Bill Lembach for a great summer 

Edna Geller Lot#890, said that after Elvis left our (Indian River) meeting, she said she hoped Larry got a resolution to his problem, but the issue has gone on for a while with her and Larry.  He has shown her the fishermen and it was one from Holiday Out.  Holiday Out was there first so please don’t take this away she said.  She would have a welcome sign for people who don’t live on the water.  Bill L. mentioned that the sign says VIII and guests only. 

Susan Matteson, Lot #895, said that they have 3 months of hell in the summer with renters.  They have been dealing with this for 3 or 4 years.  So please support the legality of this case with the fishing station.

Jim Peters: Lot #A15, -Bug sprayer person (Flash) goes through about 45 MPH and also Wednesday trash pickup often too. 

Bill said Elvis will take care of this.

Kevin Floyd, Lot #921: agreed with Diane and Susan. .Also, he said that weeds grow so quickly in summer.  Please take a harder look at your place.

Sue: Do we contact Elvis if we have a problem with a property?  Answer::Yes.

Bill said that letters will be sent out in February asking owners to give in writing the name of the person who is responsible for their property while they are absent.  Owners are responsible 24 hours a day 365 days a year.  

President Lembach mentioned that he was sorry the meeting was so long, but appreciates those in attendance.  He also said that the audience is allowed to leave as they need to, but the board will stay until work is done. 

  • ADJOURNMENT: With no further business to conduct and with no objections, the meeting was adjourned at 12:37p.m.

Respectively Submitted,

Roberta Kuegler (Acting Secretary)

 

 

*****************************************************

VENTURE THREE, INC. 

REGULAR MEETING of the BOARD OF DIRECTORS 

WEDNESDAY, 15 APRIL 2015 

MINUTES

 

The Regular Meeting for April 2015 of the Board of Directors of Venture Three, Inc. was held on Wednesday, 15 April 2015 in the Venture Three Recreation Hall. The meeting started at 10:30 AM. President William Lembach welcomed the 73 who were in attendance.

Prior to the start of the meeting, appreciation was expressed to Carolyn Tranmer, Beverly Baran, Betty Jacko, Margaret Larsen, Arlene Miller, Janet Sigler, and Olive Garver for coffee and refreshments. 

  • WELCOME
  • CALL TO ORDER
  • ROLL CALL 

Venture Harbour, Inc. 

Directors in attendance: Chuck Eichacker, Dr. Bill Dwyer, & Barbara Suchan (for Don Snodgrass) 

Venture Out at Indian River, Inc. 

Directors in attendance: Jerry Herod, Dave Garver, and Michael Kurtzman 

Venture Out at St. Lucie, Inc. 

Directors in attendance: Bill Lembach, Cheryl Bryson, and Roberta Kuegler (for Bill Tranmer) 

The Secretary stated that a quorum (of 9) was present and the meeting was declared open. 

  • DISPOSITION OF MINUTES OF THE REGULAR MEETING OF 18 MARCH 2015 

President Lembach noted “The Minutes of the Regular Monthly Meeting of the Venture Three, Inc. Board of Directors of 18 March 2015 have been posted on the bulletin board in the Recreation Hall. Does anyone wish to have those Minutes read? Are there errors or corrections? Then, if there are no corrections or additions, nor reading requested, the reading of the minutes is waived and the Minutes are approved as written & posted and will be retained on file.” 

  • REPORTS
  • TREASURER'S REPORT - By Treasurer Cheryl Bryson – The report will be retained on file and is attached to these Minutes.
  • OPERATIONS/ PROPERY MANAGER'S REPORT – 

By Property Manager Elvis Rock: Elvis reported that the county’s senior building official has indicated that we will have our beach project permit by the end of the month. Elvis has been calling every week and this resulted in his finally being told that the county needs digital formats of the plans from the architect and the builder per a new county process. Neither the builder nor the architect had been told this earlier, but they are providing these to the county now that they know about it. Once the permit is in place we may work west of the dunes only because of turtle season which runs from 3/1 to 11/30. We may, however be able to begin work earlier than that if there are no more turtles nesting. This will be according to the building official’s determination. 

Please secure loose items for hurricane season. Elvis, Bill Lembach, and the other three presidents will be inspecting our lots in the next two weeks to check for loose items. Tree trimming is set for June 15th into July, so if you haven’t trimmed your trees they will be done unless you tell the office that you do not want them to be done. Coconut palms are now $20 a piece while regular palms are still $10 each. 

President Bill Lembach: Bill said to be sure to disconnect hoses as these can cause tremendous damage to homes during a storm if not stored away. He also asked us to secure our garbage cans, but do not do so using a cinder block. Cinder blocks should not be left out as they become air-born in hurricanes. If you want no one in your driveway, run a chain between two pipes installed in the ground rather than using the blocks. 

The President remarked that the crossover for the beach project will be delayed because of turtle nesting season. We also hope that once the permit comes through, the contractor will have a place for us in his schedule. We have been working on this for about fifteen months now. 

  • RECREATION COMMITTEE REPORT –A report written by the chairman, Patty Snodgrass, was read by President Lembach and retained on file. It also included a year end treasurer’s report.
  • PARK PATROL COMMITTEE REPORT – By Dave Garver – Dave thanked those who worked this year on park patrol. He especially thanked Wally Burke, Dave Conley, and Jim Skeoch who worked five nights a month. Dave said they were looking for someone to coordinate this summer and urged people to see him about doing park patrol during the summer. He also said he would be giving Bill Lembach the park patrol’s golf cart’s keys to Bill Lembach for them. The President thank Dave for his two years as Park patrol Chairman and said that Dave has told him this would be his last year so someone is needed to take over in the fall.
  • VOLUNTEERS COMMITTEE REPORT – by Jim Ormiston – report retained on file.
  • LEGISLATIVE AFFAIRS REPORT – no report.
  • MARINA COMMITTEE REPORT – no report.
  • POOL PLAYERS REPORT –no report.
  • FITNESS CENTER REORT – no report.
  • WOODWORMS REPORT – There was no report, but the President Bill Lembach noted that they have been spending their money to purchase new equipment such as a new router and a table saw. Their money is held by Venture Three until they spend it. He said it is fantastic that they have these new items.
  • WEBSITE COMMITTEE REPORT – By Sally Cousino – report retained on file.
  • VENTURE THREE DIRECTORY REPORT – no report.
  • PRESIDENT’S REPORT – By Bill Lembach – 

Termites: President Lembach stated that we have termites in the round room and it is yet to be determined how far the infestation has gone. Jim Weincke and Jerry Herod will begin some repair work now that potlucks are over and then we can get a better idea about it. Although it would take many years for the termites to do a lot of damage we need to get rid of them so that they do not spread elsewhere in the building. 

Tennis courts: There is a hole on the court that is being repaired. The contractor determined that it is a sink-hole which is a common occurrence in Florida. They are replacing the 3’ by 3’ area with asphalt and the top coat should be applied today making it ready for tomorrow. 

Dishwasher for club house: The recreation committee has set aside $2,000 for a dishwasher and a new hot water tank. Electrical work will also be needed. This will provide better cleaning and sanitizing for the utensils that are used. When there is a function, the committee will put the utensils in and run the machine. Glenda will take them out in the morning and put them away. 

Fire Suppression System: The fire marshal has said that we need to bring our system into compliance with the latest code. This will mean that we need a new system since ours is not serviceable. The cost of the system will be $4,600 plus electrical and plumbing. The system shuts down the electrical and the gas if a fire occurs so we may need to move the gas shut-off to do this. The monies will come from the contingency funds. 

Service Dogs: Because of a successful lawsuit in Florida regarding service dogs, legislation is being written to provide guidelines for their use. It will include making it a 2nd degree misdemeanor to interfere with the use of service dogs while at the same time having the same misdemeanor for those people who lie about the use of their dog. You will be not be able to ask about the person’s handicap or if the dog is a service dog, but you may ask what service the dog provides. There are dogs which provide therapy services so as comfort for people who suffer from Post Traumatic Syndrome. We will need to wait for the final version to see just what it includes. 

Palm Beach County Sheriff: A Palm Beach County Deputy Sheriff is living in Holiday Out on the main road across from the marina. This is a good situation! 

Beach Clean Up: There will be a beach clean-up on July 25th. Jim Skeoch will have bags, etc. to use for those who can come to help. 

Sally Cousino’s Hole-in-One: Bill congratulated Sally on her first hole-in-one! 

  • RATIFICATION OF ACTIONS OF THE OPERATIONS COMMITTEECheryl Bryson made motions concerning spending for the 2015 water project, a new store front door on the woodshop, for the fire suppression system, and for road repaving: Motions are retained on file and were seconded by Bill Dwyer and approved unanimously (9-0). 

UNFINISHED BUSINESS 

  • SUMMER 2015 WATER PROJECT – President Lembach reported that Summer Water Project for 2015 will begin about June 1st starting at Lot #600 and working its way down to Lot #630 with a new water main installed in a 2 feet deep trench on the south side of the road. The sites will be connected with new laterals and the meters will be moved to the front of the lots. There will be four extensions at various places along the road to provide water to the twelves homes at the ends of the fingers that are served by the same main as the 600 block. These will also serve to connect the fingers as the project continues next year. Then they will either start at the east or west end and connect a finger each year. There will be 4 to 6 inches of stone put into the ditch and then the whole road will be repaved. Since he will be going away about that time, Elvis Rock, Cheryl Bryson, and Chuck Eichacker will monitor the work.
  • UPDATE ON BEACH PROJECT: Elvis stated that he had just been on the phone with the county building official who would like us to change the criteria of our project from a “beach pavilion” to a “gathering place for leisure and relaxation”. We also need to specify number of people it will hold, etc. John Griffen said that this is probably to make it fit their phrasing for the ordinance.
  • NEW BUSINESS
  • RESTRICTIONS ON DOG BREEDS: Diane Schmidt spoke on the need for consistent rules across Venture Three in regard to dog breeds. Their dog was attacked with no provocation by an American Blue White Terrier which she stated is a type of pit bull. This happened in common area on Sting Ray. The attacking dog had slipped its collar. Diane’s husband, Don, was also bit as he tried to get the attacking dog off of their dog. The owners of the dog were renting in Indian River and at first said they would pay for the veterinarian bills which are up to $1,000, but then Diane said they told the owner of the lot that they would not, and that the Schmidts could sue them to get the money. The owner of the lot has offered to pay for the bills, but Diane feels they shouldn’t be responsible. Diane called the county about the attack so the dog was followed even though the people had returned to their home in another state. Our county’s animal control followed up on this. The dog had a rabies certificate and was fine ten days after the attack. This means, however, that the dog has attacked twice and in St Lucie County, Diane stated that three attacks would mean the dog would be euthanized. Diane urged the board to have all the rules be consistent through Venture Three. Although they are not people who “sue”, Diane said that this may mean that they will need to go after the dog owner, the lot owner, or the association. 

President Lembach noted that consistency in the rules and enforcement of rules is a double edged sword. Ones that are Venture-Three rules rather than sub associations are acted on by Venture-Three. He has already mentioned to the other presidents that they need to look at the rules to be sure of more commonality and doesn’t think there will be any controversy. He will work with the others to do that. Dave Garver asked if it would be legal to ask for proof of liability when a renter or new owner comes in to register. Rabies certificates are supposed to be provided already. Dave Mowry asked if all dogs weren’t supposed to be on a leash and the answer was yes. This one pulled out of it according to the owner. Libby McAllister said she was not asked for a rabies certificate when they came in to the park. Bill Lembach said this could have been worse if it had been a child. Dog owners often think of their dogs as family, but you really never know. 

  • V-3 Fishing Station Rules: Jerry Herod proposed that since Indian River owns the property where station is, the rule (V-3 Rule 3.L.5) should be removed.
  • SUMMER LOCKING OF REC HALL AND BATHROOMS: President Lembach said that during the summer the rec hall and the bathrooms will be locked at noon to prevent vandalism. The only activities are on Tuesday and Saturday evening and those in charge have keys to get into the building. This will also save on air conditioning and lights. In discussion, Jerry Herod and Chuck Eichacker both agreed this is a good idea. If using a computer people can go to the library. Vicki Stickrod asked about the phone being needed for emergencies. There are phones in the pool room and the exercise room, but you would need a key. Joe Baran suggested that a sign be put on the door with the dates and the hours for this early closing. Betsy Drinkard suggested that the folding door lock to the meeting room be repaired so that that could be locked and the round room left open. 

MEMBERS FORUM/PROPOSED AGENDA ITEMS 

OPEN QUESTIONS FROM 2/18/2015 

Lee Scapula (828) had said that the cover to her garbage vault was broken and that the corners of her driveway were broken. President Lembach answered that yes the cover is broken but cannot be repaired so it will need to be replaced. 

Nettie Bromhall (733) had asked if a video system could be employed in surveillance of the outside areas to curtail some of the vandalism. President Lembach answered that Operations has been talking about this for many months. Prices for the systems are expensive and they are not sure that this balances with the vandalism. Most people take great care so we are talking about a few people. Operations will continue to look into this. 

Wally Burke (841) had asked about monitoring of the north overflow parking lot. President Lembach answered that it is designed for short term use such as when you have company and need a place to park the extra car that won’t fit on your lot. The office should be notified when you are using the lot for this use, but there is one there for which the owner has not been identified. Elvis said that he thinks he knows who the owner is now and will take care of it. Wally had also asked about emptying the recycling bin more often. Cheryl Bryson stated it costs $153.00 for each pick-up and that during the season it is emptied twice a week for a cost of $306.00 and in the summer just one time a month for $153.00. We share the cost with Holiday Out so we pay half of those amounts. It would be a major consideration that would have to be made with Holiday Out. Beverly Baran mentioned that people need to break up their items especially cardboard. 

Comments made by members included the following:

 

  • Beverly Baran urged people to please put their cell phones on vibrate during the meeting.
  • Karl Kuegler said that people are not stopping at the stop sign on the road near the Holiday Out Office. He asked if there could be a sign installed. President Lembach said he would talk to Holiday Out about this.
  • Paul Nicolaisen asked if the water project did not include connecting T valves. Bill Lembach answered that yes, he hadn’t mentioned that but it does. The line will run down S. Sailfish with the T to connect the two parks.
  • Betsy Drinkard asked about the homeowner in Holiday Out near the exit that has many clothes drying outside on lines. The President said that because of a new environmental law, we cannot outlaw clotheslines.
  • Lee Scapula asked about the flooding of the streets being repaired. Bill Lembach stated that the design is to allow the water to dissipate since we are in a low-lying area. Jerry Herod is going to check for any drains that may be plugged with leaves, etc. so they can be cleaned.
  • Edna Geller asked about the fence on the north side. President Lembach said that the plantings are maintained by the people next door according to the county. They have had some changes with their board so we just need to cooperate. We own nothing on that side.
  • Nancy Humphrey said she liked the idea of locking the rec hall for the summer but there should be a sign telling people to go to the pool hall for a phone if needed. 

Regarding requests for future agenda items: There were none. 

  • ADJOURN 

With the agenda items completed & no further business to conduct, President Lembach said it had been a great season and that he hoped we would all drive carefully, stay healthy, and come back in the fall ready to be involved. With no objection to adjournment, President Lembach declared the meeting adjourned at 12:01 PM. 

Respectfully submitted, 

By Roberta Kuegler, Acting Secretary 

For Your Information: Readers of these Minutes please note that Minutes by their defined format of content are a record of what happened and they are NOT a transcript of the meeting. It is, has been, and will be my intent to follow this protocol.

***********************************************

VENTURE THREE, INC. 

REGULAR MEETING of the BOARD OF DIRECTORS 

WEDNESDAY, 18 MARCH 2015 

MINUTES

 

The Regular Meeting for March 2015 of the Board of Directors of Venture Three, Inc. was held on Wednesday, 18 March 2015 in the Venture Three Recreation Hall. The meeting started at 10:30 AM. President William Lembach welcomed the 78 who were in attendance. 

Prior to the start of the meeting, appreciation was expressed to Carolyn Tranmer, the volunteer who provided the coffee, to Arlene & John Miller, the kitchen help, & to Margaret Larson, Arlene Miller, Janet Sigler, & Carolyn Tranmer for the pastries for the Social, and, to Barb Fugazzatto for the signage. 

  • WELCOME
  • CALL TO ORDER
  • ROLL CALL 

Venture Harbour, Inc. 

Directors in attendance: Chuck Eichacker, Dr. Bill Dwyer, & Don Snodgrass 

Venture Out at Indian River, Inc. 

Directors in attendance: Jerry Herod, John Bordwick (for Dave Garver), and Michael Kurtzman 

Venture Out at St. Lucie, Inc.

 Directors in attendance: Bill Lembach, Cheryl Bryson, and Bill Tranmer 

The Secretary stated that a quorum (of 9) was present and the meeting was declared open. 

  • ST. LUCIE COUNTY SHERIFF’S OFFICE – Russ Cullum from the St. Lucie County Sheriff’s Office was present and spoke on a number of subjects which included the following: 

The sending to you of a check ostensibly from a well known company which the scammers hope you will deposit in order to get your account routing number so they can clean out your account; Scam calls supposedly from the IRS demanding an immediate payment – the IRS will not call or e-mail you; Scam phone calls ostensibly from Law Enforcement demanding a payment –Law Enforcement never operates by phone and never demands payment; the Frederick Douglas Beach (north of V-3) has recently been a hotbed for vehicular burglaries; left a document regarding Fraud Prevention and Protection, copies of which may be picked up in the V-3 Office. 

  • DISPOSITION OF MINUTES OF THE REGULAR MEETING OF 18 FEBRUARY 2015 

The President noted “The Minutes of the Regular Monthly Meeting of the Venture Three, Inc. Board of Directors of 18 February 2015 have been posted on the bulletin board in the Recreation Hall. Does anyone wish to have those Minutes read? Are there errors or corrections? Then, if there are no corrections or additions, nor reading requested, the reading of the minutes is waived and the Minutes are approved as written & posted and will be retained on file.”. 

  • REPORTS
  • TREASURER'S REPORT - By Treasurer Cheryl Bryson – The report will be retained on file and is attached to these Minutes. Cheryl Bryson moved that the Board accept and approve the 2014 Financial Report and the Audit (2nd – Bill Dwyer), no discussion, passed unanimously (9-0). Bill noted that this year in lieu of hourly rate increases, bonus checks were given to the employees so as to try to keep the hourly rates competitive with the community.
  • OPERATIONS/ PROPERY MANAGER'S REPORT – By Property Manager Elvis Rock – report retained on file.
  • RECREATION COMMITTEE REPORT –By Patty Snodgrass – report retained on file.
  • PARK PATROL COMMITTEE REPORT – By Jerry Herod for Dave Garver – Jerry reported there is still a need for volunteers for the Park Patrol and that the Patrol has made note that there are many instances of pedestrian & bicycles on the roadways after dark.
  • VOLUNTEERS COMMITTEE REPORT – no report.
  • LEGISLATIVE AFFAIRS REPORT – Bill Tranmer reported that at the moment there are 1,610 (as of this moring) bills introduced into the current Legislative Session, but only a few that affect us – report retained on file.
  • MARINA COMMITTEE REPORT – no report.
  • POOL PLAYERS REPORT – no report.
  • FITNESS CENTER REORT – no report.
  • WOODWORMS REPORT – Dick Thompson report that the new table saw recently purchased has been installed in the woodshop and is ready for use.
  • WEBSITE COMMITTEE REPORT – By Sally Cousino – report retained on file.
  • VENTURE THREE DIRECTORY REPORT – Eva Herod reported that Ann Burrell is the custodian of the database for the directory and requested that changes/additions be made to the Office for inclusion in the next edition.
  • PRESIDENT’S REPORT – By Bill Lembach – stated that there has been a recent spate of vandalism Faucets & showers turned on in the Ladies restroom; the bamboo piece for the fountain in front of the clubhouse was stolen; one of the new ADA height toilets installed in the Ladies Restroom was broken off at the base flange – just wanton destruction; turn off all water heaters during a water outage to avoid burnout of the heating element should the water heater drain off; explained the 2 cars that are in the Storage Facility; no one came forward to investigate alternatives to Comcast; the golf cart that was recently left plugged into the V-3 light pole near the front corner of the pool; Saturday, 4 April’s Easter Egg Hunt in the HO field; report all problems with the common elements, especially those regarding safety or injury to Elvis or Bill L immediately. Cheryl Bryson moved to accept into inventory the new woodshop table saw and the 6 new chaises for the pool deck (2nd Bill Tranmer), no discussion, passed unanimously (9-0). 
  • RATIFICATION OF ACTIONS OF THE OPERATIONS COMMITTEE – if any. – None required. 
  • UNFINISHED BUSINESS 
  • VENTURE THREE, INC. BUDGET FOR 2015-2016 

Bill Tranmer moved that the V-3 Budget for 2015-2016 be approved as submitted (2nd Cheryl Bryson), no discussion, passed unanimously (9-0). 

  • (Tabled) Chuck Eichacker motioned to approve the proposed amendments to Rule 11, Construction/Contractor Rules (2nd – Cheryl Bryson), previously tabled. 

Bill Tranmer moved to conduct the vote as a Type “B” vote, requiring only a simple majority of Directors (2nd – Cheryl Bryson), limited discussion, motion voting 8 for, 1 against – motion passed. 

The original motion was then the subject of some limited discussion followed by a vote of 7 for, 2 against - motion passed. 

  • SUMMER 2015 WATER PROJECT – The President reported that Summer Water Project for 2015 would be the main line on S. Sailfish and the proposal for $58,800 had been submitted by Jensen Beach Plumbing. This does not include the repaving of the surface.
  • NEW BUSINESS
  • AMENDMENT TO RESOLUTION FOR THE ELECTION OF ASSISTANT TREASURERS 

The President gave the history and the need for the document. Bill Tranmer explained that this conversion to a permanent document will save effort and expense annually and he moved that the amendment be approved (2nd Cheryl Bryson, no discussion, passed unanimously (9-0). 

  • MEMBERS FORUM/PROPOSED AGENDA ITEMS 

OPEN QUESTIONS FROM 02/18/15 (Responses are in bold type) 

Betsey Drinkard – asked if were possible to get a cover for the recently relocated junction box on her property. The Property Manager will handle this with Comcast. (Done within 2 days.) 

Bill Foster – Can there be a time limit placed on the completion of a unit installation process.(The contractor was notified, issues were resolved, and work has resumed to make the project more presentable.) 

Bill Foster – Can something better be done with the scrap metal storage next to the dumpsters? (Yes, action has been taken to avoid such a build up in the future.) 

Jim Peters – Asked again if Comcast could be persuaded to have a “local depot” for replacement boxes. (Comcast flatly said “No”.) 

The President stated that each month members are given an opportunity at this time to propose addition of agenda items to the next or subsequent meeting’s agenda and/or to comment on any issues they wish to present. 

Comments made by members included the following: 

Sally Cousino (714) – Passed along a “Good Job” on the Directory to the team. 

Lee Scarpula (828) – Said that the cover to her garbage vault was broken and that the corners of her driveway were broken. 

Nettie Bromhall (733) – asked if a video system could be employed in surveillance of the outside areas to perhaps curtail some of the vandalism. 

Wally Burke (841) – asked about the approved uses of the north parking lot, and, regarding the overflowing recycling bin, could it be emptied more often? 

Edna Geller (890) – Stated that when the recycling bin is full, do not leave your items on the ground. The recycler will not pick them up.

Don Snodgrass (B-07) – asked about individual household recycling. Response: such a program would be prohibitively expensive requiring a separate truck on a separate day to do the pickup. (Asked and answered.) 

Betsey Drinkard (B-18) – Thanked management for the prompt action on the utility cover. 

Regarding requests for future agenda items: There were none. 

  • ADJOURN 

With the agenda items completed & no further business to conduct and, and with no objection to adjournment, President Lembach declared the meeting adjourned at 12:10 PM. 

Respectfully submitted, 

By William Tranmer, Secretary 

For Your Information: Readers of these Minutes please note that Minutes by their defined format of content are a record of what happened and they are NOT a transcript of the meeting. It is, has been, and will be my intent to follow this protocol.

 

 

**********************************************

VENTURE THREE, INC. 

REGULAR MEETING of the BOARD OF DIRECTORS 

WEDNESDAY, 18 FEBRUARY 2015 

MINUTES 

 

The Regular Meeting for February 2015 of the Board of Directors of Venture Three, Inc. was held on Wednesday, 18 February 2015 in the Venture Three Recreation Hall. The meeting started at 10:30 AM. President William Lembach welcomed the 61 who were in attendance. 

Prior to the start of the meeting, appreciation was expressed to Carolyn Tranmer, the volunteer who provided the coffee, to Arlene & John Miller, the kitchen help, & to Arlene Miller, Janet Sigler, Olive Garver, & Carolyn Tranmer for the pastries for the Social, and, to Barb Fugazzatto for the signage. 

  • WELCOME
  • CALL TO ORDER
  • ROLL CALL 

Venture Harbour, Inc. 

Directors in attendance: Chuck Eichacker, Dr. Bill Dwyer, & Don Snodgrass 

Venture Out at Indian River, Inc. 

Directors in attendance: Jerry Herod, Dave Garver, and Don Edwards (for Michael Kurtzman) 

Venture Out at St. Lucie, Inc. 

Directors in attendance: Bill Lembach, Cheryl Bryson, and Bill Tranmer 

The Secretary stated that a quorum (of 9) was present and the meeting was declared open. 

  • ST. LUCIE COUNTY SHERIFF’S OFFICE – Russ Cullum from the St. Lucie County Sheriff’s Office was present and spoke on a number of subjects which included the following: 

The arrest of a person of interest in a homicide in a nearby Association; thefts at beach parking areas have come to the smashing of windows; the latest scam is a distraction scam in which someone engages you in conversation while an accomplice steals from your car; an IRS phone scam that demands payment; there is another uptick in the use of credit card skimmers at gas stations and there continues to be any number of phone scams still being conducted. If you did not call them, hang up. One place you can check your credit report is at creditreport.com. 

  • DISPOSITION OF MINUTES OF THE REGULAR MEETING OF 21 JANUARY 2015 

The President noted “The Minutes of the Regular Monthly Meeting of the Venture Three, Inc. Board of Directors of 21 January 2015 have been posted on the bulletin board in the Recreation Hall. Does anyone wish to have those Minutes read? Are there errors or corrections? Then, if there are no corrections or additions, nor reading requested, the reading of the minutes is waived and the Minutes are approved as written & posted and will be retained on file.”. 

  • REPORTS
  • TREASURER'S REPORT - By Treasurer Cheryl Bryson – The report will be retained on file and is attached to these Minutes.
  • OPERATIONS/ PROPERY MANAGER'S REPORT – By Property Manager Elvis Rock – report retained on file.
  • RECREATION COMMITTEE REPORT –no report.
  • PARK PATROL COMMITTEE REPORT – By Dave Garver – Dave reported there were numerous post lights out at night recently. There was a question regarding the two pickup trucks that park in the North parking lot each night. (Will be addressed in the President’s Report).
  • VOLUNTEERS COMMITTEE REPORT – by Jim Ormiston – report retained on file.
  • LEGISLATIVE AFFAIRS REPORT – Bill Tranmer reported that at the moment there have been no bills introduced into the current Legislative Session that affect us.
  • MARINA COMMITTEE REPORT – no report.
  • POOL PLAYERS REPORT –By Joe Baran – reminded people of the Picnic & Memorial Tournament on the 26th of February and of the upcoming Pool Players Dinner/Dance.
  • FITNESS CENTER REORT – no report.
  • WOODWORMS REPORT – Jim Wiencke noted that the shop usage was high and that everyone (even a helper) needs to sign a waiver in the Office before entering the shop.
  • WEBSITE COMMITTEE REPORT – By Sally Cousino – report retained on file.
  • VENTURE THREE DIRECTORY REPORT – Jerry Herod reported that the 2015 Directory would be distributed by the volunteers immediately after the meeting. The President thanked the team that put this Directory together.
  • PRESIDENT’S REPORT – By Bill Lembach – stated that an almost new wheelbarrow has been added to the inventory and that it may be borrowed thru the Office; 2 new ADA height toilets will replace 2 lower ones in the rest rooms; a new Bulletin Board for the Clubhouse is on order; a request for architectural drawings of 2 restrooms for the beach area has been made to the contractor; clarifications of the role of the V-3 President; Joint HO/V3 meeting is tomorrow; an explanation why the pickup trucks are using the North parking lot at night, permission for same, & Bill Tranmer read the Rule that allows for same; and, a discussion of the new notification process & notice to used for future water outages.

 RATIFICATION OF ACTIONS OF THE OPERATIONS COMMITTEE – if any. – Bill Tranmer motioned to ratify the action of the Operations Committee that closed various & specific areas of the Common Elements during Wednesday thru Saturday for the Flea Market. 

  • UNFINISHED BUSINESS 
  • PROPOSED V3 BY-LAWS AMENDMENTS – Affidavits Received/Document Recorded

Bill Tranmer reported that the Affidavits of Approval have been received from the three Associations, the By-Laws document has been recorded, and that the document is being printed for distribution. 

  • SUMMER 2015 WATER PROJECT – The President reported that Summer Water Project for 2015 would be the main line on S. Sailfish and the Statement of Work has been reviewed with Jensen Beach Plumbing.
  • NEW BUSINESS
  • 2015-2016 MANAGEMENT AGREEMENT 

The President stated that the Management Agreement will roll over as there were no proposed changes for this coming year. 

  • QUESTIONS FROM THE MEMBERS’ MEETING 

Bill Lembach responded to the questions that were asked at the recent Members’ Meeting which included the Tiki Hut, many regarding Comcast, the Fishing Station, Shared Expenses with Holiday Out budget line item change, Dog walking in the Rec Area (along the edge), paving quality & the problem of puddles when it rains heavily, Parking in North Parking Lot. 

  • REVISED V-3 CONSTRUCTION/CONTRACTOR RULES 

Chuck Eichacker motioned to approve the proposed amendments to Rule 11 (2nd Cheryl Bryson). Bill Lembach gave an overview of each of the proposed amendments. During further discussion Don Edwards, citing the need for more time for review motioned to table the motion (2nd Don Snodgrass). The motion to table was carried 5-2 with 2 abstentions. It will appear on the March agenda. 

  • MEMBERS FORUM/PROPOSED AGENDA ITEMS 

The President stated that each month members are given an opportunity at this time to propose addition of agenda items to the next or subsequent meeting’s agenda and/or to comment on any issues they wish to present. 

Comments made by members included the following: 

Betsey Drinkard – asked if were possible to get a cover for the recently relocated junction box on her property. The Property Manager will handle this with Comcast. 

Bill Foster – Can there be a time limit placed on the completion of a unit installation process. 

Bill Foster – Can a better job be done with the weeds around the volleyball court during the Summer months? Ans: Yes. 

Bill Foster – Can something better be done with the scrap metal storage next to the dumpsters? 

Janet Sigler – What is the current status of the kayak rack that was promised last year? Ans: It is still on the volunteers list of open items. 

Jim Peters – As to personal wipes, there are other types that could equally be causing clogs in the sewer system. 

Jim Peters – Asked again if Comcast could be persuaded to have a “local depot” for replacement boxes. 

Regarding requests for future agenda items: There were none. 

The President thanked the volunteers who manned the stations to hand out the new Directories. 

  • ADJOURN 

With the agenda items completed & no further business to conduct and, and with no objection to adjournment, President Lembach declared the meeting adjourned at 12:10 PM. 

Respectfully submitted,

 By William Tranmer, Secretary 

 

 

*******************************************

VENTURE THREE, INC. 

ANNUAL MEETING of the MEMBERSHIP 

WEDNESDAY, 11 FEBRUARY 2015 

MINUTES 

Welcome 

Call to Order 

The Annual Meeting of the Membership of Venture Three, Inc. was held on Wednesday, 11 February 2015 in the Venture Three Recreation Hall. The meeting started at 10:30 AM. Bill Tranmer welcomed the 92 who were in attendance. 

Prior to the start of the meeting, appreciation was expressed to Susan Tegge from VNI Realty who provided the donuts; to Carolyn Tranmer & Arlene & John Miller, the volunteers who provided the coffee for the Social; and, to Barb Fugazzatto for the signage at the entrance road and in the East Room. 

Bill Tranmer gave a brief explanation as to why the Board members are not seated at the table,- it being that this was a meeting of the members and we are bound to this structure by the Condominium Act & by our By-Laws which specify that the 2nd Wednesday in February is the day for it to be held. The members had one main thing to do at this annual meeting,- to speak to issues that were on their mind. 

  • ELECTION OF CHAIRMAN 

Bill Tranmer declared that the nominations for Chairman were now open. 

(Cheryl Bryson nominated Bill Tranmer to serve as Chairman for the meeting (2nd Midge Cox)). 

Bill Tranmer followed up with “Are there any further nominations? Hearing none, the nominations are closed. All those in favor of having Bill Tranmer as Chairman of this meeting, say “Aye”, Opposed “Nay”, The ayes have it and Bill Tranmer will serve as Chairman.” 

Proof of Notice of Meeting & Verification of a Quorum 

The Chairman, by a reading of an Affidavit herewith attached, attested to notice requirements having been met in accordance with Florida Statutes and that a quorum of 181 (minimum required: 179) was present by proxy, and noted that business may be conducted. 

Disposition of Minutes of V-III Annual Meeting of the Membership of 12 February 2014 

The Chairman noted “The Minutes of the Annual Meeting of the Members of 12 February 2014 have been posted on the bulletin board in the Recreation Hall. Does anyone wish to have those Minutes read? Are there any corrections? Then, if there are no corrections or additions, nor reading requested, the reading of the minutes is waived and the Minutes are approved as written & posted and will be retained on file.”. 

Reports of Officers, if any – None. 

Reports of Committees, if any – None (deferred to the Organizational Meeting which directly follows this meeting). 

Unfinished Business – None. 

New Business – None.

Members Input, Questions, and Comments 

The Chairman next invited any and all who wish to speak on questions & issues of concern. 

The following members spoke on the issues noted: 

Adrian Sewall, 723– Suggested a review of the Comcast rates be undertaken with consideration to those members that are here a minimal number of months v. the cost of Comcast service that is embedded in the maintenance fee for all 12 months annually. 

Larry Bonfantini, 888 – people are using the fishing area after hours, leaving garbage, are noisy, and additionally there is underage drinking occurring there. 

George Driscoll, 703 – expressed concern over the budget item Shared Expenses With Holiday Out which had $0 allocated in 2013 but has ~$800 allocated in 2014. 

Edna Geller – Expressed concern over 2 grey trucks that are in our parking area nightly without evidence of permission to be there. 

Jim Peters, A-15 – Expressed dissatisfaction with Comcast’s service. He suggested a “depot” type service be established at V-3 where cable boxes, remotes, etc. that fail could be easily swapped. 

Barbara Fugazzotto, 728 – Since she has a good view of the Marina Park area, she reported that many people from Holiday Out use the grass as a dog walk, even directly in front of the sign that says “This is not a Dog Walk”. 

Joan Clark, 818 – said she is grateful for the new water line but is unhappy with the grade of the paving as it floods her parking area when there is a heavy rain. 

Dave Garver, 909 – Agrees that the asphalt grading is not good and therefore is prone to flooding; has the same issues with Comcast – service (poor) & cost (high), still looking for volunteers for the Park Patrol. 

Mick Saunders, 759 – Comcast is a universal problem. Perhaps individuals should be given the option to “opt out” but for a minimum of a 2year period. 

Barbara Fugazzotto, 728 – stated that there is significant work that goes on behind the scenes by the Board members, Officers, & the Park Manager. She thanked them all for their efforts in a job “well done”. 

ADJOURN 

With the agenda items completed & no further business to conduct and after a motion to adjourn by Carolyn Tranmer (2nd Cheryl Bryson), the Chairman declared the meeting adjourned at 10:57 AM. 

Respectfully submitted, 

William Tranmer, Chairman

 

 

********************************************

VENTURE THREE, INC. 

ANNUAL ORGANIZATIONAL MEETING 

of the BOARD OF DIRECTORS 

WEDNESDAY, 11 FEBRUARY 2015 

MINUTES 

 

The Annual Organizational Meeting of the Board of Directors of Venture Three, Inc. was held on Wednesday, 11 February 2015 in the Venture Three Recreation Hall. The meeting started immediately following the Annual Meeting of the Membership of Venture Three, Inc. 

WELCOME 

CALL TO ORDER 

INTRODUCE AND SEAT NEWLY APPOINTED BOARD MEMBERS – Bill Tranmer introduced and seated the newly elected directors for 2015-2016. 

Venture Harbour, Inc. 

Delegates: Chuck Eichacker, Dr. Bill Dwyer, and Don Snodgrass (noting Barbara Suchan would replace Dr. Bill Dwyer for today) 

Venture Out at St. Lucie, Inc. 

Delegates: Bill Lembach, Cheryl Bryson, and Bill Tranmer 

Venture Out at Indian River, Inc. 

Delegates: Jerry Herod, Dave Garver, & Michael Kurtzman 

  • ELECTION OF CHAIRMAN 

Bill Tranmer stated that the first order of business is for the seated Directors to elect the chairman for today. And declared the nominations open. 

Bill Lembach nominated Bill Tranmer to serve as Chairman for the meeting (2nd Cheryl Bryson). 

Bill Tranmer then said “Are there any further nominations? Hearing none, the nominations are closed. All those in favor of having Bill Tranmer as Chairman of this meeting, say “Aye”, Opposed “Nay”, The ayes have it and Bill Tranmer will serve as Chairman.” 

ROLL CALL 

Directors in attendance were: Chuck Eichacker, Barbara Suchan, Don Snodgrass, Jerry Herod, Dave Garver, Michael Kurtzman, Bill Lembach, Cheryl Bryson, and Bill Tranmer. A quorum of 9 was present and the meeting was declared open. 

DISPOSITION OF MINUTES OF THE ANNUAL ORGANIZATIONAL MEETING OF THE VENTURE THREE, INC. BOARD OF DIRECTORS OF 12 FEBRUARY 2014 

The Chairman noted “The Minutes of the Annual Organizational Meeting of the Venture Three, Inc. Board of Directors of 12 February 2014 have been posted on the bulletin board in the Recreation Hall. Does anyone wish to have those Minutes read? Are there any corrections? (There were none.) Then, if there are no corrections or additions, nor reading requested, the reading of the minutes is waived and the Minutes are approved as written & posted and will be retained on file.”. 

ANNUAL REPORTS 

TREASURER'S REPORT–report deferred to 18 February 2015. 

RECREATION COMMITTEE REPORT – no report. 

PARK PATROL COMMITTEE REPORT– by Dave Garver who restated he is still looking for people to volunteer for Park Patrol. He also noted numerous instances of pedestrians walking & even golf carts operating at night without lights. 

POOL HALL COMMITTEE REPORT– no report. 

WOODWORMS COMMITTEE REPORT– no report. 

FITNESS CENTER COMMITTEE REPORT– – no report. 

VOLUNTEERS COMMITTEE REPORT – no report. 

WEBSITE COMMITTEE REPORT – no report. 

UNFINISHED BUSINESS (if any) – None. 

NEW BUSINESS (if any) – None. 

ELECTION OF OFFICERS & OPERATIONS CHAIR 

Officers: 

Resolution for the Election of Assistant Treasurers 

Jerry Herod motioned to accept the proposed Resolution for the Election of Assistant Treasurers for 2015-2016, 2nd Chuck Eichacker. Motioned passed unanimously 9-0, without discussion. 

The Chairman declared open nominations for the election of officers. 

Don Snodgrass, nominated the following slate (2nd, Cheryl Bryson): 

President – Bill Lembach 

Vice-President – Chuck Eichacker 

Treasurer – Cheryl Bryson 

Secretary – Bill Tranmer 

Assistant Treasurers – Sally Cousino & Chuck Eichacker 

The Chairman asked if there were any other nominations and upon hearing none, declared that the nominations were closed and the nominated slate of officers for 2015-2016 were elected by acclimation. 

Operations – Chairman & Members 

Nominations for the Chairman of Operations are open. Bill Lembach, nominated by Bill Tranmer (2nd Chuck Eichacker) was elected as the Chairman of the Operations Committee for 2015-2016 unanimously. The members will be, as defined by the By-Laws, Cheryl Bryson, Chuck Eichacker, & Jerry Herod.

 

The Chairman stated “With the election of Officers, my tenure as Chairman of this meeting has just ended and I relinquish control of this meeting to the newly re-elected President of Venture Three, Inc., Bill Lembach.”.

 

COMMITTEE CHAIRS & APPOINTMENTS – 2015-2016 

Park Patrol – David Garver 

Presidents Council – Elvis Rock 

Parliamentarian – John Griffen 

Legislative Affairs – Bill Tranmer 

Holiday Out Liasion – Bill Lembach, chair & Chuck Eichacker, Jerry Herod & Elvis Rock 

Volunteers – Jim Ormiston 

Pool Players – Joe Baran 

Wood Worms – Jim Wiencke & Bob Woodhull, co-Chairs  

Venture Three Website – Dixie Hile & Sally Cousino, co-Chairs 

Venture Three Directory – Eva Herod, Janet Sigler, & Ann Barrell – co-Chairs 

Fitness Center – Gail Lembach 

Recreation – Patty Snodgrass, chair; Donna D’Aolia, Treasurer, & Donna Ambrass Secretary 

Finance Committee – Chuck Eichacker, chair (as established by the By-Laws), Cheryl Bryson, Vice-chair, & Bill Lembach & Jerry Herod 

Operations Committee – Bill Lembach, chair(elected position), Cheryl Bryson, Chuck Eichacker, & Jerry Herod 

ADJOURN 

With the agenda items completed & no further business to conduct and, after a motion to adjourn by Bill Tranmer (2nd Cheryl Bryson), the President declared the meeting adjourned at 11:15 AM. 

Respectfully submitted, 

William Tranmer, Chairman 

******************************************

VENTURE THREE, INC. 

REGULAR MEETING of the BOARD OF DIRECTORS 

WEDNESDAY, 21 JANUARY 2015 

MINUTES 

The Regular Meeting for January 2015 of the Board of Directors of Venture Three, Inc. was held on Wednesday, 21 January 2015 in the Venture Three Recreation Hall. The meeting started at 10:30 AM. President William Lembach welcomed the 79 who were in attendance. 

Prior to the start of the meeting, appreciation was expressed to Carolyn Tranmer, the volunteer who provided the coffee, to Arlene & John Miller, the kitchen help, & to Arlene Miller, Janet Sigler, & Carolyn Tranmer for the pastries for the Social, and, to Barb Fugazzatto for the signage. 

  • WELCOME
  • CALL TO ORDER
  • ROLL CALL 

Venture Harbour, Inc. 

Directors in attendance: Chuck Eichacker, Dr. Bill Dwyer, & Don Snodgrass 

Venture Out at Indian River, Inc. 

Directors in attendance: Jerry Herod, Dave Garver, and Michael Kurtzman 

Venture Out at St. Lucie, Inc. 

Directors in attendance: Bill Lembach, Cheryl Bryson, and Bill Tranmer 

The Secretary stated that a quorum (of 9) was present and the meeting was declared open. 

  • ST. LUCIE COUNTY SHERIFF’S OFFICE – Sheriff Ken Mascara was present and spoke about a 17 % overall reduction in crime in St. Lucie County, noting however there was a rise in car burglaries at the beach parking areas. 

Russ Cullum from the St. Lucie County Sheriff’s Office was present and spoke on a number of subjects which included the following: 

There were no reported crimes in the V-3 community; the latest scam is a distraction scam in which someone engages you in conversation while an accomplice steals from your car; there continue to be any number of phone scams still being conducted. If you did not call them, hang up. 

  • DISPOSITION OF MINUTES OF THE REGULAR MEETING OF 19 NOVEMBER 2014 

The President noted “The Minutes of the Regular Monthly Meeting of the Venture Three, Inc. Board of Directors of 19 November 2014 have been posted on the bulletin board in the Recreation Hall. Does anyone wish to have those Minutes read? Then, if there are no corrections or additions, nor reading requested, the reading of the minutes is waived and the Minutes are approved as written & posted and will be retained on file.”. 

  • REPORTS
  • TREASURER'S REPORT - By Treasurer Cheryl Bryson – The report will be retained on file and is attached to these Minutes.
  • OPERATIONS/ PROPERY MANAGER'S REPORT – By Property Manager Elvis Rock – report retained on file.
  • RECREATION COMMITTEE REPORT –no report.
  • PARK PATROL COMMITTEE REPORT – By Dave Garver – Dave asked for volunteers to sign up for the re-starting of the Park Patrol for the 2015 season.
  • VOLUNTEERS COMMITTEE REPORT – by Jim Ormiston – report retained on file.
  • LEGISLATIVE AFFAIRS REPORT – no report.
  • MARINA COMMITTEE REPORT – no report.
  • WEBSITE COMMITTEE REPORT – By Sally Cousino – report retained on file.
  • PRESIDENT’S REPORT – By Bill Lembach – report retained on file covering the subjects of 8 new owners – 635, 670, 739, 740, 742, 759, 853, & A-5; a new clerical person, Kathy Summers, in the Office; reminders of the quickly coming up annual meeting on 28 Jan & 11 Feb; the high usage in the storage lot; there are 75 registered renters; special thanks to Betsey Drinkard & John Griffen for their work on the Boards; Health & Wellness series will continue with a speaker from Vetrans Affairs on 13 February at 2:00pm; the 3 crosswalks construction project on A1A; sidewalk repair along side the exit roadway; the person that caused the disturbance at unit 810 is presently in jail and at some point after release will be moving North; & the agreement with Holiday Out that Venture three residents may use the Holiday Out Beach Access while ours is closed during construction. 
  • RATIFICATION OF ACTIONS OF THE OPERATIONS COMMITTEE – if any. - None 
  • UNFINISHED BUSINESS 
  • VENTURE THREE, INC. PROPOSED (REVISED) BY-LAWS APPROVAL 

The President motioned to approve the proposed amendments to the V-3 By-Laws resulting from 2014 Legislative amendments to the statutes. The Secretary stated that he was in receipt of one Affidavit from Venture Out at St. Lucie, Inc. which attests to the approval of the Amendments to the Venture Three, Inc. By-Laws, and, that once the other two Associations file their Affidavits and the By-Laws are recorded, the amendment process will be complete. 

  • NEW BUSINESS 
  • SUMMER 2015 WATER PROJECT 

The President stated that the original plan for next Summer would have been to do the last loop in Indian River. However, recent problems (over the last year and especially the last 2 weeks) have precipitated a change in plans to be considered, - that being to do the main line on South Sailfish, which virtually has all blue pipe, first. 

  • PROPOSED BUDGETS 

Bill Lembach introduced the 2015-2016 proposed budgets for v-3 and for the 3 Associations with a detailed explanation of the increases and reductions made to reach the final proposal of a Maintenance Fee for V-3 of $194.00, an increase over last year of just $1.00. 

  • MEMBERS FORUM/PROPOSED AGENDA ITEMS 

The President stated that each month members are given an opportunity at this time to propose addition of agenda items to the next or subsequent meeting’s agenda and/or to comment on any issues they wish to present. 

Comments made by members included the following: 

Negative comments regarding the green sludge in the canals resulting from the discharges in the St. Lucie River/Canal system from Lake Okechobee; Elvis is doing a great job on the clarity of CH 63; accolades for the Finance Committee in their preparation of the budget; appeal to sign up for the Park Patrol; a request for an update on the Beach Project (asked and answered); question regarding the Beach Potty during the construction (taken under advisement); a bit of tutorial on the correct usage/settings for the A/C in the clubhouse to avoid unnecessary running of the units; question if the Rest Room will be in the Beach Project (asked and answered as No, it is a separate project to follow; & a statement that a new, updated version of the Park Telephone Directory is underway.. 

Regarding requests for future agenda items: There were none. 

The President thanked the volunteers who manned the stations to hand out the proposed budget packages.. 

  • ADJOURN 

With the agenda items completed & no further business to conduct and, after a motion to adjourn by Bill Tranmer (2nd Dr. Bill Dwyer), approved unanimously (9-0), President Lembach declared the meeting adjourned at 11:40 AM. 

Respectfully submitted, 

By William Tranmer, Secretary

For Your Information: Readers of these Minutes please note that Minutes by their defined format of content are a record of what happened and they are NOT a transcript of the meeting. It is, has been, and will be my intent to follow this protocol.

****************************************

REGULAR MEETING of the BOARD OF DIRECTORS

WEDNESDAY, NOVEMBER 19, 2014

 

CALL TO ORDER/ WELCOME

The Regular Meeting for November 2014 of the Board of Directors Venture Three, Inc. was held on Wednesday, 19, November 2014 in the Venture Three Recreation Hall. The meeting started at 10:30 A.M. with President William Lembach welcoming the 79 people who were in attendance.

The president expressed appreciation to John and Arlene miller for preparing the coffee for the Social. A thank you was also given to all those who provided the many refreshments.

ROLL CALL & DETERMINATION OF QUORUM

Venture Harbour, Inc.

Delegates: Dr. Bill Dwyer, Chuck Eichacker, and Donald Snodgrass

Venture Out at Indian River, Inc.

Delegates: Jerry Herod, Donald Edwards, and James Ormiston

Venture Out at St. Lucie, Inc.

Delegates: Bill Lembach, Cheryl Bryson, Roberta Kuegler, Acting Secretary for Bill Tranmer

The Acting Secretary stated that a quorum was present and the meeting was declared open.

ST. LUCIE COUNTY SHERIFF’S OFFICE:

No one was in attendance from the St. Lucie County Sheriff’s Office.

DISPOSITION OF MINUTES OF THE REGULAR MEETING OF 16 APRIL 2014

The President noted that since the minutes of the regular Meeting of the Board of Directors held on April 16, 2014 were distributed to board members and were posted on the Venture Three bulletin board in the Recreation Hall, the reading of the minutes might be waived and approved as written, unless there were objections, corrections, additions, or questions. There were none. The minutes as written and posted were approved and will be retained on file.

REPORTS: The president requested that committee reports for this meeting be brief.

  • TREASURER: By Treasurer Cheryl Bryson: Copy retained on file

 

During her report, Cheryl made a motion to transfer funds from contingency funds: “That the Board authorize the following expenditures from contingency funds:

 

  • $3,788 from the Swimming Pool Contingency for the resurfacing of the pool
  • $2,862 from the Equipment Contingency Fund for entrance gate repair
  • $4,100 from the Equipment Contingency Fund for new AC units in pool room
  • $1,600 from the V-3 Contingency Fund for painting the Real Estate Office”

 

The motion was seconded by Jerry Herod. There was no discussion and the motion passed unanimously.

 

  • RECREATION COMMITTEE REPORTThere was no report, but Bill noted that since Nettie Bromhall is back again, she will once again be the head of the committee.
  • PARK PATROL REPORT: Since Dave Garver is not back yet, there was no report, but Cheryl Bryson said that there is patrol most evenings.
  • VOLUNTEERS REPORT: Jim Ormiston reported that he will need volunteers for the various jobs again this year. These include people who can do power washing and those who are handy at other tasks as Elvis and Bill have already outlined needed jobs. There will be a sign-up sheet in the round room.
  • LEGISLATIVE AFFAIRS REPORT: no report
  • WEB SITE COMMITTEE REPORTno report
  • MARINA COMMITTEE REPORTno report
  • PROPERTY MANAGER/PRESIDENTby Elvis Rock and President Bill Lembach, Copy retained on file. Elvis and Bill gave detailed descriptions of the work completed this summer and their costs. Bill also noted that there are photographs to be seen of the work that was done so that we can appreciate all that is completed during the summer months. Board members and the audience were given a copy of the outline of the report.

Donald Edwards and Barry Welch brought up the topic of the poor water drainage on Tuna Drive even after the recent paving. Bill Lembach said that to correct drainage would involve much more work and cost much more. Don and Barry were invited to come to the next Operations Committee meeting and bring their suggestions.

UNFINISHED BUSINESS

  • REPORT ON PROXY COUNT: Affidavit on file

Acting Secretary, Roberta Kuegler read the Affidavit with the Results of Members Voting for the Addition of Beach Restroom and V-3 Entrance Sign. The results for the restroom were that of the 274 proxies received, 268 votes were in favor and 6 in opposition so that the Addition of the Restroom to the Beach Project is approved. The V-3 Entrance Sign was approved with 261 votes in favor and 11 in opposition.

Bill Lembach noted that participation for this vote was really good and gave this breakdown:

VOSL: 79.5% or 140 votes with 135 for the restroom and 4 against

135 for the sign with 5 against 

VOIR: 75% or 106 votes with 104 for the restroom and 2 against

99 for the sign with 6 against

Venture Harbour: 77% or 28 votes with 28 for the restroom and 0 against

27 for the sign with 1 against

President Lembach said that full concentration is, however, on the original beach project for which we are waiting for the state to give us our permits. Everything is in place and we are just waiting for them so we can go the county.

Don Edwards asked if the vote was closed and if so should the proxies be turned into the office and Bill said yes as he already has those from the Harbour and St. Lucie.

NEW BUSINESS

The audience was told that they were permitted to leave at this point although the board would continue to complete our business. Many took that opportunity.

PROPOSED BY-LAW CHANGES:

  •  BY-LAW CHANGESThese are changes that the state has made as they do each year.Bill Lembach said that he had Elvis call the Division of Florida Condominium, Timeshare and Mobile Homes in Tallahassee to ask about distribution of these changes since it can be costly. They said that it is not their intent to put a burden on condominiums cost wise. They require that we make them available and suggested ways that we can do that: post them on the website for downloading and or have available in the office for copies to be picked up or mailed as requested. So our process this year would be: put the entire By-law Document on line and then send a letter to owners stating that, along with the different ways the changes can be acquired. President Lembach then made a motion: “I make a motion to approve the V-3 By-Law changes that came effective July 1, 2014 due to actions of the State Legislature. I move these changes be approved by the V-3 Board and sent to the sub-associations for their review and approval.” The motion was seconded by Bill Dwyer. There was no discussion and it passed unanimously.

Packages of these changes have been distributed so that each association can act on them and return to the January meeting with their approval or non-approval.

 

Bill also noted that we have come full circle in regards to a directory as the state now allows just what we did in the past.

 

MEMBERS’ FORUM:

Barbara Fugazzotto thanked the people who work during the summer to complete all the projects. Arlene Miller added that it is a comfort to know that the park is in good hands while they are up north and they appreciate it.

Jackie Jewell mentioned that it is important for people to know that the recreation funds pay for so much and that people should come out to those meetings. Jerry Herod added that other parks would love to have what we have for facilities. Barbara Fugazzotto said yes and people need to realize that it takes people to keep all of these activities going.

Vicki Szczuka offered the observation that many of the 8’ set backs are taken up with fences, shrubs, and trees, etc. and she is concerned about safety. Bill Lembach said that trees and shrubs are allowed but no one would be granted approval of a 101 asking for a fence or anything permanent that would obstruct the setback. Jerry Herod also said that no fences would be allowed and that if a problem arose with plantings they could be removed and replanted later. Bill said that Vicki should talk to Jerry Herod about any concerns she has on that side.

Bill Mutschler asked about inviting the county commissioners who issue permits to come and speak as the cost of permits is very high. There was discussion and in the end Bill Lembach said he would have Elvis pull up a list of those things that need county permits. Pat Wiencke suggested it could be on the website. Bill Lembach also mentioned to be careful if a contractor or handyman says no permit is needed as you could end up paying twice the amount if you need it and don’t get it. The permit also gives you recourse against a contractor who doesn’t perform well or who doesn’t complete the work.

ADJOURN:A motion was made to adjourn at 12:20 P.M. by Cheryl Bryson, seconded by Bill Dwyer and passed unanimously.

Respectfully submitted,

Roberta Kuegler, Acting Secretary

 

TREASURER’S REPORT FOR VENTURE-III, INC. 

For Regular Meeting of the Board of Directors 

April 16, 2014 

Rounded up or down to the nearest dollar. 

Balance Sheet information as available through 02/28/2014: 

Total cash on hand including operating cash, recreation committee cash, reserve/contingency cash, and other miscellaneous cash assets is $658,315. The portion of the cash which is the reserve and contingency funds totals $620,939 and these funds are fully accounted for through February 28, 2014. Due to the fact that our funds in Seacoast National Bank exceeded the FDIC insured amount of $250,000 at fiscal year end, we found it necessary to move some of the Reserve and Contingency Fund assets to a new bank. On April 3, 2014, we transferred $100,000 into a new 36-month CD at Bank United in Stuart at a rate of 1.25%. We also transferred $100,000 out of a PNC MMKT account which was earning only 0.19% into a new MMKT account at Bank United which will earn 1% for the first 90 days and will then drop to a rate of 0.6%. We also established a new MMKT account at Seacoast solely for the Insurance Fund. A separate cash account, not co-mingled with the Reserve/Contingency accounts, should greatly simplify the accounting methods which have been associated with this account in the past. 

According to the Income/ Expense Statement, the Actual to Budget Comparison for Year-to-date through February 2014 is as follows: Actual Budget Variance 

Income $811,366 $814,880 -$3,514 

Expense $784,714 $815,728 $31,014 

Net budget difference $27,500 

The income/expense report shows a positive variance of $27,500 through February 2014. 

RESERVE/CONTINGENCY FUND TRANSFERS 

The following transfers were made from the reserve or contingency funds to the operating fund during the period of March 18, 2014 through April 15, 2014: 

From Road Re-pavement Reserve Fund 

3/25/2014 - $6,497.40 

4/9/2014 - $7,938 

These two transfers represent a 20% deposit required at signing of the proposals on both upcoming paving projects, Tuna Dr. and the front entrance. 

On April 2, 2014, I met with our accountant to begin the process of closing out the fiscal year ending March 31st in hopes of completing the year-end in a timelier manner this year.

 

Respectfully submitted,

Cheryl Bryson

Treasurer, Venture-III, Inc. Prepared 4/15/2014 

 Letter from Barb and Chuck: http://www.ventureactivities.com/barbLetter

 

 

*******************************************

VENTURE THREE, INC. 

REGULAR MEETING of the BOARD OF DIRECTORS 

WEDNESDAY, 16 APRIL 2014 

MINUTES 

The Regular Meeting for April 2014 of the Board of Directors of Venture Three, Inc. was held on Wednesday, 16 April 2014 in the Venture Three Recreation Hall. The meeting started at 10:30 AM. President William Lembach welcomed the 67 who were in attendance.

 Prior to the start of the meeting, appreciation was expressed to Carolyn Tranmer, the volunteer who provided the coffee & to Olive Garver& Carolyn Tranmer for the pastries for the Social, and, to Barb Fugazzatto for the notice sign. 

  • WELCOME
  • CALL TO ORDER
  • ROLL CALL 

Venture Harbour, Inc. 

Directors in attendance: Dr. Bill Dwyer, Betsey Drinkard, & Chuck Eichacker 

Venture Out at Indian River, Inc. 

Directors in attendance: Jerry Herod, Don Edwards, and Dave Garver 

Venture Out at St. Lucie, Inc. 

Directors in attendance: Bill Lembach, Cheryl Bryson, and Bill Tranmer 

The Secretary stated that a quorum (of 9) was present and the meeting was declared open. 

  • ST. LUCIE COUNTY SHERIFF’S OFFICE – Russ Cullum from the St. Lucie County Sheriff’s Office was present and spoke on a number of subjects which included the following: 

There were no reported crimes in the V-3 community; the latest scam is a delivery of something you did not order and asking for a nominal fee by credit or debit card, after which the scammers will clean out your account; there have been a number of thefts from vehicles on the island north of us – both day & night; lock your vehicle whenever it is parked – even at home and leave nothing of value visible from the outside. 

  • DISPOSITION OF MINUTES OF THE REGULAR MEETING OF 19 MARCH 2014 

The President noted “The Minutes of the Regular Monthly Meeting of the Venture Three, Inc. Board of Directors of 19 March 2014 have been posted on the bulletin board in the Recreation Hall. Does anyone wish to have those Minutes read? Then, if there are no corrections or additions, nor reading requested, the reading of the minutes is waived and the Minutes are approved as written & posted and will be retained on file.”. 

  • REPORTS
  • TREASURER'S REPORT - 

By Treasurer Cheryl Bryson – The report will be retained on file and is attached to these Minutes.

There were 3 motions made by the Treasurer,- first, that the Board authorize the expenditure of up to $65,000 from the Water Line Reserve fund for the installation of new water lines on Tuna Dr., lots 900-938, (2nd Bill Dwyer), no discussion,passed unanimously (9-0); second, that the Board authorize the expenditure of up to $36,000 from the Road Re-pavement Reserve fund for the complete re-paving of Tuna Dr. after the completion of the water line project, (2nd Jerry Herod), no discussion, passed unanimously (9-0); and, lastly, that the Board authorize the expenditure of up to $26,500 from the Road Re-pavement Reserve fund for the shared expense with Holiday Out for the repaving of the front entrance, (2nd Betsey Drinkard), no discussion, passed unanimously (9-0).  All three of these approved amounts have a built-in 10% contingency factor. 

 

  • OPERATIONS/ PROPERY MANAGER'S REPORT – By Property Manager Elvis Rock – report retained on file.
  • RECREATION COMMITTEE REPORT –no report.
  • PARK PATROL COMMITTEE REPORT – By Dave Garver – report retained on file.
  • VOLUNTEERS COMMITTEE REPORT – by Jim Ormiston – report retained on file.
  • LEGISLATIVE AFFAIRS REPORT – By Committee Chair John Griffen (read by Bill Tranmer) – report retained on file.
  • MARINA COMMITTEE REPORT – The President identified the members of this new Committee.
  • WEBSITE COMMITTEE REPORT – By Sally Cousino – report retained on file.
  • PRESIDENT’S REPORT – By Bill Lembach – report retained on file covering the subjects of 5 new owners – 710, 676, 723, 749, & 743; a breakdown of the owners’ vote that just did barely approve construction of the viewing platform at the beach access (being so close because of the 25% of owners did not care enough to return their proxy); a description of the kayak rack that will be added to the Storage Lot; there will not be hand dryers installed in the restrooms because of the extreme difficulty in routing in electrical power; the agreement with Holiday Out that Venture three residents may use the Holiday Out Beach Access while ours is closed during construction. 
  • RATIFICATION OF ACTIONS OF THE OPERATIONS COMMITTEE – if any. - None 
  • UNFINISHED BUSINESS 
  • VENTURE THREE, INC. PROPOSED (REVISED) BY-LAWS APPROVAL 

The Secretary stated that he was in receipt of Affidavits which attest to the approval of the Amendments to the Venture Three, Inc. By-Laws which resulted from amendments to the Statutes in the Legislative Year 2013, and, that once the By-Laws are recorded that will complete the amendment process. 

The Secretary appealed to the Board to act in a more timely fashion to approve the Legislature driven amendments to the By-Laws and to do it before the April meeting when there is little time left to format all the documents, do the recording and distribution. He noted that when approval is done in April, months after initial consideration, it becomes a hellish project. 

  • RESOLUTION FOR ASSISTANT TREASURERS 2014-2015 

Bill Tranmer motioned, after a brief explanation, that Board approve the Resolution of the Board of Directors for the Election of Assistant Treasurers for 2014-2015, (2nd Cheryl Bryson), no discussion, passed unanimously (9-0). 

  • NEW BUSINESS 
  • BEACH RESTROOM/FRONT ENTRANCE SIGN 

The President gave an overview of the proposal for a front entrance sign to be located on the grassy triangle in front of the swimming pool (northeast corner). It will include lighting. 

  • PROXY FOR PREVIOUS ITEM 

Bill Lembach motioned that the Board approve the addition of said sign to the Common Element and that coupled with the previously approved restroom at the beach project, that a proxy for voting on both be issued to the membership, (2nd Chuck Eichacker), some limited discussion, passed unanimously (9-0). 

Following up on a suggestion from a member, Bill Lembach motioned to include an SASE with each proxy mailed, (2nd Jerry Herod), limited discussion, passed unanimously (9-0). 

Betsey Drinkard motioned that if we did not already have an URGENT stamp in inventory, that the Board approve the purchase of one and that it be used on the proxy mailing, (2nd Cheryl Bryson), no discussion, passed unanimously (9-0). 

  • MEMBERS FORUM/PROPOSED AGENDA ITEMS 

The President stated that each month members are given an opportunity at this time to propose addition of agenda items to the next or subsequent meeting’s agenda and/or to comment on any issues they wish to present. 

Comments made by members included the following: 

Positive comments made regarding the improvements to the roadway in the Storage Lot; to send 2 proxies to some people at both Florida and alternate addresses; a sincere appreciation of thanks to the benefactor for the funding of the projects he has underwritten; a suggestion to e-mail the proxy to people. 

Regarding requests for future agenda items: There were none. 

Prior to adjourning, Bill Lembach took the opportunity to comment sadly regarding Chuck Robertson and his illness. “It is indeed strange to not have Chuck setting up the meeting hall, doing the mikes, talking and greeting all the members on arrival, doing introductions, and just Chuck being Chuck for these last 11 years while I have been President. His presence here is certainly missed.” he said. He then read a note from Barbara which is appended to these Minutes. 

  • ADJOURN 

With the agenda items completed & no further business to conduct and, after a motion to adjourn by Bill Tranmer (2nd Betsey Drinkard), approved unanimously (9-0), President Lembach declared the meeting adjourned at 11:50 AM. 

Respectfully submitted, 

By William Tranmer, Secretary 

For Your Information: Readers of these Minutes please note that Minutes by their defined format of content are a record of what happened and they are NOT a transcript of the meeting. It is, has been, and will be my intent to follow this protocol 

 

****************************************

VENTURE THREE, INC.

SPECIAL MEETING of the MEMBERSHIP

THURSDAY, 27 MARCH 2014

MINUTES (AMENDED)

A Special Meeting of the Membership of Venture Three, Inc. was held on Thursday, 27 March 2014 in the Venture Three Recreation Hall. The meeting started at 02:02pm for the sole purpose of:

Discussion and vote of approval/disapproval of the Venture Three, Inc. proposal for the construction of a Covered Viewing Platform on the Venture Three, Inc. beach access Common Element. This permanent addition to the Common Elements would be for the benefit and use of all Venture Three, Inc. members, their guests, and their tenants.

  • Welcome

President William Lembach welcomed the 43 who were in attendance.

  • Call to Order
  • Confirmation of Meeting Chair

Bill Tranmer, nominated by Bill Lembach, was confirmed by a majority vote to serve as Chairman of the meeting.

  • Determination of Quorum

The Chairman, by a reading of an Affidavit herewith attached, attested to notice requirements having been met in accordance with Florida Statutes and that a quorum of 262 (minimum required: 179) was present by proxy, noting that business may be conducted.

  • New Business
  • Discussion of proposed construction of a covered viewing platform on the Venture Three, Inc. beach access common element.

Bill Lembach gave a brief overview of the project, noting that it was the viewing platform only.

  • Questions and comments from the membership (on this topic only).

Bill Lembach answered a number of questions from the members including ADA access, maintenance & insurance costs, location of the dune flyover, utility services, and beach access during construction (which will be thru Holiday Out’s flyover).

  • Voting by unit/lot voting members who have not filed a proxy.

Two votes were cast by members who had not filed a proxy and submitted to the Monitor of Elections, Cheryl Bryson.

  • Casting of proxy votes by the Secretary Venture Three, Inc.

The Secretary of Venture Three, Inc., Bill Tranmer, as authorized by the proxies, cast the following votes:

Venture Out at St. Lucie, Inc. 132 affirmative 4 negative

Venture Harbour, Inc. 31 affirmative 1 negative

Venture Out at Indian River, Inc. 94 affirmative 0 negative,

and the voting was declared closed.

  • Tabulation of the votes.
  • Announcement of vote totals.

The announced the following vote totals:

affirmative negative % affirmative % required

Venture Out at St. Lucie, Inc. 132 4 78.6% 66.67%

Venture Harbour, Inc. 31 1 86.1% 75.0%

Venture Out at Indian River, Inc.96 0 69.5% 66.67%

Given that the affirmative votes of all three Associations had exceeded the minimums required for passage, the Chairman declared that the proposed subject initiative was approved by the members.

ADJOURN

With the agenda items completed & no further business to conduct and after a motion to adjourn by Betsey Drinkard (2nd Patty Snodgrass), the Chairman declared the meeting adjourned at 2:23 PM.

Respectfully submitted,

William Tranmer, Secretary & Chairman  

 

****************************************

VENTURE THREE, INC.

REGULAR MEETING of the BOARD OF DIRECTORS

WEDNESDAY, 19 MARCH 2014

MINUTES

 

The Regular Meeting for March 2014 of the Board of Directors of Venture Three, Inc. was held on Wednesday, 19 March 2014 in the Venture Three Recreation Hall. The meeting started at 10:30 AM. President William Lembach welcomed the 68 who were in attendance.

Prior to the start of the meeting, appreciation was expressed to Carolyn Tranmer, the volunteer who provided the coffee & to Olive Garver, Patty Snodgrass, & Carolyn Tranmer for the pastries for the Social, and, to Chuck Robertson & Barb Fugazzatto for the notice sign & room setup coordination.

  • WELCOME
  • CALL TO ORDER
  • ROLL CALL

Venture Harbour, Inc.

Directors in attendance: Dr. Bill Dwyer, Betsey Drinkard, & Chuck Eichacker

Venture Out at Indian River, Inc.

Directors in attendance: Jerry Herod, Don Edwards, and Dave Garver

Venture Out at St. Lucie, Inc.

Directors in attendance: Bill Lembach, Cheryl Bryson, and Bill Tranmer

The Secretary stated that a quorum (of 9) was present and the meeting was declared open.

  • ST. LUCIE COUNTY SHERIFF’S OFFICE – Russ Cullum from the St. Lucie County Sheriff’s Office was present and spoke on a number of subjects which included the following:

There were no reported crimes in the V-3 community; the latest scam is a call allegedly from Publisher’s Clearing House saying you have won and asking for the routing number for your checking account so a direct deposit can be made while instead the scammers will clean out your account; with school vacation coming up, there will likely be an increase in vandalism and thefts; lock your vehicle whenever it is parked – even at home.

  • DISPOSITION OF MINUTES OF THE REGULAR MEETING OF 15 JANUARY 2014

The President noted “The Minutes of the Regular Monthly Meeting of the Venture Three, Inc. Board of Directors of 19 February 2014 have been posted on the bulletin board in the Recreation Hall. Does anyone wish to have those Minutes read? Then, if there are no corrections or additions, nor reading requested, the reading of the minutes is waived and the Minutes are approved as written & posted and will be retained on file.”.

  • REPORTS
  • TREASURER'S REPORT - By Treasurer Cheryl Bryson – The report will be retained on file. Cheryl Bryson made the following motion:

To transfer $9,000 from the Roadway Reserve Fund to Operating for the repair & resurfacing of road in the Storage Lot (2nd – Bill Dwyer). Passed unanimously (9-0).

  • OPERATIONS/ PROPERY MANAGER'S REPORT – By Property Manager Elvis Rock (read by Bill Lembach) – report retained on file.
  • RECREATION COMMITTEE REPORT –no report.
  • PARK PATROL COMMITTEE REPORT – By Dave Garver – verbal report only. With the season winding down Park Patrol is in need of volunteers now but especially for the summer months.
  • VOLUNTEERS COMMITTEE REPORT – by Jim Ormiston – report retained on file.
  • LEGISLATIVE AFFAIRS REPORT – By Committee Chair John Griffen (read by Bill Tranmer) – report retained on file.
  • WOODWORMS REPORT – no report.
  • WEBSITE COMMITTEE REPORT – By Sally Cousino (read by Bill Lembach) – report retained on file.
  • PRESIDENT’S REPORT – By Bill Lembach – report retained on file covering the subjects of 4 new owners; a Special V-3 meeting on 27 March 2014 at 2pm for the vote on the Beach Access Project; a description of a proposal for a beautification project at the front entrance which has been made to Holiday Out; a water main leak caused by Comcast’s directional boring at unit 712 which resulted in the loss of 368,000 gallons of water; there were 7 water meters that showed zero usage during the last quarter when there actually were occupants – meters to be replaced; a description of the Beach Access Project and the possibility of having a restroom added to the project.
  • RATIFICATION OF ACTIONS OF THE OPERATIONS COMMITTEE – if any.

Bill Lembach motioned to ratify an Operations approved expansion of the Pickle Ball exclusive use of the basketball court to Monday thru Friday, 10am – 12N (2nd – Jerry Herod). The motion was ratified unanimously (9-0).

Bill Lembach motioned to ratify an Operations approved beautification project which entails the planting of 16 Christmas Palms in the Marina area just east of the Marina walkway, a project which is funded by a donation (2nd – Chuck Eichacker). The motion was ratified unanimously (9-0).

Bill Lembach motioned to approve the addition of a proposed restroom to the Beach Access Project (2nd – Betsey Drinkard). Approved unanimously (9-0).

Bill Tranmer motioned to ratify an Operations approved closure of the swimming pool, pool deck, and lower patio area during the Beach Party (2nd – Bill Lembach). Motion ratified unanimously (9-0).

Bill Tranmer motioned that the Board approve the dedicated use of a large part of the Marina Recreation area for Music in the Park on Wednesday, 26 March 2014 from 4pm to event end (2nd – Bill Lembach). Motion passed unanimously (9-0).

  • UNFINISHED BUSINESS
  • VENTURE THREE, INC. BUDGET FOR 2014-2015

Bill Lembach motioned that the proposed Venture Three, Inc. Budget for 2014-2015 be approved by the Board (2nd – Cheryl Bryson). No discussion. Motioned passed unanimously (9-0).

  • ACCOUNTING DISPOSITION OF FUNDS FROM THE SALE OF THE JOHN DEERE

Cheryl Bryson closed the open item raised at the February meeting regarding the disposition of the funds received for the sale of the John Deere Gator by stating “On March 5, 2014, the proceeds from the sale of the John Deere Gator in the amount of $1000 were deposited in the money market fund and designated for the Equipment Contingency Fund. This brings the total in that fund, as of 3/18/14, to $7868.

  • NEW BUSINESS
  • VENTURE THREE, INC. PROPOSED (REVISED) BY-LAWS APPROVAL

Bill Lembach motioned that Board approve the proposed amendments to the Venture Three, Inc. By-Laws, dated April 16, 2014, and that according to required process that the proposed By-Laws amendments be sent to the three Associations for consideration & approval/disapproval (2nd – Cheryl Bryson). No discussion, Motion carried unanimously (9-0).

  • MANAGEMENT AGREEMENT RENEWAL – Discussion only

Bill Lembach stated that rollover approvals of the Management Agreement had been completed and the document was ready to go into effect on 1 April 2014.

  • MEMBERS FORUM/PROPOSED AGENDA ITEMS

The President stated that each month members are given an opportunity at this time to propose addition of agenda items to the next or subsequent meeting’s agenda and/or to comment on any issues they wish to present.

Comments made by members included the following:

Rick Mount: volunteered to test an effective cleaner he has on the edge of the tennis court for compatibility.

Bill Lembach: announced that the monthly maintenance fee coupon books had some address issues and many were being returned by the USPS.

Pat Fosnaugh: asked if anything was being done in regard to educating the emergency vehicle drivers that are not getting around V-3 effectively. A partial response was that there are new drivers that have for reasons unknown not yet made their training runs in V-3.

Pat Weincke: stated there has been no progress evident regarding a requested bike rack in the boat ramp area.

Kathryn McCatherine: asked if the pipes and wires in the holes for the new palm tree plantings would be a problem. Response: The wires are an old line no longer in use and the pipes are for the irrigation system to which drip irrigation taps will be added for the new trees.

Lee Scarpulla: asked to have the bushes on the SW corner of the North parking lot trimmed.

Mark Thyrring: asked who pays for the water loss from the leak. Response: Everyone who gets a water bill.

Robert Kauffman: asked when the wi-fi might be restored. Response: As far as it is known, it is working.

Chuck Eichacker: Suggested that since there is an established schedule of activities for the season, we should use that plan to get most of the closed area approvals done well in advance by a bulk process.

Jim Peters: suggested that perhaps a Marina Committee could be formed and goals established. Response: Bring a proposal to Operations for consideration and determination of goals & responsibilities.

Bob Kileen: reported that on three (3) recent occasions, he had been stopped and had to listen to the complaints from a woman in Holiday Out who does not like the idea of the new palm tree plantings.

Regarding requests for future agenda items: There were none.

  • ADJOURN

With the agenda items completed & no further business to conduct and, after a motion to adjourn by Bill Tranmer (2nd Betsey Drinkard), approved unanimously (9-0), President Lembach declared the meeting adjourned at 11:54 AM.

 

Respectfully submitted,

By William Tranmer, Secretary

For Your Information: Readers of these Minutes please note that Minutes by their defined format of content are a record of what happened and they are NOT a transcript of the meeting. It is, has been, and will be my intent to follow this protocol.

 

 

*********************************************

SPECIAL MEETING of the BOARD OF DIRECTORS 

FRIDAY, 07 MARCH 2014 

MINUTES 

A Special Meeting of the Board of Directors of Venture Three, Inc. was held on Friday, 07 March 2014 in the Board Room of the Venture Three Recreation Hall and which started 02:00 PM. President William Lembach welcomed the 9 in attendance. 

  • WELCOME
  • CALL TO ORDER
  • ROLL CALL & DETERMINATION OF QUORUM 

Venture Harbour, Inc. 

Directors in attendance: Dr. Bill Dwyer and Betsey Drinkard 

Venture Out at Indian River, Inc. 

Directors in attendance: Dave Garver, and Michael Kurtzman 

Venture Out at St. Lucie, Inc. 

Directors in attendance: Bill Lembach, Cheryl Bryson, and Bill Tranmer 

The Secretary stated that a quorum (of 7) was present and the meeting was declared open. 

  • New Business 
  • Receipt of Affidavits of the three Associations’ Vote Results. 

The Secretary stated that he was in receipt of three (3) Affidavits one from each of the Associations, all of which approved the proposed beach access viewing platform and having the Associations’ owners vote their approval/disapproval on the proposal. 

  • Declaration of Approval/Disapproval.

The Secretary stated that the required approvals had been obtained. 

  • Motion to Send Cover Letter & Proxy to the V-3 Members. 

Bill Tranmer motioned “that this Board ratify having the unit owners vote approval/disapproval of the beach access area viewing platform and having an explanatory cover letter with a proxy delivered to every unit/lot owner, said proxy to returned prior to the Meeting of the Members of Venture Three, Inc. at which the votes will be tabulated, said meeting to be held on Thursday, the 27th of March 2014”. (2nd – Bill Dwyer). No discussion. Motion passed unanimously (7-0). 

  • Adjourn 

With the agenda items completed & no further business to conduct and, after a motion to adjourn by Betsey Drinkard (2nd Cheryl Bryson), approved unanimously (7-0), President Lembach declared the meeting adjourned at 2:06 PM. 

Respectfully submitted,

William Tranmer, Secretary

********************************************

VENTURE THREE, INC. 

SPECIAL MEETING of the BOARD OF DIRECTORS 

TUESDAY, 04 MARCH 2014 

MINUTES 

A Special Meeting, duly noticed, of the Board of Directors of Venture Three, Inc. was held on Tuesday, 04 March 2014 in the Board Room of the Venture Three Recreation Hall. The meeting started at 08:30 AM. President William Lembach welcomed the 17 who were in attendance.

 WELCOME

  • CALL TO ORDER
  • ROLL CALL

Venture Harbour, Inc. 

Directors in attendance: Dr. Bill Dwyer, Betsey Drinkard, & Chuck Eichacker 

Venture Out at Indian River, Inc. 

Directors in attendance: Jerry Herod, Dave Garver, and Michael Kurtzman 

Venture Out at St. Lucie, Inc. 

Directors in attendance: Bill Lembach, Terry Baxter, and Bill Tranmer 

The Secretary stated that a quorum (of 9) was present and the meeting was declared open. 

  • New Business 
  • Discussion of proposed construction of a covered viewing platform on the Venture Three, Inc. beach access common element.
  • Motion to approve and send issue to the Associations. 

Bill Tranmer motioned “that this Board vote concurrence with the proposed viewing platform at the beach access project and to send the proposal to the three Associations for their concurrence and approval of having the Associations’ owners vote to approve/disapprove said project whereby said concurrence and approval shall be delivered to the Secretary by affidavit at or before the Special Meeting of the Venture Three, Inc. Board of Directors to be held Friday, the 7th of March 2014 at 2 PM.” 

Bill Lembach gave a description of the project covering as much as was known at this point in time. Further definition is dependent upon the land survey which was scheduled for today, 04 March 2014. 

The discussion turned to the subject of a potential restroom. It was explained that a restroom was being considered for Phase 2 and after a brief discussion of need, further discussion was directed toward the singular subject of this meeting agenda, that being the viewing platform. 

With discussion completed, the Board voted unanimously (9-0) concurrence with the project and to send the issue to the three Associations for their concurrence and approval of voting by their respective owners. 

  • Adjourn 

With the agenda items completed & no further business to conduct and, after a motion to adjourn by Bill Tranmer (2nd Bill Dwyer), approved unanimously (9-0), President Lembach declared the meeting adjourned at 9:05 AM.

 Respectfully submitted, 

By William Tranmer, Secretary

 

********************************************

VENTURE THREE, INC. 

REGULAR MEETING of the BOARD OF DIRECTORS 

WEDNESDAY, 19 FEBRUARY 2014 

MINUTES (AMENDED, #3) 

The Regular Meeting for February 2014 of the Board of Directors of Venture Three, Inc. was held on Wednesday, 19 February 2014 in the Venture Three Recreation Hall. The meeting started at 10:30 AM. President William Lembach welcomed the 89 who were in attendance. 

Prior to the start of the meeting, appreciation was expressed to Carolyn Tranmer, the volunteer who provided the coffee & to Olive Garver, Sharon Griffen, & Carolyn Tranmer for the pastries for the Social, and, to Chuck Robertson & Barb Fugazzatto for the notice sign & room setup coordination. 

  • WELCOME
  • CALL TO ORDER
  • ROLL CALL 

Prior to the Roll Call, the Secretary welcomed the newly & re-elected delegates from Venture Out at Indian River, Inc., those being Jerry Herod, David Garver, and Michael Kurtzman. 

Venture Harbour, Inc. 

Directors in attendance: Dr. Bill Dwyer, Betsey Drinkard, & Chuck Eichacker 

Venture Out at Indian River, Inc. 

Directors in attendance: Jerry Herod, Don Edwards, and Dave Garver 

Venture Out at St. Lucie, Inc. 

Directors in attendance: Bill Lembach, Cheryl Bryson, and Bill Tranmer 

The Secretary stated that a quorum (of 9) was present and the meeting was declared open. 

  • ST. LUCIE COUNTY SHERIFF’S OFFICE – Russ Cullum from the St. Lucie County Sheriff’s Office was present and spoke on a number of subjects which included the following: 

There were no reported crimes in the V-3 community; there was a bike theft and a purse theft at the Cumberland Farms recently; there have been the (usual?) vandalism reports commonly associated with northern school vacations; there have been a number of scams reported associated with e-mails & phone calls in which they ask for credit card numbers – do not give out your credit card number to someone you did not call directly. Offer to call them back – they will likely hang up; women be mindful of your purse being unattended in your car especially in gas stations if your attention is diverted (pumping gas). 

  • DISPOSITION OF MINUTES OF THE REGULAR MEETING OF 15 JANUARY 2014 

The President noted “The Minutes of the Regular Monthly Meeting of the Venture Three, Inc. Board of Directors of 15 January 2014 have been posted on the bulletin board in the Recreation Hall. Does anyone wish to have those Minutes read? Then, if there are no corrections or additions, nor reading requested, the reading of the minutes is waived and the Minutes are approved as written & posted and will be retained on file.”. 

  • REPORTS
  • TREASURER'S REPORT - By Treasurer Cheryl Bryson – The report will be retained on file. Cheryl Bryson made the following motion: 

To transfer $2,900 from the V-3 Contingency to Operating for a new A/C unit for the Fitness Center, (2nd, Bill Dwyer). No discussion. The motion was passed unanimously (9-0). 

  • OPERATIONS REPORT –Incorporated into the Property Manager’s & President’s reports.
  • PROPERY MANAGER'S REPORT –By Property Manager Elvis Rock – report retained on file.
  • RECREATION COMMITTEE REPORT –no report.
  • PARK PATROL COMMITTEE REPORT – By Dave Garver – report retained on file.
  • VOLUNTEERS COMMITTEE REPORT – no report.
  • LEGISLATIVE AFFAIRS REPORT – By Committee Chair John Griffen – report retained on file.
  • WOODWORMS REPORT – no report.
  • WEBSITE COMMITTEE REPORT – no report.
  • PRESIDENT’S REPORT – By Bill Lembach – report retained on file covering the subjects of New Phone Directory, Letter regarding the Proxy Vote for Foregoing the Retrofit of Sprinklers in the Common Elements, New Owners (2), Hand Dryers for the Common Element Restrooms, the major disrepair of the road in the Storage Lot & proposed repairs, Resurfacing of the Shuffleboard Courts, Re-paving of the front entrance in co-operation with Holiday Out, a camera surveillance system for the Woodworms & Pool Hall, Delivery of Quarterly Statement Problems, & a discussion of the early stages of a possible addition of a gazebo/restroom structure to the V-3 beach area.
  • RATIFICATION OF ADDITION OF OFF-AGENDA ITEM 

Bill Tranmer motioned to ratify the addition of an Off-Agenda item relating to the Flea Market & closing the Recreation Hall & the walkway & patio north of the Library to the January agenda (2nd – Cheryl Bryson). No discussion. Passed unanimously (9-0). 

  • RATIFICATION OF ACTIONS OF THE OPERATIONS COMMITTEE – if any. 

Bill Lembach motioned to approve an Operations planned expenditure of $3,900 to install electric, hot air hand dryers in the 3 common element rest rooms (2nd – Bill Tranmer). After some discussion, the motion was passed unanimously (9-0). 

  • UNFINISHED BUSINESS 
  • AMENDMENTS TO THE V-3 BY-LAWS CAUSED BY LEGISLATIVE AMENDMENTS TO STATE STATUTES – Associations’ Responses 

Venture Out at St. Lucie, Inc. submitted an affidavit disapproving the proposed amendments because of incorrect language using association instead of corporation. Venture Harbour, Inc. & Venture Out at Indian River, Inc. reported that their respective Boards also disapproved the proposed amendments for “language issues”. Neither submitted the required affidavit and both were notified that one was required. 

The President then stated that further review was necessary and that the modified proposed amendments would be presented at the March meeting. 

  • SALE OF JOHN DEERE GATOR – Update & remove from inventory (if sold). 

Cheryl Bryson reported that the previously approved sale of the John Deere Gator had taken place for $1,000. She then motioned that the John Deere Gator be removed from inventory (2nd – Bill Dwyer). No discussion. Motion passed unanimously (9-0). 

Chuck Eichacker then asked what account the proceeds from the sale were placed in. Bill Lembach responded he was not sure and tasked the Treasurer to get the correct information and to relay that to Chuck Eichacker and to report it at the March meeting. 

  • 2014-2015 PROPOSED BUDGET 

Cheryl Bryson commented on the proposed budget for V-3 saying that it included monies that needed to be repaid to reserves would be done so over the next two years and she reminded the Board members that the vote to approve the proposed budget would take place at the March meeting. 

  • TABLED MOTION MADE BY BILL TRANMER 

Bill Lembach stated there was motion to approve the Statement of Corporation Policy for the Complaint Process. There was much discussion. Jerry Herod stated that the Indian River Board disapproved the proposed document. When asked for reasons, the IR response was “All the information in the document was already in the Condominium Act. Bill Tranmer countered that the statement was incorrect, noting that only items 1-3 were in the Act while items 4 thru 8 in the document were NOT part of the Condominium Act. He further stated this was a V-3 issue and not a subject for any Indian River vote. 

Bill Tranmer motioned that since this proposed document did not affect the common elements, that the vote be a Type B vote, i.e., a vote not requiring at least one positive vote from each association but just a simple majority (2nd – Cheryl Bryson). No discussion. There were 6 votes in favor from the 3 delegates from St. Lucie and the 3 delegates from Venture Harbour. There were votes against from the 3 delegates from Indian River. The motioned carried (6 – 3) and the vote was to be a Type B vote. 

The motion on the table was to approve the Statement of Corporate Policy for the Complaint Process (already motioned and seconded). There was no further discussion. There were 6 votes in favor from the 3 delegates from St. Lucie and the 3 delegates from Venture Harbour. There were votes against from the 3 delegates from Indian River. The motioned carried (6 – 3) and the proposed document was adopted. 

  • 2014 WATER LINE PROJECT – Additional bids? 

The President announced that there were no additional bids and that although one company had showed some interest they finally said that they could not compete with Jensen Beach Plumbing. 

  • NEW BUSINESS
  • 2014 WATER PROJECT & PAVING FOR THE 900 BLOCK 

Bill Lembach motioned to approve the expenditure of $58,600 for the replacement of the water distribution system on the 900 block (Tuna) (2nd – Bill Dwyer). No discussion. Motioned passed unanimously (9-0). 

Bill Lembach motioned to approve the expenditure of $32,487 for the re-paving of the road on the 900 block (Tuna) after the water line installation is completed (2nd – Bill Dwyer). No discussion. Motioned passed unanimously (9-0). 

  • WOODWORMS EXPENDABLES FEES 

Bill Lembach motioned that due to increasing operating costs the annual Woodworms Expendables Fee be raised from $10.00 to $20.00 per registered member. 

  • ATTENDANCE AT V-3 ANNUAL MEETING 

The President expressed that the turnout for the Annual Meeting was disappointingly low representing approximately only 10% of the 350 units. In contrast however he also said that the he was pleased that turnout for this meeting was much higher. 

  • RESPONSES TO ANNUAL MEETING QUESTIONS/COMMENTS – if any 

The President stated that all of the Questions & Comments posed at the Annual Meeting had been answered by either the Property Manager’s or the President’s reports. 

  • MEMBERS FORUM/PROPOSED AGENDA ITEMS 

The President stated that each month members are given an opportunity at this time to propose addition of agenda items to the next or subsequent meeting’s agenda and/or to comment on any issues they wish to present. 

Comments made by members included the following: 

Sally Cousino: Thanked the 6 Board members who voted in favor of adopting the Statement of Corporate Policy for the Complaint Process. 

Dave Mowry: Commented that the lighting at the entrance was poor and very dim. He also asked how the proposed beach restrooms would be keyed. (Response: Using the Common Elements Key.) 

Karl Kuegler: Suggested that a copy of Roberts’ Rules of Order be purchased and provided to each Board member. 

Rosalee Hoffman: noted that there are so many people fishing at the beach that is near impossible to enter the water. (Response: We have no control over the beach eastward of the dune line. It is a County responsibility.) She asked for an explanation of the impact of the Tuna water project. (Response: Recommended she meet with Elvis and he will explain the details of the project.)

 

Mick Saunders: Recommended that Operations look into the Xccelerator model of hand dryer for the restrooms. 

Ann Bain: stated that the Bocce courts were very wet and dirty and that it was the subject of a prior complaint. (Response: The issue will be resurrected and brought to the attention of the Recreation Committee.) 

Pat Fosnaugh: stated that the Park Directory is still available for pick up after the meeting. She also said she is very much in support of proposed beach gazebo/restroom project. 

Regarding requests for future agenda items: There were none. 

  • ADJOURN 

With the agenda items completed & no further business to conduct and, after a motion to adjourn by Bill Lembach (2nd Bill Tranmer), approved unanimously (9-0), President Lembach declared the meeting adjourned at 11:57 AM. 

Respectfully submitted, 

By William Tranmer, Secretary 

***************************************

VENTURE THREE, INC. 

ANNUAL ORGANIZATIONAL MEETING 

of the BOARD OF DIRECTORS 

WEDNESDAY, 12 FEBRUARY 2014 

The Annual Organizational Meeting of the Board of Directors of Venture Three, Inc. was held on Wednesday, 12 February 2014 in the Venture Three Recreation Hall. The meeting started immediately following the Annual Meeting of the Membership of Venture Three, Inc.

 

WELCOME 

CALL TO ORDER 

INTRODUCE AND SEAT NEWLY APPOINTED BOARD MEMBERS 

Venture Harbour, Inc. 

Delegates: Dr. Bill Dwyer, Betsey Drinkard, and Chuck Eichacker 

Venture Out at St. Lucie, Inc. 

Delegates: Bill Lembach, Cheryl Bryson, and Bill Tranmer 

ROLL CALL 

Directors in attendance were: Dr. Bill Dwyer, Betsey Drinkard, Chuck Eichacker, Jerry Herod, Dave Garver, Jim Ormiston, Bill Lembach, Cheryl Bryson, and Bill Tranmer. A quorum of 9 was present and the meeting was declared open. 

DISPOSITION OF MINUTES OF THE ANNUAL ORGANIZATIONAL MEETING OF THE VENTURE THREE, INC. BOARD OF DIRECTORS OF 13 FEBRUARY 2013 

The Secretary noted “The Minutes of the Annual Organizational Meeting of the Venture Three, Inc. Board of Directors of 13 February 2013 have been posted on the bulletin board in the Recreation Hall. Does anyone wish to have those Minutes read? Then, if there are no corrections or additions, nor reading requested, the reading of the minutes is waived and the Minutes are approved as written & posted and will be retained on file.”. 

ANNUAL REPORTS 

TREASURER'S REPORT–report deferred to 19 February 2014. 

RECREATION COMMITTEE REPORT – by Sharon Griffen, report retained on file. 

PARK PATROL COMMITTEE REPORT– by Dave Garver who reported that there are presently 29 twosomes who have volunteered to do the Park Patrol. He thanked the whole team and mentioned that the Patrol cart should not be driven along the Marina walk. 

LEGISLATIVE AFFAIRS REPORT – no report. 

POOL HALL COMMITTEE REPORT- by Committee Chair Joe Baran – report retained on file. 

WOODWORMS COMMITTEE REPORT– no report. 

FITNESS CENTER COMMITTEE REPORT– by Bill Lembach, report retained on file. 

VOLUNTEERS COMMITTEE REPORT– by Committee Chair Jim Ormiston – report retained on file. 

WEBSITE COMMITTEE REPORT - by Sally Cousino – report retained on file. 

UNFINISHED BUSINESS (if any) – None. 

NEW BUSINESS (if any) – None. 

ELECTION OF OFFICERS & OPERATIONS CHAIR 

Officers: 

The election of officers was declared opened by the Secretary. 

Bill Tranmer, nominated the following slate: 

President – Bill Lembach 

Vice-President – Chuck Eichacker 

Treasurer – Cheryl Bryson 

Secretary – Bill Tranmer 

Assistant Treasurers – Sally Cousino & Chuck Eichacker 

The Secretary asked if there were any other nominations and upon hearing none, declared that the nominated slate of officers for 2014-2015 were elected by acclimation. 

Operations – Chairman & Members 

Bill Lembach, nominated by Bill Dwyer, was elected as the Chairman of the Operation Committee for 2014-2015 unanimously. The members will be, as defined by the By-Laws, Cheryl Bryson, Bill Dwyer, & Jerry Herod. 

COMMITTEE CHAIRS & APPOINTMENTS – 2014-2015 

Park Patrol – David Garver 

Presidents Council – Elvis Rock 

Legislative Affairs & Parliamentarian – John Griffen 

Holiday Out Liasion – Bill Lembach, chair & Bill Dwyer & Jerry Herod 

Volunteers – Jim Ormiston 

Pool Players – Joe Baran 

Wood Worms – Jim Wiencke & Bob Woodhull, co-Chairs  

Venture Three Website – Dixie Hile & Sally Cousino, co-Chairs 

Fitness Center – Gail Lembach 

Recreation – Nettie Bromhall & Sharon Griffen, Acting Chair in Nettie’s absence 

Finance Committee – Chuck Eichacker, chair (as established by the By-Laws), Cheryl Bryson, Vice-chair, & Bill Lembach & Jerry Herod 

ADJOURN 

With the agenda items completed & no further business to conduct and, after a motion to adjourn by Bill Tranmer (2nd Dr. Bill Dwyer), President Lembach declared the meeting adjourned at 11:55 AM. 

Respectfully submitted, 

William Tranmer, Secretary

 

 

***************************************

VENTURE THREE, INC. 

ANNUAL MEETING of the MEMBERSHIP 

WEDNESDAY, 12 FEBRUARY 2014 

MINUTES

Welcome 

Call to Order 

The Annual Meeting of the Membership of Venture Three, Inc. was held on Wednesday, 12 February 2014 in the Venture Three Recreation Hall. The meeting started at 10:30 AM. President William Lembach welcomed the 64 who were in attendance. 

Prior to the start of the meeting, appreciation was expressed to Susan Tegge from VNI Realty who provided the donuts; to Carolyn Tranmer, the volunteer who provided the coffee for the Social; and, to Chuck Robertson & Barb Fugazzatto for the notice sign at the entrance & room setup coordination. 

Proof of Notice of Meeting & Verification of a Quorum 

The Secretary, by a reading of an Affidavit herewith attached, attested to notice requirements having been met in accordance with Florida Statutes and that a quorum of 231 (minimum required: 179) was present by proxy, noting that business may be conducted. 

Disposition of Minutes of V-III Annual Meeting of the Membership of 13 February 2013 

The Secretary noted “The Minutes of the Annual Meeting of the Members of 13 February 2013 have been posted on the bulletin board in the Recreation Hall. Does anyone wish to have those Minutes read? Then, if there are no corrections or additions, nor reading requested, the reading of the minutes is waived and the Minutes are approved as written & posted and will be retained on file.”.

 Reports of Officers, if any – None.

 Reports of Committees, if any – None (deferred to the Organizational Meeting which directly follows this meeting). 

Unfinished Business 

The Secretary opened the voting on the referendum regarding the foregoing of a retrofit for fire sprinklers and other safety related features. The Secretary then cast 231 votes in favor of foregoing the retrofit and 0 (zero) votes against foregoing the retrofit. With the margin clearly in favor of foregoing the retrofit and significantly higher than the minimum need, that being 179, foregoing of the retrofit was adopted. Venture Three, Inc. will not be forced into installing the retrofit at any time in the future under the current statute provisions. 

New Business – None. 

Members Input, Questions, and Comments 

There were 9 members who spoke on the following subjects: 

  • The parking of construction vehicles at the Holiday Out unit across from the V-3 office has many times severely impeded traffic and occasionally shut off the main roadway. Emergency vehicles could not possibly navigate through the parked vehicles. This situation needs to be eliminated;
  • The results of an experiment conducted regarding the alleged disintegration of personal wipes in a sewer system, even those advertised as septic tank safe which showed that personal wipes do NOT disintegrate even after many hours in soak. Recommendation: do not flush any personal wipes into the sewer system;
  • Some people are not getting their quarterly statements electronically and also at least one individual not by mail either;
  • The Wi-Fi service in the clubhouse has not been available for some time;
  • The grass in the median strip at the entrance looks terrible. Response: those medians are the responsibility of Holiday Out and their Property Manager will be contacted;
  • The V-3 Park Directory prepared by a volunteer group is nearly ready for distribution. The printing costs have been underwritten by the three realtors at the Nettles Coastal Realty local office – Diane, Pauline, & Susan;
  • A thank you to Bill Lembach & Chuck Eichacker for all the above & beyond maintenance work that they do virtually every day that generally no one sees;
  • A request to present info on Ch 63 in a format that is more easily read in the time allotted for each screen shot;
  • An announcement that the tilling of the beach to prepare the sand for turtle nesting season will take place on the St. Lucie County beaches over the next few days. 

President’s Message 

The President took this opportunity to deliver a heartfelt and in part a very personal message regarding his 10 years as V-3 President. He talked about volunteerism and specifically the need for members to step up and become involved in the management of this enterprise. It will not run itself and one person cannot be expected to run it forever. He touched on many of the organizational changes made during his 10 year tenure. He said plainly enough he is tired and deserves a break. – Full report retained on file.

 ADJOURN 

With the agenda items completed & no further business to conduct and after a motion to adjourn by Bill Lembach (2nd Bill Tranmer), President Lembach declared the meeting adjourned at 10:55 AM. 

Respectfully submitted, 

William Tranmer, Secretary 

 

****************************************

VENTURE THREE, INC.

REGULAR MEETING of the BOARD OF DIRECTORS

WEDNESDAY, 15 JANUARY 2014

AMENDED

The Regular Meeting for January 2014 of the Board of Directors of Venture Three, Inc. was held on Wednesday, 15 January 2014 in the Venture Three Recreation Hall. The meeting started at 10:30 AM. President William Lembach welcomed the 89 who were in attendance.

Prior to the start of the meeting, appreciation was expressed to Carolyn Tranmer, the volunteer who provided the coffee & to Olive Garver, Sharon Griffen, Patty Snodgrass, & Carolyn Tranmer for the pastries for the Social, and, to Chuck Robertson & Barb Fugazzatto for the notice sign & room setup coordination.

  • WELCOME
  • CALL TO ORDER
  • MEMORIAM

The President noted with sadness & sympathy the passing of long time member, friend, and associate Paul Ziller who passed away this morning of complications from surgery. A moment of silence was requested and observed.

  • ROLL CALL

Venture Harbour, Inc.

Directors in attendance: Dr. Bill Dwyer, Betsey Drinkard, & Chuck Eichacker, noting the replacement of Betsey Drinkard by Barbara Suchan at 12:14pm thereby maintaining a quorum of 9

Venture Out at Indian River, Inc.

Directors in attendance: Jerry Herod, Dave Garver, and Jim Ormiston

Venture Out at St. Lucie, Inc.

Directors in attendance: Bill Lembach, Cheryl Bryson, and Bill Tranmer

The Secretary stated that a quorum (of 9) was present and the meeting was declared open.

  • ST. LUCIE COUNTY SHERIFF’S OFFICE – not present .
  • DISPOSITION OF MINUTES OF THE REGULAR MEETING OF 20 NOVEMBER 2013

The President noted “The Minutes of the Regular Monthly Meeting of the Venture Three, Inc. Board of Directors of 20 November 2013 have been posted on the bulletin board in the Recreation Hall. Does anyone wish to have those Minutes read? Then, if there are no corrections or additions, nor reading requested, the reading of the minutes is waived and the Minutes are approved as written & posted and will be retained on file.”.

  • REPORTS
  • TREASURER'S REPORT - By Treasurer Cheryl Bryson – The report will be retained on file. Cheryl Bryson made the following motion:

To transfer $2,380 from the Sewer Line Reserve to Operating for a major south lift station repair & $2,305.49 from Contingency to Operating for a new deck for the mower, (2nd, Chuck Eichacker). No discussion. The motion was passed unanimously (9-0).

  • OPERATIONS REPORT –By Bill Lembach – report retained on file.
  • PROPERY MANAGER'S REPORT –By Property Manager Elvis Rock – report retained on file.
  • RECREATION COMMITTEE REPORT –by Interim Recreation Committee Chair Sharon Griffen – Report retained on file.
  • PARK PATROL COMMITTEE REPORT – By Dave Garver – report retained on file.
  • VOLUNTEERS COMMITTEE REPORT – By Jim Ormiston – report retained on file.
  • LEGISLATIVE AFFAIRS REPORT – By Committee Chair John Griffen – report retained on file.
  • WOODWORMS REPORT – By Jim Wiencke who urged key holders to get their new key any day this week between 12N & 2PM as the locks on the shop have been changed. He also requested an upgrade to the camera surveillance system.
  • WEBSITE COMMITTEE REPORT – By Sally Cousino – report retained on file.
  • PRESIDENT’S REPORT – By Bill Lembach – report retained on file.
  • OFF-AGENDA ITEM

Bill Lembach motioned to approve an Off-Agenda item relating to the Flea Market. (2nd – Jerry Herod). Approved unanimously (9-0).

Bill Lembach motioned to approve closing the Recreation Hall & the walkway & patio north of the Library, January 29-Feb 1 and the grassy area south of the basketball court & the Pool on Feb 1 in order to conduct the Flea Market. (2nd – Bill Dwyer). Approved unanimously (9-0).

  • UNFINISHED BUSINESS
  • SPECIAL COMMITTEE REPORTS
  • Dog Walk Fence Damage – Property Manager Elvis Rock reported the overgrowth of vegetation along the fence has been great enough to case damage to the fence. The County has told the Association to the north they own and must maintain it. No resolution has been reached. Negotiations continue.
  • Long Range Planning for Reserves – Jerry Herod. No report and no activity.
  • MANDATED AMENDMENTS TO THE V-3 BY-LAWS CAUSED BY LEGISLATIVE AMENDMENTS TO STATE STATUTES – DISCUSSION

The President motioned to approve the mandated amendments to the By-Laws. (2nd – Bill Tranmer). Approved unanimously (9-0). The By-Laws amendments will be sent to the three (3) Associations for their approval/disapproval due by the February meeting.

  • NEW BUSINESS
  • SALE OF JOHN DEERE GATOR

Bill Lembach moved to sell the John Deere Gator. (2nd – Jerry Herod). Approved unanimously (9-0).

  • 2014-2015 PROPOSED BUDGET

Bill Lembach introduced and commented on the 2014-2015 budget, as well as did Jim Ormiston, Finance Committee Chair. A few questions were taken & answered.

  • COMPLAINT FORM

Bill Lembach motioned to approve the use of a new version of the Complaint Form. (2nd – Bill Tranmer). Approved unanimously (9-0).

Bill Tranmer motioned to approve the Statement of Corporation Policy for the Complaint Process. (2nd – Cheryl Bryson). During the discussion:

Bill Tranmer motioned to table the previous until February to give Board members time to review the document. (2nd – Cheryl Bryson). Approved unanimously (9-0).

  • VENTURE HARBOUR STATUS

Bill Dwyer read a statement regarding the status of Venture Harbour as an entity. Report retained on file.

  • 2014 WATER LINE PROJECT

Bill Lembach reported that there was only 1 bid received for the 2014 water project. Jerry Herod is looking into the possibility of other plumbing companies that might like to bid.

  • V-3 DIRECTORY – JERRY HEROD

Jerry Herod gave a short status on the efforts of a grass roots group who is looking into the production of a Park Directory.

  • MEMBERS FORUM/PROPOSED AGENDA ITEMS

The President stated that each month members are given an opportunity at this time to propose addition of agenda items to the next or subsequent meeting’s agenda and/or to comment on any issues they wish to present.

Comments made by members included the following:

Dave Mowry: Asked if considering the large amount of mulch & debris, could the storm drains be inspected and, if found to be necessary, cleaned.

Barry Welch: Asked question regarding the Reserves and interest on the Reserves. Ask and answered.

Regarding requests for future agenda items: There were none.

  • ADJOURN

With the agenda items completed & no further business to conduct and, after a motion to adjourn by Bill Tranmer (2nd Cheryl Bryson), President Lembach declared the meeting adjourned at 12:38 PM.

 

Respectfully submitted,

By William Tranmer, Secretary

****************************************

VENTURE THREE, INC.

ANNUAL ORGANIZATIONAL MEETING

of the BOARD OF DIRECTORS

WEDNESDAY, 08 FEBRUARY 2012

 

The Annual Organizational Meeting of the Board of Directors of Venture Three, Inc. was held on Wednesday, 08 February 2012 in the Venture Three Recreation Hall. The meeting started immediately following the Annual Meeting of the Membership.

ROLL CALL

Venture Harbour, Inc.

Delegates: Dr. Bill Dwyer, Chuck Eichacker, and Barbara Suchan

Venture Out at Indian River, Inc.

Delegates: Paul Nicolaisen, Cheryl Bryson, and Jerry Herod

Venture Out at St. Lucie, Inc.

Delegates: Bill Lembach, Roberta Kuegler, and Bill Tranmer

The Secretary stated that a quorum was present and the meeting was declared open.

DISPOSITION OF MINUTES OF THE REGULAR MEETING OF 10 FEBRUARY 2012

The President noted that since the minutes of the Annual Organizational Meeting of the Board of Directors of Venture Three, Inc., held on 10 February 2011, were posted on the Venture Three bulletin board in the Recreation Hall, the reading of the minutes might be waived and approved as written, unless there were objections, corrections, additions, or questions. There were none. The minutes as written & posted were approved and will be retained on file.

ANNUAL REPORTS

TREASURER'S REPORT - By Assistant Treasurer Cheryl Bryson – report retained on file.

RECREATION COMMITTEE REPORT –byCommittee Chair Brian Buden – report retained on file.

PARK PATROL COMMITTEE REPORT - byCommittee Chair Dave Mowry – report retained on file.

LEGAL COMMITTEE REPORT - by Committee Chair John Griffen – report retained on file.

POOL HALL COMMITTEE REPORT - by Committee Chair John Miller – report retained on file.

WOODWORMS COMMITTEE REPORT - no report.

FITNESS CENTER COMMITTEE REPORT - for Committee Chair by Bill Lembach – There was no purchase of new equipment this past year.

VOLUNTEERS COMMITTEE REPORT by Committee Chair Jim Ormiston  – report retained on file.

UNFINISHED BUSINESS (if any) –None.

NEW BUSINESS (if any) –None.

ELECTION OF OFFICERS & OPERATIONS CHAIR

Bill Lembach, nominated by Chuck Eichacker, was elected as President for 2012-2013 unanimously (9-0).

Paul Nicolaisen, nominated by Jerry Herod, was elected as Vice-President for 2012-2013 unanimously (9-0).

Roberta Kuegler, nominated by Bill Lembach, was elected as Secretary for 2012-2013 unanimously (9-0).

Cheryl Bryson, nominated by Bill Lembach, was elected as Treasurer for 2012-2013 unanimously (9-0).

Operations – Members & Chairman

Bill Lembach, nominated by Paul Nicolaisen, was elected as the Chairman of the Operation Committee for 2012-2013 unanimously (9-0). The members will be as defined by the By-Laws.

PRSIDENT’S MESSAGE

The President in his message spoke: his thanks for the opportunity to lead V-III for another year; tribute to Paul Drinkard for his years of service dating back to the early 1970s; about lessons we could learn from our leaders in Washington; about a commitment to work together toward common goals; and, about the unfounded rumor regarding his working, alone or with anyone, to combine St. Lucie & Indian River saying “Nothing could be further from the truth.”.

COMMITTEE CHAIR APPOINTMENTS – 2012-2013

Park Patrol – David Mowry

Presidents Council – Sally Cousino

Legislative Affairs – John Griffen

Volunteers – Jim Ormiston

Pool Players – John Miller

Wood Worms – Jordan Hall 

Venture Three Website – Dixie Hile & Sally Cousino

Fitness Center – Gail Lembach

Recreation – Nettie Bromhall, Committee Chair

                       Donna D’Aloia, Secretary

                       Jackie Jewell, Treasurer

                       Pat & Jim Wiencke, Potluck Chairs

ADJOURN

With the agenda items completed & no further business to conduct and, after a motion to adjourn by Bill Tranmer (2nd Dr. Bill Dwyer), President Lembach declared the meeting adjourned at 11:45 PM.

Respectfully submitted,

William Tranmer, Secretary (2011-2012), and,

Roberta Kuegler, Secretary (2012-2013)

 

****************************************

VENTURE THREE, INC.

ANNUAL MEETING of the MEMBERSHIP

WEDNESDAY, 08 FEBRUARY 2012

MINUTES

Welcome

Call to Order

The Annual Meeting of the Membership of Venture Three, Inc. was held on Wednesday, 08 February 2012 in the Venture Three Recreation Hall. The meeting started at 10:30 AM. President William Lembach welcomed the 123 who were in attendance.

Prior to the start of the meeting, appreciation was expressed to Susan Tegge from VNI Realty who provided the donuts; to Joyce Thompson & Carolyn Tranmer, the volunteers who provided the coffee for the Social; to Sally Cousino, Gail Lembach, Chuck Eichacker, & Cheryl Bryson who were the volunteers for the sign-in and voting; and, to Chuck Robertson & Barb Fugazzatto for the notice sign at the entrance & room setup coordination.

Verification of a quorum

The Secretary, by a reading of an Affidavit herewith attached, attested to a quorum being present.

Proof of Notice of Meeting or Waiver of Notice

The Secretary, by a reading of an Affidavit herewith attached, attested to having made the proper notice as required by Florida Statutes.

Disposition of Minutes of V-III Annual Meeting of the Membership of 10 February 2011

The President noted that since the minutes of the Annual Meeting of the Membership of Venture Three, Inc., held on 10 February 2011, were posted on the Venture Three bulletin board in the Recreation Hall, the reading of the minutes might be waived and approved as written, unless there were objections, corrections, additions, or questions. There were none. The minutes as written & posted were approved and will be retained on file.

Reports of Officers, if any – None.

Reports of Committees, if any – None.

Unfinished Business – None.

New Business

      Review v. Audit

The Secretary asked if there were any persons present who were designated voters and wished to vote, in person, on the referendum for having a Reviewed Financial Statement in lieu of an Audit for the fiscal years of 2012-2013 & 2013-2014. There were none. The Secretary then read an Affidavit which attested to the Board action of 20 April 2011 authorizing the vote and the mailing of the proxy, the results (208 votes in favor of the Review and 3 votes in favor of the Audit), and that a Reviewed Financial Statement for the next two years was approved.

Members Input, Questions, and Comments

There were 13 members who spoke on the following subjects:

  • § Congratulations to Fran & Brian Buden on their completion of their 2 years as Recreation Committee Chairpersons;
  • § a question was raised regarding what was being offered by Comcast for each of the available options;
  • § use of private property by dogs owned by tenants in units owned by absentee landlords and suggestion to reduce the length of rental periods;
  • § a suggestion to add gravel to the end of the concrete of the boat ramp to mitigate the drop-off for longer boat trailers;
  • § a suggestion to eliminate the center divider of the boat ramp when the seawall(s) are to be replaced;
  • § a suggestion to add to the 101 Form a right for the Park Manager to invoke a stop work when a deviation from the approved plan occurs;
  • § 90% of the people do not stop at the stop signs at/near the entrance to the Storage Lot;
  • § a suggestion to mandate only straight line entry and exit to/from the Storage Lot to avoid cutting tight corners and causing property damage;
  • § appreciation to dog owners who have walked their dogs elsewhere and not on private property;
  • § a suggestion that the streets be swept to remove dirt, sand, gravel, etc.;
  • § expressed concern that the grass cutters have damaged the lower portion of the units siding;
  • § expressed annoyance with noise of the continued early morning emptying of the dumpsters in the Storage Lot;
  • § expressed disgust with the condition of the recycling dumpster;
  • § expressed concern over the appearance of the Golf Cart Store especially with its being at the Park Entrance;
  • § a suggestion that should the Beach Restoration project come to pass, the new fly-over design might include a covered sitting area facing the ocean;
  • § a request to plant three trees in the beach access area.

ADJOURN

With the agenda items completed & no further business to conduct President Lembach declared the meeting adjourned at 11:10 AM.

Respectfully submitted,

William Tranmer, Secretary

 

***************************************************

VENTURE THREE, INC. 

ANNUAL ORGANIZATIONAL MEETING 

of the BOARD OF DIRECTORS 

WEDNESDAY, 11 FEBRUARY 2015 

MINUTES 

The Annual Organizational Meeting of the Board of Directors of Venture Three, Inc. was held on Wednesday, 11 February 2015 in the Venture Three Recreation Hall. The meeting started immediately following the Annual Meeting of the Membership of Venture Three, Inc. 

WELCOME 

CALL TO ORDER 

INTRODUCE AND SEAT NEWLY APPOINTED BOARD MEMBERS – Bill Tranmer introduced and seated the newly elected directors for 2015-2016. 

Venture Harbour, Inc. 

Delegates: Chuck Eichacker, Dr. Bill Dwyer, and Don Snodgrass (noting Barbara Suchan would replace Dr. Bill Dwyer for today) 

Venture Out at St. Lucie, Inc. 

Delegates: Bill Lembach, Cheryl Bryson, and Bill Tranmer 

Venture Out at Indian River, Inc. 

Delegates: Jerry Herod, Dave Garver, & Michael Kurtzman 

  • ELECTION OF CHAIRMAN 

Bill Tranmer stated that the first order of business is for the seated Directors to elect the chairman for today. And declared the nominations open. 

Bill Lembach nominated Bill Tranmer to serve as Chairman for the meeting (2nd Cheryl Bryson). 

Bill Tranmer then said “Are there any further nominations? Hearing none, the nominations are closed. All those in favor of having Bill Tranmer as Chairman of this meeting, say “Aye”, Opposed “Nay”, The ayes have it and Bill Tranmer will serve as Chairman.” 

ROLL CALL 

Directors in attendance were: Chuck Eichacker, Barbara Suchan, Don Snodgrass, Jerry Herod, Dave Garver, Michael Kurtzman, Bill Lembach, Cheryl Bryson, and Bill Tranmer. A quorum of 9 was present and the meeting was declared open. 

DISPOSITION OF MINUTES OF THE ANNUAL ORGANIZATIONAL MEETING OF THE VENTURE THREE, INC. BOARD OF DIRECTORS OF 12 FEBRUARY 2014 

The Chairman noted “The Minutes of the Annual Organizational Meeting of the Venture Three, Inc. Board of Directors of 12 February 2014 have been posted on the bulletin board in the Recreation Hall. Does anyone wish to have those Minutes read? Are there any corrections? (There were none.) Then, if there are no corrections or additions, nor reading requested, the reading of the minutes is waived and the Minutes are approved as written & posted and will be retained on file.”. 

ANNUAL REPORTS 

TREASURER'S REPORT–report deferred to 18 February 2015. 

RECREATION COMMITTEE REPORT – no report. 

PARK PATROL COMMITTEE REPORT– by Dave Garver who restated he is still looking for people to volunteer for Park Patrol. He also noted numerous instances of pedestrians walking & even golf carts operating at night without lights. 

POOL HALL COMMITTEE REPORT– no report. 

WOODWORMS COMMITTEE REPORT– no report. 

FITNESS CENTER COMMITTEE REPORT– – no report. 

VOLUNTEERS COMMITTEE REPORT – no report. 

WEBSITE COMMITTEE REPORT – no report. 

UNFINISHED BUSINESS (if any) – None. 

NEW BUSINESS (if any) – None. 

ELECTION OF OFFICERS & OPERATIONS CHAIR 

Officers: 

Resolution for the Election of Assistant Treasurers 

Jerry Herod motioned to accept the proposed Resolution for the Election of Assistant Treasurers for 2015-2016, 2nd Chuck Eichacker. Motioned passed unanimously 9-0, without discussion. 

The Chairman declared open nominations for the election of officers. 

Don Snodgrass, nominated the following slate (2nd, Cheryl Bryson): 

President – Bill Lembach 

Vice-President – Chuck Eichacker 

Treasurer – Cheryl Bryson 

Secretary – Bill Tranmer 

Assistant Treasurers – Sally Cousino & Chuck Eichacker 

The Chairman asked if there were any other nominations and upon hearing none, declared that the nominations were closed and the nominated slate of officers for 2015-2016 were elected by acclimation. 

Operations – Chairman & Members 

Nominations for the Chairman of Operations are open. Bill Lembach, nominated by Bill Tranmer (2nd Chuck Eichacker) was elected as the Chairman of the Operations Committee for 2015-2016 unanimously. The members will be, as defined by the By-Laws, Cheryl Bryson, Chuck Eichacker, & Jerry Herod.

 

The Chairman stated “With the election of Officers, my tenure as Chairman of this meeting has just ended and I relinquish control of this meeting to the newly re-elected President of Venture Three, Inc., Bill Lembach.”.

 

COMMITTEE CHAIRS & APPOINTMENTS – 2015-2016 

Park Patrol – David Garver 

Presidents Council – Elvis Rock 

Parliamentarian – John Griffen 

Legislative Affairs – Bill Tranmer 

Holiday Out Liasion – Bill Lembach, chair & Chuck Eichacker, Jerry Herod & Elvis Rock 

Volunteers – Jim Ormiston 

Pool Players – Joe Baran 

Wood Worms – Jim Wiencke & Bob Woodhull, co-Chairs  

Venture Three Website – Dixie Hile & Sally Cousino, co-Chairs 

Venture Three Directory – Eva Herod, Janet Sigler, & Ann Barrell – co-Chairs 

Fitness Center – Gail Lembach 

Recreation – Patty Snodgrass, chair; Donna D’Aolia, Treasurer, & Donna Ambrass Secretary 

Finance Committee – Chuck Eichacker, chair (as established by the By-Laws), Cheryl Bryson, Vice-chair, & Bill Lembach & Jerry Herod 

Operations Committee – Bill Lembach, chair(elected position), Cheryl Bryson, Chuck Eichacker, & Jerry Herod 

ADJOURN 

With the agenda items completed & no further business to conduct and, after a motion to adjourn by Bill Tranmer (2nd Cheryl Bryson), the President declared the meeting adjourned at 11:15 AM. 

Respectfully submitted, 

William Tranmer, Chairman